Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 5540 1 Phone (612) 335-5858 Fax: (612} 335-5888 February 12, 2010 Natalie Buys Minnesota Depat1ment of Commerce 85 Seventh Place East, Suite 500 Saint Paul, MN 55101 Subject: Center for Energy and Environment- CI Facility Grant Proposal Category 2 -Revolving Loan Programs On behalf of the Board of Directors and staff of the Center for Energy and Environment (CEE), I am pleased to submit to the Depat1ment of Commerce a proposal for a grant to fund a revolving loan program called the Energy Savings Fund for Nonprofits. CEE is a nonprofit, 501(c)(3) organization whose mission is to promote efficient use of natural and economic resources. To advance this mission, CEE will invest $330,000 in the Energy Savings Fund for Nonprofits and will provide in-kind contributions of staff time and other resources for the development and on-going operation of the Energy Savings Fund, subject to the terms of a mutually acceptable grant agreement. CEE has designed the proposed Energy Savings Fund for Nonprofits to induce and enable nonprofit organizations to complete energy-efficiency projects in their facilities that they otherwise would not undettake due to financial barriers. The Energy Savings Fund will be marketed ambitiously, and patticipants will receive expet1technical assistance; but the Fund will incur no costs for marketing or technical services. The Energy Savings Fund for Nonprofits will be integrated into CEE's One-Stop Efficiency Shop lighting program in Xcel Energy's service territory, and it will complement the technical services and rebate programs of utilities statewide. CEE's implementation pat1ner, NICE/EnerChange, will serve as liaison to the United Way and to the 200 Minnesota nonprofit agencies funded by the United Way; and the Minnesota Council ofNonprofits will promote the Energy Savings Fund to its 2,000 members. With an initial capitalization of $600,000, the Energy Savings Fund for Nonprofits will finance about 180 projects with total costs of $2.8 million over ten years; and we estimate that for every $1.00 of grant funds, nonprofit organizations will realize lifetime energy cost savings of $64.42. As impressive as these estimated impacts are, the potential of the Energy Savings Fund for Nonprofits is much greater. CEE believes that early success will attract investments from philanthropic foundations and other institutional investors, whose funding pat1icipation will multiply the lending capacity and resulting benefits of the Energy Savings Fund for Nonprofits. Thank you for your consideration. Respectfully, Sheldon Strom President www.mncee.org www. mnenergychallenge.org Equal Opportunity Employer Center for Energy and Environment’s CI Facility Grant Proposal “Energy Savings Fund for Nonprofits” Submitted to: Minnesota Department of Commerce Office of Energy Security 85 Seventh Place East, Suite 500 Saint Paul, MN 55101 Submitted by: Center for Energy and Environment 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 February 12, 2010 Table of Contents A. APPLICANT INFORMATION ........................................................................................................ 1 B. PROGRAM SUMMARY................................................................................................................ 2 Program Structure ....................................................................................................................... 2 Targeted Program Participants.................................................................................................... 3 Characteristics of the Nonprofit Sector....................................................................................... 3 Projected Annual Number of Loans and Loan Volume ............................................................... 4 Program Timeline ........................................................................................................................ 4 Key Program Personnel and Program Partners........................................................................... 4 C. PROGRAM NARRATIVE............................................................................................................... 5 Goals of the Program................................................................................................................... 5 Eligibility Criteria.......................................................................................................................... 6 Loan Application and Review Process ......................................................................................... 7 Credit Standards and Risk Management ..................................................................................... 8 Loan Terms and Fees ................................................................................................................... 9 Promotion, Marketing, and Technical Services ........................................................................... 9 Projected Administrative, Marketing and Servicing Costs ........................................................ 11 Financial Projection ................................................................................................................... 12 D.1 WORK PLAN, TASKS AND MILESTONES ................................................................................. 15 D.2 PROJECT TEAM AND PARTNERS ............................................................................................ 17 Center for Energy and Environment.......................................................................................... 17 National Initiative by Consumers of Energy (NICE) ................................................................... 21 Minnesota Council of Nonprofits .............................................................................................. 22 ATTACHMENT A: KEY PERSONNEL OF CEE..................................................................................A‐ 1 ATTACHMENT B: LETTERS OF COMMITMENT Minnesota Association of Community Rehabilitation Organizations.................................... B‐ 1 NICE/EnerChange................................................................................................................... B‐ 2 Minnesota Council of Nonprofits........................................................................................... B‐ 3 Center for Energy and Environment ...................................................................................... B‐ 4 ADDITIONAL ATTACHMENTS Documentation of Financial Commitments Exhibits A‐ E A. APPLICANT INFORMATION Application Category: Category 2 – Revolving Loan Programs Applicant Name: Center for Energy and Environment Applicant Type: Nonprofit organization organized under section 501(c)(3) of the Internal Revenue Code Address: 212 3rd Avenue North, Suite 560 Minneapolis, MN 55401 Contact: David King Director, Financial Resources Phone: (612) 335-5889 Fax: (612) 335-2650 E-mail: dking@mncee.org Applicant Description/Mission: The Center for Energy and Environment (CEE) is a nonprofit organization whose purpose is to promote responsible and efficient use of natural and economic resources. CEE has provided energy, environmental, and housing rehabilitation services on behalf of utilities, government agencies and neighborhood organizations for more than twenty years. CEE’s primary expertise is energy efficiency in residential structures and commercial-industrialinstitutional facilities. CEE performs technical research on energy-efficient technologies and applications, designs and delivers energy-efficiency programs in all sectors, and operates several highly productive lending programs. No organization in Minnesota finances more energy-efficiency improvements than CEE. Since 1980, CEE has originated more than 20,000 loans and grants totaling over $130 million for energy-efficiency and residential rehabilitation projects. CEE has an annual budget of $12.0 million and 85 employees, including experts in engineering, technical analysis, financing, and program design and delivery. Program Name: Energy Savings Fund for Nonprofits Total Program Cost: $600,000 (capitalization of revolving loan fund only; does not include development and operation of revolving loan fund, marketing, technical services, and utility rebates) Total Grant Amount Requested: $270,000 Sources of Matching Funds and In‐ Kind Contributions: 1. Center for Energy and Environment (capitalization of revolving loan fund, administration, loan processing, marketing, and technical services) 2. Utilities (marketing, technical services and rebates) 3. NICE/EnerChange (marketing and technical services) 4. Minnesota Council of Nonprofits (education and promotion) Energy Savings Fund for Nonprofits Center for Energy and Environment Page 1 B. PROGRAM SUMMARY Program Structure The Energy Savings Fund for Nonprofits will be structured as a long-term revolving loan fund. Its purpose is to provide loans for energy-efficiency improvements in facilities occupied by nonprofit entities organized under section 501(c)(3) of the Internal Revenue Code. In the beginning, available capital will be only $600,000, but this will be sufficient to prove the viability and effectiveness of the program design. The Center for Energy and Environment (CEE) intends to increase the lending capacity of the Energy Savings Fund over time by attracting “program-related investments” (“PRIs”) from philanthropic foundations and other institutional investors. CEE will initially capitalize the Energy Savings Fund with a deposit of $330,000 into a new bank account established for Fund. Loans to nonprofit organizations and to owners of buildings occupied by nonprofit organizations will be made from this account. The account will be replenished by grant payments from the Office of Energy Security (OES), rebate payments from utilities, and loan payments from borrowers. In the future, the investments of foundations and institutional investors will be deposited in the account of the Energy Savings Fund and then loaned to eligible borrowers. The structure of this revolving loan fund includes a loan loss reserve that is sufficient to cover loan losses equal to 5% of payments due annually, which is consistent with program design guidelines recommended by the U.S. Department of Energy. This loan loss reserve is essential for CEE’s investment in the Energy Savings Fund, and it is a feature that will be necessary to leverage investments from foundations. The Energy Savings Fund for Nonprofits will offer loans for the full cost of eligible energy-efficiency improvements. The average amount of loans will be $10,000, and most loans will have terms of three years. Initially, the rate of interest will be 0%, and there will be no fees whatsoever charged to participating nonprofits. To create excitement and a positive sense of urgency, an extra financial incentive will be offered to the first 24 or 48 participants – their first and last month’s payments will be waived. The interest rate and other terms and conditions will be adjusted in the future depending on market factors, demand for loans, and program performance. The terms of loan offerings also may be subject to investment agreements with foundations that invest in the Energy Savings Fund. The Energy Savings Fund will be designed to support at least ten annual lending cycles even if there are no investments in the Fund after the initial capitalization. In the first fourteen months, CEE will make about 48 loans so that the entire amount of grant and matching funds will be spent once before June 30, 2011. After the first year, CEE will originate about 15 loans per year until foundations and other institutional investors provide more capital for lending. The Energy Savings Fund for Nonprofits will be effectively marketed to nonprofit organizations through multiple channels, but marketing expenses will not be charged to the Fund. Likewise, participating nonprofits will be provided expert technical services at no cost to the Fund. This will be accomplished by: 1. Integrating the Energy Savings Fund into utility-sponsored energy-efficiency programs (including NICE/EnerChange and CEE’s One-Stop Efficiency Shop lighting program); 2. Marketing the Energy Savings Fund through associations of nonprofit organizations (such as the Minnesota Council of Nonprofits); and 3. Engaging contractors statewide in promotion and program delivery. Page 2 Energy Savings Fund for Nonprofits Center for Energy and Environment Targeted Program Participants Nonprofit organizations organized under Section 501(c)(3) of the Internal Revenue Code that own and occupy facilities anywhere in Minnesota will be eligible program participants. In addition, nonprofit organizations that lease their facilities will be targeted program participants, but the eligible borrowers will be owners of the facilities leased by these nonprofit organizations. In 2008, there were approximately 3,800 nonprofit employers in Minnesota, and they operated 5,600 employment locations (Source: Minnesota Council of Nonprofits). Not all of these nonprofit employers are 501(c)(3) organizations – some are organized under other subsections of 501(c) – but 5,600 employment locations is a useful “order of magnitude” estimate of program targets. With its initial capitalization, the Energy Savings Fund for Nonprofits could only serve a small fraction of the total number of eligible participants and facilities. Characteristics of the Nonprofit Sector Minnesota’s nonprofit organizations provide a wide range of services – some promote aesthetics; some save lives. Program areas of nonprofit organizations include: Human services Employment/jobs training Food Emergency services Crime prevention Culture/humanities Youth development Vocational rehabilitation Housing Legal advocacy Sports and recreation Animal protection Education Health care Crisis intervention Civil rights Arts Environment The nonprofit sector is an important part of Minnesota’s economy. In 2008, one of every nine employees in Minnesota worked for a nonprofit organization; nonprofit employers paid $12.6 billion in wages to 290,000 employees. About half of nonprofit employees are located in the Twin Cities metropolitan area; half are located in Greater Minnesota. (Source: Minnesota Council of Nonprofits) The Minnesota Council of Nonprofits reports the following numbers of nonprofit organizations by total assets: Total Assets Number of Nonprofits Under $1.0 million 5,116 $1.0 million to $10.0 million 1,396 More than $10.0 million 460 Total 6,972 Again, not all of these are 501(c)(3) organizations, and only about 3,800 of them have employment locations (i.e., facilities that could be improved with financing from the Energy Savings Fund for Nonprofits). The Minnesota Council of Nonprofits (MCN) conducted a survey in late 2009 to assess the condition of nonprofit organizations. MCN reports that nonprofits are under significant financial pressure: “Nonprofits continued to experience an increase in demand for their services while facing declining revenues.” Sixty-one percent of responding nonprofit organizations reported revenue losses in 2009. Sixty-two percent expect an increase in demand for services in 2010, and 67% anticipate cash shortfalls during this year. (“Nonprofit Current Conditions Report,” MCN, December 2009) Energy Savings Fund for Nonprofits Center for Energy and Environment Page 3 Projected Annual Number of Loans and Loan Volume CEE expects to originate 45 loans in the first year of the Energy Savings Fund for Nonprofits. With average loan amounts of $10,000, the total dollar volume in the first year will be $450,000. In subsequent years, the average number of loans will be 15. Over the first ten years, CEE will make approximately 180 loans with a total dollar volume of $1,800,000. Assuming that these loans will be coupled with utility rebates equal to 35% of total project costs, the total dollar value of projects financed through the Energy Savings Fund for Nonprofits in the first year will be about $692,000, and the total dollar value of projects over the first ten years will be about $2.8 million. (These are minimum estimates based on only the initial capitalization of the Energy Savings Fund. If CEE attracts foundation investments, then loan and project totals will be greater.) CEE is confident that we will be able to achieve the first milestones of 48 loans and loan volume of $480,000 in the first fourteen months (as necessary to use all grant and matching funds before June 30, 2011). In 2009, lighting retrofit projects were completed in about 100 facilities of nonprofit organizations through CEE’s One-Stop Efficiency Shop lighting program. CEE financed 25 of these projects; the total amount of loans to nonprofits was $292,000. With multiple marketing strategies and more generous utility rebates, CEE believes demand for loans through the Energy Savings Fund for Nonprofits will exceed availability of funds. Program Timeline If CEE receives a provisional notification of a grant award on or about March 12, 2010, CEE will immediately redirect marketing and technical resources of the One-Stop Efficiency Shop lighting program to nonprofit organizations in Xcel Energy’s service territory; and CEE will begin working with partners on a high-visibility program launch for the Energy Savings Fund for Nonprofits. (CEE will not be paid fees or reimbursements for any activities prior to the execution of a grant agreement.) After the grant agreement is executed, the Energy Savings Fund for Nonprofits will operate continuously for not less than ten years. Key Program Personnel and Program Partners CEE will administer the Energy Savings Fund for Nonprofits, originate all loans, and serve as the fiscal agent for institutional investors. CEE’s Chief Financial Officer, Jennifer Amendt, and CEE’s Director of Financial Resources, David King, will be responsible for administrative, financial and lending functions. Kristen Funk, CEE’s One-Stop Program Manager, will be responsible for marketing and technical services, including coordination with program partners. Ken Campbell, consultant to CEE, will be involved in ongoing development of the Energy Savings Fund and solicitation of investments from foundations and other institutional investors. Program partners include: Electric and natural-gas utilities (marketing, technical services and rebates) NICE/EnerChange (marketing and technical services) Minnesota Council of Nonprofits (education and promotion) Contractors statewide (marketing and technical services) Page 4 Energy Savings Fund for Nonprofits Center for Energy and Environment C. PROGRAM NARRATIVE Goals of the Program The Center for Energy and Environment (CEE) is a Minnesota nonprofit organization, and CEE knows well the nonprofit sector in Minnesota. CEE’s work in this sector dates back to 1993 when the McKnight Foundation commissioned CEE to thoroughly assess the energy program needs of Minnesota’s nonprofit organizations. The short conclusion of this ambitious study is that nonprofit organizations did not have the financial means to implement energy savings measures in their facilities; nonprofit organizations needed access to “positive cash flow financing” for energy-efficiency projects. This need still exists today. Over the years, CEE has provided technical services and financing to individual nonprofit organizations on an ad hoc basis. Nonprofit organizations have been eligible to participate in various programs – the One-Stop Efficiency Shop lighting program among them – but nonprofit organizations have not been the primary target of any CEE programs. CEE now has an opportunity to serve the Minnesota nonprofit sector more systematically and comprehensively. CEE will do this by building on its existing program platforms of the One-Stop Efficiency Shop and CEE’s numerous financing programs; and CEE will do this by partnering with NICE/EnerChange and the Minnesota Council of Nonprofits to effectively engage nonprofit organizations in efforts to improve their energy efficiency. CEE will establish the Energy Savings Fund for Nonprofits with a capital contribution of not less than $330,000. A lengthy explanation of CEE’s purpose is not necessary. CEE will do this because CEE is a nonprofit organization with a mission to promote energy efficiency. The immediate goal of the Energy Savings Fund for Nonprofits will be to induce and assist nonprofit organizations to complete energy-efficiency improvements that they otherwise would not. A broader goal is to demonstrate that the Energy Savings Fund for Nonprofits is both needed and viable. Upon proving the worth of the Energy Savings Fund with early success, CEE intends raise additional funds from philanthropic foundations and institutional investors to increase the lending capacity and longevity of the Energy Savings Fund. Preliminary discussions with representatives of foundations have been promising – there is high interest, but foundations want to see a “proof of concept” before they commit funds. CEE recognizes that this grant proposal will not be scored based on the possibility of attracting foundation investments sometime in the future; this proposal will be scored based on the results that will be achieved with committed resources. With only the initial capitalization of the Energy Savings Fund for Nonprofits ($330,000 from CEE and $270,000 in grant funds), 180 energy-efficiency projects will be completed at a total cost of $2.8 million; and these projects will generate lifetime cost-savings of more than $17 million. In different terms, nonprofit organizations will realize energy cost savings of $64.42 for every $1.00 of grant funds awarded to the Energy Savings Fund for Nonprofits. Additional measures of impact are provided in Tables 1 and 2 on page 6. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 5 Table 1. Impacts of Energy Savings Fund for Nonprofits Year 1 45 $ 692,325 729 kW 2,842,176 kWh 48,316,997 kWh $ 255,796 $ 4,348,530 Number of Projects Total Project Costs kW Savings Annual kWh Savings Lifetime kWh Savings Annual Savings @$.09/kWh Lifetime Savings @$.09/kWh Assumptions: 1. Average Project Costs: $15,385 2. Rebates: 35% 3. Cost/kW Savings: $950 Table 2. Years 1 to 10 180 $ 2,769,300 2,915 kW 11,368,705 kWh 193,267,989 kWh $ 1,023,183 $ 17,394,119 4. kWh Savings/kW: 3,900 5. Savings Lifetime: 17 years Impacts of Grant Funds Total Grant Funds Project Costs/$1.00 kW Saved/$1,000 Annual kWh Savings/$1.00 Lifetime kWh Savings/$1.00 Annual Savings/$1.00 Lifetime Savings/$1.00 $ $ $ $ Year 1 270,000 2.56 2.70 kW 10.53 kWh 178.95 kWh 0.95 16.11 $ $ $ $ Years 1 to 10 270,000 10.26 10.80 kW 42.11 kWh 715.81 kWh 3.79 64.42 Eligibility Criteria Eligible borrowers. There will be two groups of eligible borrowers: 1. Nonprofit 501(c)(3) organizations that own the buildings they occupy or use for program purposes; and 2. Owners of buildings leased by nonprofit organizations. Eligible facilities. Structures that will be eligible facilities for financed improvements are 1) depreciable property; 2) wholly or partially enclosed within exterior walls, or within exterior and party walls, and a roof, affording shelter to persons or property; and 3) used for business or program purposes by one or more nonprofit organizations. A structure occupied by a nonprofit organization among multiple tenants will be an eligible facility, but the financed energy-efficiency project in such a structure must yield direct cost-saving benefits to the nonprofit organization. Eligible projects. The following projects implemented in eligible facilities will be eligible: Facility systems optimization (commissioning or re-commissioning); Facility systems control improvements; Lighting efficiency improvements; Heating, ventilation and air conditioning system modifications; Exterior envelope improvements; and Motor and pump efficiency improvements; Page 6 Energy Savings Fund for Nonprofits Center for Energy and Environment There will be two additional conditions related to project eligibility: 1. Energy-efficiency measures that are included in new construction or expansion of existing structures will not be eligible projects. 2. Projects must have a simple payback that is no less than two years and no greater than ten years. Loan Application and Review Process As described in Section D of this proposal on page 15, CEE has established loan application and review processes for numerous loan programs. These processes for current loan programs are audited three times annually. The loan application and review process for the Energy Savings Fund for Nonprofits will be essentially the same as the process already in place for financing projects through the One-Stop Efficiency Shop lighting program, except that there will be additional steps necessary to meet any federal and state requirements. For example, steps will be needed to ensure compliance with the Davis Bacon Act. With sophisticated technologies and well-trained financing professionals, CEE will make the application process as convenient and efficient for nonprofit organizations as possible. Currently, at the conclusion of One-Stop audits, CEE lighting consultants explain the existing financing offer and can generate a loan application with some information already loaded. CEE personnel will be able to do the same for nonprofit organizations interested in borrowing from the Energy Savings Fund for Nonprofits; and CEE will work with NICE/EnerChange so that facilitation of financing can be a valuable part of the NICE/EnerChange service to nonprofits. CEE also works continuously with an increasing number of contractors statewide to provide them information and tools so that they can participate effectively and profitably in CEE’s programs. Contractors will be readied to assist nonprofit organizations to apply for loans from the Energy Savings Fund for Nonprofits without difficulties and negative surprises. There will be two categories of eligible borrowers: 1) Nonprofit organizations that own properties they occupy or use for program purposes; and 2) Owners of properties leased by nonprofit organizations for occupancy or program use. The loan application and review process for the two categories will be similar, but there will be two significant differences: 1. A useful credit report cannot be generated for most nonprofit organizations, but useful credit reports can be generated for other property owners. 2. A personal guarantee probably cannot be obtained for a loan to a nonprofit organization, but other property owners are sometimes willing to provide a personal guarantee. For nonprofit organizations, the required documents for a loan application will be a completed application form, tax returns and financial statements for the previous two years, a copy of the nonprofit’s “articles of organization,” and a resolution of the Board of Directors acknowledging that the nonprofit will be incurring debt and that this debt must be shown on the nonprofits’ tax returns and financial statements until it is retired. Energy audit reports and initial project cost estimates will be obtained immediately and placed in the application file; engineering studies (if needed), bid documents and executed project contracts will be added to the application file as they delivered to CEE Financial Resources. For businesses that are not nonprofit organizations, the required documents will be essentially the same as for nonprofits, except that the articles of organization could be in several different forms, and the resolution will likely be a letter from an owner or authorized officer. If CEE requires a personal Energy Savings Fund for Nonprofits Center for Energy and Environment Page 7 guarantee for a loan, then the guarantor will be required to provide personal financial statements and tax returns of two previous years. A CEE loan officer will work with each applicant to complete the loan application file. The CEE loan officer will obtain credit references and a utility credit report (or account history) if possible, and the loan officer will generate an Equifax credit report for a business or individual applicant. The loan officer will perform an initial review of the application file. Of highest interest will be cash flow. The loan officer will assess the stability and sufficiency of revenues relative to discretionary and non-discretionary expenditures. (For most projects, the annual debt service will be less than the annual energy cost savings. In these cases, the net effect on the borrowers’ cash flow will be positive.) CEE will make an initial determination of creditworthiness and decide what security should be required (a personal guarantee, mortgage, UCC filing, or none). When the entire application file is complete, and CEE and the borrower have agreed to terms, then the loan will be closed; but the borrower will not receive funds at closing. Upon project completion, the borrower and contractor will sign a completion certificate, and the contractor will deliver lien waivers to CEE in exchange for direct payment. CEE will then transfer the account to Community Reinvestment Fund, USA, which has handled CEE’s loan servicing for many years. Credit Standards and Risk Management It is noteworthy that CEE will contribute $330,000 to the Energy Savings Fund for Nonprofits. This is ample incentive for CEE to safeguard the Fund through prudent and diligent risk management. That said, most Minnesota nonprofit organizations have little credit history, and they do not have substantial financial reserves. This is why a program like the Energy Savings Fund for Nonprofits is needed, and this is why some loan losses are likely. CEE will use underwriting standards that are appropriate for a reasonable and prudent lender whose purpose is to operate a revolving loan fund to finance energy-efficiency projects in the facilities of nonprofit organizations with the objectives of maximizing the number of nonprofits served, the number and total dollar value of projects completed, the total quantity of energy saved, and the duration of the revolving loan fund. CEE will obtain adequate and appropriate security from borrowers and act diligently to protect the interest of the Energy Savings Fund for Nonprofits through collection, foreclosure, or other recovery actions on defaulted loans. As explained in Section D under CEE’s “Administrative and Financial Capacities” (page 20), CEE’s audit firm conducts a “loan audit” three times annually to ensure that loan underwriting, closing and servicing procedures are being performed accurately, completely and in accordance with program rules. The Energy Savings Fund for Nonprofits will be included in loan audits, and the results of these audits will be available to the Office of Energy Security. Page 8 Energy Savings Fund for Nonprofits Center for Energy and Environment Loan Terms and Fees Loan amounts: $3,000 to $25,000 per borrower Term: 12 to 60 months allowable; most loan terms will be 36 months Interest rate on current balance: 0% (May be increased in future, depending on market conditions and requirements of institutional investors) Interest rate on delinquent balance: 15% Additional inducement for first 24 or 48 loans: Waiver of first and last month payment Origination fee: $0 charged to borrower Servicing fees: $0 charged to borrower Acceleration: The standard loan agreement will require that a loan be paid off upon sale or transfer of any part of the property that is improved by a financed project. Also, the loan agreement will allow CEE, at its sole discretion, to accelerate a delinquent loan and demand immediate payment of the entire outstanding balance of principal and interest. Prepayment: There will be no penalties or fees charged for prepayment of loans. In future years, it is possible that cash-flow circumstances and pent-up program demand could justify offering a financial incentive for borrowers to pay off their loans early. Promotion, Marketing, and Technical Services Merely establishing a loan program with below-market interest rates is not enough to induce customers to make energy-efficiency improvements. This has been proven by idle loan funds across the country over the past three decades. Successful loan programs are marketed and delivered as a component of a comprehensive energy-efficiency program; but a comprehensive program – a program with marketing, direct sales, technical assistance, financing and project follow-through – cannot be designed in the financial structure of a revolving loan fund because program operating costs would quickly deplete the fund balance. There will be high demand for loans from the Energy Savings Fund for Nonprofits, and loans made will be for cost-effective energy-efficiency projects, yet the Fund will incur no costs for promotion, marketing, direct sales, technical assistance, project oversight and administration. This is possible because the Energy Savings Fund for Nonprofits will be integrated into utility-sponsored energyefficiency programs as the financing component for nonprofit organizations, and into the operations of CEE’s Financial Resources Department, which already processes 1,200 loans per year. One‐ Stop Efficiency Shop Lighting Program CEE’s One-Stop Efficiency Shop lighting program is a highly successful direct-impact program that has been included in Xcel Energy’s CIP Plan since 2000. The One-Stop program offers free lighting audits, premium utility incentives, low-interest (3.9%) financing, and standard program pricing to induce owners of small and medium-sized businesses to install energy-efficient lighting systems. On a pilot basis in 2010, CEE is expanding the offering of the One-Stop program to include other measures in addition to efficient lighting. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 9 One-Stop is a mature, high-volume program – in 2010, CEE expects the One-Stop program to produce 3,600 audits and 1,200 completed lighting retrofits. Over the past ten years, CEE has improved the design of this program and developed all of the resources necessary to achieve high participation rates and high energy savings. Nonprofit organizations with facilities in Xcel Energy’s service territory have always been eligible to participate in the One-Stop program, but CEE has never targeted the nonprofit sector for intensive marketing. Nevertheless, in 2009, the One-Stop program completed lighting retrofits in 107 facilities of nonprofit organizations, and CEE provided or arranged financing for 25 of these projects. In Xcel Energy’s service territory, the Energy Savings Fund for Nonprofits will be offered to nonprofit organizations through CEE’s One-Stop Efficiency Shop lighting program at no charge to the Energy Savings Fund. CEE lighting consultants and lighting contractors will present the Energy Savings Fund as the financing component of One-Stop that is exclusively for nonprofit organizations. Being able to implement the Energy Savings Fund for Nonprofits on the One-Stop program platform is a tremendous advantage – at no cost to the Fund, sufficient demand is virtually guaranteed. NICE/EnerChange NICE/EnerChange will promote and market the Energy Savings Fund for Nonprofits at no charge to the Energy Savings Fund. The program of NICE/EnerChange was approved for inclusion in the 2010 – 2012 CIP plans of Xcel Energy and CenterPoint Energy, and NICE/EnerChange submitted a progress report and work plan to the Office of Energy Security on January 6, 2010. NICE/EnerChange provided updates on this work plan to CEE in conversations during the week of February 1, 2010. NICE/EnerChange is focusing on energy-saving opportunities in the facilities of nonprofit organizations that are located in the service territories of Xcel Energy and CenterPoint Energy and that are funded by the United Way. The United Way funds approximately 200 nonprofit agencies in Minnesota. NICE/EnerChange is constructing profiles of these agencies and their facilities, and has already identified about 50 nonprofit organizations whose facilities are likely to have substantial energy-savings potential. To date, NICE/EnerChange has performed utility bill analyses and on-site inspections in about 20 facilities to gather information about their energy use and energy-savings opportunities. The next stage of the NICE/EnerChange process is a presentation to senior management to explain findings, recommendations and referrals. Thereafter, NICE/EnerChange will follow up on recommended actions, provide needed support, and track measures implemented and their energy-use impact. NICE/EnerChange has scheduled a high-profile, special informational and promotional event on June 30, 2010. By then, NICE/EnerChange will have completed its process through the presentation of findings and recommendations to senior management for at least 40 nonprofit facilities. On that date, NICE/EnerChange will publicly launch its entire program, including its website which will uniquely feature flowing data on participants’ energy use along with an expanding number of case studies. By June 30, 2011, NICE/EnerChange will have completed its process in about 300 buildings. Many recommendations will be no-cost and low-cost measures; but where recommendations are for lighting retrofits, boiler replacements, and other capital investments, NICE/EnerChange will refer the nonprofit organization to the Energy Savings Fund for Nonprofits. Page 10 Energy Savings Fund for Nonprofits Center for Energy and Environment Minnesota Council of Nonprofits The Minnesota Council of Nonprofits (MCN) offers a valuable endorsement of the Energy Savings Fund for Nonprofits, and MCN brings direct access to its membership of 2,000 Minnesota nonprofit organizations in Minnesota. Managers and directors of nonprofit organizations trust MCN, and respond positively to initiatives supported by MCN. The involvement of MCN will generate inquiries and requests for energy-efficiency services from nonprofits statewide that otherwise would not be reached, and the Energy Savings Fund will incur no charges for this broad capacity to educate and motivate organizations in all geographic regions and all nonprofit program areas. MCN is a highly professionalized nonprofit organization with experienced personnel responsible for marketing, communications, member services, and information systems. Upon provisional notification of a grant award, CEE will work with these professional at MCN to develop and implement a one-year plan to educate MCN members about energy-efficiency offerings (including, but not only, the Energy Savings Fund for Nonprofits), and to encourage MCN members to take action. This plan may include: MCN website content Direct mail and e-mail communications Articles in the “Nonprofit News” (a quarterly newsletter) “Network lunches” with groups of interested nonprofit managers Workshops and seminars around the State Presentations at conferences MCN has three chapters in Greater Minnesota – the Twin Ports, Itasca and South Central chapters. CEE will work through these chapters to ensure that their members have access to the Energy Savings Fund for Nonprofits. In addition, MCN works with other associations of nonprofits which MCN will help CEE access. (An example of such an organization is the Minnesota Association of Community Rehabilitation Organizations. Attachment B-1 is a letter from the Chair of this association, in which he indicates that the Energy Savings Fund could serve well the 32 members of his association whose old light-industrial buildings are in need of energy-efficiency improvements.) Engineering Companies and Contractors CEE has access to engineering companies and contractors statewide. In the service territory of Xcel Energy, CEE has worked closely with numerous lighting contractors for ten years to implement the OneStop Efficiency Shop lighting program. In Greater Minnesota, CEE’s working relationships with engineering companies and contractors are expanding with implementation of the Public Buildings Enhanced Energy Efficiency Program (PBEEEP). Engineering companies and contractors are effective at marketing energy-efficiency programs to customers. CEE will invite engineers and contractors to informational meetings about the Energy Savings Fund for Nonprofits, and CEE will produce promotional materials for distribution to these companies and their nonprofit customers. Projected Administrative, Marketing and Servicing Costs The Energy Savings Fund for Nonprofits is an ambitious undertaking which could only be accomplished economically by an organization that has existing capacities to provide for the marketing, technical services, loan processing and administration. CEE has such capacities. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 11 CEE will contribute $330,000 as a capital investment in the Energy Savings Fund for Nonprofits. For each loan originated, CEE will take only an origination and servicing fee of $500. CEE will contract with the Community Reinvestment Fund, USA (CRF) for loan servicing. CRF currently charges $266 for a threeyear loan with monthly payments. Thus, CEE’s origination fee will be $234 per loan, which is below a break-even price. These fees for the period of May 3, 2010 to June 30, 2011 are shown in the budget table below (Table 3). Table 3. Administrative and Delivery Budget May 3, 2010 to June 30, 2011 Category Labor Equipment Rent & Utilities Origination, Servicing and Legal Fees Supplies Travel Other Sub‐ Totals Total by Task Task 1 Grant Match Project Totals Grant Match $10,800 $13,200 $10,800 $13,200 $10,800 $13,200 $10,800 $13,200 $24,000 $24,000 CEE is committing its investment of $330,000 for at least ten years, unless projected losses exceed 40%. CEE will withdraw a fee in lieu of interest payments of $12,000 per year. This equates to an interest rate of 3.6%, which is approximately the current yield on ten-year U.S. Treasury bonds. (Considering CEE’s risk of losing a significant portion of its investment in the Energy Savings Fund for Nonprofits, 3.6% is an inferior return on investment.) CEE will receive no other fees, reimbursements or compensation. Even though CEE has existing capacities to organize and operate the Energy Savings Fund for Nonprofits, this undertaking will require a considerable amount of staff time. During the period of May 3, 2010 to June 30, 2011, it is likely that the value of CEE resources dedicated to the Energy Savings Fund will exceed $100,000. CEE staff and consultants will perform the following tasks: Administration, program management, accounting and auditing Development of program materials Coordination with the One-Stop Efficiency Shop lighting program Coordination with NICE/EnerChange and the Minnesota Council for Nonprofits Technical services and project oversight Loan processing Program expansion and fundraising Again, CEE will incur these costs and the risk of losing its capital investment because developing the Energy Savings Fund for Nonprofits advances CEE’s mission. Financial Projection On page 14 is Table 4, a simplified financial projection for the Energy Savings Fund for Nonprofits. This financial projection presents a minimum-performance scenario; it is assumed in this scenario that CEE will be unable to attract any additional capital to the Energy Savings Fund. This, however, is a pessimistic assumption. CEE intends to increase the capital base of the Energy Savings Fund for Nonprofits with program-related investments (PRIs) from philanthropic foundations and other institutional investors. Page 12 Energy Savings Fund for Nonprofits Center for Energy and Environment At this time, a financial projection for the Energy Savings Fund based on significant capital contributions from foundations and other institutional investors would be too speculative to be useful. Representatives of foundations and one significant corporate donor have already expressed interest in making investments in a loan fund like the Energy Savings Fund for Nonprofits, but we do not know yet what the duration of such investments would be or what return on investment these investors would require. For this proposal, it suffices to say that CEE’s fund-raising goal will be more than ten-times the original capitalization. Utility rebates are expected to cover approximately 35% of total project costs, but utility rebates are not shown in the financial projection because they will not ordinarily flow through the Energy Savings Fund. (The estimate of 35% assumes that most projects will be lighting retrofits, which in Xcel Energy’s service territory are now eligible for rebates in excess of 40%.) The simplified financial projection shows the following: 1. The initial capitalization of the Energy Savings Fund will be $600,000 ($270,000 in grant funds and $330,000 from CEE). 2. In the first year, 45 loans in the amount of $10,000 each will be made. 3. In years two through ten, 15 loans per year of $10,000 will be made. 4. Borrowers will not pay origination/servicing fees. 5. All loan terms will be three years. 6. The rate of interest on loans will be 0%. 7. CEE will be paid one-time origination and servicing fees of $500 per loan. 8. CEE will be paid an annual fee in lieu of interest of $12,000 (about 3.6%). 9. Loan losses will equal 5% of amounts due in each year; a sufficient loan loss reserve will be funded in the first year to cover these loan losses. 10. If loan losses of 5% occur, CEE will lose 27% of its initial capital investment. 11. If no loan losses occur, CEE will recover 100% of its initial capital investment. The attached financial projection is merely an illustration of what might occur over the next twelve years, but it is not a prediction. As stated previously, CEE expects to increase the size, activity and longevity of the Energy Savings Fund for Nonprofits with capital contributions from foundations and institutional investors. Also, market conditions, loan demand, and investor requirements could justify modification of the loan offering in the future. It is also possible, but unlikely, that loan repayment performance could be significantly worse than shown in the financial illustration. In the event that overall loan performance is unsatisfactory, CEE will tighten underwriting standards and security requirements, and CEE will solicit third-party coverage for loan losses in the form of insurance or contributions to the loan loss reserve. CEE’s remedy of last resort will be to stop originating new loans if payment performance to date indicates that CEE would otherwise lose more than 40% of its initial investment. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 13 "U Ill (C (I) .... Table 4. Energy Savings Fund fo1r Nonprofits- FinancialProjection """ Beginning Balance Year1 Year2 Year3 Year4 YearS Year6 Year7 YearS Year9 600,000 159,575 185,004 247,223 226,945 206,274 185,212 163,757 141,911 Year 10 119 ,673 Year 11 97,043 Year 12 185 126 6,722 6,330 5,938 5,546 4,762 4,370 5,083 6,4!95 Total Revenues Orig./Serv.Fees (Customer) Interest on Fund Balance Round 1: Principal& Interest 3,450 4.929 6,094 137,500 150,000 137,500 50,000 50,000 Round 2: Principal& Interest Round 3: Principal& Interest 50,000 Round 4: Principal& Interest 5.154 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Round 5: Principal& Interest Round 6: Principal& Interest 50,000 Round 7: Principal& Interest Round 8: Principal& Interest 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Round 9: Principal& Interest Round 10: Prn i cipal& Interest Principal & Interest Due 5% Losses 137,500 (6,875) 64 ,871 200,000 237,500 150,000 150,000 150,000 (10,000) (11875) (7,500) (7,500) (7 ,500) 150,000 (7,500) 150,000 (7,500) 150,000 (7,500) 50,000 50 ,000 50,000 50,000 150,000 100,000 50,000 1,775,000 (7,500) (5,000) (2,500) (88 ,750) 1,751 121 Revenues 134,075 194,929 231,719 149,222 148,830 148,438 148,046 147,654 147,262 146,870 100,083 53 ,995 TotalFunds Available 734,075 354,504 416,723 396,445 375,n4 354,712 333,257 311,411 289,173 266 ,543 197,126 239 121 Expenditures 450,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 each) Orig./Serv.Fees to 22,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 CEE 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Loan Funding ($10,000 CEE Feein Lieu of Interest (3.6%) Transfer to Loan Loss Reserve 90,000 - - - - - - - 1,800 ,000 90 ,000 12,000 - 574,500 169,500 169,500 169,500 169,500 169,500 169,500 169,500 169,500 169,500 12,000 159,575 185,004 247,223 226,945 206,274 185,212 163,757 141,911 119,673 97,043 185,126 132,000 - TotalExpenditures ::I (J) ......... !!! Q'fi? m:S iil..5" 10"' '<"ll a mO' Ill..::: a_ Loan Loss Reserve Fund 90,000 - - - - - Deposits (6,875) (10,000) - (11875) - (7,500) (7,500) (7,500) (7,500) (7,500) Accrued Losses 83,125 73,125 61,250 53,750 46,250 38,750 31,250 23,750 Number of Loans 45 15 15 15 15 15 15 15 CEE's lnvestment Recovery with 5% Loan Losses (Equa s Year 12 Year-End Balance Plus Year 12 Loan Loss Reserve Balance) : S. CEE Maximum Investment Recoverv with No Losses (Equa s Year 12 Year-End Balance Plus $90,000 ag 3 .... c.., 239 ,121 (7,500) 16,250 - - - 90 ,000 (7,500) (5,000) (2,333) (88,583) 8,750 3,750 1,417 1 417 Loan Loss Reserve Balance ::I .... < 239,121 Year-End Balance 15 15 180 D.1 WORK PLAN, TASKS AND MILESTONES Through their various CIP programs, utilities statewide will provide technical services and rebates to nonprofit organizations, and these nonprofit organizations will finance their projects through the Energy Savings Fund for Nonprofits; but utilities’ CIP programs (including the One-Stop program and NICE/EnerChange) have work plans and budgets that are independent of the work plan and financial projection for the Energy Savings Fund for Nonprofits. Therefore, the work plans of CIP programs are not presented in this proposal. CEE will contribute $330,000 to the Energy Savings Fund for Nonprofits by depositing this amount in a new account established for the Energy Savings Fund. Grant funds of $270,000 will be invoiced and used only to replenish capital in the Energy Savings Fund for Nonprofits. CEE will undertake a work plan to develop and operate the Energy Savings Fund for Nonprofits, but CEE already runs numerous loan programs and processes about 1,200 loans per year. Thus, the Energy Savings Fund does not require development of entirely new operating systems; and CEE will not charge the Energy Savings Fund for development and operational tasks other than to take a one-time fee of $500 per loan for origination and servicing. Program development and coordination tasks will be most intensive in the first few months, and these tasks will require a considerable time commitment of CEE’s managers and program directors; but development and coordination activities will be on-going for the duration of the Energy Savings Fund as the program is expanded and modified. Thus, there are not completion dates for these tasks. Eight tasks are shown on the timeline presented on page 16. They are: 1. 2. 3. 4. 5. 6. 7. 8. Administration, program management, accounting, auditing and reporting. Development of program materials. Coordination with the One-Stop Efficiency Shop program. Coordination with NICE/EnerChange. Coordination with Minnesota Council of Nonprofits and other associations. Coordination with utilities and contractors statewide. Program expansion and fundraising. Loan processing. CEE will begin all of these tasks immediately upon receiving a provisional notification of a grant award, and CEE will be ready to make first loans to nonprofit organizations on the effective date of the grant contract. The deliverables of the Energy Savings Fund for Nonprofits will be loans, and the milestones will be measures of loan production. As of June 30, 2011, CEE will have operated the Energy Savings Fund for about 14 months (all of Year 1 and part of Year 2 in the financial projection on page 14). By June 30, 2011, CEE will have closed 48 loans and will have completed an initial use of $270,000 in grant funds and $330,000 in CEE match funds (plus about $258,461 in utility rebates). The financial projection on page 14 indicates that 180 loans totaling $1.8 million will be closed by the end of Year 10. This is based on loan production of 15 loans per year in amounts of $10,000 each for Years 2 through 10. Again, this is a minimum performance expectation; CEE intends to raise additional funds for the Energy Savings Fund for Nonprofits to increase its lending capacity and longevity. Nevertheless, these minimum milestones are indicated on the timeline below. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 15 '5!...... 0) Timeline and Milestones for the Energy Savings Fund for Nonprofits Tasks 20 10 2011 Years 2012-2020 1. Administration, mgmt., accounting, reporting 2. Development of program materials 3. Coord. with One-Stop program 4. Coord. with NICE/EnergChange 5. Coord. with MCN and other assoc. 6. Coord. with utilities and contractors 7. Program expansion and fundraising 8. Loan processing Milestones Date Number of Loans Amount of Loans Total Number of Loans Total Amount of Loans a !!l if · (I)IQ .... (ij Ill c: [5. g-e =g-, 3/12 5 3 ( +---- 5/2 6/30 48 $480,000 ) ) 132 $1,320,000 180 $1,800,000 D.2 PROJECT TEAM AND PARTNERS Center for Energy and Environment The Center for Energy and Environment (CEE) is uniquely qualified to design, operate and administer the Energy Savings Fund for Nonprofits. CEE is an independent, nonprofit 501(c)(3) organization that works to promote the responsible and efficient use of natural and economic resources. CEE accomplishes this mission through program development and delivery, technical and market research, testing and evaluation, and public policy initiatives. CEE has provided energy, environmental and building rehabilitation services on behalf of utilities, public agencies, and neighborhood organizations for over twenty years. CEE has 85 staff members, including finance professionals, marketing and community outreach specialists, technical sales personnel, construction managers, certified energy auditors, engineers, technicians, statisticians, computer programmers, and architects. CEE’s Financing Programs No organization in Minnesota originates more loans for energy-efficiency improvements than CEE. Since 1989, CEE has worked cooperatively with various agencies to develop innovative financing products that address unmet needs and that complement offerings of utilities, government agencies and private institutions. CEE has originated more than 20,000 loans and grants totaling over $130 million. CEE’s variety of financing structures includes revolving loan pools, participations, interest rate buydowns, loan deferrals, forgivable loans, and grants. CEE has delivered financing programs for energyefficiency and rehabilitation improvements in partnership with the following organizations: Center Point Energy Xcel Energy US Department of Energy Minnesota Department of Commerce Minnesota Housing Finance Agency City of Minneapolis City of St. Paul Bank of New England US Bank, Minneapolis Private Bank Minnesota Community Reinvestment Fund, Inc. More than 60 local governments and community development organizations Five of CEE’s current financing programs are discussed below: Minnesota Department of Commerce Energy Loans Since 1993, CEE has operated a revolving loan program with funding from the Minnesota Department of Commerce. The Rental Energy and Home Energy loan programs offer low-interest loans of up to $10,000 for energy-related improvements to owner-occupied homes and rental housing. To date, CEE has financed more than 1,200 loans resulting in over $9.5 million in energy-related improvements to residential properties. Minnesota Housing Finance Agency (MHFA) Programs CEE has been an approved lender of MHFA programs for more than 20 years. For the past several years, CEE has been the top lender in the state for MHFA home and rental housing improvement products. Annually, CEE originates in excess of 650 MHFA home improvement loans and 50 rental rehabilitation loans. Energy Savings Fund for Nonprofits Center for Energy and Environment Page 17 Municipal and EDA Financing Programs CEE administers financing programs for 25 municipalities and economic development authorities in the Twin Cities metropolitan area. Each program has its own design – eligible properties, loan and grant offerings, and delivery systems vary. Through these programs to date, CEE has originated almost 5,000 loans and grants to property owners to fund over $40 million worth of building improvements. Minneapolis Neighborhood Revitalization Program In the past twenty years, CEE has operated separate and customized financing programs for 35 Minneapolis neighborhoods through the Neighborhood Revitalization Program (NRP). CEE’s financial services for these neighborhoods include loan/grant program development, marketing, loan and grant origination, and post-installation inspections. To date, CEE has originated more than $21 million in NRP-funded loans and grants, leveraging more than an additional $60 million. Energy Efficiency Business Loan and Grant Program – City of Minneapolis The City of Minneapolis has contracted with CEE to deliver the Energy Efficiency Business Loan and Grant Program. This new program, which is funded with EECBG funds, offers technical services and financing to Minneapolis businesses for energy-efficiency improvements. CEE will assist business owners to identify and analyze energy-efficiency measures, finance projects with loan and grant packages, and ensure satisfactory completion of energy-efficiency projects. CEE’s Engineering, Technical Services and Program Delivery CEE’s Research and Engineering Department conducts engineering research and field studies of energyrelated technologies and applications. CEE’s research staff also designs and directs market research studies of populations including energy consumers, manufacturers, distributors, and contractors. For example, in 1993, CEE conducted a comprehensive market research study of the energy program needs of Minnesota’s nonprofit sector. CEE is nationally recognized as a leading energy-efficiency research organization and has received numerous awards. CEE has published over 90 technical papers on building performance and mechanical systems in archival journals, and has refereed conference proceedings. In addition to engineers and technical personnel who work primarily on engineering research projects, CEE also has six project engineers and highly skilled technicians whose regular responsibilities include commissioning, re-commissioning, and performing comprehensive facility assessments in commercial and institutional buildings. All personnel of CEE’s Research and Engineering Department will be available to confer on technical matters related to projects proposed for financing through the Energy Savings Fund for Nonprofits. CEE already delivers energy-efficiency services to nonprofit organizations with a program-delivery staff that includes engineers, facility consultants, lighting consultants, construction managers, and indoor air quality technicians. These program delivery personnel will generate leads for the Energy Savings Fund for Nonprofits when they are working in facilities occupied by nonprofit organizations, and they will be available to provide technical analysis and advice on projects proposed for financing. One‐ Stop Efficiency Shop Lighting Program The Energy Savings Fund for Nonprofits will be integrated with CEE’s One-Stop Efficiency Shop lighting program, which CEE has successfully delivered for Xcel Energy since 2000. The One-Stop program is designed to save energy through the installation of energy-efficient lighting retrofits, but CEE is now conducting a pilot program to offer measures in addition to lighting improvements. Page 18 Energy Savings Fund for Nonprofits Center for Energy and Environment The One-Stop program addresses barriers to implementation faced by owners and managers of small and mid-size business organizations: limited financial resources and time, limited knowledge of lighting products, and uncertainty about contractor selection and contract terms and pricing. (Nonprofit organizations generally face these same barriers. Nonprofit organizations have participated in the OneStop Efficiency Shop program, but not in large numbers for two reasons: 1) Nonprofits have not been a primary marketing target before; and 2) Many – probably most – nonprofits do not have sufficient financial resources or conventional borrowing capacity to make capital improvements in their facilities.) The One-Stop Efficiency Shop features: Intensive marketing to bring the service to the customer; Objective recommendations backed by the credibility of Xcel Energy; simple, one-stop service that minimizes customer time requirements; computerized audit/data communication and reporting system that generates all site-specific paperwork; and Substantial incentives combined with convenient and attractive financing. To date 4,510 businesses have completed lighting retrofit projects through the One-Stop program. These projects have resulted in a reduction of 51 MW of demand and $13,415,200 in annual savings for participants. These production statistics indicate why the One-Stop platform is ideal for delivering loans to nonprofit organizations. By making the Energy Savings Fund for Nonprofits the financing component for nonprofits that participate in the One-Stop program, nonprofit participation in the One-Stop program will increase, and there will be high demand for loans through the Energy Savings Fund to finance costeffective energy-efficiency projects. Sound Insulation Project CEE also administers the Sound Insulation Program for the Metropolitan Airports Commission. Through this program, CEE has acoustically modified more than 8,000 homes in communities around the airport since 1992. Of relevance to this proposal for a grant of ARRA funds is that the Sound Insulation Program is federally funded, and CEE has effectively complied with the Davis Bacon Act and all federal reporting and audit requirements over the past 18 years. CEE’s Administrative and Financial Capacities CEE is fully capable of administering the Energy Savings Fund for Nonprofits in accordance with the highest standards of financial integrity. As an organization with an annual budget of more than $12 million and more than 50 concurrent projects at any given time, CEE has developed sophisticated systems for all business functions, including project management, financial controls, accounting, and reporting. Also, CEE has sufficient financial resources to handle the cash flow requirements of numerous programs and projects simultaneously. Financial Management CEE’s accounts are maintained in accordance with the principles of fund accounting. CEE has a sophisticated and complex chart of accounts and over 40 bank accounts which allow accurate segregation of funds in compliance with federal and other program-specific requirements. CEE is able to manage numerous programs without co-mingling funds, and is able to monitor and report on program activity with current and accurate financial information. Managerial accounting functions are provided using a custom-designed project management database. The project management system tracks both budgeted and actual revenues and expenses for each Energy Savings Fund for Nonprofits Center for Energy and Environment Page 19 individual project. All employee hours charged to projects are documented on employee time sheets and entered in the database using project codes which allocate hours to individual projects or to budget segments as necessary. Managers routinely receive and review reports on the status of projects for which they are responsible. CEE’s entire set of financial statements is fully computerized. Expenses and revenues are tracked by project using cost stations within the accounting system on an accrual basis. The system enables management to relate financial data to performance data and to compare actual revenue and expenses to budgeted amounts for any accounting period. The Chief Financial Officer, the Director of Operations, the President and CEE’s Board of Directors regularly review financial statements and project performance. Division of Financial Functions CEE has established divisions of responsibility for all financial functions, including disbursement of funds, receipt of funds, and reconciliation of accounts. This division provides appropriate internal control, protection of assets, financial accountability and overall agency oversight. Additionally, a Fidelity Bond with a $500,000 limit covers all CEE employees. Independent Audit Annual audits of CEE at the organizational level are performed by the Certified Public Accountants of LarsonAllen LLP according to generally accepted auditing standards. The review includes a include examination and testing of evidence supporting the amounts and disclosures in the financial statements. These audits have resulted in an unqualified opinion every year. Independent Audits of Loan Programs In addition to the organizational audit, LarsonAllen LLP conducts a special “loan audit” three times annually. This review includes analysis of a random selection of loan files to determine the following: Eligibility of borrower and property Timeliness of credit report Debt ratio or positive cash flow accurately calculated and documented Loan rate and term consistent with established parameters Loan value to equity ratio accurately calculated and documented Post-installation inspection documented Reconciliation of disbursements to file, database, and general ledger Reconciliation of receipts to billing invoice, deposit of funds and general ledger These frequent loan audits provide comprehensive and timely assessments of the loan process, file and database documentation, contract compliance and the funds disbursement process. Single Audit of Federal Funds LarsonAllen LLP also audits and reports on CEE’s schedule of federal awards. This audit is conducted in accordance with: Generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (OMB) Circular A-133, Audits of Institutions of Higher Education and other Nonprofit Institutions. Page 20 Energy Savings Fund for Nonprofits Center for Energy and Environment These standards require that an audit obtain reasonable assurance about whether the financial statements are free of material misstatements. This audit includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation and compliance with Federal requirements. Segregation of Federal Funds Projects funded with Federal funds are strictly segregated in the accounting system through the assignment of project and account codes for each federal project. In addition CEE establishes separate interest bearing bank accounts for any Federal funds advanced or held in trust. CEE’s Information Technologies CEE’s Information Technology staff has extensive experience developing software solutions to support our programs. CEE’s software developers have designed sophisticated database applications using desktop software, as well as client/server databases. CEE’s databases are designed for ease of data entry, tracking, and reporting. CEE’s Financial Resources Department currently uses a robust database system to track loans for CEE’s numerous financing programs, which generates detailed and summary information in highly functional formats. CEE will be able to produce reports on the Energy Savings Fund for Nonprofits that fully satisfy state and federal information needs. CEE uses ArcView geographical information system (GIS) software to track loans and other program activities. When CEE implements the Energy Savings Fund for Nonprofits, this ability to analyze program data geographically will be useful for program monitoring and reporting, and also for development and evaluation of marketing strategies. CEE’s Financial Resources Department also uses advanced technology solutions to process loans more efficiently and accurately. CEE has developed its own custom loan documents generator, which it will use to produce loan documents for the Energy Savings Fund for Nonprofits. National Initiative by Consumers of Energy (NICE) The National Initiative by Consumers of Energy (NICE) is a Minnesota nonprofit entity organized under section 501(c)(3) of the Internal Revenue Code. “EnerChange” is a program of NICE, which was approved by the Office of Energy Security for inclusion in the 2010-2012 CIP plans of Xcel Energy and CenterPoint Energy. EnerChange is designed to assist nonprofit organizations in Minnesota to achieve energy efficiency. This will be accomplished through promotion, marketing, facility evaluations, technical assistance, and referrals to sources of technical services, rebates and financing. For the Energy Saving Fund for Nonprofits, NICE’s EnerChange program will serve as the liaison to the United Way and to the 200 nonprofit agencies in Minnesota funded by the United Way. The NICE/EnerChange program has been endorsed by the United Way’s Council of Agency Executives; and NICE has already surveyed a number of agencies funded by the United Way, analyzed utility bills, conducted site reviews of nonprofits’ buildings, and made referrals for energy-efficiency projects. NICE/EnerChange intends to promote and facilitate energy-efficiency work in 300 nonprofit buildings before June 30, 2011, and NICE/EnerChange will offer the Energy Savings Fund for Nonprofits to officers and managers in all of these buildings. NICE/EnerChange will also introduce the Energy Savings Fund to nonprofit organizations through “MAP for Nonprofits.” MAP for Nonprofits provides management consulting and services to more than 600 Minnesota nonprofit organizations. MAP staff offers expertise in finance and accounting, board Energy Savings Fund for Nonprofits Center for Energy and Environment Page 21 recruitment and development, business planning, marketing, organizational development, strategic planning, technology and other areas. By educating MAP’s consultants and service staff about energyefficiency offerings, including the Energy Savings Fund for Nonprofits, NICE/EnerChange will create an opportunity to reach 600 Minnesota nonprofit organizations before June 30, 2011. Attachment B-2 is a letter from the Executive Director of NICE/EnerChange in which he commits NICE/EnerChange to deliver the Energy Savings Fund for Nonprofits in partnership with CEE. Minnesota Council of Nonprofits The mission of the Minnesota Council of Nonprofits (MCN) is to inform, promote, connect and strengthen individual nonprofits and the nonprofit sector. MCN is a statewide association of more than 2,000 nonprofit organizations. Nearly all of MCN’s members are organized under Section 501(c)(3) of the Internal Revenue Code. As explained in a letter from Jon Pratt, Executive Director of the Minnesota Council of Nonprofits, MCN maintains an informational website, publishes resource documents, and holds workshops and other events for its members. Mr. Pratt commits that “in partnership with the Center for Energy and Environment (CEE), MCN will use these capabilities to promote the Energy Savings Fund for Nonprofits to our 2,000 members.” (This letter is Attachment B-3.) Page 22 Energy Savings Fund for Nonprofits Center for Energy and Environment ATTACHMENT A: KEY PERSONNEL OF CEE KEY PERSONNEL OF CEE The Center for Energy and Environment (CEE) has an experienced staff of administrative, finance, engineering and program-delivery professionals. The Energy Saving Fund for Nonprofits will be managed and operated by the following staff members: David King, Director, CEE Financial Resources Mr. King is the Director of CEE Financial Resources, the community development and financing arm of CEE. Mr. King has extensive experience with the design and implementation of a wide array of successful programs utilizing a variety of funding sources. Mr. King has overseen the growth and development of CEE loan programs from a single loan program to over 150 program offerings resulting in 1,200 loans annually. Mr. King has been with CEE for 22 years. Mr. King works with Minnesota cities to design and deliver innovative financing tools to address the needs of their commercial buildings, public facilities, and housing stock. Mr. King analyzes the unique needs of target populations for financing programs, and structures financing packages accordingly. Under Mr. King’s direction, CEE currently delivers residential and commercial financing programs to 35 Minneapolis neighborhoods and 25 suburban communities. Additionally, CEE originates commercial loans for Xcel Energy’s One-Stop Efficiency Shop lighting program. To date, CEE has originated more than 200 loans for lighting projects, resulting in over $1.25 million in project investments. Jim Hasnik, Senior Loan Officer Mr. Hasnik is the senior loan officer for CEE; he joined CEE in 1994. Mr. Hasnik is responsible for loan underwriting and administering commercial and residential financing programs. Mr. Hasnik is the lead loan officer for the Xcel Energy One-Stop Efficiency Shop lighting program. Mr. Hasnik also has extensive experience with government-funded loan programs, including CDBG, MHFA, and programs funded by municipalities and economic development authorities. Mr. Hasnik has a B.S. in Business Administration from the State University of New York at Oswego. Christina Lussio, Loan Services Coordinator Ms. Lussio performs essential administrative functions for CEE Financial Resources. Ms. Lussio schedules and performs loan closings, tracks progress of financed projects, monitors the disbursement of funds to borrowers and contractors, and prepares invoicing documentation. Ms. Lussio also serves as CEE’s Spanish speaking interpreter. Ms. Lussio has been employed with CEE for 4 years. Jennifer Amendt, Chief Financial Officer Ms. Amendt has been employed with CEE for more than 15 years and came to CEE with several years of accounting experience. Ms. Amendt monitors all of CEE’s accounting and is responsible for the financial statements, annual returns and overall corporate compliance issues. Ms. Amendt holds a Masters Degree in business administration with an emphasis in management and accounting. Judy Thommes, Marketing Coordinator Ms. Thommes joined CEE in 1992. She develops and coordinates marketing strategies for all of CEE’s programs, and she is responsible for the production and distribution of CEE’s marketing materials. Ms. Thommes does the design, layout and production of external communication materials including reports, case studies, direct-mail pieces and show displays. Ms. Thommes also designed and updates CEE’s Page A-2 Energy Savings Fund for Nonprofits – Attachment A Center for Energy and Environment external website. In addition to her marketing duties, Ms. Thommes represents CEE and its mission at meetings around the state. Ms. Thommes has a B.A. in Public Relations and a minor in Computer Information Systems from St. Mary’s University in Winona, Minnesota. Richard Szydlowski, Director of Engineering and Business Development Mr. Szydlowski has over 25 years of experience in energy efficiency. At CEE, he manages a staff of 18 engineers and analysts who conduct field research and deliver energy services to commercial and multifamily buildings. Mr. Szydlowski has extensive experience with a variety of software analysis tools, including DOE2. Prior to coming to CEE, Mr. Szydlowski served as a senior research engineer at Pacific Northwest National Laboratory, where he focused on field monitoring and evaluation of large facilities (such as installations of the Department of Defense and Department of Energy). For this, he developed an extensive suite of monitoring equipment and automatic data collection and analysis software. He previously served as a staff scientist at Lawrence Berkeley National Laboratory and as a mechanical engineer at Ames Laboratory, Solar Division, with an emphasis on field data acquisition, data management and analysis for energy-efficiency and solar technologies. Mr. Szydlowski holds an M.S. in Mechanical Engineering, an M.E. in Industrial Engineering, and a B.S. in Aerospace Engineering. Kristen Funk, Project Manager Ms. Funk joined CEE in 1996; her responsibilities include program management, analysis and evaluation. Ms. Funk currently manages three lighting retrofit programs for Minnesota utilities. The largest of these is the One-Stop Efficiency Shop lighting program, which is sponsored by Xcel Energy. This comprehensive program now delivers lighting retrofits to about 1,200 commercial customers per year. Ms. Funk oversees the day-to-day activities of these lighting programs, serving as a point of contact for vendors, auditors and utility staff to ensure that programs stay on track to meet annual savings goals. Ms. Funk holds a B.A. in International Studies from St. Norbert College in DePere, WI and a Masters of International Affairs and Environmental Policy from Columbia University. Mike Verhulst, LC, Senior Lighting Consultant Mr. Verhulst joined CEE in 1994 and has worked as a lighting consultant since 2001. As a senior lighting consultant for Xcel Energy’s One-Stop Efficiency Shop lighting program, Mr. Verhulst is responsible for direct marketing, performing lighting audits and other technical services, coordinating with contractors, and overseeing projects through verification of completion. Mr. Verhulst also works year-round to keep current on the latest lighting technologies. Mr. Verhulst received his lighting certification from the National Council on Qualifications for the Lighting Professions in 2006 and is an associate member of the Illuminating Engineering Society of North America. Mr. Verhulst holds a B.S in Business Administration with an emphasis in marketing and business communication from the University of Wisconsin in River Falls. Ken Campbell, Consultant to CEE Mr. Campbell is a long-term consultant to CEE, and served as President of CEE’s for-profit subsidiary from 1989 to 1995. Mr. Campbell now assists CEE in business development and in design and implementation of new programs. Mr. Campbell has exceptional expertise in energy-efficiency program design, particularly in the areas of program funding and project financing. He was extensively involved in design of the Trillion Btu Program and the Public Buildings Enhanced Energy Efficiency Program (PBEEEP). Mr. Campbell holds a B.A. from Carleton College and completed his course work for an M.A. in Public Administration at the University of Minnesota. Energy Savings Fund for Nonprofits – Attachment A Center for Energy and Environment Page A-1 ATTACHMENT B: LETTERS OF COMMITMENT BC 1911 NW 14th Street • PO Box 6938 • Rochester, MN 55903 pb 507.281.6262 fax 507. 281.6270 TTY 507.529.4607 www.abclnc.org Ability Building Center February 8,2010 Office of Energy Securhy Minnesota Department of Commerce 85 Seventh Place East, Suite 500 Saint Paul, MN 55101 Subject: Recommendation for the Energy Savings Fund for Nonprofits On behalf of the Minnesota Association of Community Rehabilitation Organizations (MACRO), I am writing to recommend that the Office of Energy Security award a grant to the Center for Energy and Environment (CEE) for the Energy Savings Fund for Nonprofits. There are 32 Community Rehabilitation Programs (CRPs) in Minnesota. These are nonprofit entities organized under Section 501(c)(3) of the Internal Revenue Code whose primary purpose is to provide vocational rehabilitation, job training and employment opportunities to people with disabilities. Many of our facilities are light-industrial buildings that were constructed in the 1950s and 1960s. Energy-efficiency improvements such as lighting retrofits and boiler replacements would improve the functionality and comfort of our buildings and reduce our operating expenses. Many of Minnesota's CROs are facing severe financial constraints. If commercial credit is available to CROs, it is expensive in the current credit ma.rket. Thus, CRPs are not likely to finance energyefficiency improvements with conventional loans. I am the Executive Director of the CRP in Rochester, MN, and I hope to finance a boiler replacement with financing from the Energy Savings Fund for Nonprofits. Likewise,]'m sure there are other CRPs that would undertake energy-efficiency projects if low-cost financing is made available through the Energy Savings Fund. .vt Thank you for your consideration of my comments. Sino "''Y· St en Hill Chair, MACRO Page B25 Energy Savings Fund for Nonprofits- Attachment B Center for Energy and Environment EnerChange Saving Money by Saving Energy A Minnesota 501(c) (3) Organization February 8, 2010 Office of Energy Security Minnesota Department of Commerce 85 7th Place East- Suite 500 St. Paul, !'vtN 5510 I RE: Pa rtnership with CEE to implement a revolving loan-fund for Energy Savings in Minnesota Nonprofils NlCFJEnerChange, already approved by the Office ofEnergy Security (OES) for inclusion in the CIP plans ofXcel Energy and CenterPoint Energy has a mission to assist Minnesota's United Way nonprofit business community in achieving energy efficiency savings by marketing and promoting exjsting Minnesota utility CLP programs, as well as other products and services lhat will achieve energy efficiency for Minnesota nonprofit businesses. EnerChange is committed to partner with CEE (Center for Energy & the Environment) to identify those facilities in need of equipment upgrades, specify a program and financing to achieve the recommendations and reduce energy consumption. Many nonprofit businesses do not have the resources available to self-{l.nance these necessary improvements and need assistance to gain access to loans that will allow them to move forward with their goals ofreduci.ng consumption. EnerChange intends to facilitate lending to our program participants at below-market interest rates and without unworkable security requirements. In the workplan submitted to OES on January 6, 2010 EnerChange demonstrated a productive working relationsh.ip with the United Way and the nearly 200 agencies formally supported. By June 30 1\ 2010 EnerChange will have identified over 50 large multi-facility organizations which have been analyzed for energy consumption and detailed upgrade/retrofit recommendations in place. Nonprofit organizations have a challenge to qualify for conventiona.l fi.nanci.ng terms from commercial banks due to the organizational bylaws, insufficient assets and revenue streams. For those nonprofits which do have the ability to borrow, high interest expenses can negate the cost savings of energy-efficiency improvements. The success of EnerChange depends on being able to lead nonprofit businesses which need facility upgrades and improvementS to a revenue-source that will encourage expedient panicipat.ion to achieve energy savings. NTCE/EnerChange respectfully requests OES to award a grant to the Energy S11.vings Fund for Nonprofits. ln partnership wilh both the United Way and the Center for Energy and Environment (CEE) EnerChange is committed to promoting use of the Energy Savings Fund for Nonprofias to all of the nonprofit businesses we serve. 23505 Smithtown Rd Suite 280 Shorewood,MN 55331 A Program of NICE ENERCHANGE.ORG PH: 952.562.8698 FAX: 952.470.5761 Energy Savings Fund for Nonprofits- Attachment B Center for Energy and Environment Page B-1 MINNESOTA :c=== ===:1!COUNCIL OF NON PROFITS February 3, 2010 Office of Energy Security Minnesota Department of Commerce 85 Seventh Place East, Suite 500 Saint Paul, MN 55101 Subject: MCN Support for the Energy Savings Fund for Nonprofits The mission of the Minnesota Council ofNonprofits (MCN) is to inform, promote, connect and strengthen individual nonprofits and the nonprofit sector. By promoting the Energy Savings Fund for Nonprofits to our 2,000 members, we will advance this mission. MCN recently published the "Nonprofit Current Conditions Report." In a survey of our members, we discovered increasing demand for their services and decreasing revenues. Sixtyone percent ofnonprofits indicated that their revenues declined in 2009, and 67% ofnonprofits anticipate cash shortfalls in 2010. Many nonprofit organizations have been forced to reduce program expenditures as well as their internal operating budgets. I believe that nonprofit organizations are highly motivated to invest in energy-efficiency improvements that would reduce their operating expenses, but restrictive underwriting standards and high interest rates prevent nonprofits from doing so. The Energy Savings Fund for Nonprofits will enable nonprofit organizations to make investments in their facilities that will result in more dollars available for direct program expenditures. MCN effectively communicates with our members, distributes information and promotes positive action. MCN maintains an informational website, publishes resource documents, and holds workshops and other events. In partnership with the Center for Energy and Environment (CEE), MCN will use these capabilities to promote the Energy Savings Fund for Nonprofits to our 2,000 · members. MCN believes that the Energy Savings Fund for Nonprofits will be a valuable financial resource for the nonprofit sector of Minnesota. We therefore recommend that this Fund be established with a grant from the Office of Energy Security. RespP Thank you foryourconsideration. att tive Director MINNESOTA COUNCIL OF NONPROFITS 2314 University Avenue West, Suite 20 Saint Paul, Minnesota 55114-1863 Telephone 651-642-1904 • 800-289-1904 Fax 651-642-1517 info@mncn.org • www.mncn.org Page B27 REGIONAL CHAPTERS Twin Ports Area Nonprofit Coalition, Duluth Itasca Area Nonprofit Council, Grand Rapids South Central Chapter, Mankato www.mncn.org Energy Savings Fund for Nonprofits- Attachment B Center for Energy and Environment Center for Energy and Environment 212 3rd Avenue North, Suite 560 "' Minneapolis. MN 5540 I "' Phone (612) 335-5858 _. Fax: (612) 335-5888 February 12, 20 I 0 Natalie Buys Minnesota Depattment of Commerce 85 Seventh Place East, Suite 500 Saint Paul, MN 5510 I Subject: Center for Energy and Environmen t- CI Facili ty Grant Pt·oposal Category 2-Revolvi ng Loan Progt·ams On behalf of the Board of Directors and staff of the Center for Energy and Environment (CEE), I am pleased to submit to the Department of Commerce a proposal for a grant to fund a revolving loan program called the Energy Savings Fund for Nonprofits. CEE is a nonprofit, 50l(c)(3) organization whose mission is to promote efficient use of natural and economic resources. To advance this mission, CEE will invest $330,000 in the Energy Savings Fund for Nonprofits and will provide in -kind contributions of staff limt: and olht:r rt:sourvt:s for tht: development and on-going operation of the Energy Savings Fund, subject to the terms of a mutually acceptable grant agreement. CEE has designed the proposed Energy Savings Fund for Nonprojits to induce and enable nonprofit organizations to complete energy-efficiency projects in their facilities that they otherwise would not undettake due to financial barriers. The Endgy Savings Fund will be marketed ambitiously, and participants will receive expett technical assistance; but the Fund will incur no costs for marketing or teclmical services. The Energy Savings Fund for Nonprojits will be integrated into CEE's One-Stop Efficiency Shop lighting program in Xeel Energy's service territory, and it will complement the technical services and rebate programs of utilities statewide. CEE's implementation pattner, NICE/EnerChange, will serve as liaison to the United Way and to the 200 Minnesota nonprofit agencies funded by the United Way; and the Minnesota Council of Nonprofits will promote the Energy Savings Fund to its 2,000 members. With an initial capitalization of $600,000, the Energy Savings Fundfor Nonprofits will finance about 180 projects with total costs of$2.8 million over ten years; and we estimate that for every $1.00 of grant funds, nonprofit organizations will realize lifetime energy cost savings of $64.42. As impressive as these estimated impacts are, the potential of the Energy Savings Fund for Nonprofits is much greater. CEE believes that early success will attract investments from philanthropic foundations and other institutional investors, whose funding patticipation will multiply the lending capacity and resulting benefits of the Energy Savings Fund for Nonprofits. Thank you for your consideration. Respectfully, Sheldon Strom President www.mncee.org www.mnenergychallenge.org Energy Savings Fund for Nonprofits- Attachment 8 Center for Energy and Environment Equal Opportunity Employer Page B-3