®
IBM
IBM Software
Software Group
Group
IBM Archiving Solutions for SAP
© 2005 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
Why do SAP Customers Archive ?
1. Continuous growth of SAP DB
 Growing investments into hard disk, servers, racks,
backup devices...
 Performance of SAP servers degrade
 SAP system response time increases
2. SAP is the base of core business processes
 Procurement, Sales, Finance, Customer Relationship
Management
 Internal and external and legal requirements concerning
document retention
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
Why Data Archiving?
*Customer Example
“We have archived 15 months ’
SAP documents so far
—approximately 3 million of them —
and have freed 55 gigabytes of hard
disk space,” says Bicak. “That ’s a
saving of over $70,000 on disk
upgrade costs alone, and we will
save much more as we continue to
archive.
–Fulya Bicak, Information Systems
Project Manager, DanoneSA
*Source: SAP 2002
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
What are the Benefits of Archiving for SAP
Customers?
 For the SAP system administration
 Reduces growth of the SAP data bases : Smaller data bases
 Faster Backups are possible
 Faster data base recovery
 Increased throughput of the SAP system
 Reduces investments for additional hardware
 Reduces efforts for maintenance and administration
 For every SAP end user
 Optimizing of business processes
 Better response times to customer
 Information is available instantly, even after years
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
SAP application
data
SAP R/3
Old, inactive database  Archive
Records
 Retrieve
CommonStore
IBM Content
Manager / TSM
SAP business documents
Incoming documents
Print lists
Outgoing documents
Desktop documents
Webflow integration
Archiving Solutions for SAP
Non-SAP business
documents
@
E-Mail
Scanned images
Audio WAV, MP3
Video
Office documents
CAD Drawings
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
SAP ArchiveLink
 SAP's defined interface for
connecting archive systems to R/3
and mySAP
 SAP standard
SAP
R/3, mySAP
SAP ArchiveLink
 Certified by SAP AG
 mySAP Complementary Software
Program
 Common interface for all SAP
applications
Finance
CM CommonStore
Archive
Logistics
etc.
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
DB2 CommonStore for SAP
 Certified archiving solution for all
current SAP releases
 Any operational SAP DB (DB2,
Oracle, Informix etc.) is supported
 Archiving of Business Documents
 SAP Document Finder
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
SAP Specific Functionality ..Data Archiving
 Data Archiving
 Transparent processing of SAP archive files (ADK Files)
 All SAP archiving objects are supported
 Automated media management for archive files on hard disc,
tape or optical libraries
 Highest performance and scalability with Tivoli Storage
Manager implementation
 No modifications in the SAP System for CommonStore (just
customizing)
 Display is done through the SAP GUI
 Support for the SAP Archive Information System (SAP AS)
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
SAP Data Archiving : The Process
1
ADK archiving
program
R/3
database
ADK deletion
program

Data Archiving
 1..Unloading the SAP DB
 2..Storing the ADK Archive
Files in Archive
 3..Delete DB records from
SAP DB
 Reorg data base
Archiving Solutions for SAP
3
SAP archive files
2
DB2
CommonStore
Archive
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
SAP specific functionality : Content Repository
 Content Management und Document Management
 DB2 CommonStore acts as a Content Repository for SAP
 Supports all ArchiveLink processes, eg:
•
•
•
•
Processing of incoming invoices
Processing of delivery notes and other incoming
documents
Archiving of outgoing documents, eg. Billing process
Archiving of any workstation document
 SAP Webflow (Business Workflow)
 Full integration in SAP BWF and Webflow
Archiving Solutions for SAP
© 2007 IBM Corporation
IBM Software
Software Group
Group || DB2
DB2 Information
Information Management
Management Software
Software
IBM
Summary
 DB2 CommonStore for SAP and Content Manager and TSM
 Offer a full Enterprise Content Management solution for SAP
 Provide a scalable infrastructure based on industry strength
device manager with Tivoli Storage Manager
 Integrate the SAP and non-SAP world
 Manage SAP-based, structured and unstructured data within
one content management system
Archiving Solutions for SAP
© 2007 IBM Corporation