Problem Solving for Interventions
Cultivating a problem-solving
mindset in your school and with your
corps members
Welcome
Please sit with people that are not
from your site!
Thank you!
Purpose
At the end of this session, participants will be able to:
1. Identify common obstacles and challenges when working with students
and delivering interventions
2. Understand and utilize common resources (both human and
organizational) to address challenges
3. Articulate 2 different structures / frameworks for problem solving when
the resources run out, or fail to work
• GROW model
• Progress monitoring cycle
4. Practice, using real challenges and scenarios from in-school work, how to
leverage resources when problem-solving and employ the different
models/frameworks
Warm Up Activity
Individually: Answer the following question
and jot down your answer:
Think of one student that either you worked with, or that someone
you led worked with. If money and resources were infinite in your
work with this student, how would you have changed your
work/approach with the student? What things, people, or resources
would you have used?
Now share with a partner –
remember, make sure it is someone not from your site.
Let’s share out!
Agenda
1.
2.
3.
4.
5.
6.
7.
8.
Purpose
Warm Up
Review Agenda
Defining Key Terms
Identifying Common Obstacles in Delivering Interventions
Review Resources
Developing a Problem-Solving Mindset
Walk-through the GROW and Progress Monitoring
frameworks
9. Putting It Into Practice – Case Scenarios
10. Close
Defining Key Terms
Key Terms – “Intervention” Program
• Research-based
• Structured plan that matches activities
to student needs
• Uses diagnostic and formative
assessments to determine student
need.
Key Terms – Focus List
>
City Year’s mechanism for matching CM Tier 2 services with
students likely to positively respond to those services
>
Developed based upon specific data and established
thresholds
>
Consist of students identified as being “off-track” and
“sliding off-track”
>
Created together with school staff and partner teachers
>
Considered “official” once students have been on the list for
30 days
Key Terms –
The DN Global Focus List
• An important follow up to Tier I
supports and a significant tool for
Tier II and III interventions in DN
schools
• A global list of all students
struggling in one or more
indicator areas, and, through the
use of data, students are
identified as “sliding” or
“off- track”
Key Terms –
The DN Champion List
• A list of students, from the
Global Focus List, that an
individual takes on to ensure
the appropriate interventions
are utilized
• Every individual on a
teacher/grade team, and that
participates in EWI Meetings,
should have a Champion List
of students
Key Terms –
Common Human Resources
In Diplomas
Now Schools
The Talent Development
School Transformation
Facilitator
The Communities In
Schools Site Coordinator
O
T
H
E
R
S
?
In WSWC
Schools
School Counselor
Case Worker
Dean of Students
Identifying Common
Obstacles & Challenges
Small Group Brainstorm
Break into groups of 3-4
Brainstorm a list of
common challenges &
obstacles in delivering
interventions, in the 1st
two months of service
Remember to consider
this from the
perspective of a CM, a
TL, and a PM
Let’s Share Out
Pick 2 challenges from your brainstorm
Select one rep from your group to share
these challenges
Harnessing Our
Resources
City Year Resources
Leader and Learner Plans
Progress Monitoring
Diplomas Now Resources –
The Collaborative
STF
School
Students
SC
PM
Diplomas Now Resources –
The Collaborative
Instructional Supports
Organizational Supports
• Bi-weekly EWI meetings
• On-site school transformation facilitator
• Inter-disciplinary and subject focused common
planning time
• Professional Development and technical assistance
focused on Positive Behavior Supports and
Interventions (PBIS)
• Double dose math & English
• Extra help labs
• Common college preparatory or high school
readiness curricula
Professional Development
Supports
• Job-embedded coaching - Math and
English instructional coaches
• Professional learning community
• Professional development linked to
grade/subject specific instructional
practice
Multi Tiered Response to Intervention Model
• 10 to 15 City Year AmeriCorps members: whole
school and targeted academic and socio-emotional
supports
• Communities In Schools on-site coordinator: case
managed supports for highest need students and
brokering and linking students to needed and
appropriate resources
Teacher Team
Data Supports
(3-6 teachers)
3-4
sections
• Easy access to student data on the
Early Warning Indicators
• Benchmarks tied to national and state
standards
• On-site facilitator to leverage EWI
data
Student Supports
Interventions to address early
warning indicators of
• Attendance
• Behavior
• Course Performance
• Whole school attendance,
positive behavior, collegegoing culture
• Strengthening student
resiliency
Diplomas Now Resources –
Beyond the Schoolhouse
National Exec Team
DNIST
Local Exec Team
Local Ops Team
*in applicable cities
School Team
Diplomas Now Resources –
Venues & Platforms
The DN
Site Team
Meeting
DN AllCity
Meetings
or
Retreats
Team
Meetings
Quarterly
Data
Reviews
Diplomas Now Resources –
Utilizing Venues & Platforms
How do we use these venues and platforms to
problem-solve for interventions?
• Ensure that regular review of the Focus Lists / Champion Lists are part of
each of these meetings
• On a regular basis, use DN Site Team meetings to figure out how to lead
on Focus List management in the other venues
• Provide opportunities through these venues for individuals to brainstorm
around champion list and intervention challenges
• Use these meetings to do the “refreshing” of the resource map and
intervention toolkit – on an interval that makes sense for your school
• Conduct trend analysis to make breakthroughs on Tier 1 issues and
intervention “stalls”
• Utilize Quarterly Data Reviews and All-City Meetings for Focus List /
Champion List revisions and re-hauls
General School-wide Resources
Counselors
Administrators
Departmental
Meetings
Security &
Other Support
Staff
Technical Resources
Student Level Data
• What is the data
telling us?
• What does the
data look like
across an entire
class or team?
• Are there errors in
the data?
Technical Resources
And sometimes, when you’re really stuck, the clouds in
the sky part, and the answer is right in front of you….
It’s the PRIM!
Technical Resources –
PRIM Sample
Developing a ProblemSolving Mindset
Showcase on Two Frameworks
The GROW
Model
Progress
Monitoring
Framework
The GROW Model
First – let’s choose one of our intervention challenges from earlier
Now – let’s take a look at the GROW model
“GROW” MODEL
Where do we want to be?
Goal
What does success look like?
Reality
Where are we now?
What are the challenges we are facing?
Options
What are potential solutions to our issue?
What information informs which option is the best one?
Which do we choose?
Way forward
What are our action steps to move us toward our goal?
The GROW Model
Thinking about the challenge or obstacle we
chose – let’s take it through the GROW model…
“GROW” MODEL
Where do we want to be?
Goal
What does success look like?
Reality
Where are we now?
What are the challenges we are facing?
Options
What are potential solutions to our issue?
What information informs which option is the best one?
Which do we choose?
Way forward
What are our action steps to move us toward our goal?
Progress Monitoring Framework
First – let’s choose one of our intervention challenges from earlier
Now – let’s take a look at the Progress Monitoring Framework
Gather
Info
Repeat
Identify
Opportunities
Implement
Maintain a
Continuum
Leverage
Resources
Make a
Plan
Progress Monitoring Framework
Thinking about the challenge or obstacle we chose – let’s
take it through the Progress Monitoring Framework…
Gather
Info
Repeat
Identify
Opportunities
Implement
Maintain a
Continuum
Leverage
Resources
Make a
Plan
Quick Debrief
• What were the advantages or disadvantages
of each approach?
• How could you use this with corps members in
the first 2 months of service?
Putting it all together –
Practicing Problem-Solving &
Achieving “InterventionBreakthroughs”
Small Group – Case Scenarios
1.
• Participants will get into groups of 3
• Select a leader, recorder & timekeeper
2.
• Each group will receive a scenario that details an in-depth
student intervention/relational issue
• The scenario will include a list of available resources (type of
school, meetings available, etc.)
3.
• Using your participant guide, take your case scenario through
either the GROW Model or the Progress Monitoring Framework
• Make sure to detail your approach and the resources you would
use
Let’s Share Out
Two groups will share…
1. Describe your scenario
2. Tell us which framework you chose and why
3. Take us through your solution/rationale,
using your chosen framework
Closing Out
A Few Reminders
• Problem-solving, in any context, but especially
when working with students is a blend of both
scientific and artful approaches – the key is
finding the balance
• These are tools to help you and your corps
members develop a mindset that doesn’t
allow us to become “stuck”
• Persistence and Resiliency are key – these
tools help us to not lose these traits
Exit Ticket
Write down 2 ways you can share and lead your
corps members through this type of approach
towards working with students
Exit Ticket Part 2 –
Session Evaluation
PITW # 83: Give Immediate Feedback
Follow the link in your email to complete the Learning Evaluation Survey.
or
If you did not receive an email, please go to the Summer Academy 2013
page on cyconnect. Select the “Learning Evaluations” link on the left side of
the page and choose the appropriate survey.
Thank You!
Jessica Herman:
jherman@cityyear.org
Tanya Bailey-Stewart
tbailey@cityyear.org