Community Bond Oversight Committee
Report to the Board of Trustees
Presented by: Ashton Cumberbatch, Bobby Jenkins, and Eliza May
March 7, 2011
Bond Projects Status
2004 Bond Program
Phase
Total Projects
Completed Projects
Total Project Budget
I
91
91
$196,311,445
II
69
67
$70, 847,343
III
63
63
$99,287,503
IV
26
25
$55,931,569
V
13
12
$18,199,959
Major Projects Remaining:
•
Construction of the New Bus Terminal
•
Construction of the soccer fields
•
Site selection and construction of New North Central Elementary School
CBOC REPORT
1
Bond Projects Status
2008 Bond Program
Phase
Total Projects
Completed Projects
Total Project Budget
I
41
28
$184,558,157
II
25
17
$13,802,276
III
13
0
$4,514,360
IV
TBD
0
TBD
Major Projects Completed:
•
12 science classroom additions and renovations
•
Technology improvements
•
Additions and renovations at various schools
Major Projects Remaining:
•
Construction of a New Cold Storage Warehouse
•
Construction of the New Early Childhood Center
•
Site selection for and construction of 2008 Undesignated Elementary School
•
Site selection for and construction of the New Performing Arts Center
CBOC REPORT
2
Program Contingency – 2004 Bond Program
Update No. 54: February 11, 2011
Total = $49,712,983
Remaining
Contingency
$2,078,095
Multi
$7,036,529
FY05 Contingency
$11,004,509
FY08
$5,726,175
FY06 Contingency
$11,486,840
FY07
$12,380,835
CBOC REPORT
3
Program Contingency – 2008 Bond Program
2008 Bond Program
Contingency Share by Group
Update No. 12: February 11, 2011
Total = $23,809,161
FY12
$2,979,113
Multi
$1,067,732
FY09 Projected
$3,492,440
FY11
$321,620
FY10 Remaining
$1,433,455
FY10 Projected
0
CBOC REPORT
FY09 Remaining
$14,514,801
4
Role of CBOC in Determining Use of
Remaining Funds
•
When it has been established that there are surplus
funds from the 2004 and 2008 bond programs:
 Toward the end of the bond programs, when there
is clear evidence that all projects can be completed
within the project budgets, staff will present a list
of recommended projects that would address
known facility deficiencies that have been
identified through the District’s facility condition
assessment, its Facility Master Plan efforts, or
during the CBOC oversight process of the bond
programs.
CBOC REPORT
Role of CBOC in Determining Use of
Remaining Funds
These recommended projects must fall within the
intention of the original bond referendum.
 Once the CBOC approves the list of recommended
projects, it is forwarded to the Board of Trustees
for its receipt of public input and subsequent
approval in its final form.

CBOC REPORT
Site Acquisition – 2004 Bond Program
•
Property for 5 of the 6 elementary schools has been acquired and
construction completed (Clayton, Perez, Blazier, Overton and
Baldwin); site for North Central Elementary has been identified and
discussions with the property owners are ongoing
•
Property for both middle schools have been acquired and
construction is completed (Garcia and Gorzycki)
•
Board approved the purchase of a site for a future Southeast Middle
School; closing activities are underway
•
Site of Southeast Bus Terminal purchased and design is nearing
completion; expected construction completion summer 2012
CBOC REPORT
7
Site Acquisition – 2008 Bond Program
•
Staff is negotiating purchase of the preferred site for the Performing
Arts Center
•
Real-estate consultant is conducting search for site for future South
High School and preparing to review results with the Board
•
Site of Early Childhood Center purchased and design is nearing
completion; expected construction completion summer 2012
•
Location of undesignated elementary school will be based on
demographic reports and results of Facility Master Plan
CBOC REPORT
8
Prevailing Wage Update
•
To date, seven wage rate compliance inquiries have been received

Three inquiries determined to be in compliance

Four inquiries, including one new inquiry since the last CBOC
report, determined to be out of compliance
•
To date, 36 random worker surveys performed by AISD project
managers; all appeared to be in compliance
•
Inquiries are immediately investigated; certified payroll is reviewed
•
When inquiry is determined to be out of compliance, the District
withholds funds from contractor until issue has been settled
CBOC REPORT
9
HUB Update
•
Overall 24.57 % of the $434,624,962 in contracts awarded for the 2004/2008 Bond
Programs has been awarded to HUBs
•
Professional Services Participation is 34.84% --$56,559,233
•
Construction Services Participation is 23.03% --$378,065,729
•
Small Firm Participation is 59.72% --$434,624,962
•
Local Firm Participation is 84.77% -- $ 434,624,962
•
Phase I of the Mentor-Protégé Program was successfully completed; During the
program:

mentors were awarded a total of $88,926,883; and

protégés were awarded $1,573,055
•
Phase II of the Mentor-Protégé Program has begun
•
HUB Subcommittee has been formed
CBOC REPORT
10
Communications Update
•
Eblasts – topics included general updates, site acquisition process
and update, Baldwin dedication, Facility Master Plan, technology
projects, annual report and CBOC reports to the Board
•
Annual Report – covers 2004 and 2008 Bond Programs; will be
distributed in Austin American Statesman and ¡Ahora Sí! in late
spring 2011
•
Dedication – for Baldwin ES was held November 14, 2010
•
Surveys – 24 facilities were surveyed; 1,259 total responses
received
CBOC REPORT
11
Safety Update
•
From July 2010 to December 2010, three accidents were reported:
‒
•
Three Contractor Injuries:
•
Broken arm
•
Strained back
•
Debris in eyes
2008 Bureau of Labor Statistics “Nonresidential Building Construction,” nationwide,
contractors in 2009 had 4.4 accidents per 100 employees; bond issue contractors had
only 3.19 accidents per 100 employees
Reported Injuries Sept. 2004 - December 2010
Contractor injuries reported
10
Student injuries reported
3
Teacher injuries reported
0
Staff injuries reported
0
Visitor injuries reported
0
CBOC REPORT
12
Sustainability Update
•
Total of $1,134,059 in rebates from Austin Energy; $28,321 more in
rebates in process
•
New construction and renovations continue to achieve goal of 2-star or
greater rating from AEGBP:
Rating
New Schools/Facilities
Additions
2-Star
3 Awarded
2 Pending/Expected
4 Awarded
5 Pending/Expected
3-Star
3 Awarded
1 Pending
2 Awarded
3 Pending/Expected
4-Star
2 Awarded
2 Pending/Expected
•
Summer energy conservation program expanded this fall to all campuses
•
District-wide Single-Stream Recycling Program
•
Elementary School Educational Food Waste Composting Program
•
Food/Ag Waste Pilot Program at Lanier High School
CBOC REPORT
13
Technology Update
•
Computers on Wheels (COW) Refresh – Phase 1 of this program provided
7,490 netbooks to campuses for use with mobile labs; Phase 2 will provide
a similar number to campuses
•
Mobile Carts – Phase 1 deployed 500 carts in conjunction with the COW
program mobile labs; Phase 2 will provide a similar number of carts
•
Classroom Computers Refresh – 7,000 desktops deployed to campuses;
next phase will distribute 6,500 desktops
•
Campus Printer Refresh – complete; 1,320 printers distributed
•
Document Management – This program now includes paperless
workflow; vendor has been selected and the contract is pending approval
•
Technology for Special Education – 90 color laser printers were deployed
in November; 5 LCD interactive touch screens (TAPit boards) were
deployed in January
CBOC REPORT
14
Recognitions
•
The tri-chairs would like to take this opportunity to recognize the
dedication of our fellow members.
•
Our committee is a group of dedicated individuals who take their
charge very seriously.
•
Our members are consistently involved, and three have taken on
the extra responsibility of serving on the Facility Master Plan Task
Force.
CBOC REPORT
15
Challenges
•
For 2004 Bond Program, increased costs for site acquisitions in
current market
•
Lack of maintenance funding has an adverse impact on new and
expensive capital improvements provided by bond programs
•
Possibility of increasing sustainability requirements in future
projects
•
REQUEST: Final date when the Board will make a decision on a site
for the New North Central Elementary School
CBOC REPORT
16
Community Bond Oversight Committee
Report to the Board of Trustees
Presented by: Ashton Cumberbatch, Bobby Jenkins, and Eliza May
March 7, 2011