Ordinary Meeting 3, commenced 7.15pm 09/02/15
Freemasons Hotel, 125 Stirling Tce, Toodyay
Chairperson Charles Chitty.
Vision: A Thriving Toodyay Community. Mission: To promote a thriving & dynamic environment for
business and community in Toodyay
1.
Apologies
Mark Dimmitt, Clare Love.
Special Guests attending: Cr Brian Rayner, Cr Paula Greenaway, Phil Perkins Toodyay Tourism Ctee.
Attendees for vote equal 8 for this meeting.
2.
Pervious Minutes, Agreed Actions, Comments – No changes.
Motion Gary Smith Smith, seconded John Clarke – Vote 8 in favour 0 against – carried.
3.
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Correspondence
Incoming:
Lancelin Small Business Network & Solutions for Business. Letter of request regarding testimony on
support services they provide and their new tender application – small business support services.
(Decision have utilised any services yet and so won’t provide testimony this time round).
Tourism Customer Services Training event run by Tourism Council of WA in Swan Valley $90 5 Feb –
circulated to members.
Updated Associations and Incorporated bodies Bill – copy provided to President & treasurer for most
applicable updates and liabilities.
Dec & Feb WA Weekender TV program – opportunities to develop a Toodyay special. Will be doing an
Avon Valley special in late June for Late Aug air time. Opportunities to develop exclusive Toodyay
segment – with stakeholder support. Interest from TCCI members includes: Sue's Roos, Lui Country
realty, Shire, Black Wattle Retreat, Toodyay Ballet School, Toodyay Emporium. Total cost is 30K for up
to 6 stories or 4K per business or 1 story up to 2.5 minutes. Action discuss further with Shire and with
Toodyay Tourism Committee and Avon Tourism Committee. (To make it work it needs some sponsorship
and some varied stories).
RCCIWA Weekly updates, updated Chambers contact list, Survey on Small business superannuation.
Bauxite Alumina Joint Ventures Information and request for opportunity to give a project briefing to
TCCI Committee – action confirmation of presentation 6.30pm Mon 9 March 2015.
Invite to Targa West Launch – Charles & Trish to attend.
Bendigo Bank & Shire Thank a volunteer Day – Fri 13 Feb, Committee unable to attend.
Membership Form – Martin Aldridge WA National, Member for Ag Region.
Email confirming BAJV membership paid.
Email requesting support for Toodyay Tidy Towns Campaign – Adopt a Spot of Stirling Terrace and flyer
for business to do their bit Feb 24.
Feb – email from Visitor Centre re Who’s Who Tourism
H.Ryding Feb Treasurers Report.
Karla Hooper Consciously Alive Consultancy.
Karla Hooper re Toodyay Farmers Market Participation and call for stall holders – emailed to members.
Swan Chamber of Commerce – call out opportunity to host a networking event
Email from Tom of Brumby Pumps – potential membership interest. Actions add to target membership
email to Committee.
CRC holidays program
Shire of Toodyay Update
CRC Grant writing workshop 19 March
RCCIWA Monthly teleconference
Email: 2jchamber@gmail.com
ABN 25 713 827 746
PO BOX 292
TOODYAY 6566
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Email from Margaret River Chamber of Commerce statistics on use of Wi-Fi in main street and incentive
for retail customers
Motion Margaret OSullivan and seconded Barb Dadd. Vote 8 in favour 0 against – carried.
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Outgoing:
Fwd. RCCI & SBDC events and training info passed onto TCCI members & distribution list.
Bendigo Bank Net banking Instructions and details
TCCI Committee on messaging for any new potential business support enquiries:
Email requesting support for Toodyay Tidy Towns Campaign – Adopt a Spot Stirling Terrace supported
by TCCI and flyer for businesses to do their bit Feb 24.
Fwd.: Feb – email from Visitor Centre re Who’s Who Tourism
Fwd. Toodyay Farmers Market Participation and call for stall holders – emailed to members.
Fwd.: Swan Chamber of Commerce – call out opportunity to host a networking event
Fwd.: Shire of Toodyay Update
Fwd.: CRC Grant writing workshop 19 March
TCCI Draft Strategic Plan Key to Committee only, Minutes & Agendas.
Motion Margaret Sommerville, seconded Gary Smith – Vote 8 in favour 0 against – carried.
4.
Special Presentation – Phil Perkins (PP) Chair of Toodyay Tourism Committee (TTC)
Revitalised 18 months ago with a key task to develop the Valley for all Seasons tourism attraction and
accomodation brochure, fed through to WA Tourism and key distributors. This brochure is open for
advertising. TTC are looking at tourism related problems presently and like to work on some new tourism
initiatives with TCCI. Feedback on one of biggest tourism issues is shops not trading 7 days a week, lack
of decent eating venues, issues with fewer services on Mondays and Tuesdays particularly, lunch venues
for big groups and accommodation availability can be issues. Need better quality in town
accommodation to attract more tourists, overall a need for greater level of customer service and high
quality products and services so the tourist experience is high and encourages repeat tourism and word
of mouth. Many new businesses wanting to establish and existing one’s feel they are having issues with
the Shire and disincentives for entrepreneur development. Entry statement board still an issue, signage
in town and access to public toilets particularly disabled toilet and independent seating along Main
Street for elderly. Lack and need for taxi / transport options in town. Need a bus loading bay in Stirling
Tce, access to cold drinking water for tourists in street. Feedback that Herald would be better if could
run fortnightly and allow for better advertising of local events/services. New initiative suggestion was
for TCCI to investigate creating Toodyay money currency that can be spent in local businesses e.g. like
Bristol Pound. Shire of Collie has created similar incentive – Actions: Secretary to find out more details
re Collie currency / vouchers. April TCCI meeting invitation sent to all TTC members as well and we ask
CEO from Shire and Tourism rep to come along and discuss issues. Write to Herald seeking a meeting
with Editor and Committee.
5.
Treasurer’s Report
TCCI bank account closing balance cash at bank $7982.42 (09/02/15) $3,000 of which is to be put into
an interest bearing account with bank for music festival development. Christmas Account $403.93.
Petty Cash $39.65. See further details report. Action – From Xmas Street Party issue with invoicing vs
receipt of sponsorship with Xmas 360 - $2,500 is outstanding, Hazel and Mark D to follow up with
Email: 2jchamber@gmail.com
ABN 25 713 827 746
PO BOX 292
TOODYAY 6566
Sean. Accounts to pay - Hazel Ryding – 4 months subscription Quick Books $42 – Committee approved.
H Ryding to liaise with Muntz & Partners regarding no invoice for $300 for financial audit. M O’Sullivan
to review bank charges of $39. Request for Hazel to liaise with M Dimmitt and for March meeting
compilation of a comprehensive spreadsheet of budget and expenses for Xmas party is detailed with
treasurers Report.
Moved by Hazel Ryding that these be accepted.
Motion by Margaret O’Sullivan and seconded Gary Smith. Vote 8 in favour 0 against – carried.
6.
6.1
REPORTS
Strategic Plan – Committee John Buttler, Jim Sylvester, C.Chitty, M.Dimmitt, B.Dadd, C.O’Sullivan met
Dec 2014. Action - Report to Feb meeting. Secretary to also contact CEO Shire Toodyay to discuss
strategic plan initiatives and meeting in Feb – comments back by Committee and feedback with Shire
for finalisation in March.
6.2
Calendar of events 2015. Action C.O’Sullivan & M. Dimmitt to start preparations.
 Sundowner Thur 16 April 6.30-8.30pm with Customer Services and Marketing Flavour. Presenter’s
and sponsors from Targa West and Meerkats and Solutions4Business. Venue to be confirmed after
dialogue with Targa West. Aim for 60 people. Action: C.O’Sullivan to liaise with M Dimmitt on
planning this event and TargaWest and presenters.
 Long Lunch May – Business and Community Leaders Workshop – dates to be advised bead on
participants’ suitability (Thinking Fri 15 or 22 May 12-2.30pm). Suggested at strategic committee that
this might include invite to: Group of 20 for lunch Fremasons Hotel/Sophia’s. Facilitator to be
arranged for this event and follow up event with community and businesses. Invitees:
Avon Tourism Commission, Toodyay Tourist Committee, Shire CEO, President and Planner,
Festivals Committee Debra A from Shire and community rep guest, School Principal, Youth Group
rep, CRC rep, Toodyay Herald rep, Visitor Centre Audrey Bell, Race Club Jeoff Appleby, Sean Xmas
360 and Strategic Committee – Jim from Lions, Barb & John Real Estate, Mark D, C Chiity, Chantelle.
 Sundowner Thur 25 June with a Growing Toodyay Theme. Propose we have this one in CWA hall?
Sundowner post some survey feedback and community leader’s feedback –6.30-8.30. same
Facilitator used from Leadership workshop.
 Xmas Street Party – hold each on the first Friday of December. For 2015 that is Fri 4 Dec.
6.3
TCCI Marketing (website) – see www.toodyaychamber.org.au and new Facebook page. Committee
feedback required this month to Clive. Still working on members business listings and advertising
profiles. Need to focus on membership drive. Co-promoting benefits for members and driving traffic
through website.
Motion by Barb Dadd and seconded Margaret O’Sullivan Vote 8 in favour 0 against – carried.
7.0
GENERAL BUSINESS – Notice by President that they have moved from Toodyay to Perth for business and
family reasons. However willing to stay on as President if Committee wish, will still visit and participate
in events in Toodyay. Being based in Perth will provide an opportunity for President to lobby and action
Email: 2jchamber@gmail.com
ABN 25 713 827 746
PO BOX 292
TOODYAY 6566
Perth meetings and initiatives whilst still representing Toodyay and working closely with the Vice
President. Action – C.O’Sullivan to send a notice to TCCI membership.
Membership Drive and Offering - Suggest linking existing businesses and Toodyay business Facebook
platforms too incl Toodyay Happenings, Toodyay Tradesmen etc. C.O’Sullivan seek PR work experience
student to help with building and writing content for website and media and promotion plan for
Chamber 2015. Action: Hazel send current Membership list. C O’Sullivan suggestions on members we
have lost since 2014membership – follow up by Committee – all.
7.1
7.2
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Topic for Mar edition Toodyay Herald.
Discussion on need to feed into strategic plan a business and community survey, with data and feedback
on initiatives to build operation plans. This survey should be developed and run through Toodyay Herald
and as online survey for all of Toodyay community. Suggested a sub Committee form to develop survey
– Action: B. Dadd, H.Ryding and M.Sommerville to start work on survey. C.O’Sullivan to asset with
editorial for March edition and planning around Survey layout April edition.
Seek Toodyay Herald opportunity to talk Herald and TCCI matters Action C.O’Sullivan to email.
Wheatbelt Business Solutions – Richard to prepare some information about putting together some
customer service training and accreditation for boosting business in Toodyay – Feb meeting with report.
C.O’Sullivan to follow up.
Motion by Barb Dadd and seconded Margaret O’Sullivan Vote 8 in favour 0 against – carried.
Motion by C.O’Sullivan and seconded Gary Smith Vote 8 in favour 0 against – carried.
8.4
New Business
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Outstanding - Opportunity to support a Totally Art Competition with M.Sommerville support for kids of
Toodyay. M.Sommerville to provide any update and further discussions and ideas Feb meeting.
Still an opportunity to showcase businesses via WA Weekender in 2015 perhaps with a Toodyay special
Opportunity for Meerkats Marketing for businesses as part of FREE member event in 2015.
Ask Shire about whether TCCI can have an entry sign like Lions etc as you enter sire
Produce a business window sticker and name tags for TCCI members (template that can be printed out
for events). Small jpeg f TCCI for distribution and linking on members and businesses websites. Action –
C. Eger to arrange packages.
Feedback on Moondyne Festival – how can TCCI assist/support this year. Send email to Debra at Shire
of Toodyay or discuss with Shire at March meeting. Action - C. O’Sullivan to arrange – on discussion 4pm
at Shire offices March 9 Meeting, TCCI attendees C. OSullivan, B.Dadd, M.Dimmitt.
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Motion by M.Sommerville and seconded Gary Smith Vote 8 in favour 0 against – carried.
9.
NEXT MEETING – 9 March 2015 at 6.30pm for bauxite presentation.
Email: 2jchamber@gmail.com
ABN 25 713 827 746
PO BOX 292
TOODYAY 6566