Response to the ITT for a Contract
For the Supply of Washer Disinfectors PRH Haywards Heath
TENDER REF: BS/02231 / OJEU REFERENCE: 2014/s 217-384152For
The Brighton and Sussex University Hospitals NHS Trust
[INSERT SUPPLIER NAME]
Stage 1 - Qualification Questions
[INSERT SUPPLIER NAME]
Evaluation Matrix for Washer disinfector at Princess Royal Hospital, Hayward's Heath
Stage 1 Qualification
Pass/Fail questions
Weighting
Minimum
Score
1.1
Confirmation and Compliance - your confirmation that you have accepted the terms of tendering and have uploaded the Form
of Offer Document
Pass/Fail
Pass
1.2
Information about the Bidder
Pass/Fail
Pass
1.3
Acceptance of NHS terms and conditions of contract
Pass/Fail
Pass
1.4
Elgibility
Pass/Fail
Pass
1.5
Economic and Financial Standing
Pass/Fail
Pass
1.6
Conflict of Interest
Pass/Fail
Pass
1.7
Insurance
Pass/Fail
Pass
1.8
Compliance with BS ISO 15883 with essential standards in relation to the specification document (Appendix 1)
Pass/Fail
Pass
1.9
Ability to commence and mobilise on site within 2 weeks of contract award
Pass/Fail
Pass
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1.10
Relevant experience of delivering successful Turnkey construction Projects – 3 examples of completed NHS projects must be
provided
Pass/Fail
Pass
1.11
Conformance to HBN 13 guidelines
Pass/Fail
Pass
1.12
Ability to use generic and compatible chemicals with proposed washer/disinfector
Pass/Fail
Pass
Stage 2 Technical
2.1
Conformance to the specification documents all bids must meet all the criteria on the specification checklist
20%
2.2
Logistics, Delivery and commissioning
2.3
Compatibility with alternative Chemicals, clearly highlight the name and number of these
2.4
Support and Maintenance
2.7
Technical engineering training for in house maintenance staff
20%
20%
20%
20%
100%
Stage 3 Commercial
Stage
3
Total acquisition cost
3.1
The capital purchase price of the equipment.
3.2
The full-life running cost of the equipment over a 10 year period.
3.3
Consumable Parts and Cost Schedule and Maintenance
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[INSERT SUPPLIER NAME]
Tender Project Plan
Event
Date
Issue of OJEU Notice
Issue ITT Documentation
02/04/2015
Site Visits to PRH (completed)
Deadline for clarifications
13/04/2015
Return of ITT
20/04/2015
Evaluation starts
21/04/2015
Site Visits – based on evaluation scores
29/04/2015-18/05/2015
Presentations – post site visits TBC
19/05/2015- 29/05/2015
Evaluation Complete
08/06/2015
Recommendation of Preferred Service
Provider
09/06/2015
Alcatel Standstill Period Ends
19/06/2015
Contract Award
19/06/2015
Service Commencement the Trust
All dates in the above timetable are provisional only and the Trust may vary the outline timetable or
terminate or alter the tender process in any way at its sole discretion.
If you have any questions contact us via the eProcurement Portal and we will answer them – it usually
takes no longer that 48 hours but if the information you need is going to take longer we will get back to
you and let you know.
We have a deadline for clarification questions because we need time to answer the question and you
need time to use the information you get back before submitting your response.
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Note that if you fail a qualification question we will not assess your bid further. Complete the areas highlighted and upload
supporting documents to the portal as indicated.
1.
Confirmation and Compliance (Pass/Fail)
Before completing this tender response you must ensure you
have downloaded and read all of the attachments and accept
the terms of tendering.
2.
Supplier response: (Y/N)
Supplier to upload to the portal Appendix 4, completed and
signed to the place indicated in the eTendering portal
Information about the Bidder (Information only)
Provide the name, telephone number and e-mail address for
the contact person for enquiries about this IT
3.
Acceptance of NHS Contract Terms (Pass/Fail)
Confirm that you accept that the terms of the NHS contract set
out in Section 4 of the ITT will apply
4.
Supplier response: (Y/N)
Eligibility (Pass/Fail question)
You must comply with Regulation 23 of the Public Contracts Regulations 2006, if you do not comply and indicate that there are
grounds or potential grounds for ineligibility under Regulation 23 of the Public Contract Regulations 2006 you must detail all of the
remedial steps taken. You will not be required to provide evidence at this time but The Trust may seek evidence at a later date, in
confirmation of your response.
Please confirm that none of the mandatory or discretionary grounds
for rejecting a potential bidder under the Public Contracts
Regulations 2015 are applicable
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Supplier response:
Stage 1 - Qualification Questions
[INSERT SUPPLIER NAME]
(http://www.legislation.gov.uk/uksi/2015/102/regulation/57/made)
or may become applicable, to your company or to any parent
company. If you answer "No" please complete the next question.
If you answered "No" above (Confirmation of Eligibility), indicating
that there are grounds or potential grounds for ineligibility you
must attach details of such grounds or potential grounds and an
explanation here. Where such grounds exist, or if you are unsure,
please provide details, including details of all remedial steps taken
Pass/Fail question
5.
Financial Information (pass/fail question
The Trust is seeking to assess if the Bidder is sufficiently financially robust to deliver and manage the services for the duration of
the contract and provide sufficient resilience. We have not set an arbitrary turn over figure but if this contract would absorb more
than 50% of your resource you should set out your plan for ensuring business continuity.
Your financial standing will be assessed broadly in line with the recommendations set out by the Cabinet Office.
In performing the economic and financial standing assessment the Trust will consider, but not be limited to considering, your
organisation's: turnover, profitability, cash flow, solvency, strength of balance sheet and asset cover level. To support this
assessment the Trust may seek reference to other independent reports and information such as credit reference agency reports.
Where a bidder wishes its economic and financial assessment to be based on its parent company then The Trust reserves the right
to ask you to provide a parent company guarantee.
Banking terms
Has your organisation met the terms of its banking facilities and loan agreements
during the past two years?
Y/N
Paying creditors &
staff
Has your organisation met all its obligations to pay its creditors and staff during the
past two years?
Y/N
Banking terms &
Paying Staff &
Creditors
If you answered no to either of the above questions please provide details here.
Please note that for late payments to creditors we only need to know about those
payments outstanding for longer than 90 days.
Own Organisation
accounts upload
Attach as a single ZIP file copies of the two (2) most recent years’ audited accounts
for your own Organisation together with a statement of your Organisation’s trading
position in the period since the last audited accounts. Name your attachment 'Your
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Y/N
Confirm uploaded
Stage 1 - Qualification Questions
[INSERT SUPPLIER NAME]
Organisation name - own audited accounts'.
6.
Holding and/or
ultimate parent
company audited
upload
Attach as a single ZIP file copies of the two (2) most recent years’ audited accounts
for your holding and/or ultimate parent Organisation (if applicable). Name your
attachment 'Your Organisation name - holding/parent company accounts'.
Confirm if applicable
and if uploaded
Alternative means
If you are unable to offer 2 years audited accounts please explain why and instead
present one of the following:
A statement of your turnover, profit & loss account and cash flow for the most
recent year of trading
Or
A statement of your cash flow forecast for the current year and a bank letter
outlining the current cash and credit position
Or
Alternative means of demonstrating financial status if trading for less than a year
Confirm if applicable
and if uploaded
Group accounts
If your organisation is a subsidiary of a group, audited accounts and turnover
details are required for both the subsidiary and ultimate parent. Where a
consortium or association is proposed, the information is requested for each
member company. If this is applicable to your Organisation attach as a single ZIP
file. Name your attachment 'Your Organisation name - Group accounts'.
Confirm if applicable
and if uploaded
Conflicts of Interest (Pass/Fail Question)
You must confirm that there is no conflict of interest.
Have any directors, the Company Secretary, partner or other
similar senior manager of your organisation or the any
consortium member within the last three years served as a
Trustlor of, or employed at a senior level by the Trust or been
involved with any other organisation providing any service to
the Trust?
Are you or any consortium member currently undertaking or
likely to undertake any work which could give rise to a conflict
of interest?
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Stage 1 - Qualification Questions
[INSERT SUPPLIER NAME]
If you answered YES to the above question provide written
details here (Maximum 200 words)
7.
Insurance
The Bidder is required to confirm that it has or will put in place the required level of cover should you be awarded the
contract.
Confirm that your organisation currently has, or if awarded a
contract pursuant to this procurement will take out insurance
covers of not less than the insurance requirement stated in the
NHS standard terms for each and every incident unlimited in
the aggregate
8.
Supplier response: (Y/N)
Compliance with BS ISO 15883 with essential standards in relation to the specification document (Appendix 1)
Supplier response: (Y/N). You will be asked in the technical stage to describe how you meet this requirement (Pass/Fail Question)
9.
Ability to commence and mobilise on site within 2 weeks of contract award
Supplier response: (Y/N). You will be asked in the technical stage to describe how you meet this requirement (Pass/Fail Question)
10.
Relevant experience of delivering successful Turnkey construction Projects – 3 examples of completed NHS projects
must be provided
Supplier response:
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11.
Conformance to HBN 13 guidelines
Supplier response: (Y/N). You will be asked in the technical stage to describe how you meet this requirement (Pass/Fail Question)
12.
Ability to use generic and compatible chemicals with proposed washer/disinfector
Supplier response: (Y/N). You will be asked in the technical stage to describe how you meet this requirement (Pass/Fail Question)
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Stage 2 – Technical Questionnaire
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Technical Response - This part of the template should be completed and uploaded to the Portal.
Section 1 – Conformance with the specification
In this section we set out our requirements and ask you to confirm that the solution meets the requirement and explain how or give
further details when that is appropriate. If your solution does not meet or only partially meets please explain.
The areas we require a response are highlighted in yellow. You may format these boxes as appropriate – for example moving a box
below the relevant question if that is going to make your response easier to read.
1
Solution Summary
Set out an executive summary overview of your proposed solution and complete the overview table. This is used for information
when scoring the other sections and must be the solution you cost for in the commercial schedule, include equipment, enabling
works, project management etc.
Supplier response:
Question
Solution Overview
Supplier Response
Machine manufactured to which standard
Is the machine CE marked
Type testing must be available for inspection
What is the expected cycle time for a full load
What is the volume of water used per stage
Has the machine been tested for a range of detergents
1.
2.
3.
4.
5.
Please list approved detergents:
The machine must be able to accept central dosing with local
emergency supply
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How long has the offered machine(s) been in production?
Demonstration/Reference Site. Provide details of a reference site where we can see the machine in live running. Any reference site
visit will be used to validate your response and not scored in its own right.
Supplier response:
2
Specific Machine Requirement Approach (Method 2) 01b
The washer-disinfectors covered by this Section are (washer-disinfectors to be included within the tender):No.
TYPE OF WD Type 1, Type 2 (multi-chamber), Type 2
(Conveyor), Ultrasonic
CYCLES
REQUIRED
DRYING
Yes/No
LOCATION
1
Type 2 multi chamber
1
Yes
As per drawing
ref:
2
Type 1
1
Yes
As per drawing
ref:
The Trust requires the equivalent of 9 * 15 DIN washer disinfector chambers fully complying with BS ISO 15883
parts 1 & 2, operating at a utilization factor of 0.6 and a 45 min cycle.
The utilization factor and cycle time is fixed but the Trust may accept a reduced number of chambers by the use of a
larger capacity, e.g. an 18 din, washer which is practical and usable to the department.
All washers must be fitted with automatic loading, discharge and automatic cycle selection.
The washers should default to the validated universal cycle.
The successful supplier will be responsible for all enabling works and installation and the department will remain in
production during the changeover.
Supplier response:
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Using the method detailed in HTM 2030 and HBN 13 it has been ascertained the department requires the equivalent of 9
chambers to meet the departments demands.
3
Site Access (Ref C02.01) 04
Expected date when site will be ready for delivery: To be
agreed but no later than April/Mid May - is this achievable?
Supplier Response YES/NO
Access Details: Through pre-tender site visit –
4
confirm site visit complete
Supplier response: YES/NO
Department is located on the 1st floor of the building with lift
access, supplier must ensure equipment can be delivered from
selected route. Confirm this is acceptable and achievable?
Supplier response: YES/NO
Documentation and Record Drawings Required at Installation (Ref C03.45)
Number Required
06
Description
Room layout and machine positions with and
without dimensions
2 electronic copies on data bar or cd. The drawings to be in
*.dwg suitable for autocad with Adobe pdf copies
As fitted drawing of services in the department
and schematic of services.
Inclusion of the machines operational and
maintenance manual(s) and other requirements as
detailed in BS EN 15883 part 1 section 7 & 8 this
identifies documentation which should be supplied
as part of the machines documentation.
Operation and Maintenance manuals for any
ancillary equipment, valves, PRV’S etc installed as
part of the contract
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5
Packing Method (Ref C03.44)
07
* in dustproof packing and timber casing
Supplier response: YES/NO
Provide any additional delivery information below:-
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6
Removal and Disposal of Existing Equipment (Ref C03.42)
08
List of Equipment
2 * Type 2 HAMO 840 washer disinfector
The Trust will welcome proposals that will
generate residual return on the
decommissioned existing equipment and the
trust will review if it manages the removal
itself, the machines are made with high grade
stainless steel which holds considerable
value, please provide a proposal.
1 * Type 1 HAMO T21 washer disinfector
1 * Returns hatch
1 * Pass through (to be agreed)
Associated conveyor system
Please provide proposal
7
Quantities of Process Chemical Supplies Required
10
Sufficient for 5000 cycles based on a 6 day working week. Chemical to be same as used in the department at time of
supply of washer.
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8
Material for Fascia Paneling and Access Door(s) (Ref C03.06)
11
Details: Stainless Steel
9
Cycle Stage Requirements – Multi Chamber Machines (Type 2) (Ref 03.08)
Process details for specific chambers:
Chamber 1 – pre wash, wash, rinse and self-disinfection
Chamber 2 – rinse/neutralize, 90 ºdisinfection and partial drying
Chamber 3 - drying
10 Door Requirements (Ref 03.09, 03.10)
13
Particular door requirements (e.g. hinge sides, vertical or
horizontal): Vertical sliding to suit agreed installation
Location for control for initiating cycle (double door washerdisinfectors): *one end only (loading)
11 Compressors to be provided within the Tender (Ref C03.13)
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Stage 2 – Technical Questions
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Compressed air available from a central source, allow for
alterations to supply pipeline and connections
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12 Required Heating Medium (Ref 03.19)
15
For water ……Steam
For drying air
Steam
13 Independent Process Variable Monitoring (Ref 02-3.24)
16
Temperature of Water in each chamber at each stage in the
operating cycle
Temperature of air in each chamber at each stage in the
operating cycle (drying stage)
Volume of each chemical additive admitted at each stage of the
operating cycle
The pressure of solutions supplied to the spray arms during
washing and rising stage
Other process variable: Conductivity of final rinse water
Other process variable: differential pressure across HEPA filter
on drying air intake
Other process variable : highlight options
Alarm indication required from independent process monitor
Email sent to up to 10 addresses configurable by authorised
hospital staff Message to read:
Subject text: machine ID (e.g. HAMO 9) **cycle failed**
Text ** CYCLE FAILED** Please contact supervisor!! MACHINE
FAILED PARAMETER CHECK
Sense
is
(a)
Cycle
Number;
(b)
Time
@
disinfection
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temp{minimum of 1 mins}, (c) Ao value {minimum of 600
secs}, (d) Detergent volume {Range determined during
validation}, (e) conductivity @ 30 secs into disinfection hold {>
90µS
Note Descriptor = recorder channel process variable
Alarm interface with the control system required
Electronic Storage of independent Data Requirement
Data stored on network server compatible with existing system.
Review software in use upgrade if required
Location of independent process monitor display - 2 computer,
monitor and keyboard to be supplied to Trust specification to
trust specification in location agreed with the department and
two licenses and software to display the cycle profiles
Both sides
Printer not required
Recorder required
Location of recorder - Loading side
Type of recorder : Chessell paperless with graphic display series
6000 or acceptable independent recording system
Heat source information : Amtek Joffra RTC 158B reference
calibrator with an external PT 100 reference probe
Scale(s) required: configured to suit monitored variable input's
Recorder to be configured to send an email up to 10 addresses
configurable by authorised hospital staff
Message to read
Subject Text Machine ID (e.g. HAMO 9) ** CYCLE PASSED**
Text: ** Cycle Passed
(d) Detergent volume {range determined during validation} ( e)
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conductivity @ 30 secs in disinfection hold {>90µS} including
message a) Cycle number= PV b) Time @temp = PV d)
description = PV e) Description = PV
Sense is (a) Cycle number (B) Time @ disinfection temp
{minimum of 1 min} (c ) Ao value {minimum of 600 secs}
(d) Detergent volume {range determined during validation} ( e)
conductivity @ 30 secs in disinfection hold {>90µS}
including message a) Cycle number= PV b) Time @temp = PV d)
description = PV e) Description = PV
Note Descriptor = recorder channel process variable
14 Cycle Control System Required
18
Microprocessor control
15 Details of Microprocessor Controller(s) (Ref C03.27, C03.28, C03.29)
Location of Controller:
suit agreed installation
Interface on loading facia position to
Batch Number" format:
Not required
Bar-code interface and reader port required: Not required
Bar-code reader required
Number of additional hand-held units required:3 cordless
"Failed Cycle" format:
Not required
Coded entry for process control required.
Archive data storage device (for controller data) is required
Location of archive data storage device: On SSD dedicated
network server compatible with existing tracking system,
currently scantrak
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16 Chemical Dosing Systems (Ref C03.31)
21
Number of chemical dosing systems required (if more than
two):
Location and size of bulk tank system (if used): To be agreed
17 Number and type of load carriers required (Ref 03.32)
22
10 (fourteen) off load carriers to carry a minimum of 12
(twelve) standard DIN baskets. If the shelving is adjustable
this must be easily adjusted by a single person.
Each level should have the facility for the connection of lumens.
Lumen connections should have the ability to be isolated if not
in use, unless it can be shown there is no detrimental effect to
the washing and disinfection processes.
2 (two) off load carriers to carry polyware.
10(fourteen) off load carriers to carry sterilizing containers and
lids. If the shelving is adjustable this must be easily adjusted
by a single person. Successful supplier to liaise with the
department for types and size of containers in use.
18 Load transport (Conveyor) Systems (Ref 03.33)
23
Conveyor systems required within tender return
Type: Both
Return conveyor required (for return of carriages
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Note: The installation will be phased, following installation of
the first washer the next washer will not be removed until the
first unit has been validated and in service. Therefore the
requirement to return the alternative cages must remain in
place.
Conveyor drip trays required
19 Transfer trolleys (carriages) (Ref 03.35)
25
Number of transfer trolleys (carriages) required: 6
Number of Load carrier storage devices required: 6
20 Ventilation Systems and Ductwork (Ref 03.38)
27
A complete system terminated outside of the building at high
level away from opening windows and air conditioning intakes.
*It may be possible to adapt the existing dedicated system to
connect to the proposed unit
21 Equipment & Materials to be provided within the Tender for Testing on Site (ref C03.47, C03.42)
All equipment necessary to carryout IQ,OQ & PQ validation in
accordance with BS EN ISO 15883 Parts 1 & 2
22 Installation Services to be Included within the Tender (Ref C03.42)
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30
29
Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Complete installation of the washers including any alterations
to the structure(including walls, Floors, ceilings and fascia's)
electrics, steam water and drainage
The provision of all Project Management resource/manpower
required to deliver the turnkey installation, technical
commissioning, testing and scheduling
Highlight any installation resource that will not be covered
within this turnkey installation package
If ordered with the washers a list of any other ancillary
equipment such as sinks, pass through hatch/dryer
Will your company provide adequate method statements,
Risk assessments
Are you able to provide at least 2/3 completed examples of
project managed successful turnkey installation within UK or
EU hospitals
23
Staff Training Required (Ref C03.46)
31
Number if Decontamination Engineering staff to be trained qty of 9
Number of User staff to be trained - qty of 20
Training to be delivered : On site
Provide additional cost for engineering staff to be trained in
the factory
Advanced training options and costing required
Please highlight details of training aid that will be necessary
for training delivery on site i.e. Audio/Visual
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The Sterile services department is trained to provide a first
line support to the existing machines, will they be able to
change parts and continue to provide this level of support,
with appropriate technical training, without affecting the
warranty to the new machines. Please confirm Y/N
Items to be included in Training:Introduction - An explanation of the purpose of the Washerdisinfector and the cycles.
User Instructions - An introduction to the Washer-disinfector
from the user's area, loading the Washer-disinfector (including
load limiting factors such as load orientation), starting a cycle,
unloading, routine tasks e.g. cleaning seals, replacing record
charts.
Maintenance Instruction - An introduction to the Washerdisinfector from the maintenance perspective, identification of
major components.
The Maintenance and Instruction Manual - Each course member
shall be given a copy of the appropriate maintenance or user
manual, the contents, its layout and the information in each
section is to be described.
PPM – Using the manual, every ppm task shall be
demonstrated on the Washer- Disinfector (Note these tasks are
to be demonstrated without reference to frequency
Cycle Control - A cycle shall be completed and the Washerdisinfector stalled in every stage or sub¬-stage. By using the
manual each valve, relay etc. contributing to that stage to be
identified and demonstrated to be operating satisfactorily.
(Maintenance staff only)
Repair of Components - The dismantling, repair or maintenance
of Washer-disinfector components shall be demonstrated upon
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similar components to those fitted to the Washer-disinfector or
by using sectioned components. The tasks shall be crossreferenced to the manual. Components on the Washerdisinfector are not to be used.
Fault Finding - By cross-reference to the manual, common
faults shall be introduced and attendees given the opportunity
to fault find.
24
Testing (ref C03.47)
32
a) Factory (Works) testing will be witnessed by the purchaser
(or Agent)
b) Washer-disinfectors will be examined/checked by purchaser
(or Agent)
c) All testing will be witnessed by Bob Jobbins + 1 competent
person
d) Installation testing (as per ISO 15883) to be performed by:
Supplier
e) Operational testing (as per ISO 15883) to be performed by:
Supplier
Details of deviation from ISO 15883 Validation and Verification
for installation and operational testing:
BS EN ISO 15883 Part 1 Annex A
1. Thermal disinfection of final rinse water tank (if applicable)
2. Temperature Control
BS EN ISO Part 2 Annex A
Temperature of internal surface of devices
f) Performance Qualification tests (as per ISO 15883) to be
performed by Supplier
for the load types detailed below:Details of PQ tests Required
25 Service Response (Ref C03.48)
32
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Required service response time (for engineers arrival on site)
Called prior to 09.00 - same day
Thereafter next working day ( Saturdays deemed to be working
day)
26
Additional Requirements
33a
Supply suitable entry bosses to accommodate a minimum
of 14 thermocouple cables for each chamber.
Supply a means of removing a sample of final disinfection
rinse water for Residual Chemical Analysis
Supply a ¼” BSP connector with blanking plug to enable
connection of a test pressure transducer to the fluid
circulating system(s) to chambers 1 (& 2 if applicable).
This can be in the form of a valved “tee” piece at the
connection for the independent or control pressure sensor.
Supply of suitable flow meters to carry out the tests
specified in BS EN 15883 Part 2 Annex A
It is important that the successful tenderer allows for
conversion/upgrade of the existing returns hatch system to
accommodate both existing load carriers and those for the
new machine if required.
Allow for three Trust employee/agents to attend for works
testing
Complete the Options Tab in the Commercial Response
27 Details of Microprocessor Control System (Ref C03.27, C03.28, C03.29)
The following information shall be provided by the Tenderer.
Details of independent body where complete program and
software are lodged:
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Stage 2 – Technical Questions
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Details of interface and file protocol requirements for transfer
of data in the storage device to an external computer:
Details of diagnostic checks incorporated in the system:
Details (including cost in the Options Tab in the Commercial
Response ) of the data storage device:
Maximum ambient temperature within the protective case …..............°C with an ambient temperature of ...............°C
28 Service Requirements
Service
Requirements
Machine Number
Water flow rate
Water supply pressure
Water consumption per cycle
Drain flow rate
Drain size drain type
Drain vent size and type
Compressed air flow rate
Compressed air supply pressure
Compressed air consumption per cycle
Electricity voltage
Electricity current
Electricity maximum power kW
Air filter (air removal) expected life
Test procedure(s) for filter integrity
If steam heating is used
Steam flow rate - average
Steam flow rate - maximum
Steam consumption per cycle
Steam supply pressure
Safety valve outlet size
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Service
Requirements
Condensate flow rate
Sound power per washer-disinfector
Total sound power all specified washer-disinfector(s)
Process chemical cost per cycle
Washer-disinfector water treatment plant operating cost per
cycle
Total energy cost per …….cycle (please specify cycle type
Total cost of processing 1 1/1 DIN norm basket480mm x
50mm containing reference load from HTM2030 validation &
verification on cycle suitable for surgical instruments (including
energy and process chemical costs)
Energy cost basis:
Mains cold water
Hot water
Electricity
Steam
Other costs
£/m3
£/Mm3
£p/kWh
£/1000kg
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[INSERT SUPPLIER NAME]
Overall Cycle(s) Time(s)
Note: For continuous process machines this should be expressed as the time from the first basket in to the last basket exit for a
6 basket load.
Load (including number of baskets)
29 Overall Washer-disinfector Dimensions
max
floor
area
m/c
no
l
Height
h
w
30 Porterage Details
Maximum Cycle Time
38
max floor loading
force
max fascia
applic.)
kN/m_
w
39
Details (including weight and dimensions):
31 Heat Emission
40
Heat emission during normal operation at
ambient temperature of 25°C:
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h
opening
(if
Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
-Single Door:
to installed room - with door closed .................. W
Double Door
to loading side room- with door closed
.................. W
to unloading side room - with door closed .................. W
32 Contract Completion
41
Covered in Section 2
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
33 Trust Standard PC Specification (For information)
ICT trust standard PC specification
CPU Min 2.4ghz Dual core
Memory Min 64GB
HDD 128GB SSD
CD.DVD none
Graphics Intel HD Graphics
Wireless - YES
Smartcard reader - YES
RJ45 Connection - YES
Camera - YES
TPM Chip - YES
Please highlight all IT requirements
Current devises used:Laptop HP 820 G1 Notebook
Desktop HP800 G1 USDT
Monitors: HP E221x Elite Display
Touch screen all in one Desktop: DELL Optiplex
9030
The
system will need to be Windows 7
compliant - please confirm acceptance
Wireless technology
Please confirm if wireless technology is available
as standard with your data system
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Is it available as an optional extra
How robust is the data backup and storage if the
system goes down
Do you have any examples where wireless
technology is used for data storage giving details
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
34 Estates Information (information only)
Estates Information Summary
Please
identify
the
infrastructure
requirements for each machine in your
proposal bid
Machine Name 1 (insert additional tables as required)
Power Rating
Heat Rating
Heat output
Recommended cooling
Dimensions
Floor Weight
Minimum recommended Floor space
Any specialist infrastructure requirements not
covered above- please give precise details
24
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Section 2 – Logistics, Delivery and commissioning:
Set out how you will order, supply, install and commission your solution to give the Trust assurance that this will be carried out in a
planned, timely, effective and efficient way. Your response must include the following:

Equipment lead times

Project plan including:
o
time required from receipt of order in works
o
time required for installation and pre-commissioning on site.
o
time required for carrying out work as specified in clause 32, on site
o
notice required for carrying out work as specified in clause 32, on site

Statement of any Trust resource required

Testing

Suitable demonstration of method statement and risk assessment in relation to the enabling works, disruption to department and
down time during the works

Suitable demonstration of method statement and risk assessment in relation to disruption to department, hospital and down time
during installation of machines
25
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Section 4 – Compatibility with alternative Chemicals, clearly highlight the name and number of these
26
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Section 5 – Support and Maintenance
Set out how you will ensure that the solution is maintained and supported within the required hours and out of hours. Your response
must include:

The availability, location and response times for obtaining replacement parts during (a) normal office hours, (b) evenings and (c)
weekends.

How you assure that downtime and disruption is minimised by parts being quickly, effectively and reliably available in the event
that they are necessary

The resource and operational implications of the required preventative maintenance schedules. Bidder must identify all technical
information handover i.e. Operational & maintenance manuals, Type testing

Set out how you assure that downtime and disruption is minimised in your approach to preventative maintenance

Response and fix times to ensure that down is minimised

Procedures for emergency response to the event that both machines are down at once

Hand offs between first line (Trust) support and your support team.
27
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Stage 2 – Technical Questions
[INSERT SUPPLIER NAME]
Section 5 – Technical engineering training for in house maintenance staff
Set out how you will ensure (as part of the price of your solution) that Trust staff and if applicable sub-contractors are trained so that
they can use the equipment safely, efficiently, effectively and compliantly. Technical staff must be trained to provide first line support.
(please cross refer to your response in Section 1 and 5 above)
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Stage 3 – Commercial Questions
[INSERT SUPPLIER NAME]
Commercial Response
The Commercial Response Template is an attachment in Excel on the LPP e-Sourcing portal
The Template should be downloaded, completed in full and uploaded to the Portal
1.
Core Cost Schedule
2.
Options
3.
Maintenance
4.
Training
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