New Colombo Plan (NCP) 2016
Key Contacts at UWA
Milly Ingate, Associate Director,
Institution Liaison Officer, NCP
Joel Wittwer, Manager, GLO
Alternate Institution Liaison Officer, NCP
Jessica Gordon, Senior Study Abroad Adviser (Outbound), GLO
Alternate Institution Liaison Officer, NCP
Global Learning Office (GLO), International Centre
Office of the Pro-Vice Chancellor International
Objectives of this session
•
•
•
•
•
•
•
To clarify the International Centre’s role in administering the NCP and
division of responsibilities between Government, UWA, Consortia, Faculties
and students.
To provide key contacts at the International Centre for the NCP
To provide detailed information on key aspects of each program, lessons
learned from previous rounds so as to maximise your opportunities for
success in the coming round
To clarify NCP and UWA’s priorities and encourage staff to think about
future rounds with these priorities in mind
To clarify selection and assessment processes (internal and external)
To clarify funding allocation
To provide next steps
1
Key Facts
•
•
•
•
•
•
•
A Government initiative offering Australian undergraduate students
opportunities for scholarships and grants to study in the Indo-Pacific region
$100million over 5 years (Pilot commenced 2014)
Two sub-programs:
– Prestigious NCP Scholarship
– Flexible Mobility Program
Internships and mentorships are a hallmark of the NCP
Language acquisition highly regarded
Administrative funding of up to 10% on top of grants funding mobility
Results from 2014 Pilot and 2015 Round
 Australia: 109 Scholars; 3171 Mobility Grants
Most popular countries Indonesia (600) and China (515)
1
Two sub-programs
Scholarships
Mobility grants
Students apply individually to DFAT via
UWA
Staff apply for a student cohort-based
program
Students apply to successful program
through UWA
• Must include long term study
(minimum trimester, semester)
• Eligible for Language training support
(may be separate intensive period)
• Must be full time and face to face
• Study program must be for credit
• Maximum 17 months including all
components
• Semester-based study, Short-term
study, Practicums, Clinical placements,
Internships/mentorships, Short-term
research.
• Study program and stand alone
internships must be for credit or a
mandatory part of course
• Maximum 12 months
• May include internship or mentorship
• Academic Credit for Internships
encouraged but not mandatory
• Credit for Internships included in
semester based study not mandatory
• Additional funding for internships which
is part of study program
• Multi year funding available (NEW)
Key changes for 2016/2017
•
•
•
•
•
•
•
•
Doubling of funding to approximately $20 million for Mobility Grants (from
$8 million in 2015)
Amalgamation of funds from other programs (ie Endeavour Prime Ministers
Awards and Asia Bound) to 1 single fund for outbound students. [Other
programs all under Endeavour badge – ISEP, STMP, Cheung Kong still remain
to fund other global programs beyond Asia (Open in late April)]
Increase in number of scholarships to around 100 with up to 15 in each
location
Introduction of Multi Year Funding (MYF) for Mobility Grants providing
funding for up to 3 years; 25% of total funding for Mobility Grants allocated
to MYF
Program now project-based not country-based
Encouragement of private sector collaboration and contribution in-kind or
through financial sponsorship (viewed favorably in selection)
Semester/internships/language acquisition prioritised
Enhanced selection criteria for Scholarships and Mobility Grants
Study location
2015 NCP locations are:
Bangladesh, Bhutan, Brunei, Burma, Cambodia, China, Cook Islands, Federated
States of Micronesia, Fiji, Hong Kong, India, Indonesia, Japan, Kiribati, Laos,
Malaysia, Maldives, Marshall Islands, Mongolia, Nauru, Nepal, Niue, Pakistan, Palau,
Papua New Guinea, Philippines, Samoa, Singapore, Solomon Islands, Republic of
Korea, Sri Lanka, Taiwan, Thailand, Timor-Leste, Tonga, Tuvalu, Vanuatu and
Vietnam.
Secondary locations
For example: a three month short-term research Mobility Project in one eligible
Cambodia (primary Host Location) which includes two weeks of fieldwork in
Thailand (secondary Host Location).
UWA Priority Countries
Bhutan, China, Hong Kong SAR, India, Indonesia, Japan, Malaysia, Singapore,
Republic of Korea, Taiwan, Thailand, and Vietnam.
UWA Priority Universities: Refer to Schedule A.
Administrative Funding Mobility Grants
Up to 10% of the total Student grant funding requested by an Applicant for Mobility
Project/s) to support the administration and implementation of Mobility Projects.
Funding is to be included in the total amount of funding applied for by the
Applicant in each application.
Applications should clearly indicate where administration funding is being applied
for and the amount.
Administration funding may be used to subsidise the costs associated with Mobility
Project administration, including but not limited to:
•
•
•
•
Arranging, negotiating and researching details of Mobility Projects
Supervising, monitoring and evaluating Students’ progress during the Mobility
Project
Engaging the services of third party organisations which have the relevant
expertise to support Students to undertake Mobility Projects
General administration costs.
Mobility Grants – Multi Year Funding (MYF) (Ref 2.4)
• An additional 25% will go towards MYF projects.
• Allows the same project to be offered up to two additional years to
different cohorts of students. (ie 1 January 2016 to30 June 2019)
• Projects must demonstrate how MYF will enable scale-up, sustain
mobility, and strengthen their partnerships (e.g. an increased
number of Student Grants for each year of the Project)
• An additional selection criterion must be met.
• Funding beyond the first term (ie 30 June 2017) will be contingent
on review of annual Completion Reports by Australian Government
• Unsuccessful applications for MYF will not receive single term
funding.
• Unused funding will be directed towards Single-term Mobility
Projects
Mobility Grants – Private Sector Collaboration and
Sponsorship (Ref 2.5) (NEW)
• Mobility Projects that incorporate private sector sponsorship will be
given preference in the selection process
• In-kind and financial sponsorship provided by Private Sector
Organisations must go beyond the provision of Internships,
Mentorships and briefings
Consortium Applications
• UWA may apply for funding through Government approved
Consortia (eg ACICIS for Indonesia)
• Useful where UWA is unable to submit direct applications
• Funding does factor into UWA bid
• 2014 ACICIS provided 8 places for UWA students
• 2015 ACICIS provided 12 places for UWA students
Mobility Grants – Student Allocation
•
•
A mobility grant must be paid directly to the students.
May be used to make group arrangements on behalf of students (and thereby not
paying a component directly to students. Must be able to:
– Demonstrate financial benefit for students (eg group fight discounts)
– obtain students’ written consent to the relevant funding not being made directly
available to them. (no need to provide to ED but must retain receipt)
Short-Term Grant: For study that is less than 6 months in duration
•
Provided at a rate of between $1000 and $3000 per Student.
Semester Grant: For study of at least one Study Period and up to 12 months in duration. A Study Period
may be called a semester or a trimester.
•
Provided at a rate of between $3000 and $7000 per Student.
Internship grant
•
Provided at a rate of $1000 per Student.
•
The Internship must be part of a semester study Mobility Project to receive this grant.
The value of the grant will be at the discretion of the Applicant to determine within the
funding bands described above.
Mobility Grants – Selection Criteria (Ref 4.3)
• Support increased student mobility that lifts knowledge of the
Indo-Pacific in Australia (40 %weighting)
• Support for new and/or strengthened partnerships (30
%weighting)
• Promote the New Colombo Plan, study and Internships in the
Indo-Pacific region (10 %weighting) (publicity)
• Support for semester-based study opportunities (5 %weighting)
• Support for language acquisition (5 %weighting)
• Support for Internships (5 %weighting)
• Private sector sponsorship of the New Colombo Plan
(5 %weighting)
• Additional criteria for Internships and Multi Year projects
Mobility Grants – Assessment and Selection Process
A three-step selection process:
– Step 1: Faculty assessment and approval
– Step 2: UWA assessment and ranking
– Step 3: Department of Foreign Affairs and Trade (DFAT) and the
Department of Education and Training (DET) assessment and
selection
Step 1: Faculty Assessment and Approval
– Project coordinators submit applications to a central faculty
person
– Project assessed for validity ( meets course/major
requirements) and against resources available at the faculty
level
– Project should be assessed against international priorities of the
faculty and the project’s ability to achieve those goals
Mobility Grants – Assessment and Selection Process
Step 2: UWA Assessment and Ranking
• UWA NCP Selection Panel will rank applications received
from faculties based on the above priorities and
preferences where necessary.
• The Committee will consist of 3 x Senior Faculty Staff
(Dean or delegate) and 2 x Senior International Staff
(Director, International Centre, Associate Director, GLO or
delegate).
• International Centre will submit applications online to
DET
Mobility Grants – Assessment and Selection Process
Step 3: DFAT/DET Selection
• All eligible applications will be scored: “highly suitable”, “suitable”
or “not suitable”
• “highly suitable” will be selected for funding
• “suitable” will be selected based on their score. Preference to:
– applications that promote balance and diversity in Host
Locations, fields of study, home universities and Multi-year
Mobility Projects
– UWA’s ranking of Mobility Projects.
– The Government has discretion to partially fund
– Process will result in a Merit List of unfunded applications which
will be consulted if more funding becomes available
Maximising your chances
Discipline
A diverse spread encouraged; no specific priorities.
Duration
• Preference for semester projects
• Recognition that short term options may be the most viable program type
to mobilise students..
New and Innovative Projects
• Existing projects will be considered; must demonstrate strengthening of
partnership
• New and innovative projects highly regarded.
Internship/Mentorship
• Projects with an internship/mentorship and language component will be
highly regarded.
• Use your links within universities or internship providers
• New resource offered through DFAT : NCP Internship and Mentorship
Network: A Guide for Universities. More information to come
How to submit a Mobility application?
•
•
•
•
•
•
•
•
Familiarise yourself with the application requirements (see
Mobility Application Form)
Consider DFAT/ UWA and strategic priorities/preferences in terms
of countries, institutions, duration, internships, innovative and
diverse programs as a guide
Address selection criteria giving careful consideration to
weightings and word count .
Send applications to joel.wittwer@uwa.edu.au by 11 May
Applications will be sent to faculty for endorsement
UWA NCP Selection Panel will assess and rank applications based
on the above priorities and preferences where necessary.
The Committee will consist of 3 x Senior Faculty Staff (Dean or
delegate) and 2 x Senior International Staff (Director, International
Centre, Associate Director, GLO or delegate).
International Centre will submit applications online to DET
Once funding is secured…
1. Faculty Program Coordinator to promote, recruit and select
students for program and those eligible for funding
2. Faculty Program Coordinator to liaise with Manager, Global Learning
Office (GLO) [formerly Study Abroad office]
3. Students must register online on Global Studio
4. GLO will distribute funding to individual students
5. With assistance from GLO if required, Faculty/School to organise
Pre-Departure information for students, collect Travel Approval
Form (Insurance) and to enter student data in SARIS (Study Abroad
Reporting Information System)
6. Student details required for the NCP online system at least 3 weeks
prior to departure
7. Faculty Program Coordinator will be required to assist in Completion
Report to be entered in the system by NCP Institution Liaison
Officer or Alternative Institution Liaison Officer
Mobility Grants - Student recruitment and eligibility
• Promote widely - encourage representation from diverse student
groups (including, but not limited to, Aboriginal and Torres Strait
Islander students, students from a Low Socio-Economic Status,
students from regional/remote areas, students across the genders,
female students in non-traditional fields, students with disabilities
or students from a non-English speaking background
Students who receive a mobility grant must be:
• an Australian citizen. Students with dual citizenship or permanent
residency or similar in another location/country are eligible,
however they must undertake their study in a third Host Location,
of which they do not have citizenship or residency rights.
• Enrolled at UWA at the time of application and for the duration of
their overseas study.
Mobility Grants - Student recruitment and eligibility
• Enrolled in a Bachelor Degree, Bachelor Honours Degree or
concurrent undergraduate diploma at the commencement of the
Mobility Project.
• At least 90% of the Students participating must be aged 18 to 28
inclusive at the commencement of the Mobility Project.
• Student cannot commence their study outside of the timeline
• A student cannot receive more than one NCP Short term and one
NCP long term scholarship during their undergraduate study at
UWA.
• The overseas study program must be for academic credit or be a
mandatory component of a student’s course at UWA
• When recruiting students who may not be eligible, consider other
sources of funding eg UWA Study Abroad bursaries, OS-HELP
Scholarships Program
•
•
•
•
•
•
Targeting high achieving Undergraduate students
At least one study period (semester or trimester)
Maximum: One academic year (favorably considered)
Maximum 17 months including internship/mentorship
Study program must be face to face and for academic credit
Internship or mentorship component is strongly encouraged.
Credit is not mandatory but encouraged
• Mentorships must be carried out concurrently to study period
• Internships maybe carried out before or after study program
• Additional support for intensive language training,
Scholarships Program – Details of Funding
•
•
•
•
•
Travel allowance of $2,500
An establishment allowance of $2,500
Variable location-based monthly stipend of up to $2,500
Health and travel insurance for the duration of their overseas
Scholarship Program
A dedicated Case Manager for the duration of their Scholarship
Program who provides services including: pre-departure briefings;
advice on health and travel insurance, advice and assistance relating to
accommodation; and payment of allowances; and
Additional Funding which may be payable
•
•
Up to one Academic Year’s international tuition fees to a maximum of
$15,000, payable directly to the Host Institution;
Payment of $1,000 for in-country language training fees, payable
directly to the language training provider
The maximum duration of a Scholarship Program is 17 months ($67,000)
Scholarships Program – Selection Criteria (Ref: 4.1)
•
•
•
•
•
•
•
•
•
•
•
Demonstrated academic excellence at the tertiary level (40 per cent weighting).
Graded average achieved in tertiary studies
Ungraded academic achievements, including academic awards and commendations
at the tertiary level.
Evidence of excellence demonstrated through referee reports.
Communication skills, higher-order cognitive and critical thinking skills, and
engagement in learning.
Demonstrated leadership in the community (30 per cent weighting)
Demonstrated leadership in the community, including volunteer and not-for-profit
roles and/or activities they have undertaken in their local community, nationally,
overseas and in their university.
Ability to adapt and operate in new or changing environments and understanding
of how the proposed Scholarship Program will enhance cultural awareness (15 per
cent weighting)
Applicant’s potential to undertake successfully, and gain maximum advantage from, a
study experience in an Indo-Pacific location.
Ability to contribute to New Colombo Plan goals through the Scholarship Program
(15 per cent weighting)
Depth of applicant’s understanding of New Colombo Plan goals, and how their
proposed Scholarship Program would contribute to their own future goals and the
goals of the New Colombo Plan.
Scholarships Program - Process and Key Dates 2015
•
•
•
•
•
•
•
•
7 April: UWA students with a WAM of 70% or higher invited by GLO
Students to apply via Global Studio
13 July: UWA application process closes.
W/C 20 July: UWA Panel conducts University wide internal selection
process and nominates 10 eligible applications to DFAT/DET. Panel to
consist International Centre and Faculty staff.
3 to 31 August : Nominees complete applications, including supporting
documentation and evidence of contact with proposed host university.
September to October 2015 : Applicants shortlisted and interviewed.
November 2015: Selection finalised.
December 2015: Applicants notified of outcomes. Outcomes published on
DFAT website.
1 January 2016 to 31 December 2016: successful applicants commence
their study program.
Timeline: Single Term Mobility Projects
Timeline
Activity
2 April 2015
Application round opens. UWA Faculties invited to apply
11 May 2015
Mobility Grant Applications due at International Centre for
UWA Assessment and Selection Process
18 May 2015
Endorsed applications received back from faculty
5 June 2015
Closing Date
June – August
Applications assessed and reviewed by DFAT/DET
August 2015
Funding decisions formalised and offers made to UWA
September 2015
Details of grants published on www.dfat.gov.au/dept/grants
1 January 2016 – 31 December 2016
Students depart on approved programs
30 June 2017
Application acquittal due (completion report) for Singleterm Mobility
Timeline: Mutli-Year Mobility Projects
Timeline
1 January 2016 to 30 June 2017
1st term of funding
Activity
Students may commence Study Program between
these dates
30 June 2017
First Completion Date. Complete Reports due for all
Multi Year Mobility Projects before additional
funding will be provided (Australian Government
requires up to 4 weeks to review)
Students may commence Study Program between
these dates
Second Completion Date. Complete Reports due for
all Multi Year Mobility Projects before additional
funding will be provided (Australian Government
requires up to 4 weeks to review)
Students may commence Study Program between
these dates
Final Completion Date. Final completion reports
due
1 July 2017 to 30 June 2018
(2nd term of funding)
30 June 2018
1 July 2018 to 30 June 2019
3rd term of funding
30 June 2019
Timeline: Scholarships
Timeline
7 April to 13 July 2015
Activity
Faculty and GLO invites students to apply through
Global Studio
20 July to 24 July 2015
UWA NCP Selection Panel meet to assess applicants
31 July 2015
10 UWA nominations sent online to DET
3 August to 31 August 2015
DFAT/DET invites nominees to apply.
September 2015
Applicants shortlisted and notified by DET
September to October 2015
Shortlisted applicants interviewed by DFAT/DET
November 2015
Selection finalised
December 2015
Details of Scholarship winners published on DFAT
website
Students commence study program
1 January to 31 December 2016
Next Steps
•
•
•
•
Read the Mobility and Scholarships guidelines
Consider your options
Submit an application to the GLO by the due deadline
Applications forms will be distributed shortly by GLO
More information:
www.dfat.gov.au/new-colomboplan