Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
stucoord@esd101.net
Introduction
Student News VTC
• Welcome to the October 2008 Student VTC.
• Our next VTC will be November 20th (this is a
week early due to the Thanksgiving Break)
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
stucoord@esd101.net
News
Shelly
News
Important Dates
• Thursday November 13 - CSRS Monthly K20
• Friday November 14 - October 2008 CSRS due
• Friday November 14 - October 1 2008 P105
Due
• Friday November 21 - P210 (2007-08) Due
• Friday November 21 - P210VOC (2007-08) Due
OSPI – CSRS Important Dates
News
Upcoming Release
• November Release Weekend
3:00 AM – 9:00 PM, Saturday, November 8th
Users must be logged out during this
installation
Release notes will be posted to the Student
Website
Juli
.175/ CEDARS
Overview
• CEDARS extract contains 11 files, certain data elements
are repeated in multiple files.
•WESPaC extracts are done weekly (Friday, approx. 10
pm).
•OSPI will use data as of specified dates, for the various
Term/Semester/Trimester deadlines.
•Corrections need to be made in WESPaC, cannot
“resubmit” a file. A file will be extracted again the next
Friday.
•It is not necessary to correct your errors weekly. It is
required to submit data to OSPI.
.175/ CEDARS
Before you start to evaluate your CEDARS
data print the
CEDARS Data Correction Manual
Print this manual from the EDS website:
Info Center – Documents/Other Documents
CEDARS Error Process (October 2008)
.175/ CEDARS
Teacher Certification #
If your district does not have the teacher
certification numbers entered in WESPaC,
please call us ASAP.
509.456.2718
.175/ CEDARS
Teacher Certification #
Rules for Teacher Cert #:
•
•
•
•
Teacher Certification Number
Z number from S275 database
T followed by last 4 SSN digits (temporary)
E followed by last 4 SSN digits (emergency)
Work with your district’s HR department to
obtain Teacher Certification Numbers
.175/ CEDARS
Teacher Certification #
Running Start Courses
• RS000 for Teacher Certification #
• Enter the Staff in WESPaC as follows:
– First Name: Running
– Last Name: Start
• Place the Running Start teacher on the Meeting
Pattern for the RS Courses
• OR you can use a principal or counselor with a
teacher certification number
.175/ CEDARS
To View Your Errors –
•
•
•
•
Log on to the OSPI – EDS website
Choose My Applications
Core Student Records System
Submissions
.175/ CEDARS
.175/ CEDARS
Another logon screen will appear. This screen takes
you to the ‘test’ data base in OSPI.
If you do not have your login for the ‘test’ area, please
contact OSPI at 800.725.4311 or
customersupport@ospi.wednet.edu
.175/ CEDARS
.175/ CEDARS
.175/ CEDARS
.175/ CEDARS
Once you have logged in to the CEDARS area,
follow the instructions in the CEDARS Data
Correction Manual.
Print this manual from the EDS website:
Info Center – Documents/Other Documents
CEDARS Error Process (October 2008)
.175/ CEDARS
Error Correction Hints
•
•
Process Errors: check that Data Elements
have data supplied and whether the data
submitted matches the physical constraints.
Individual File Errors: if a record has a
process error, it will not be loaded into the
data warehouse and Business Process
Errors are not applied.
.175/ CEDARS
Error Correction Hints (cont)
•
•
•
•
•
Start with the Process Errors
Then review the Location File
Then review the District Student File,
Course Catalog File and Staff File
Next the School Student File
And last the Student Schedule and Staff
Schedule Files
.175/ CEDARS
Phase One:
The Location file is loaded first. If a
location record errors out and is rejected
any subsequent file that references that
Location ID will also error out.
Location
Phase Two:
These three data files are building blocks for
the remaining files. If records error out in
these files, any subsequent file that
references that record will error out. If the
Location ID listed in this file is not loaded in
the Location Table the records will error out.
District
Student
Phase Three:
If the District Student ID listed in this file is
not loaded in the District Student File the
record will error out here. If the Location ID
listed in this file is not loaded in the
Location Table the record will error out.
School
Student
Phase Four:
If the District Student ID or the Staff ID listed in these
files is not loaded in the District Student file of the Staff
file the record will error out here. If the Location ID
listed in this file is not loaded in the Location Table the
record will error out. The schedule files should be
reviewed after the previous files have been
reviewed to help eliminate causes of errors.
Phase Five:
These four files do not need to be
reviewed for .175 purposes.
If the District Student Code is not loaded
in the District Student file the schedule
records will error out. If the Location ID
listed in this file is not loaded in the
Location Table the record will error out.
These files should be reviewed after the
previous files have been reviewed to help
eliminate causes of errors
Student
Bilingual
Course
Catalog
Staff
Student
Schedule
Student
Special
Education
Staff
Schedule
Student
Program
Student
Grade
History
.175/ CEDARS
This is a new process. WSIPC is working to resolve errors.
If you have an error repeated for thousands of records,
please contact OSPI to check if this error is on their list of
corrections.
Remember it is not a requirement for you to have the data
clean every week. Focus on the dates OSPI will publish
for term, semester or trimester schools.
At this point, OSPI does not expect the data to be pristine.
We are expected to have files submitted to OSPI by
October 31st.
.175/ CEDARS
Ignore these errors
There are two known errors that OSPI is
working to correct:
•BirthDate cannot be converted to a valid
date.
•School Withdrawal Code should be equal
to or less than 2 characters long.
.175/ CEDARS
Final Thoughts
OSPI will be transferring the .175 data elements
from your CEDARS files to a Data Warehouse.
Be sure your district has data in the files on
October 24th, this will be the data transferred to
the Data Warehouse.
Because the WESPaC extract is at 10:00 pm on
October 31st, this file will not be selected by
OSPI for the Data Warehouse.
Again, be sure you have data in these files.
Crista
Web Access Configuration
Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/
Gradebook/Configuration/District Setup
Web Access Configuration
Path: Web Access/EA+/Teacher Access/My Gradebook
Web Access Configuration
Path: Web Access/EA+/Teacher Access/My Gradebook
Web Access Configuration
Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/
Entity Configuration/General Information/E-mail Notifications
Web Access Configuration
Path: Family Access/E-mail Notifications
Web Access Configuration
Path: Web Access/Product Setup Tab/Skyward Contact Access/Email History
Web Access Configuration
Path: Web Access/Product Setup Tab/Student Management/Family/Family Access/Configuration/
Entity Configuration/General Information/Gradebook
Web Access Configuration
Path: Family Access/Gradebook
Web Access Configuration
Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/
Gradebook/Configuration/Entity Setup
Web Access Configuration
Path: WESPaC/System Admin/Security/Security Groups/Edit
Web Access Configuration
Path: Web Access/My Students/Profile
Crista
teacher Access
Path: Web Access/Teacher Access/My Gradebook/Display Options/Assignment Display
teacher Access
Path: Web Access/Teacher Access/My Gradebook/Score Entry
teacher Access
Path: Web Access/Product Setup Tab/Student Management/Educator Access Plus/
Gradebook/Secondary Gradebook/Configuration/Grade Calculation Entity Setup
teacher Access
Path: Web Access/Teacher Access/My Gradebook/Main Screen
teacher Access
Path: Web Access/Teacher Access/My Gradebook/Main Screen/NEW button
teacher Access
Path: Web Access/Teacher Access/My Gradebook/Main Screen
Shelly
Grading Reports
Qualification Report
Click Ranges to
select active
students
Select Grade
Marks and
Grade Buckets
SM/OF/GR/RE
Grading Reports
Qualification Report
Grading Reports
Grade Analysis graphs
SM/OF/GR/RE
Grading Reports
Grade Analysis graphs
Grading Reports
Grade Analysis graphs
Grading Reports
Pass/Fail Grade Comparison
SM/OF/GR/RE
Grading Reports
Pass/Fail Grade Comparison
Grading Reports
Presidential Academic Award
SM/OF/GR/PA
Grading Reports
Presidential Academic Award
Shelly
Change Historical Class to
Current
Change Historical Class to
Current
Shelly
Auto Posting
The Gradebook can be set up to
automatically post grades when the Grade
Input window is open (between the Grade
Input Start Date and the Grade Input End
Date).
To enable this feature, select the option to
Automatically Post Gradebook Grades to
the Report Card for Grading Periods that
are Open for Posting.
Auto Posting
Web Access / Product Setup
/EP/GB/SE/CF/PD
Auto Posting
Auto Posting District Setup
•
If this option is turned on, the system automatically posts all grades at midnight
following the Grade Input Start Date and Time, for all courses that have the Grade
Course option selected and the Grading Method set to Computer or Mixed in the
Course Master in WESPaC. Subsequently, the system instantaneously posts any
grade that has changed in a teacher’s gradebook within the Grade Input window.
Teachers do not have the option to manually post grades except for Athletic Posting.
•
The auto-posting process ignores any course that does not have the Grade Course
option selected and any section that has a Grading Method of Sheets.
•
Grade Input windows for entities using auto-posting are normally shorter than those
that do not use auto-posting. If the Grade Input window is open for a prolonged
period of time, the system will post grades throughout the window, causing Grades on
reports, transcripts, and Family Access to change frequently.
•
If there are teachers not using Gradebook within an entity that is using auto-posting,
change the Grading Method in the Course Master for these sections to Sheets. This
causes the auto-post process to ignore these classes. Alternatively, wait until after the
Grade Input End Date and Time to manually post grades (using PaC)
Auto Posting
If there are entities in the district that allow teachers to
change grades in a closed grading period two more
options appear:
• Lock all closed grading periods for each entity
Selecting this option checks the Do not allow teachers
to edit grades for a closed grading period option for
all entities.
• Allow teachers in each entity to request grade
changes
Selecting this option checks the Allow teachers to
request grade changes to closed grading period
option for all entities.
Auto Posting
Posting Utilities
EP/GB/SE/UT/PU
Recalculate Gradebook and Post Grades
Recalculate Gradebook
Post Grades
Shelly
Report Card Reminders
Mass Audit
Click on Prt Opts
SM/OF/GR/RE
Grade History Mass Audit and Individual
Audit
Report Card Reminders
Mass Audit
Report Card Reminders
Calc GPA
SM/OF/GR/UT
Calculate Cumulative Current Year GPA
Report Card Reminders
Update Attendance Totals
SM/OF/AT/UT
Update Student Class Records with Term Attendance Totals
Report Card Reminders
Student Rank with Update
SM/OF/GR/RE
Student Rank with Update
Report Card Reminders
Student Rank with Update
Click on More
Report Card Reminders
Student Rank with Update
Report Card Reminders
Student Rank with Update
Report Card Reminders
Student Rank with Update
Report Card Reminders
Student Rank with Update
Report Card Reminders
Click on Options
HONOR Roll
SM/OF/GR/RE
Honor Roll
Report Card Reminders
HONOR Roll
Report Card Reminders
HONOR Roll
Juli
Resources
• ESD101 Student Website
– Training Materials
• Login and Password are no longer needed to view
• This presentation will be posted upon completion of
the VTC.
– FAQS
– Calendar
www.esd101.net/cooperatives/stu_resource.htm
Feedback
• VTC topics you’d like to see covered?
• Training needs?
• Email suggestions to stucoord@esd101.net
Thank You!
Please e-mail a list of VTC attendees at
your site to:
stucoord@esd101.net