NCOPE AND THE
RESIDENCY PROGRAM
2011
April 2011
NCOPE is…
• The National Commission on Orthotic and
Prosthetic Education
• A 501(c)(3) non-profit organization
• The corporation is organized and operated for
scientific, educational & charitable purposes
NCOPE STAFF
Robin Seabrook
Executive Director
Dominique Mungo
Residency Program Manager
Joan Dallas
NCOPE Administrative Assistant
NCOPE’s Mission
NCOPE develops, applies, and assures standards
for orthotic and prosthetic education through
accreditation and approval to promote exemplary
patient care.
History
• 1972 ABC created the Educational
Accreditation Commission (EAC) to meet the
O & P profession’s need for an institutional
accreditation program
• EAC set out to establish criteria to assess and
compare O & P curricula
History Cont’d
• 1991 EAC was recognized and became an
independent organization under the National
Office structure
• In December 1999 NCOPE became an
incorporated accreditation agency and totally
independent from the sister O&P
organizations (AAOP, ABC and AOPA).
NCOPE has the following responsibilities:
• Promote education in the field of O & P and raise the
standards of education in the field;
• Develop standards for, and accredit O & P programs;
• Establish accreditation and evaluation procedures in
O & P education;
• Aid the development of new O & P programs;
• Publish an annual report on O & P education
NCOPE & CAAHEP
• The Commission on Accreditation of Allied Health
Education Programs (CAAHEP) is the largest
specialized accreditation system in the country,
accrediting educational programs in 18 disciplines
• CAAHEP reviews and accredits more than 2000
educational programs in twenty-two (22) health
science occupations across the United States and
Canada
NCOPE’s COMPOSITION
•11-13 member commission
•Two representatives appointed by ABC
•Two representatives appointed by the Academy
•Two representatives appointed by AOPA
•Three representatives from NAPOE (O&P Educators)
•Two public members
•Includes ABC-certified practitioners, O&P educators,
curriculum specialists and academic administrators
SCHOOL UPDATE
• 10 currently accredited orthotic & prosthetic
practitioner programs
– 5 offer entry-level masters
– 4 offer post baccalaureate certificate
– 2 offer bachelor’s degree
• CURRENTLY pursuing accreditation
– Loma Linda University
Update on Master’s
• All Programs to transition to Master’s by 2012
• NCOPE allowing certificate programs
(Northwestern, Newington, Century and Cal
State) to continue to offer certificates through
December 31, 2014 for those individuals
extending credential only.
www.ncope.org
• Listing of all accredited
residency sites
• Sites have the ability to
write/edit profile of their
program
• Identify Hiring Status for
residents seeking a
position
• Instructions for on-line
tracking system for
residents and faculty
Career Information Resource Provided
opcareers.org
Residency Program Stats
• Currently 514 accredited residency sites
22 residency sites under review
531 positions in orthotics and 522 in prosthetics
338 to complete sometime in 2011
Over 2341 residents have completed training
since NCOPE created Residency Standards
Residency Program Overview
•Residency is second half of an individual’s education and
advancement towards becoming an O & P Professional
•Students must complete 250 Clinical Hours prior to start of
residency
•Must register with NCOPE within the first 30 days of starting
your residency
•Registration form
•Registration fee of $1200.00
•Official Transcript (Undergraduate)
•Copy of certificate from Post Baccalaureate program
•Additional $75.00 for On-line tracking (paid to Typhon)
Which Testing Deadline Works for You?
Dates and Deadlines
Written/Written Simulation
Exam*
Application Deadline
February 14-19, 2011
December 1, 2010
May 9-14, 2011
March 1, 2011
August 8-13, 2011
June 1, 2011
November 14-19, 2011
September 1, 2011
ABC Exam Information
• Summer Clinical Patient Management Exam
(CPM)* Application Deadline
Orthotics: June 3-4, 2011 March 1, 2011
Prosthetics: June 10-11, 2011 March 1, 2011
*Candidates test one day only. Summer 2011
CPM exams will be held in St. Petersburg, FL.
What You Get for the Money You Pay
 Tracking residents: computer tracking and
hard file tracking
 Resident Patch for the resident to use on
their lab coats
 Reports are provided to ABC on residents
that successfully complete
 Provide reports to Academy on Directed
Study projects
 A certificate of completion is issued at the
end of the residency
 Resident /Director Workshops
 Operations of NCOPE activity
 Status Reports to residents bi-yearly
Registration Process
• Submit Registration form and fee to NCOPE
within the first 30 days of starting a residency
• If we don’t hear from you, we don’t know
you’re working as a resident
• Residency site must be accredited by ABC and
NCOPE to host you as a resident
Registration Process Cont’d.
• NCOPE confirms registration with a
confirmation letter
• NCOPE provides instructions for residents and
residency directors
• Puts you in touch with a newly certified
practitioner
Regional Residency Liaison
Committee
• RRL was assembled
in 2002
• Provide support to all
residency programs
and residents
• Eight Regions
• One RRL per region
NCOPE website is helpful…
Click the appropriate
navigation button to
find information
Residency Timeline
Residency Requirements
• Due at the end of 1st quarter
– 1st quarter Evaluation on-line
– Start thinking of a research topic
• Due at the end of 2nd quarter
–
–
2nd quarter evaluation on-line
abstract coversheet with abstract online
• Due at the end of 3rd quarter
– 3rd quarter evaluation on-line
• Due at the conclusion of residency
– Final 12 month evaluation on-line. Including documentation of case
presentation and community service requirements
– Technical assessment on-line
– Final Directed Study with Coversheet and statement form
– Resident’s Evaluation of the Residency Program (as needed)
Information for the resident
introducing
Typhon Group
an allied health student tracking system
What is Typhon (TY-fun)?
An internet
based system
Specifically for
allied health
careers
Data
Collection
http://www.typhongroup.com/products/ahst/quicktour.htm
RESIDENTS WITH A START DATE OF
JUNE 1, 2010 OR LATER ARE
REQUIRED TO USE TYPHON.
RESIDENTS AND PRACTITIONERS
BOTH HAVE ROLES IN TYPHON
You must register with NCOPE within the first 30 days of starting your residency program
before you’re given access to the system
Who uses Typhon?
• Residents – Data Entry Log-in
• Residency Directors/Faculty – Sub Admin Login
• Dominique, Robin & Joan – Admin Log-in
Getting Started with Typhon (residents)
Go to http://www.typhongroup.net/ncope
1.
Click on “Data Entry Log-in”
2.
Enter facility number 9045, User Log in
and Password (once registered,
resident receives email from Robin
Seabrook containing this information)
3.
Click “Log in”
System Information
Access Fee of $75.00
The very first time a resident logs in, they are directed to an
online payment page. Access fees must be paid by credit card
(Amex, Visa, MasterCard or Discover)
•Session timed out message may appear – follow
browser settings; Cache and Browser Portals are
especially important.
•Session automatically times out after 60 minutes
if no activity (data entered up until that point will
be saved automatically)
•First time logging in, residents must set up
defaults i.e., facility name, residency director, etc.
Access fee is separate
from registration.
Resident will have 3
years of access. Great for
consecutive residencies.
Residency
Director
Navigating
Resident
•Run individual reports
•Enter a patient encounter
•Abstract requirement
•Residents evaluation of the residency
program
NCOPE
Entering Patient Encounters
Replaces Handwritten Daily Log – Prior to Typhon use
NCOPE did not require residents to submit patient
information
Get in the habit of doing today’s cases today- Procedures
where resident observes is not necessary.
Printing and using “blank case log worksheet” to help
remind you of the data for each patient
How to Enter a Patient
Encounter/Case Log
1. From Main Menu, click Add New Case Log
2. Enter Date of Encounter and click SAVE
CHANGES
• Don’t forget to monitor your “Missing
Information Screen.
•
Can back log 30 days
Entering Patient Encounters
•Blank Case Log Worksheets are available and are
good for jotting notes for later
•Residency Director or program faculty should
approve all cases entered
•Ability to run reports to see your overall
statistics
•Create links between cases – Cases are filed by
case ID number
Quarterly Evaluations
Residency Director or faculty will login to initiate evaluation
He/she will sign electronically using
their password at the end
Also, you can view the results of the
evaluations and make comments
about your evaluations.
Abstract in Typhon
From the Main Menu, click on My Evaluations & Surveys
1. Click on NCOPE Abstract Cover Page
2. Answer the questions in the form
3. Paste or Type in abstract
RESIDENTS EVALUATION OF THE
RESIDENCY PROGRAM
Resident can now fill out as needed.
The Final 12 Month Evaluation Form
1. Residency Director/Faculty must log in to fill out this
evaluation
2. Verification of the Case Presentation and Community
Service Requirements were completed
Submission of Final
Directed Study in Typhon
Upload final paper by clicking on My External Documents
UPLOADING DOCS.
» CLICK ON MY EXTERNAL DOCUMENTS
» CLICK ON ADD A NEW DOCUMENT
» FILL OUT INFORMATION RELATED TO YOUR
DOCUMENT (TITLE, DATE, DESCRIPTION)
» BROWSE TO ATTACH YOUR DIRECTED STUDY
?
What does NCOPE hope to
gain from the use of
Typhon
We hope to collect data that will be useful in improving the residency program and it
allows us to get a closer look at what resident’s are actually doing while in residency.
Give Us A Call
703.836.7114
Questions?
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