Fremont Unified School District
2014 Measure E
Citizens’ Bond Oversight Committee
MINUTES
Meeting of Wednesday, February 4, 2015
7:00 PM to 9:00 PM
Kennedy High School – Library
39999 Blacow Road
Call to Order
Committee Vice-Chair Bryan Gebhardt called the meeting to order at 7:00 PM
Attendance
Members Present:
Members Absent:
(Quorum)
Nancy Beardsley, Danna Bergstrom, Jeff Bowen, Dax Choksi,
Bob Creveling, Bryan Gebhardt, Kathryn McDonald, Sheng-Ming Shan,
Sally Morgan, Anu Natarajan, Dave Peper
None
FUSD Staff Present: Therese Gain, Director Facilities; Carol Lemos, CBOC Recording
Secretary; Eddie Velez, Principal Kennedy High School; Barth Paine,
Web Master; Brian Killgore, Public Information Officer
Guests Present:
Steve Musto, Principal American High School, Hiu Ng
Consultants Present: Serafin Fernandez and Robin Michel, Harris Associates
Welcome & Introductions
Kennedy High School Principal, Eddie Velez was our guest speaker. He updated everyone on
the need for the IT project that is occurring on his campus. He took us on a tour of the MDF
(main distribution frame) room. He spoke about the importance of keeping the students ahead
of the technology and that that scope of work being done on their campus will ensure that
every student will be able to log on to the web and have complete access. There was
discussion about what has been completed so far (abatement, conduit, cabling) and that the
entire project will have a completion date of April 30, 2015, in time for the Smarter Balanced
Common Core testing.
Approval of Agenda
The meeting agenda was approved as submitted.
Approval of Previous Month’s Minutes
The meeting minutes were approved as submitted.
CBOC Voicemail & Email Communications
No voicemail or email messages had been received. Another email address has been set up
specifically for the community who have questions regarding Measure E.
Community Outreach
Danna still needs members bio’s. She will be sending out a reminder email.
Monthly Status Report – Update on Active Projects
A Measure “E” Bond Status Report was handed out. This report showed “Budget vs Actual
Costs by Priority Projects – Level 1”, with columns representing budget, revised budget,
expenditures, encumbrance, and forecast cost to complete. It was suggested that it would be
helpful to include a column that shows remaining balance. Therese Gain reminded everyone
that at the next meeting they will be walked through the financial tracking and how that works.
A lot of discussion on budget ensued. Serafin Fernandez spoke about the Warm Springs
classroom addition project. There were questions regarding safety for our students and staff
during construction. The members were reassured that the hiring of the construction firms go
through a rigorous background check and that site administration will be on hand to help set up
perimeters around the campus.
Measure “E” Communications Plan
Robin Michel, Harris Associates; Barth Paine, District Web Master and Brian Killgore, Public
Information Officer, did a presentation of the Measure “E” Communications Plan. The power
point showed all the changes that are occurring on the district website with regards to Measure
E. There will be an ongoing updated section for FAQ’s added to the website. They also talked
about the different kinds of social media that will be tapped into so the community can see the
progress. There was talk about “road shows”. These road shows will be held at all 5
attendance areas for PTA’s, principals, Little Leagues, Fremont Chamber of Commerce, etc.
Good ways to get the news out to the community. There will be ground breaking ceremonies
in May for milestones, such as the classroom additions.
Review of Future Meeting Topics
There needs to be meeting date changes for May and June due to Board meeting schedules
and graduations. The alternate dates suggested were May 13 and June 10 th. No final decision
was made as to the rescheduling. The next meeting will be held at American High School on
March 4th. The committee asked that any updates from a Board meeting regarding Measure
“E” be provided to them.
Adjournment
The meeting was adjourned at 9:00 PM
Respectfully submitted,
Carol Lemos, CBOC Secretary