Kick-off meeting
Workplace wellness project
May 13th, 2014
AGENDA
• Welcome
• Introductions
• Leadership support and fundamental elements
• Policy, systems and environmental practices for
healthy foods, physical activity, tobacco reduction and
breastfeeding support
• Review of project schedule and tips for success
• Community Guest – Ellen Haefner will talk about “Parenting
Matters” sponsored by Southern Minnesota Initiative
Foundation
• Capture feedback on meeting
2
WELCOME
Welcome to the workplace wellness project!
Goal of the project
o To provide guidance and tools to enable participants to
lead the development of a sustainable comprehensive
workplace wellness initiatives within their organizations
3
PROJECT MODEL
Phase I: Assessment & Education
1. Assessment
of current state
4. Measurement
of progress &
sustainability
•
Data collection and review
•
Best practices
•
Current State report
Phase II: Planning & goal setting
2. Planning /
Goal setting
•
Identify specific goals
•
Set dates for goals/tasks
Phase III: Implementation
3. Implementation
•
Work plan
•
Tracking
Phase IV: Benchmark plan/goals
progress (Continue implementation,
and sustain networking)
4
INTRODUCTIONS
Whole group back together
• Introductions
o Name
o Organization name, and location(s) in Minnesota
o Brief background on workplace wellness activities at
your organization
o What you hope to get out of this project
5
WHY WE ARE HERE – DATA
6
EMPLOYER CONCERNS
• Obesity and overweight
• 63 percent of Minnesotans are overweight or obese1
• 79 percent of Minnesotans don’t get enough physical
activity (aerobic and strength activity)1
• 17.6 percent of Minnesota adults did not participate in
any physical activity in the past month1
• 78 percent of Minnesotans don’t eat enough fruits and
vegetables1
• annual health care costs of obesity in the U.S. have
doubled in less than a decade2
1 CDC: BRFSS (2009-2010)
2. Finkelstein EA, Trogdon JG, Cohen JW, et al. Annual medical spending attributable to obesity: payer- and server-specific estimates.
Health Aff 2009; 28(5) w822-w831.
7
EMPLOYER CONCERNS CONTINUED
• 16 percent of Minnesotans smoke1
• From 2007 to 2010:
• smokeless tobacco use in Minnesota doubled from 4.4
percent to 9.6 percent1
• exposure to secondhand smoke decreased from 55
percent to 44 percent1
1 Minnesota Adult Tobacco Survey, 2010
8
EMPLOYER CONCERNS CONTINUED
• Studies associate poor health with reduced
employee performance, safety and morale.1
• The organizational costs of employees in poor
health, and those with behavioral risk factors,
include:
• higher health care (medical and pharmacy), disability
and workers’ compensation expenses1
• 3 in 10 Americans entering workforce will become
disabled before they retire2
• decreased productivity at work1
• elevated absenteeism1
• elevated employee turnover1
1. Goetzel RZ, and Ozminkowski RJ. (2008). The Health and Cost Benefits of Work Site Health-Promotion Programs. Annual Review of
Public Health. 29:303-23.
2. Social Security Administration Fact Sheet, March 2011
9
CONCERNS OVER DIRECT COSTS? …
WHAT ABOUT INDIRECT COSTS?
24
INDIRECT
MEDICAL
COSTS
DIRECT
MEDICAL
COSTS
Medical and
pharmaceutical (D)
Presenteeism (I)
Absenteeism (I)
Short term disability (I)
Long-term disability &
workers' comp. (I)
10
CULTURE IN THE WORKPLACE
We’ve looked at some data and studies.
Let’s ask ourselves …
Q: Why does culture within the workplace matter?
A: No matter what their business, employers must be
in the business of developing talent — including
providing opportunities for employees to be at their
best.
11
EMPLOYEE OBSTACLES …
… can be a sedentary job, presence of unhealthy foods,
tobacco use on grounds, lack of support for breastfeeding,
and more …
12
LET’S CHANGE OUR THINKING
13
BENEFITS OF CREATING
A CULTURE OF HEALTH
Traditional focus
Culture of health: Focus to
achieve sustainability and
long-term results
Individual /
Employee
Where one works
Where one lives
A culture of health increases
organization’s visibility as an
advocate of health
• makes healthy choices
easier
• reaches ALL employees
14
OVERWEIGHT PEOPLE UNDERSTAND
Overweight
Overweight
Obese
Obese
• want to lose weight
• are attempting to
lose weight
• recognize the health risk
• know that healthy eating
is important
15
SOCIAL CONSTRUCTS
September 2009 New York Times Magazine article:
“Are your friends making you fat?”
• Framingham Heart Study: Individuals at work are
socially connected
• co-workers can influence negative and positive
behaviors
• create an environment that encourages positive
behaviors
Source: http://www.nytimes.com/2009/09/13/magazine/13contagion-t.html?pagewanted=all&_r=0
16
RETURNS
Studies indicate savings in absenteeism1
• average $3.27 per dollar invested
Studies indicate reduction in medical costs1
• average $2.73 per dollar invested
Clinical trial -- type 2 diabetes risk2
• lifestyle intervention = 58 percent risk reduction
• pharmaceutical intervention = 31 percent risk reduction
1 Baicker K, Cutler D, Song Z. Workplace Wellness Programs Can Generate Savings. HEALTH AFFAIRS 29, NO. 2 (2010): 304-311.
2 Knowler WC, Barrett-Connor E, Fowler SE, Hamman RF, Lachin JM, Walker EA, Nathan DM; Diabetes Prevention Research Group.
Reduction in the incidence of type 2 diabetes with lifestyle intervention or metformin. New England Journal of Medicine 2002;346:393-403.
17
WORKPLACE WELLNESS:
FUNDAMENTAL ELEMENTS
18
LEADERSHIP SUPPORT
• It is no secret that the key to all of this is
leadership support!
• Knows that people (employees) are the core of their
business, and understands the value of having
healthier employees.
• Is eager to learn more about the positive impact a
culture of health can have on employees.
• Lack of solid leadership support …
• equals a challenge for you/wellness team to
create a stronger, more sustainable workplace
wellness initiative.
19
FOUNDATION FOR A
“CULTURE OF HEALTH”
Beyond senior leadership support … a few other
critical pieces of a solid foundation include
•
•
•
•
•
•
workplace wellness vision statement
worksite assessment
measurable goals and objectives
wellness brand (gives your initiative its own identity)
wellness committee
tracking/measurement
20
WORKPLACE WELLNESS
VISION STATEMENT
• A concise statement that summarizes the purpose
and goals of your organization’s commitment to
creating a culture of health
• provides focus and a consistent direction for your
strategies
• reminds leaders and employees of the link between
employee health and the organization’s ability to
achieve its overall mission
21
ORGANIZATIONAL ASSESSMENT
• The Organizational Assessment benchmarks your
organization’s current workplace wellness efforts as
they relate to SHIP supported practices
• By virtue of completing the assessment, your
leadership/ human resources/wellness team know
how you’re doing
• ACTION: Complete the Organizational Assessment
by the June 10th meeting. I will send out a link to
electronic version with minutes from today’s
meeting.
22
MEASURABLE GOALS
• Data-driven, written, measurable goals that are
based on
• best practices
• results of the worksite assessment
• employee interest surveys
• better management of health care spending
• health assessment aggregate results
23
WELLNESS BRAND
• A brand gives your initiative an identity
• Give recognition to the “culture of health” that is
being created at the workplace
• Employees identify the importance of your initiatives
• Use in all promotions and in wellness Intranet page
24
WELLNESS COMMITTEE
• Represents all areas/locations of the organization.
• Selected by senior leadership and/or employee’s self-select.
• Defined roles and responsibilities
• attends meetings
• represents their peer group/voice of support
• helps establish vision, goals and brand
• helps develop communication strategies
• helps with implementation
• A member of leadership is an active member.
• A communications/marketing person is an active member.
• Committee reports progress annually.
25
TRACKING / MEASUREMENT
• As part of this project, we’ll provide a format for
tracking your progress
• The organizational assessment will be completed
again toward the end of the project
26
BREAK – 10 minutes
27
LET’S LOOK TO MAKE THE HEALTHY
CHOICE THE EASY CHOICE
28
CREATE A CULTURE OF HEALTH THROUGH …
Leadership support
Healthy eating
Physical activity
Tobacco use & exposure
Breastfeeding support
Measurement / Evaluation
… Places (environment), polices, practices (systems),
social support, and promotion to help employees
eat better, be more active,
Fundamental elements
quit/reduce tobacco use
and support new moms
to breastfeed.
Communications
29
HEALTHY EATING
E
Vending
Healthy snack station creation
Cafeteria improvements
Meetings and events
P
Policy that sustains the improvements
S
RFP services for vending
Quality assurance practices for vending
Catering guide
Management of healthy snack station
Labeling and signage
Managers are trained on how to support all elements
SS
Taste testing
Employee survey
Lunch and learns
30
PHYSICAL ACTIVITY
E
Walking meetings, mapped walking routes
Bike racks / showers / lockers
Physical activity room/space
P
Employees can combine breaks for physical activity time
Dress code
Walking meetings
Work accommodations that support physical activity
S
Trainings for managers to develop flexible schedules to accommodate
PA at work
Walking meetings framework, active transportation
SS
Walking clubs
Stretch breaks
Exercise classes
Employee survey
31
TOBACCO USE & EXPOSURE
E
Completely tobacco-free worksite
P
Tobacco-free worksite policy
Free quit medications
S
SS
Pharmacy benefit fully covers over-the-counter (OTC) quit medications and
prescription quit meds with no (or minimal) copay or deductible
Managers are trained on how to support policy and
promote quit resources
Tailored tobacco-cessation program
Through health plan or QUITPLAN® Services (uninsured and underinsured
Minnesotans)
32
BREASTFEEDING SUPPORT
E
Lactation room: Locks from inside, chair, table,
breast pump, electrical outlet, clean, near water source,
place to store milk
P
Breastfeeding support policy (includes lactation room)
FMLA leave considerations
Flexibility for time needed to express milk
Management role in supporting new mom
S
Training for management staff is developed and
implemented
SS
Ongoing nursing mother’s support group
33
WORKPLACE WELLNESS
BEST PRACTICES MODEL
34
SUMMARY
A “culture of health” is built from leadership support that allows
for the creation of fundamental elements and places, practices,
programs and policies to help employees eat better, be active,
quit/reduce tobacco use, and supports nursing moms
•
•
•
•
•
healthy foods are available at the workplace
time and places for physical activity exist at the workplace
the entire workplace is tobacco-free
a place and time for nursing moms
and more …
35
PROJECT MODEL
Phase I: Assessment & Education
1. Assessment
of current state
4. Measurement
of progress &
sustainability
•
Data collection and review
•
Best practices
•
Current State report
Phase II: Planning & goal setting
2. Planning /
Goal setting
•
Identify specific goals
•
Set dates for goals/tasks
Phase III: Implementation
3. Implementation
•
Work plan
•
Tracking
Phase IV: Benchmark plan/goals
progress (Continue implementation,
and sustain networking)
36
BEST PRACTICES: CLOSING
• Review materials to understand best practices.
• Complete the Organization Assessment and based
on your answers, identify the opportunities for
workplace wellness.
• Have a conversation with leadership to receive
preliminary support to make improvements in
foundational, environmental, and policy changes.
• Begin to form a planning team to discuss your
“findings”; think about the goals you’d like to set.
37
REVIEW PROJECT SCHEDULE
HOUSEKEEPING ITEMS
HOW DID WE DO?
FACILITATOR CONTACT(S)
• Bonnie Story, Healthy Rice County Coordinator
• Rice County Public Health
• bstory@co.rice.mn.us
• 507-332-5930
• Susan Pokorney, Member Experience Advisor
• Northfield Area Family YMCA
• susan@northfieldymca.org
• 507-663-0259
41
NEXT MEETING
Vision and Brand your Wellness Program
-review of goal setting documents
• Tuesday, June 10th
• Presenter: Andy Berndt
Director of Social Marketing and Health
Promotion at Community Blueprint
• 9:00-11:00am
• Location TBD – any volunteers?
42
FINAL Q&A / DISCUSSION
43
THANK YOU!
This PowerPoint is based upon, and contains, copyrighted
content provided by Blue Cross and Blue Shield of Minnesota,
made available for use within Minnesota under license
agreement with the Minnesota Department of Health.
Updated 041414