Unraveling the Mystery
(IEEE Organizational
Structure)
Mary Ellen Randall
Region 3 Leadership Development
January 2010 Edition
Previous editions by Charles Lord
Topics
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About IEEE
IEEE Organization
Regions
IEEE-USA
MGA & Geographic Unit Relationships
TAB & Technical Unit Relationships
Educational Activities Board
PSPB
Section Officer Training, Responsibilities &
Resources
About IEEE
IEEE is the world’s largest professional
association dedicated to advancing
technological innovation and excellence for
the benefit of humanity. IEEE and its
members inspire a global community through
IEEE's highly cited publications, conferences,
technology standards, and professional and
educational activities.
Summary of the IEEE Organization
Members
Board of
Directors
Assembly
IEEEUSA
EAB
PSPB
MGA
Executive
Director
Standards
TAB
Staff
Committees
IEEE has:
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more than 395,000 members in more than 160 countries
45 % are from outside the United States
more than 90,000 student members
331 sections in ten geographic regions worldwide
1,952 chapters that unite local members with similar
technical interests
• 1,855 student branches in 80 countries
• 483 student branch chapters at colleges and universities
• 338 affinity groups - IEEE Affinity Groups are nontechnical sub-units of one or more Sections or a Council.
The Affinity Group patent entities are the IEEE-USA
Consultants' Network, Graduates of the Last Decade
(GOLD), Women in Engineering (WIE) and Life Members
(LM)
*Data current as of 31 Dec 2009
IEEE has:
• has 38 societies and 7 technical councils
representing the wide range of technical
interests
• has more than 2.5 million documents in the IEEE
Xplore Digital Library with more than 7 million
downloads each month
• has 1,300 standards and projects under
development
• publishes 148 transactions, journals and
magazines
• sponsors over 1,100 conferences in 73 countries
IEEE Regions
IEEE-USA
• Composed of Regions 1-6
• IEEE-USA's mission as outlined in the IEEE Bylaws is
to recommend policies and implement programs
specifically intended to serve and benefit the members,
the profession, and the public in the United States in
appropriate professional areas of economic, ethical,
legislative, social and technology policy concern.
• Our vision is to serve the IEEE U.S. member by being
the technical professional's best resource for achieving
life long career vitality and by providing an effective voice
on policies that promote U.S. prosperity.
Member & Geographic Activities
• Grew out of Regional Activities Board
• Serves members by maintaining, enhancing, and
supporting the geographic organizational units of IEEE.
• Responsible for IEEE membership and member
development
• Membership includes recruitment, development,
administration of admissions, retention, elevation, and
service, as well as related operational and budget issues
Geographic Unit Relationships
• Regions oversee Sections
• Sections oversee Subsections, Chapters and
Affinity Groups
• Councils are comprised of Sections, and exist at
the pleasure of the member Sections
• Some Councils (but not all) have Chapters and
Affinity Groups, and therefore oversee them
Geographic Unit Relationships
• Affinity Group Parents also oversee Affinity
Groups (WIE, Consultants’ Networks, GOLD)
• Student Branches oversee Student Branch
Chapters (Region has Student Branch support)
• IEEE-USA represents members in Washington,
DC. Membership is automatic.
IEEE Member and
Geographic Activities
• provide unique opportunities to attend technical
presentations, create strong peer-to-peer connections,
and participate in leadership opportunities that can make
a positive distinction in IEEE members' jobs and careers.
• Activities take place on a local level through the
development and maintenance of Geographical
Organizational Units: Regions, Sections, Technical
Chapters, Affinity Groups, and Student Branches.
• Member and Geographic Activities are volunteer-driven
by members and the IEEE Member and Geographic
Activities Board (MGA Board).
Technical Activities Board
• The TAB Mission Statement is to foster technological innovation
and progress by advancing the technical activities of the IEEE for
the benefit of the profession and humanity worldwide, and to
represent the interests of Societies and Technical Councils within
the IEEE.
• The Technical Activities Board stimulates, promotes, facilitates and
supports a global volunteer organization of innovative and agile
technical communities. Uses the best technologies to attract,
access, and disseminate technical information.
• Provides the first place people go for the highest quality technical
information in the areas of interest to the IEEE, acceleration and
nurturing of innovation and the technical professional's lifelong
network of choice.
Technical Unit Relationships
• IEEE has 38 technical societies that provide benefits to
members within specialized fields of interest
• Societies are worldwide
• TAB (Technical Activities Board) oversees Societies
• Chapters are local groups
– Organized around society interests
– Funding flows through section and/or society
– Reporting flows through section
Educational Activities Board
• Recommends policies on educational matters
and
• Implements programs specifically intended to
serve the educational pursuits of IEEE
members, the engineering and scientific
communities, and the general public
• Handles accreditation
Publication Services &
Products Board
• Formulates and recommends informationrelated, published services and products
policies
• Establishes and maintains standards and
procedures for IEEE information
dissemination
• Recommends policies and best practices as
they relate to the IEEE website
Section Officer Training,
Responsibilities & Resources
Quick Start Section Officer Training
http://www.ieee.org/societies_communities/geo_activities/officer_training/quick_start.html
I’m A Section Chair, I . . .
• Know all about: Bylaws; Policies &
Procedures; RAB Operations Manual
• Chair meetings
• Work with ExCom, Committee, Chapter
and Affinity Group Chairs to support
activities
• Represent Section @ Region meetings
• Am a signer on bank account
I’m a Section Vice Chair, I . . .
• Chair meetings in absence of Chair
• Am familiar with the policies relating to the
activity of the Section and subunits,
including bylaws, policy & procedures,
RAB Operations Manual
• Assume additional authority or activity as
designated by Chair
I’m a Section Treasurer, I . . .
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Prepare the annual budget
Record all financial activity
Reconcile bank statements/activity
Report status of unit’s finances to the Section
ExCom on a regular basis
• Prepare and submit Annual Financial Report (L50)
• Signer on bank account
I’m A Section Secretary, I . . .
• Record minutes of ExCom and other
Section meetings
• Handle all correspondence
• Distribute meeting notices
• Maintain Section records
• Submit officer and meeting reporting,
including officer changes during the year,
to IEEE Operations Center
I’m a Chapter Chair, I . . .
• Preside at Chapter ExCom and other mtgs..
• Work with other Chapter officers to determine
program of activities for Chapter
• Represent Chapter at Section ExCom mtgs..
and Society-sponsored mtgs..
• Familiar with Section bylaws, policies &
procedures, RAB Operations Manual, and any
Society requirements for activity
• Submit or insure submission of required
reporting to Section
Administrative and operational
resources
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Becoming an IEEE Fellow
Concentration Banking
Contract Management
Corporate Compliance and
Tax Management
Grant Administration
Volunteer Global Travel
Accident / Medical Plan
Membership Development
Standards Development
Presentation Library
•Geographic Unit Operations
•Volunteer Training
•IEEE at a Glance
•IEEE Strategy Activities
•IEEE New Initiative Program
•IEEE Annual Election
•IEEE Financials & Statistics
•Contact Staff & Volunteers
(Organizational Rosters)
•Help - IEEE Contact Center
•IEEE Acronyms (PDF, 17 KB)
Services available to
volunteers
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e-Notice Electronic Newsletter Distribution Service
Electronic Mail and Listserv Services
Entity Web Hosting (EWH) Service
IEEE Web Conferencing
Meeting and Conference Management
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SAMieee (Section Access to Membership Information)
Strategic Research
Teleconferencing
Travel Services
vTools (Electronic Tools for Volunteers)
Does your unit have a . . .
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Professional Activities Chair
Student Activities Chair
Awards & Recognition Chair
Membership Development Chair
Historian
Web master