June 2014 MNSPUG - Office 365 - Minnesota SharePoint User Group

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Welcome to the
Minnesota SharePoint
User Group
Donald Donais
June 11th, 2014
What You Need To Know About Office 365
Kameron Berget, Brian Caauwe, Donald Donais, and Lucas Struck
http://sharepointmn.com
Meeting #114
Agenda
• MNSPUG Information
• Base Feature Set and Licensing
• Connecting with Office 365
• Break
• Office 365 Environment
• More Improvements to Come
http://sharepointmn.com
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User Group Goal / Objectives

Develop and support a local community focused on
Microsoft SharePoint Technologies
Educate user group members about SharePoint Technologies
• Transfer knowledge within the community
• Communicate best practices
• Introduce new products / solutions
•
http://sharepointmn.com
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MNSPUG Sponsors
Dedicated Sponsors
Avtex (www.avtex.com)
Annual Sponsor
Currently Looking for Sponsorships!
Microsoft (www.microsoft.com)
SharePoint User Group Support
Media Sponsor
Wrox Press (www.wrox.com)
O’Reilly (www.oreilly.com)
http://sharepointmn.com
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MN SharePoint Users Group Website
•
•
•
•
•
•
•
SharePoint Resource Documents
SharePoint Resource links
RSS Feeds
Meeting Schedule
Past User Group Presentations
Past User Group Recordings
Sponsorship Information
• http://sharepointmn.com
• Email: sharepoint@sharepointmn.com
http://sharepointmn.com
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Social Networking
• Linked In group – The most interactive… includes job postings…

Post Job Posting on the Jobs Discussion page

http://www.linkedin.com/groups?gid=1878792
• Twitter tags - @MNSPUG and #MNSPUG
• Yammer – Minnesota SharePoint Users Group

https://www.yammer.com/mnspug/
http://sharepointmn.com
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Upcoming Schedule
•
Next Meeting
July 9th, Using Promise Patterns with JavaScript, jQuery, and the SharePoint 2013 App Model – Doug
Hemminger
 Microsoft Technology Center


Check www.SharePointMN.com for updates!
• Ongoing Schedule

2nd Wednesday of every month

9:00 to 11:30 am

Microsoft Technical Center - Edina
http://sharepointmn.com
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Local and Online Events
MN SharePoint Legal Users Group – June 19th 12 – 1:30 p.m. TBD
http://sharepointmnlegal.com/SitePages/Home.aspx
Twin Cities PowerShell User Group – July 8th 4:30 – 7:00 pm Center for Pro Dev @ ITT Tech (Benchmark
Learning)
http://www.tcposhug.com/
AIIM Minnesota Chapter Thirsty Thursday – July 17th 3 – 5 p.m. Poor Richards in Bloomington (Need to be
AIIM member to attend)
http://aiimmn.org/
SharePointalooza– Sept 12th & 13th in Branson, Missouri
http://www.sharepointalooza.org/
SharePoint Saturday Twin Cities – November 22nd, Normandale Community College
http://sharepointmnlegal.com/SitePages/Home.aspx
http://sharepointmn.com
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Evaluations & Giveaways!
http://sharepointmn.com
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MNSPUG Extras
http://sharepointmn.com
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SharePoint News
• Women In SharePoint MN Chapter
 First Meeting Held at Avtex
 Sent Out Survey and Went Over Results
 Some Members Presented “How Do I Get That Job”
• TechEd 2014
 Many Office 365 Sessions
 OneDrive Encrypted Capabilities
 Azure Rights Management Features Available
 Enterprise Mobility Suite Capabilities
 Azure AD Premium Offering
http://sharepointmn.com
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Presenters
http://sharepointmn.com
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Kameron Berget
• Involved in fostering and rehoming of dogs in
MN/ND
• Twitter: @kameronberget
• Blog: http://spphile.wordpress.com
http://sharepointmn.com
Meeting #114
Brian Caauwe
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•
•
•
http://sharepointmn.com
Twitter: @bcaauwe
LinkedIn: http://www.linkedin.com/in/briancaauwe/
Email: bcaauwe@avtex.com
Blog: http://blog.avtex.com/author/bcaauwe
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Donald Donais
• Twitter: @dondonais
• LinkedIn:
http://www.linkedin.com/in/ddonais/
• Email: ddonais@avtex.com
• Blog: http://talesfromitside.wordpress.com
http://sharepointmn.com
Meeting #114
Lucas Struck
• Just welcomed twins into my family, rounding out the
total ratio of women to men at my house to 1/4
• Email: lstruck@avtex.com
• Blog: http://sharepointcommunity.net/profile/LucasStruck
http://sharepointmn.com
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Why Office 365?
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Trends Impacting the Way We Work
1 billion
smartphones, 4 years
ahead of predictions
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For the first time in modern
history, workplace
demographics now span
4 generations
50%
of enterprise customers
are “on the road” to
cloud
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Are organizations prepared?
75% 49%
10K
40%
10K
93%
of
employees
~49%
offederal
work
75%
allow
personal
80%
only
of24%
employees
can’t
use info
40%new
growth
in & 62%
industry
regulations
admit
toaviolating
requires
network
mobile
devices
for
areeffective
have
ineffective
BYOD
at
global data
for
decisioncreated
inuse
last
5 years making!
compliance
policies
contribution
business
collaboration!
policy in place
generated
/ year
¥ Computing
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Technology Industry Association's (CompTIA) 2nd annual Trends in Enterprise Mobility study from February 2013.
*The Future of Corporate IT 2013-2017
** CEB Survey of 165,000 employees
†2012 Survey on Self-Service BI and Analytics, Unisphere Research
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Mobile First, Cloud First: Office For iPad
• Familiar Office Experience Designed for
iPad
• Touch Experience Built from the Ground
Up for iPad
• Edit, Create, and Collaborate Documents
• Anywhere Access to Your Documents in
SharePoint and OneDrive for Business
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Office Apps On Any Device
• Same Experience Across All Devices
• Capabilities Across Devices and
Web
• Part of Office 365 is Office 2013
ProPlus
• Stream Office 2013 with Office OnDemand
• Full Client, Work Offline As Needed
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Touch, ink and voice
• Work Naturally with Touch on
Mobile Devices
• Touch Experience Includes: TouchFirst or Keyboard/Mouse with
Touch
• Annotate or Draw As If Using
Paper
• Real-time Co-Authoring from
Web, Desktop, Tablet/iPad or
Other Mobile Device
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What Does This All Mean?
• On IT Side
 Less Time Devoted with Maintaining and Monitoring
 More Time to be Strategic With Services
 Supports “BYOD” Business Mentality
 Multiple Solutions Under One Administrative Umbrella
• On Business Side
 Services Available Across Multiple Devices/Platforms
 Supports One-Demand Business Needs
 Works on an iPad!
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Base Feature Set and Licensing
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Different Technologies Under One Roof
• Broken Down Into Multiple Categories
 User Productivity Applications
 Organization Productivity Services
User
Productivity
applications
www
Office
Organizational
Productivity
services
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Behind the Scenes
• Other Components Are In the Background
 Shared Platform Services
 Streamlined Management Services
Shared
Platform
Services
Streamlined
Management
Services
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Add-On Capabilities
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Power BI
Project Online
Azure Rights Management
Or Ale Carte Features Added to Existing Office 365 Plan
 Exchange
 SharePoint
 Lync
 Office Pro Plus
 Yammer
 OneDrive for Business
 CRM Dynamics
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Options for Licensing Office 365– Home & Business Plans
Features
Office 365 Home
Office 365
Personal
Office 365
University
Office Hone &
Student 2013
Office Home &
Business 2013
Office Pro 2013
Office 2013 Client
5 PCs or Macs
1 PC or Mac
2 PC’s, Macs, or
Tablets
1 PC
1 PC
1 PC
5 Tablets
1 Tablet
2 PC’s, Macs, or
Tablets
No
No
No
Offline/Online
Storage
20 GB for 5 users
20 GB for 1 user
20 GB for 1 user
Yes
Yes
Yes
Skype
60 world
minutes/month 1
user
20 world
minutes/month 1
user
20 world
minutes/month 1
user
No
No
No
Yes
Yes
No
No
No
Tablet Install
Office 2013
Technical Support
http://office.microsoft.com/en-us/buy/compare-microsoft-office-products-FX102898564.aspx
http://sharepointmn.com
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Options for Licensing Office 365 – Small to Enterprise Plans
Features
# of Users
Office 365 Small
Business
Office 365 Small
Bus Premium
Office 365
Midsize Bus
Office 365
Enterprise E1
Office 365
Enterprise E3
Office 365
Enterprise E4
25
25
300
Unlimited
Unlimited
Unlimited
Yes
Yes
Office Applications
Yes – No InfoPath
Email
Yes
Yes
Yes
Yes
Yes
Yes
Lync
Yes
Yes
Yes
Yes
Yes
Yes
OneDrive for Business
Yes
Yes
Yes
Yes
Yes
Yes
Public Website
Yes
Yes
Yes
Yes
Yes
Yes
Intranet
Yes
Yes
Yes
Yes
Yes
Yes
Office Online
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Site Mailboxes
AD Integration
Mobile Apps
Yes
Yes
Yammer
Self-Service BI
Yes
Yes
Enterprise Voice
Yes
http://office.microsoft.com/en-us/business/compare-all-office-365-for-business-plans-FX104051403.aspx
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Options for Licensing Office 365 – Other Plans
• Educational Plans
 Primarily for Students and Faculty
 http://office.microsoft.com/en-us/academic/compare-office-365-education-plansFX103045755.aspx
• Government Plans
 Similar to Enterprise Options – Reduction in cost
 http://office.microsoft.com/en-us/government/compare-office-365-governmentplans-FX103046199.aspx
• Nonprofit Plans
 Various levels from Small Business to E1 and E3
 Cost Typically Donation or Greatly Reduced
 http://office.microsoft.com/en-US/compare-office-365-for-nonprofits-plansFX104081605.aspx#bkPlans
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Final Thing About Licensing
• Depends Upon the Type of MS Agreement
• Licenses Can Also Come with On-Premise Versions
• Talk With Your Licensing Guru/Vendor!
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Office 365 - Authentication
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Authentication Basics
Username and Password used to Verify Identity
Leverages a centrally located directory of user information
Results in some kind file that allows computers to remember who you are
Only good for a certain amount of time
Allows for access control to resources ranging from printers, to file shares to the
front door of your office
• Generally limited in a corporate environment to those assets that exist within the
network that your company maintains
•
•
•
•
•
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Office 365 Complications
• Doesn’t exist within your corporate
network
• Can’t access your Corporate Active
Directory
• Requires a login of some sort in nearly
all situations
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Authentication Option 1 – Azure Active Directory
Similar to the Directory used at your
company, but stored in Azure
Leverages an existing directory structure
to manage your list of usernames and
passwords.
Comes preconfigured with Office 365
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Authentication Option 1 – Azure Active Directory
Pros
• Easy to configure
• Works well in small environments
Cons
• Doesn’t scale well
• Added administrative overhead
• Users are required to maintain two sets
of credentials
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Authentication Option 2 – Active Directory Federation Services
Requires
•
•
•
•
•
•
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DirSync Server
ADFS Server
ADFS Proxy/WAP Server
OS Licensing
Certificates
Someone that is good at following directions
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Navigate to Office 365 & Enter Username
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Redirected to ADFS Server page
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Logged into Site
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Authentication Option 2 – Active Directory Federation Services
Pros
• Allows users to log in with a single set of
credentials
• Minimizes directory maintenance
• Scales well
Cons
• Complicated to set up and maintain
• Increases licensing and hardware costs
• Requires new skill set
http://sharepointmn.com
Meeting #114
Authentication Option 3 – DirSync with Password Sync
Pros
• Relatively easy to set up
• Scales well
• Reduces administrative overhead
• Users maintain one set of credentials
Cons
• Requires users to enter a password when they
don’t have a valid cookie
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Cookies
•
•
•
•
Used to temporarily store information about you
Expire after a certain amount of time
Expiration can be extended
Not having the right kind is probably why Excel is prompting you for a username
and password
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Office 365 Authentication Configuration Options
Option 1 – Azure Active Directory
• Easy to configure, doesn’t scale well, requires two sets of credentials
Option 2 – Active Directory Federation Services
• Costly to configure and maintain, offers best experience for user
Option 3 – DirSync with Password Sync
• Easy to configure, easy to maintain, may cause user to have to enter credentials
more frequently
http://sharepointmn.com
Meeting #114
External User Authentication – Partner Access Licenses
•
•
•
•
Free to use
Allows people outside your organization to authenticate
Uses directories stored in Outlook.com, Hotmail.com, or Live.com
The addition of many users from the same organization at the same time may
require IP whitelisting
https://support.live.com/eform.aspx?productKey=wlidipexc&ct=eformts&scrx=1.
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Break Time
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Connecting with Office 365
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Hybrid Model
• Share workloads between SharePoint Server 2013 on-premises and
SharePoint Online
• Topologies
One-Way Inbound
– SharePoint Online consumes information from SharePoint
2013 on-premises
– Requires Internet accessible web application
– Requires reverse proxy
One-Way Outbound
– SharePoint 2013 on-premises consumes information from
SharePoint Online
Two-Way Hybrid
– Share information between SharePoint 2013 and SharePoint
Online
– Same requirements as One-Way Inbound
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Hybrid Model – Workloads
• Search
 Federated search results in SharePoint 2013 from SharePoint Online
 Federated search results in SharePoint Online from SharePoint 2013
• Business Connectivity Services
 Consume data from OData endpoints on SharePoint 2013 in SharePoint Online
• Duet (SAP)
 Perform Read / Write operations against on-premises SAP system
One-Way Inbound
One-Way Outbound
Two-Way Hybrid
Search
BCS
Duet
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Hybrid Model – Other Workloads
• PowerBI
 Data Management Gateway
 Provide data connectivity to SQL data sources over secure connection
• OneDrive for Business
 Requires SharePoint 2013 SP1
 Configure Redirect of OneDrive and Sites Link to SharePoint Online
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Hybrid Model – Prerequisites
• Active Directory Forest Functional Level
 Windows Server 2008
 Windows Server 2008 R2
 Windows Server 2012
 Windows Server 2012 R2
• Internet Domain
 Public addressable domain (e.g. company.com, .org, etc)
 Ability to modify external DNS
• Office 365 Subscription
 E1 (One-Way outbound ONLY)
 E3
 E4
• SharePoint Server 2013
 Enterprise Edition
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Hybrid Model – Topology Setup
One-Way Outbound
• Service Applications
 User Profile Service (Successful sync with UPN’s and/or Work Email)
 Subscription Service
 App Management
• Web Application
 Authentication Provider: Windows Claims & NTLM
TechNet: http://technet.microsoft.com/en-us/library/dn607305(v=office.15).aspx
http://sharepointmn.com
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Hybrid Model – Topology Setup
One-Way Inbound
• SharePoint 2013 on-premises
 Service Applications
• User Profile Service (Successful sync with UPN’s and/or Work Email)
• Subscription Service
• App Management
 Web Application
• Split DNS (Optional – only if you used host named site collections or path based sites without
AAM’s)
• Authentication Provider: Windows Claims & NTLM
 Install online service management tools
 Security Token Service
• Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm)
 Server-to-Server Trust
• Set Authentication Realm
• Add on-premises proxy for Azure AD
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Hybrid Model – Topology Setup
One-Way Inbound
• Reverse Proxy
• SharePoint Online / Office 365
 Create Service Principal Credential and upload STS certificate
 Add SPN to Windows Azure AD
 Register App Principal based on new SPN
 Secure Store
• Create Target Application and upload secure channel SSL certificate
TechNet: http://technet.microsoft.com/en-us/library/dn607311(v=office.15).aspx
http://sharepointmn.com
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Hybrid Model – Topology Setup
Two-Way Hybrid
• SharePoint 2013 on-premises
 Service Applications
• User Profile Service (Successful sync with UPN’s and/or Work Email)
• Subscription Service
• App Management
 Web Application
• Split DNS (Optional – only if you used host named site collections or path based sites without
AAM’s)
• Authentication Provider: Windows Claims & NTLM
 Install online service management tools
 Security Token Service
• Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm)
 Server-to-Server Trust
• Set Authentication Realm
• Add on-premises proxy for Azure AD
http://sharepointmn.com
Meeting #114
Hybrid Model – Topology Setup
Two-Way Hybrid
• Reverse Proxy
• SharePoint Online / Office 365
 Create Service Principal Credential and upload STS certificate
 Add SPN to Windows Azure AD
 Register App Principal based on new SPN
 Secure Store
• Create Target Application and upload secure channel SSL certificate
TechNet: http://technet.microsoft.com/en-us/library/dn607309(v=office.15).aspx
http://sharepointmn.com
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Hybrid Model – Finally
• Configure the Hybrid solution
 Search: http://technet.microsoft.com/en-us/library/dn197172(v=office.15).aspx
 BCS: http://technet.microsoft.com/en-us/library/dn197239(v=office.15).aspx
 Duet: http://technet.microsoft.com/en-us/library/dn197171(v=office.15).aspx
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Office 365 Environment
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Collaboration and Communication
• Office and SharePoint 2013
 OneNote 2013 Integration In
SharePoint Sites
 Accessing Version and Check-Out
in Office Backstage
 Outlook Integration with
SharePoint Calendar, Tasks,
Contacts and Documents
 MS Project Integration with
SharePoint Task Lists
 Team Mailbox Integrating
Exchange and SharePoint
 Office Web App Found in
SharePoint
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Social Integration
• SharePoint and Yammer
 Associate Yammer Groups with
SharePoint Sites
 Yammer My Feed Part of
SharePoint My Site Newsfeed
• SharePoint and Dynamics CRM
 Associate Yammer Group with
Dynamics CRM Online Instance
• Yammer and Office Web Apps
 Can Post to Yammer Within
OWA
 Can Post to Yammer from
SharePoint Open Menu
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Business Intelligence
• Windows Azure & SharePoint Online
 Power BI – Windows Azure
Component
 Separate Subscription
 Use Native Excel 2013
 Display within SharePoint Online
 Data Management Gateway
• Features Include
 Power Query
 Power View
 Power Map
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Phones and Tablets
• Apps Available for Multiple Devices
 Yammer
 SharePoint Newsfeed
 SkyDrive
 OneNote
 Office Mobile (Required O365 Sub)
 Outlook Web App
 Lync
• Devices Available For
 Different Devices Have Different App
Choices
 Phones: Windows, iPhone, Android
 Tablets: Surface, iPads, Android
Tablets
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Office for iPad
• Retains Familiar Office Look
 Context of an iPad
• Apps Available at iTunes
 Word
 Excel
 PowerPoint
• Need O365 Subscription for Full
Features
• Feature Rich Applications
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Browser Compatibilities
• Modern Browser Capabilities
• Capabilities of Using HTML 5 and CSS 3.0 Capable Browsers
• Current List Includes:
 Internet Explorer 9 – 11
 Safari – Latest Version
 Firefox – Latest Version
 Chrome – Latest Version
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Office On Demand
•
•
•
•
Available on Windows 7 & 8 PCs
Office Launcher Add-In to Browser
No Offline Version of Office
Products Include
 Word
 Excel
 PowerPoint
 Publisher
 Access
 Project (Project Pro for Office
365)
 Visio (Visio Pro for Office 365)
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Office Web App
• Online Versions Of:
 Word
 Excel
 PowerPoint
 OneNote
• Multiple Browser Support
 IE
 Firefox
 Chrome
 Safari
• Viewable Across All Device Types
• Separate Server Installation
• Support Co-Authoring All Products
• Supports Touch and Mobile
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OneDrive for Business
• Create
 Creating content directly within OneDrive
 Excel Surveys
• Store
 Moving content into OneDrive
 Advantages/Disadvantages
• Sync
 Syncing your content and working offline
• Share
 Site Collection Sharing Settings
 Sharing with co-workers and guests
 Co-Authoring
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Azure Rights Management
• Capability of Encrypting and
Assigning Usage Restrictions
 Define: Open, Modify, Print,
Forward, etc.
 Office 2010, Office 2013 ProPlus,
SharePoint Online and Exchange
Online
 Apps That Support: Outlook,
Word, Excel, PowerPoint and PDF
• Safeguards Sensitive Information
• Policies Are Persistent
 Setup Into Azure Rights
Management and Installation of
App
 Computers: Windows & Mac
 Mobile Devices: Windows, iPhone
and Android
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More Improvements to Come!
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Waves to Ripples
Past Releases - Waves
 18 to 36 Months Release New
Product
 Then Have CU’s and SP’s To
Maintain
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Future Releases – Ripples
 Continuous Update
 Sometimes Updates Are Daily
Meeting #114
The New
Office
Exchange Online
Archiving add-on
SharePoint
Online Platform
Improvements
Directory Sync
Max Objects
Auto Increase
Office 365
Adapter
Admin Add
Retention policy and
tag management
Exchange Online Address Book
Policies
Office Mobile for iPhone &
Android phones
Excel Web App update
Improved Sharing
Emails
OWA for iPhone
& OWA for iPad
Power Map for Excel
SkyDrive Pro
Storage
increase
Azure AD
Password Sync.
Lync Online Q&A
manager
Shared with Me
IM mute
Office on the
Web
Exchange group
naming policy
SkyDrive Pro apps for
Windows 8 & iOS
Message Center
Office 365 Admin
Mobile App
Office 365
Switch Plans
50 GB mailbox
2013
Go Daddy
Integration
Connecting
Skype & Lync
Lync mobile
clients
OneNote
for iPad
Lync meeting
scheduling from OWA
Rights Management
Services
Embedded
Images
SharePoint
Newsfeed App
for Windows 8
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Q&A manager
OneNote for iPhone
and Android phones
Updated Lync mobile
clients
PDFs in Word
Web Apps
Yammer basic
integration
SkyDrive Pro Sync
for Windows
EXO: 50 GB
Mailboxes
Encrypted Data
Lync and SharePoint
Service Reporting
Lync Online Integrated
Reporting
Exchange Online
Inactive Mailboxes
Project codename
“GeoFlow” preview
for Excel
Office Web
Apps Update
PDF support for
SharePoint Online
DirSync Scoping
and Filtering
Windows Azure Active
Directory Sync
Tool-update
Office 365 SSO with
SAML 2.0 Identity
Providers
Lync Online Remote
PowerShell
Directory Sync Max Objects
Auto Increase
Windows Azure Active
Authentication
Directory Sync Max Objects
Auto Increase
Office Web Apps
real-time co-authoring
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Message Center Improvements
• Bell Notifications
• Tenant Targeting of Info
• Change and Awareness Message
Types
• Message Categories
• Future Improvements = API &
Admin App Integration
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Office 365 Public Roadmap
•
•
•
•
•
Coming Soon!
Public Location Where Get Info on Service Updates
Focuses on New and Updated Functionality
Looks 30-90 Days and Sometimes Longer-Term
Offers High-Level Details
 Including Name, Description & Status
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Resources
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General Resources
• Office Blogs
 http://blogs.office.com/office365updates/
• All You Need to Know about Microsoft Power BI for Office 365
 http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/dbi-b211
• Microsoft Office 365 and the Evolving Workforce
 http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B236
• Microsoft OneDrive for Business: What’s New Overview
 http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B236
• Microsoft Azure AD Premium
 http://windowsitpro.com/identity-management/overview-microsoft-azureactive-directory-premium
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Meeting #114
Hybrid Model – References
• TechEd 2014 Hybrid Presentation
 http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B274
• TechNet Reference
 http://technet.microsoft.com/en-us/library/jj838715(v=office.15).aspx
• SharePoint Hybrid worksheet
 http://www.microsoft.com/en-us/download/details.aspx?id=41956
• Supported Reverse Proxy Devices
 http://technet.microsoft.com/enus/library/dn607304(v=office.15).aspx#devices
• Configure a hybrid solution for SharePoint Server 2013
 http://technet.microsoft.com/en-us/library/dn607314(v=office.15).aspx
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Meeting #114
Last But Not Least
• Please Fill Out Evaluations
• Drawings for Giveaways
• Today’s Presenters:
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Kameron Berget
Brian Caauwe
Donald Donais
Lucas Struck
Meeting #114
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