ACCOMPLISHMENT REPORT
Provincial Accounting Office
Provincial Capitol of Laguna
EVELYN T. VILLANUEVA
PROVINCIAL ACCOUNTANT
ACCOMPLISHMENT REPORT
FISCAL YEAR 2010
INTERNAL AUDIT DIVISION
1.Pre-audited all payments, fund transfers and remittances.
a. Reviewed and checked supporting documents of
disbursement vouchers and payrolls to determine correctness of
computations and completeness of requirements and to
determine compliance to prescribed rules and regulations.
- Payrolls for salaries and wages, subsistence, laundry allowance,
hazard pay,
honorarium, bonus, 13th month pay, clothing
allowance, productivity, overtime and per diems of permanent,
casual, job order, contractual and contract of services.
- Payrolls for honoraria of consultants and other claimants for
services performed.
- Payrolls for financial assistance for the BNS, BHWs, Bantay Lawa,
SPES, MAFC, Senior Citizens, Scholars, calamity victims and etc.
- Cash advances for special projects/field operations, petty cash
fund, emergency purchases and food for patients in our hospitals,
inmates of the Women and Children in Crisis Center and Drug
Rehabilitation Center in Magdalena, Laguna.
Disbursement vouchers for release of loans.
Disbursement vouchers for payment of bank loans (principal
and interest payments).
Labor payrolls for infrastructure projects undertaken by
administration.
Claims for goods and services delivered and infrastructure
projects completed.
Other payments made for utilities expenses, repairs and
maintenance of PPE, donations, membership dues, expenses
related to seminars and training, remittances of trust liabilities
and fund transfers.
TOTAL PAYROLLS – 15,329
TOTAL DISBURSEMENT VOUCHERS- 20,338
TOTAL LIQUIDATION REPORTS - 323
2. Participated in the physical count of all inventories, property, plant
and equipment of the provincial government as member of the
Physical Inventory Team.
3. Maintained index of payments made to suppliers, contractors and
private individuals/organizations.
4. Maintained index of payments made to all employees and officers
of the PGL.
5. Reviewed and certified propriety and completeness of supporting
documents of liquidation reports of all cash advances.
6. Attended appraisal of properties recommended for disposal.
7. Prepared accountant’s advice of local check disbursements.
ACCOUNTING DIVISION
1. Prepared, reviewed and approved journal entry vouchers
for the following financial transactions. – 33,000
JOURNAL ENTRY VOUCHERS.
a. Cash advances (includes the establishment of payroll and
liabilities accounts)
b. Payments made to suppliers for delivery of supplies and
materials and to constructors for infrastructure projects.
c. Payments for Utilities Expense, Repairs and Maintenance
, donations, insurance,
other prepayments and release
of retention money.
d. Fund transfers.
e. Payments of accounts payables.
f. Remittances to GSIS, PAG-IBIG, PHILHEALTH, BIR, LBP,
QUEDANCOR, PNB and DBP.
g. Receipts and deposits of all income accounts, funds
received as subsidy and/or trust fund from the national
and other government or non-government agencies and
organizations.
h. Receipts of receivables.
i. Liquidations of all cash advances granted.
j. Issuances of supplies and materials.
k. Dropping of disposed/condemned assets.
l. Setting up of payables, receivables and other unearned
income and accruals of expenses.
m.Other adjusting and closing entries.
2. Monitored and verified all subsidiary ledgers.
3. Prepared monthly bank reconciliation statements and
quarterly bank, accounting and treasury reconciliation
statements.
General Fund – 10 bank accounts
Special Education Fund – 1 bank account
Trust Fund - 7 bank accounts
4. Prepared Quarterly Status of Cash Advances Granted to
Disbursing Officers and to Employees and the preparation of
demand letters to the accountable officers.
5. Issued Certificates of Clearances as to Cash Accountabilities.
6. Issued certificates of availability of funds.
7. Prepared and submitted liquidation reports for trust funds
received from national government agencies and other nongovernmental organizations.
8. Submitted monthly and year-end financial statements. (12
SETS each for General Fund, SEF and Trust Fund)
GOVERNOR
PROVINCIAL LEGISLATIVE BODY/SANGGUNIAN
PROVINCIAL TREASURER
COMMISSION ON AUDIT
PAYROLL AND REMITTANCE DIVISION
1. Updated computation of monthly salaries by posting salary
deductions and printed payrolls of permanent employees
and corresponding remittance lists.
2. Prepared remittance vouchers of various payroll deductions
and corresponding government shares.
3. Issued certifications pertaining to Salaries and Deductions.
4. Issued certifications of remittances.
5. Created Electronic Remittance File (ERF) for GSIS Premiums
and Loans of all employees every month (including
additional premiums applicable to salary increments).
7. Prepared and submitted to the BIR the Alphalist
(Alphabetical List of Employees from whom Taxes were
withheld) and certified BIR Forms 2316.
8. Approved GSIS loans through G-WAPS.
ADMINISTRATIVE DIVISION
Provides administrative services, such as, but not limited to :
1. Prepared annual budget and project procurement management plan
of accounting department.
2. Monitored, checked, and verified employees’ daily attendances.
3. Prepared and submitted reports of employees’ tardiness and
absenteeism.
4. Maintained inventory file of equipment of Accounting Office.
5. Prepared documents for procurement of office supplies and
equipment and prepares appropriate documents pertaining to
distribution of supplies and equipment to employees.
6. Recorded and filed incoming and outgoing letters, communication,
memoranda, office reports and other official documents.
7. Management of Personnel File.
8. Maintained cleanliness and orderliness of the office.
FINANCIAL REPORTS
FISCAL YEAR 2010
PROVINCE OF LAGUNA
GENERAL FUND
BALANCE SHEET
AS OF DECEMBER 31, 2010
PROVINCE OF LAGUNA
GENERAL FUND
BALANCE SHEET
AS OF DEC. 31,2010
TOTAL ASSETS
₱ 3,003,869,442.66
OTHER ASSETS
47,604,945.57
2%
PROPERTY, PLANT AND
EQUIPMENT
1,141,793,079.26
38%
CURRENT ASSETS
INVESTMENTS
CURRENT ASSETS
1,758,471,350.76
58%
PROPERTY, PLANT AND EQUIPMENT
OTHER ASSETS
INVESTMENTS
56,000,067.07
2%
General Fund
CURRENT ASSETS
₱ 1,758,471,350.76
PREPAYMENTS
3,819,944.87
0.22%
OTHER CURRENT ASSETS
2,982,279.77
0.17%
CASH
RECEIVABLES
INVENTORIES
383,192,528.76
21.79%
INVENTORIES
PREPAYMENTS
OTHER CURRENT ASSETS
RECEIVABLES
230,062,938.61
13.08%
CASH
1,138,413,658.75
64.74%
General Fund
TOTAL LIABILITIES AND EQUITY
₱ 3,003,869,442.66
CURRENT LIABILITIES
285,970,699.47
10%
LONG TERM LIABILITIES
162,500,000.00
5%
DEFERRED CREDITS
55,818,669.62
2%
CURRENT LIABILITIES
LONG TERM LIABILITIES
DEFERRED CREDITS
GOVERNMENT EQUITY
GOVERNMENT EQUITY
2,499,580,073.57
83%
GENERAL FUND
BALANCE SHEET
ASSETS = LIABILITIES AND EQUITY
TOTAL EQUITY
2,499,580,073.57
42%
TOTAL ASSETS
3,003,869,442.66
50%
TOTAL ASSETS
TOTAL LIABILITIES
TOTAL EQUITY
TOTAL LIABILITIES
504,289,369.09
8%
General Fund
PROVINCE OF LAGUNA
Statement of Operations
For the Year Ended December 31, 2010
GENERAL FUND (Laguna University)
Income
Add : Unappropriated Surplus, Beg.
Continuing/Unexpended Allotments, Beg.
Total
Less : Expenditures
Personal Services
Maintenance and Other Operating Services
Capital Outlay
Total
Balance
Less : Expenditures Charged to Continuing
Appropriations/Allotments
Unexpended Allotments, Capital Outlay
Net Results of Operations
Breakdown:
Unapppropriated Surplus, end
Continuing/Unexpended Allotments, end
Total
P
31,182,320.00
P
35,185,554.59
66,367,874.59
P
18,411,735.75
47,956,138.84
P 31,325,915.61
3,859,638.98
P 9,663,971.03
7,188,332.20
1,559,432.52
1,871,274.22
P 46,084,864.62
P 41,880,932.38
4,203,932.24
P 46,084,864.62
PROVINCE OF LAGUNA
Statement of Operations
For the Year Ended December 31, 2010
GENERAL FUND ( Exclusive of Laguna University )
Income
Add : Supplemental Budget Nos. 1 to 4
Total
Add : Unappropriated Surplus, Beginning net of SB's
Continuing/Unexpended Allotments, Beg.net of SB
Continuing/Unallotted Appropriations, Beg.
Total
Less : Expenditures
Personal Services
Maintenance and Other Operating Services
Capital Outlay
Financial Expenses
Total
Balance
Less : Expenditures Charged to Continuing
Appropriations/Allotments
Unexpended Allotments, Capital Outlay
Unallotted Appropriations, Capital Outlay
Excess of Income Over Expenditures
Add : Net of Prior Years' Adjustments
Net Results of Operations
Breakdown:
Unapppropriated Surplus, end
Continuing/Unexpended Allotments, end
Continuing/Unallotted Appropriations
Total
P 1,842,181,648.07
340,630,000.00
2,213,993,968.07
P
895,771.04
115,854,221.55
36,277,608.91
153,207,601.50
P 2,335,839,249.57
P607,884,940.22
860,463,870.73
231,965,336.35
57,742,139.03
1,758,056,286.33
P 577,782,963.24
P 76,582,528.01
24,553,922.13
101,136,450.14
P 476,646,513.10
13,515,240.59
P 490,161,753.69
P 133,118,887.75
110,786,193.24
246,256,672.70
P 490,161,753.69
PROVINCE OF LAGUNA
Statement of Operations
For the Year Ended December 31, 2010
GENERAL FUND
Income
P 1,873,363,968.07
Add : Supplemental Budget Nos. 1 to 4
340,630,000.00
Total
P 2,213,993,968.07
Add : Unappropriated Surplus, Beg. (net of SBs)
Continuing/Unexpended Allotments, Beg(net
of SBs)
Continuing/Unallotted Appropriations, Beg.
Total
Less : Expenditures
Personal Services
Maintenance and Other Operating Services
Capital Outlay
Financial Expenses
P
32,221,686.65
119,713,860.53
36,277,608.91
188,213,156.09
P 2,402,207,124.16
P 617,548,911.25
867,652,202.93
233,524,768.87
57,742,139.03
Total
Balance
1,776,468,022.08
P
625,739,102.08
Balance
P 625,739,102.08
Less : Expenditures Charged to Continuing
Appropriations/Allotments
Unexpended Allotments, Capital Outlay P 78,453,802.23
Unallotted Appropriations, Capital Outlay
24,553,922.13
103,007,724.36
Excess of Income Over Expenditures
P 522,731,377.72
Add : Net of Prior Years' Adjustments
13,515,240.59
Net Results of Operations
P 536,246,618.31
Breakdown:
Unapppropriated Surplus, end
Continuing/Unexpended Allotments,
end
Continuing/Unallotted Appropriations
Total
P174,999,820.13
114,990,125.48
246,256,672.70
P536,246,618.31
P R O VINCE O F L A G UNA
Comparative Statements of Operations
For the Years Ended December 31, 2010 and 2009
G E NE R A L F UND
2010
Income
Add : Supplemental Budget/s for the year
Total
P
Add : Unappropriated Surplus, Beginning net of SB's
Continuing/Unexpended Allotments, Beg.net of SB's
Continuing/Unallotted Appropriations, Beg.net of SB's
Total
Total
Less : Expenditures
Personal Services
Maintenance and Other Operating Expenses
Capital Outlay
Financial Expenses
Total
Balance
Less : Expenditures Charged to Continuing
Appropriations/Allotments
Unexpended Allotments, Capital Outlay
Unallotted Appropriations, Capital Outlay
Total
P
Excess of Income Over Expenditures
Add : Net of Prior Years' Adjustments
Net Results of Operations
P
Breakdown :
Unapppropriated Surplus
Continuing/Unexpended Allotments
Continuing/Unallotted Appropriations
Total
P
P
P
2009
1,873,363,968.07
340,630,000.00
2 ,2 1 3 ,9 9 3 ,9 6 8 .0 7
P
32,221,686.65
119,713,860.53
36,277,608.91
1 8 8 ,2 1 3 ,1 5 6 .0 9
2 ,4 0 2 ,2 0 7 ,1 2 4 .1 6
P
617,548,911.25
867,652,202.93
233,524,768.87
57,742,139.03
P
46,758,004.68
P
P
1, 776, 468, 022. 08
P
P
78,453,802.23
24,553,922.13
1 0 3 ,0 0 7 ,7 2 4 .3 6
P
5 2 2 ,7 3 1 ,3 7 7 .7 2
13,515,240.59
5 3 6 ,2 4 6 ,6 1 8 .3 1
P
1 7 4 ,9 9 9 ,8 2 0 .1 3
1 1 4 ,9 9 0 ,1 2 5 .4 8
2 4 6 ,2 5 6 ,6 7 2 .7 0
5 3 6 ,2 4 6 ,6 1 8 .3 1
P
P
P
20,136,794.70
36,428,940.50
119,460,000.00
1 ,9 7 0 ,8 3 5 ,6 6 2 .6 3
534,991,970.12
737,179,429.95
148,623,928.38
60,265,802.92
1, 481, 061, 131. 37
6 2 5 ,7 3 9 ,1 0 2 .0 8
P
1 ,7 9 4 ,8 0 9 ,9 2 7 .4 3
176, 025, 735. 20
P
P
1,748,051,922.75
P
P
P
4 8 9 ,7 7 4 ,5 3 1 .2 6
17,307,035.91
67,080,391.09
8 4 ,3 8 7 ,4 2 7 .0 0
4 0 5 ,3 8 7 ,1 0 4 .2 6
3,456,051.83
4 0 8 ,8 4 3 ,1 5 6 .0 9
1 7 1 ,8 5 1 ,6 8 6 .6 5
1 6 5 ,7 1 3 ,8 6 0 .5 3
7 1 ,2 7 7 ,6 0 8 .9 1
4 0 8 ,8 4 3 ,1 5 6 .0 9
PROVINCE OF LAGUNA
SPECIAL EDUCATION FUND
BALANCE SHEET
AS OF DECEMBER 31, 2010
TOTAL ASSETS
1,877,834,455.76
OTHER ASSETS
340,375.00
0.02%
CURRENT ASSETS
237,557,896.63
12.65%
CURRENT ASSETS
PROPERTY, PLANT AND EQUIPMENT
PROPERTY, PLANT AND
EQUIPMENT
1,639,936,184.13
87.33%
OTHER ASSETS
Special Education Fund
TOTAL LIABILITIES AND EQUITY
1,877,834,455.76
CURRENT LIABILITIES
44,955,657.61
2%
CURRENT LIABILITIES
GOVERNMENT EQUITY
GOVERNMENT EQUITY
1,832,878,798.15
98%
Special Education Fund
BALANCE SHEET
ASSETS = LIABILITIES AND EQUITY
TOTAL EQUITY
1,832,878,798.15
49%
TOTAL ASSETS
TOTAL ASSETS
1,877,834,455.76
50%
TOTAL LIABILITIES
TOTAL EQUITY
TOTAL LIABILITIES
44,955,657.61
1%
Special Education Fund
PR OVINCE OF LA GUNA
Comparative Statements of Operations
For the Years Ended December 31, 2010 and 2009
SPECIA L EDUCA TION FUND
2010
2009
Income
Add : Supplemental Budget/s for the year
Total
P
180,507,666.68
130,333,468.28
P 3 1 0 ,8 4 1 ,1 3 4 .9 6
P
Add : Unappropriated Surplus, Beginning net of SB's
Continuing/Unexpended Allotments, Beg.net of SB's
Continuing/Unallotted Appropriations, Beg.net of SB's
Total
Total
Less : Expenditures
Personal Services
Maintenance and Other Operating Expenses
Capital Outlay
Financial Expenses
Total
Balance
Less : Expenditures Charged to Continuing
Appropriations/Allotments
Unexpended Allotments, Capital Outlay
Unallotted Appropriations, Capital Outlay
Total
P
P
Excess of Income Over Expenditures
Add : Net of Prior Years' Adjustments
Net Results of Operations
P 1 3 9 ,3 4 9 ,9 7 8 .0 7
5,405,495.34
P 1 4 4 ,7 5 5 ,4 7 3 .4 1
P 1 8 6 ,9 8 2 ,0 3 9 .9 2
P
P 1 7 5 ,5 1 3 ,8 6 6 .6 4
1 1 ,4 6 8 ,1 7 3 .2 8
Breakdown :
Unapppropriated Surplus
Continuing/Unexpended Allotments
Continuing/Unallotted Appropriations
Total
52,313,866.64
4,334,705.00
257,600,454.51
33,000,000.00
P 2 9 0 ,6 0 0 ,4 5 4 .5 1
48,952,565.21
24,917,833.28
5 6 ,6 4 8 ,5 7 1 .6 4
P 3 6 7 ,4 8 9 ,7 0 6 .6 0
7 3 ,8 7 0 ,3 9 8 .4 9
P 3 6 4 ,4 7 0 ,8 5 3 .0 0
P
P
4,041,835.30
120,602,496.89
99,160,691.34
9,844,589.57
28,471,426.34
125,723,137.17
2 2 3 ,8 0 5 ,0 2 3 .5 3
P 1 4 3 ,6 8 4 ,6 8 3 .0 7
1 6 4 ,0 3 9 ,1 5 3 .0 8
P 2 0 0 ,4 3 1 ,6 9 9 .9 2
P
4,334,705.00
P
13,449,660.00
P
4 ,3 3 4 ,7 0 5 .0 0
P
1 3 ,4 4 9 ,6 6 0 .0 0
8 6 ,0 7 8 ,7 8 4 .7 5
5 7 ,4 4 6 ,6 8 8 .6 6
1 ,2 3 0 ,0 0 0 .0 0
P 1 4 4 ,7 5 5 ,4 7 3 .4 1
P 1 8 6 ,9 8 2 ,0 3 9 .9 2
P 1 8 6 ,9 8 2 ,0 3 9 .9 2