2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
PROGRAM DESCRIPTION
The Student Engagement Center invites eligible students to apply for funding through the Whitman
Internship Grant program. This important college initiative provides Whitman students with financial
support for high impact, professionally and academically relevant experiences in international non-profit,
for-profit, and government offices.
PROGRAM REQUIREMENTS


Designed for students who have significant experience, awareness, familiarity or existing
relationships with organizations or individuals outside of the United States.
Primarily designed for 2nd and 3rd year Whitman students who have developed long term
professional goals and have clarity about their academic goals or have established direction to
their studies and career plans. This program is not intended for students to begin an exploration
of an issue, industry or part of the world where they have a basic curiosity. International students
are advised to reach out to Kyle Martz and the SEC before applying for a grant.
Students must be in good academic and conduct standing with the College.
In order to qualify for the grant, the internship must be high impact, academically and professionally
relevant unpaid experiences.
 The internship must last 8 weeks at 20 hours per week during Whitman’s summer break (please
arrange an appointment with the SEC staff if you have questions).
 The Whitman Internship Grant provides a stipend of $3000 (standard deductions will be withheld); and an
additional $2000 is set aside for travel and housing expenses (student needs to provide receipts for these
expenses).
 We are funding internships awarded on a competitive basis. We are funding internships awarded on a
competitive basis. If you have already received two SEC-funded Whitman Summer Internship Grants, your
application cannot be considered for funding this time. We especially encourage applications from
students who have not received an internship grant before.


SAFETY AND SECURITY
Whitman students’ safety and security are of foremost importance. Therefore, this application requires
several steps to assure that effective research has been conducted on the location where the applicant is
seeking an internship. In addition, both the applicant and the applicant’s parent or guardian is required to
sign a release form as part of the application. It is also the student’s responsibility to acquire a visa –if
necessary, as well health and travel insurance. Please refer to pages 6 and 9-12 of the application for
further information. In addition, consistent with this focus on students’ safety and security internships
must be at organizations, businesses or government agencies that:
1) are established and financially secure and have websites that instill confidence in the reader, AND
2) have a connection to Whitman (via a member of Board, staff, or faculty, or alumni or parent)
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
APPLICATION COMPONENTS
Completed applications must have all four components submitted to be considered:
1. Application form (Google form) – (log in to Whitmail to access)
2. Application packet: short answers (2 pages) additional information (1 page) and resume (1 page)
combine as one document
3. Student-Supervisor Contract – signed and scanned
4. Unaccompanied Student International Internship Release form – signed and scanned
Label the documents in your application as: <ApplicationPacketLastName> (this includes your short
answers, additional information and resume); as: <StudentSupervisorContractLastName>; and
as:<UnaccompaniedStudentInternationalInternshipReleaseLastName>. Email all documents to Marisol
Becerra: becerrm@whitman.edu
3-STEP APPLICATION PROCESS
1. First, find an internship:
A.
B.
C.
With your potential supervisor determine the scope of the internship. (e.g. establish the job
description and responsibilities, the intended work schedule, and the supervisory and evaluation
process. This can be done remotely via phone or Skype).
Give or send your supervisor the “Supervisor Information” sheet, which outlines their
responsibilities (page 3).
Have supervisor sign the “Student-Supervisor Contract” and sign it yourself (page 4). (You will
email a signed copy to the SEC).
2. Now, fill out the following form:
A.
https://docs.google.com/a/whitman.edu/forms/d/1OiTT0gPtb7VcgmtDBPrZgpCwInLr0n7sU7Nc1
LbNtJQ/viewform?usp=send_form (Log in to Whitmail to access)
3. Then, fill out the application and email it to becerrm@whitman.edu (ONE EMAIL with THREE
DOCUMENTS)
A.
B.
Email your application: PDF or WORD DOCUMENT that includes: short answers (2 pages)
additional information (1page) and your resume (1 page)
Along with the above document, email the signed Student-Supervisor Contract and the signed
Unaccompanied Student International Internship Release form (PDF files).
(P. S. You can use the library scanner to turn these into a PDF files).
***Deadline: Thursday, March 3rd at noon***
No late or incomplete materials will be accepted!
Email your application documents to Marisol Becerra: becerrm@whitman.edu
An application will not be reviewed unless all components have been received.
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
SUPERVISOR INFORMATION
GENERAL INFORMATION FOR SUPERVISORS
The funds for the Whitman Internship Grant are allocated by Whitman College. Each student who is selected
to receive a funding grant will receive $3000 (standard deductions will be withheld) and additional financial
support for travel and housing expenses.
Students are eligible for this grant the summer following their sophomore or junior year, and in a few cases,
after their first year here at Whitman or during their senior year if they are planning on returning to Whitman
in the fall following the summer. They must be in good academic and conduct standing with Whitman College.
GUIDELINES FOR INTERNSHIP EXPERIENCES
1. Internships must be relevant to the educational goals and/or career interests of the student.
2. A student may not work for a relative.
3. In order to qualify for the grant, the internship must be unpaid.
4. Students must answer short answer questions as part of the application. The committee evaluating
the applications will be putting a great deal of weight on how the student describes the proposed
internship. You can help with this by providing the student with information about the organization, a
description of their responsibilities, how they will be trained, criteria and method of evaluation, how
they will receive feedback, and the amount of time they will spent with their supervisor.
5. Supervisors must sign the 2016 International Summer Whitman Internship Grant Student-Supervisor
Contract in support of the proposed internship position.
6. Supervisors are expected to provide regular feedback (e.g. written, email, in-person)
TERMS OF EMPLOYMENT
The internship must last for 8 weeks during Whitman’s summer break for 20 hours per week.
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
STUDENT-SUPERVISOR CONTRACT
***Please email a signed copy of this contract as one PDF file to becerrm@whitman.edu***
Student:
Internship Organization or Business:
Internship Supervisor:
STUDENT
By providing my signature below, I acknowledge that I have been offered the internship at
_______________________. If I am awarded the funding, I will complete the internship and I understand that the
internship funding is not transferable.
I authorize the Student Engagement Center to verify with the Dean of Students office that I am in good
academic and conduct standing with Whitman College.
Student’s signature:
Student’s WID#:
SUPERVISOR
By providing my signature below, I acknowledge that I have read and approved the applicant’s internship
application including the seven short answer questions. I have read the 2016 International Summer Whitman
Internship Grant Supervisor Information sheet and I certify that this is an unpaid internship.
I also agree to support the intern in achieving his or her goals and provide regular feedback.
Internship Supervisor’s signature:
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
SHORT ANSWER QUESTIONS
*** Please answer the following questions in your own words. Please include each question along with
your answer. Do not exceed the word count. ***
1. Describe the primary focus or mission of the organization. (100 words)
2. Describe your internship, including your primary responsibilities. (200 words)
3. How did you go about securing this internship? (100 words)
4. Describe the criteria and method of evaluation established for your internship. How will you be trained,
and how much time will you spend with your supervisor? (150 words)
5. How is this internship related to your future educational and/or career goals? (150 words)
6. How will this experience help you prepare for a diverse workplace? Please describe cross-cultural
competency skills that will be acquired (150 words)
7. What skills will you gain from this internship? What goals have you set for yourself, and what challenges
do you anticipate from this internship? (200 words)
8. Please demonstrate your familiarity with organization that is hosting the internship (e.g. your past
connections to the internship location, organization or issue) and also with the country and city where
the internship is located. (200 words)
9. Share your understanding of the housing options with a plan for how to secure safe housing for the
length of your internship. (150 words)
10. Please describe an emergency plan for how you would cope with a sudden unplanned problem such as
a medical condition, stolen passport, internship site closing, or other unexpected but not impossible
scenarios. Describe who you would contact and how. (200 words)
***Make sure to attach your (1 page) RESUME to your short answers***
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
ADDITIONAL INFORMATION
*** Please provide information about the following areas and answer any questions in your own
words. Please include each section title along with your answer. Do not exceed the word count. ***
REFERENCES
Please identify a reference who can speak to your ability to spend the summer outside the United States
and at your particular internship. This cannot be a relative. This may or may not be someone at your
proposed internship site. List your reference information here.
REFLECTION
How do you plan to share your experience with the Whitman community when you return? (200 words)
SAFETY AND SECURITY
Please verify that you have checked each of these sites and share what you found in a short paragraph.
(150 words)
- FrontierMEDEX1
- State Department2
- CDC3
Remember to submit the Unaccompanied Student International Internship Release form (see addendum).
TRAVEL DOCUMENTATION AND INSURANCE
Please demonstrate that you have researched any visa requirements for the country in which your
internship will take place. If applicable, explain the visa process and the type of visa you would need.
(200 words)
Students studying abroad before or after the intended internship need to contact their study abroad
program as well as the embassy/consulate to insure that they can combine an internship and study abroad
experience.
The SEC does not handle the visa process and the health insurance process. Students are responsible for
their own visas and health insurance.
Note: Passports need to be valid for 6 months beyond the date the student plans to return to the U.S.
after the internship ends.
Whitman students have access to Frontier Medex Global 360, an excellent source of specific, up to date information
on health and safety issues country by country. Please explore the site and look up information about your
destination. Features include ratings of hospitals and clinics, cultural dos and don'ts, women's travel safety, prohibited
prescription medications, and much more. To access Frontier Medex, navigate to my.whitman.edu and log in. You
should see a resource link entitled "Global Health and Security Updates" that will redirect you to the Frontier Medex
website.
2 http://www.state.gov/travel/
3 http://www.cdc.gov/
1
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
Did you complete the entire application? Here is what you should have done:
1. SURVEY COMPLETED
 https://docs.google.com/a/whitman.edu/forms/d/1OiTT0gPtb7VcgmtDBPrZgpCwInLr0n7s
U7Nc1LbNtJQ/viewform?usp=send_form
(Log in to Whitmail to access)
2. EMAILED DOCUMENTS (to becerrm@whitman.edu)
 Application packet
 Short answers (2 pages)
 Additional information (1 page)
 Resume (1 page)
 Student-Supervisor Contract (PDF file)
 Unaccompanied Student International Internship Release form
(PDF file)
NOTE: Do not forget to send your supervisor the supervisor information sheet.
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2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT
DEADLINE – MARCH 3RD
CRITERIA FOR EVALUATION OF PROPOSALS
To maximize your chances for funding, please carefully review the following criteria on which proposals will
be evaluated and prioritized. (Note – part of the experience of this internship is the application process, so the
quality, thoughtfulness and accuracy of your application will be taken into consideration!)
A. You must have been offered the internship before you can apply for the Summer Whitman Internship
Grant.
B. Applications are evaluated on the quality of how they are written and presented. Details and clear
explanations will greatly increase your chances of being funded. Carefully answer all questions on
application form. Please proofread before you submit your application!
C. Your proposed internship must be relevant to your educational goals or stated career interests. The
majority of your time at your internship should be spent in activities designed to stimulate learning
and gain experience.
D. You should receive consistent feedback and guidance from your supervisor. Be sure to include the
criteria for evaluation, including how often and what type of feedback will be provided by your
supervisor.
E. Evidence of your personal initiative and commitment to the position is also important. In your
application you should describe the process you went through to research, develop and obtain the
position.
F. Your supervisor must read the entire application and sign the contract.
G. Applications must be typed on a computer. You can download the application materials from the
Student Engagement Center website and blog post http://www.whitman.edu/student-life/studentengagement-center. (You can find additional help on our website. We also offer workshops and
individual career counseling).
H. Short answer questions should be written in your own words. Please do not copy information from
the organization’s web site or position description.
I.
A relative may not supervise the internship.
J.
If you have previously worked in the internship or with the organization, you must demonstrate an
increase in responsibility from previous experience.
 GRANT AWARDS ARE MADE ON ORIGINAL PROPOSALS AND WILL NOT BE TRANSFERRED TO AN
INTERNSHIP AT A DIFFERENT SITE OR FOR ANOTHER POSITION.
 A MID-SEMESTER BLOG POST, ON-SITE PHOTO, AND SHORT REFLECTION SURVEY ARE REQUIRED
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ADDENDUM
Unaccompanied Student International Internship Release
Participant Information
Full Legal Name:
WID #:
Date of Birth (mm/dd/year):
Cell Phone:
Home Address:
Home Phone:
Email:
Citizenship:
Passport #:
Place of Issuance:
Date of Issue (mm/dd/year):
Expiration Date (mm/dd/year):
Agreement to Participate - Assumption of Risk and Release
Informed, Voluntary Decision:
I (print full name)
Whitman College ID #
have
made an informed decision to participate in an internship outside of the United States during the period of
(exact dates abroad)
in the following city and country:
with the following organization (research center, non-profit, business):
.
I acknowledge that I have researched and elected to participate in an internship over which Whitman
College has no direct control or oversight. I acknowledge that my participation in this particular
experience is voluntary and is not required as part of my academic program at Whitman College. I choose
to participate.
Limitation of Control:
I understand that Whitman College cannot be responsible in any way for my actual activities overseas. I
will negotiate the daily experiences of the internship on-site myself. I further acknowledge that by
providing a possible conduit for this internship Whitman makes neither endorsement of, nor any
representations or warranties with respect to the quality, safety, content or appropriateness of my
experience. I understand that Whitman College cannot and does not monitor or control any of the daily
personal decisions, choices and activities of individual participants themselves nor those of foreign
institutions and individuals involved with the placement.
Description:
I understand and accept all details including but not limited to the following: that I am responsible for
arranging my own travel arrangements to and from the site; that I am responsible for locating and selecting
a safe place to stay, safe places to eat and the places where I conduct my project and that Whitman College
has not screened, selected or endorsed any accommodations, eating establishments or other facilities.
Participant Initials:________
Parent Initials:________
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Responsibility for Preparation:
I assume responsibility for all the elements necessary for my personal preparation for the internship,
community placement, conference or independent study experience. I have read the United States
Department of State (http://travel.state.gov) consular information and travel alerts/warnings for
my host countries on line and incorporated this information into my application and decision.
Disclosure To And Notification of Family:
Unless the College has received a prior written statement to the contrary, I hereby agree and consent that
the College may, in its sole discretion, disclose to my parent(s) or guardian(s) of record any incident, event
or matter arising out of or relating to my participation in this trip including, but not limited to voluntary or
involuntary withdrawal, serious illness, injury and/or hospitalization, arrest, evacuation or other such
matters.
Emergency Contact (parent or other designated individual):
Name:
Address:
Cell:
Phone (daytime):
Email:
Relationship:
Acknowledgement of Risk:
I acknowledge that residing outside the United States and traveling to the foreign destination involves risks
such as accidents or illness, disease, poor sanitation, inadequate medical care and facilities, pollution,
terrorism, crime, hazards by air, train, boat and motor vehicle, natural disasters, attitudes towards
Americans, political unrest, and hazards arising from a wide variety of events and circumstances which
cannot be enumerated.
Acceptance of Conditions:
I understand that working conditions abroad may not meet the occupational health and safety standards
found in the United States. Further, I understand and accept that my choice of internship may expose me to
diseases and to unsanitary living conditions. I understand that medical facilities and sanitation may be
inferior to that in the United States and that medical attention may be several hours or days away in the
case of an emergency. I am responsible for exercising reasonable care in maintaining my own safety
throughout my participation in the internship, community placement, conference or independent study
experience.
Academic Credit:
I understand and accept that internships may be subject to any relevant regular Whitman College academic
policies. Facilitation of placement in such experiences or financial support for the trip from the College
does not constitute approval for academic credit.
Participant Initials:________
Parent Initials:________
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Insurance Requirements:
I understand that I am required to provide proof of medical insurance for the entire duration of my
experience and that I must obtain an International Student Identity Card which provides emergency medical
evacuation.
Health:
I verify that there are no health-related conditions or problems (including both physical and mental health
conditions) that preclude me from participating. I acknowledge that certain immunizations may be
recommended, and that I am responsible for obtaining all necessary immunizations.
I accept responsibility for educating and informing myself and discussing with my health care provider
diseases, illnesses, and other health concerns that may result from living and working abroad. I have
reviewed the Centers for Disease Control Travelers' Health recommendations for immunizations
and health risks (http://www.cdc.gov/travel/) and understand the specific health risks associated
with my choice of study site.
College Travel Policy:
I understand and accept that in accordance with Whitman policy the Provost or Dean of Students may
withdraw approval for any overseas trip associated with Whitman College if the US Department of State
issues a travel warning or if other conditions compromise the health and/or safety of participants.
Personal Conduct:
I accept responsibility for the effect my conduct has on other participants, hosts, and me and agree to
conform to standards of conduct consistent with the maintenance of the reputation of Whitman College. I
understand that the Whitman College Rights and Responsibilities in the Student Handbook and other College
policies apply to my activities and participation in this internship experience.
I understand that I am also responsible for obeying host country laws while not necessarily enjoying the
same privileges as the host country nationals. I understand that conduct considered unacceptable to
Whitman College includes any behavior that disrupts normal program operation or endangers myself or
others but is not limited to excessive use of alcohol, fighting, abusive behavior toward others, sexual
harassment, criminal conduct of any kind, or use of illegal drugs.
Assumption of Risk:
I acknowledge that risks of travel include possible political and social upheavals and terrorism, and that I
should consult with the United States Department of State (http://travel.state.gov) for all areas that I plan
to travel.
I hereby personally assume all risks, whether foreseen or unforeseen, arising out of or in connection with
my participation in the internship for any harm, injury or damage that may befall me while participating in
any activities connected with this international experience and travel to and from the site. I also
understand that my baggage and personal property are at my risk entirely throughout the internship and
during travels to and from the site.
Governing Law:
I understand that this Agreement will be construed in accordance with the laws of the State of Washington
and will be the forum for any legal dispute concerning my participation in the internship.
Participant Initials:________
Parent Initials:________
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Release of Claims:
I, individually, and on behalf of my heirs, successors, assigns and personal representatives, hereby release
and forever discharge Whitman College, its employees, agents, officers, trustees, contractors
representatives (in their official and individual capacities) from any and all liability whatsoever for any and
all damages, losses or injuries (including death) I sustain to my person or property or both, including but
not limited to any claims, demands, actions, causes of action, judgments, damages, expenses and costs,
including attorney's fees, which arise out of, result from, occur during or are connected in any manner with
my participation in the internship, any related or independent travel, and any activities, excursions, side
trips or field trips in which I participate during the internship irrespective of whether or not they are
sponsored, supervised or controlled by Whitman College in any manner.
Indemnification And Hold Harmless:
I, individually, and on behalf of my heirs, successors, assignees and personal representatives, hereby agree
to indemnify, defend and hold harmless Whitman College, its employees, agents and officers, contractors,
trustees and representatives (in their official and individual capacities) from any and all liability, loss,
damage or expense, including attorney fees, that arise out of, occur during or are in any way connected
with or related to my participation in the internship, any related or independent travel, and any activities,
excursions, events or field trips in which I participate during the internship, irrespective of whether or not
they are sponsored, supervised or controlled by Whitman College in any manner.
I have carefully read and understand everything written above, and I voluntarily sign this Agreement to
Participate, Assumption of Risk and Release. No representation, statements or inducements, oral or
written, apart from the foregoing statement have been made.
I am at least 18 years of age and legally competent to sign this document.
Participant's Signature:
Date:
Printed Name:
I have carefully read and understand everything written above. I have also read the information about the
host country on the U.S. Department of State website at http://travel.state.gov as well as health
information about the host country at the Centers for Disease Control website at
http://www.cdc.gov/travel and have considered carefully the risks of travel to this destination for my
son/daughter and discussed it with him/her.
Parent Signature:
Date:
Printed Name:
Participant Initials:________
Parent Initials:________
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