UPSpace
An institutional repository for the
University of Pretoria
Presented to representatives from the University
of Johannesburg
Thursday 18th of August 2005
Ina Smith
ina.smith@up.ac.za
Institutional Repository
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Set of services
Management & dissemination of digital materials
Organisational commitment
Stewardship
Long-term preservation
Organisation, access, distribution
Advantages
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Preserve intellectual output of UP
Long-term preservation (archiving)
International exposure
Retrievable via Google
Evolving expert database
Consistent URL for citations
Links between items, collections
Searchable – not static web page
Decentralised or distributed input
Why an institutional repository?
From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005
• We need to learn to manage digital resources as
well as we do with print
• The emphasis is going back towards organizing
content
• We need to work even closer together in this
global world
• Adapt new ways of delivering service, perhaps
even to people you might never see
“Champions”
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Special & Africana Collections
Architecture
Scholarly Publications
Veterinary Science
DSpace for Digital Archiving (1)
DSpace for Digital Archiving (2)
DSpace for Digital Archiving (3)
Mapungubwe Collection
DSpace for Digital Archiving (4)
Limit access in DSpace
• Collection Level
• Item Level
• Bitstream Level
• Example: Australian National University
• More examples:
http://wiki.dspace.org/DspaceInstances
Default Look & Feel
UPSpace Look & Feel
Access via
UPPortal
UP IT Requirements
• LDAP/ GAP Authentication via Portal
• Look & Feel for Applications
Information Model
Top-level Community
Special & Africana Collections
Sub-Community
Pretoriana
Collections
Van der Waal
Items in DSpace
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Articles (preprints & postprints)
Technical reports
Working papers
Conference reports
E-theses
E-books
Items in DSpace
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Datasets: statistical, geospatial, etc.
Images (photos, maps): visual, scientific, etc.
Audio files
Video files (up to 500 MB)
Learning objects
Reformatted digital library collections
Workflow
Submit
Reject
Accept
Edit Metadata
Commit
DSpace
Workflow for Special & Africana Collections available at
http://www.ais.up.ac.za/edu/dspace/Workflow-ZA-UPspace-1.ppt
Metadata in DSpace
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Qualified DC Metadata
15 Elements + Qualifiers
Edit DC Registry
Add / delete elements/qualifiers (not
recommended)
• Mandatory / Optional fields
Harvesting Metadata
• OAISTER
• Search Engines e.g. Google
Persistent Identifiers
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CNRI Handle System
Valid citations
Unique handle for each item
E.g. http://hdl.handle.net/1849/171
1849 = Naming authority assigned by handle system to e.g. UP
171 = Unique local name assigned to an item in the repository
Submission form
• Customisable
• Special & Africana Collections:
http://www.ais.up.ac.za/edu/dspace/looknfeel/submission
africana.htm
Managing the Project
http://www.ais.up.ac.za/edu/dspace
Evaluation
Proposal
Needs Analysis
Evaluation
Design
Development
Implementation
Evaluation
• DSpace on UPDev
• DSpace on UP Q&A
• DSpace on Portal Server
Next …
• Evaluation on UP Quality Assurance Server
• Marketing & Communications Plan
• Training Program
Reflection & Communication
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DSpace Listserve dspace@kendy.up.ac.za
DSpace web www.ais.up.ac.za/edu/dspace
Update documents & policies
Meetings
Community of Practice
User Support
• Help landline 8/5
• Online help 24/7
– Viewlets e.g. Macromedia Captivate, PPT, Open
Office
• Tutorial
• User policy
• Pamphlet
• E-mail dspace@up.ac.za
User Policy
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Submission
Communities and Collections
Responsibilities & rights
Licensing, copyright, privacy, intellectual property
Preservation support
Withdrawals
Workflow
System back-up and availability
Copyright, Rights & Licensing
• License stored with each item
• Submitter “Grants License” (See Licenses)
– Default DSpace License (also see Creative Commons
Licenses)
– Non-exclusive distribution license
– Items in public domain
– Exclusive distribution license
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Default DSpace License
Community/ Collection License
Copyright note when creating Community
DC Element Rights
DSpace StyleSheet: © University of Pretoria
The way forward …
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Federated Search Engine
Emerging IR software
Long-term budget
Migration of digital objects
Repository size
Bandwidth
Collaboration e.g. DISA
Collaboration between institutions
The way forward …
• Register with
– Open Archives Institute
– DSpace Wiki
– OAISTER
Thank you!
ina.smith@up.ac.za
DSpace URL:
www.ais.up.ac.za/edu/dspace
Tel.: +27 12 420 3082