Creating
Tables
LESSON 6 - #1.06
ESSENTIAL STANDARD #1 - UNDERSTAND WORD PROCESSING
INDICATOR #6 – CREATING TABLES
Table
2
 Arrangement
of data made up of
horizontal rows and vertical columns.
 Tables
are useful to organize, increase
readability, summarize and emphasize
information of a document.
Heading 1
Heading 2
3
Parts of a Table

Cell: Intersection of a row and column

Column: Runs vertical

Row: Runs horizontal
Budget
Column
Cell
Actual
Variance
Salaries and wages $20,000
$19,345
$655
Stationery
$3,000
$3,125
($125)
Rent and cleaning
$5,200
$5,250
($50)
Other expenses
$1,800
$750
$1,050
Total expenses
$30,000
$28,470
$1,530
Row
4
Ways to Insert/Create a Table

Insert by Dragging thru the squares (cells) under Insert Table

Open the Insert Table command to open the Dialog Box

Drawing a Table – Create a table with varying sizes of rows and
columns

Quick Table – Preformatted Table (for example calendars)
Move Insertion Point and
Select a Table




Use the Tab key to move from left to
right one cell at a time in your Table.
Use the Shift+Tab to move back to the
left
You can also use the arrow keys to
move around in a Table
Select the entire Table with the Table
Move Handle located in the upper left
section. Also referred to as the Table
Select Handle.
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Table Tools Ribbons

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When Tables are inserted into Word, two new Tabs Appear:

Table Tools Design: Allows you to format the table (Styles, Borders,
Shading, etc.)

Table Tools Layout: Allows you to edit the layout of the table
(Add/Delete columns/rows, change Height and Width, Sort, etc.)
Table Quick Styles

Located on the Table Tools Design Ribbon

Preformatted Styles that adds formatting for a professional
appearance to a Table

Header Row: Formats top row of the table that contains
information that helps identify the content of a particular
column. It is usually formatted differently.

Total Row: Formats the last row

Banded Rows: Formats the even and odd rows differently

First Column: Formats the first column differently

Last Column: Formats the last column differently

Banded Columns: Format even and odd columns
differently
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Table Quick Styles


There are 3 categories available:

Plain Tables

Grid Tables

List Tables
As you point to a style Word displays a Live
Preview, showing you what your Table will
look like if you choose that style.
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9
Table Style Options

Table Style Options enable you to
change the appearance of the
preformatted styles you apply to
your tables.

They are linked to the Table Style
you have selected and will be
applied globally throughout the
table.

Styles can be changed in the
Modify Styles’ Dialog box.
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Managing Tables

After you create a table, you can:

Resize and Move its columns
 AutoFit
command enables you to
adjust column widths to fit the size of
contents or to fit in a fixed width
 Use
Drag and Drop for moving columns
and rows

Insert/add additional columns and rows

Change the Alignment of the table or
direction of its text

Set a Header row to repeat on several
pages
View Gridlines
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
Borders can be removed from a Table, when this is
done you may need to view the Gridlines to see the
outline of the cells.

On the Table Tools Layout tab, in the Table group, click
the View Gridlines button to view the gridlines. This
enables more precise editing.

Click the View Gridlines button again to remove the
gridlines. The gridlines are no longer displayed.

Gridlines do not print.
Resize Rows and Columns



You can resize using the mouse or
the commands on the Ribbon.
Use the Table Tools ribbon – Layout
Tab to adjust the Row – Height and
the Column – Width
Select Distribute Rows
and Columns to make
all rows or columns
equal in height or width.
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Sorting Tables
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
Located on the Table Tools – Layout Tab in the Data Group

Allows you to reorder or rearrange the way in which the table is
organized

Alphabetically, numerically, or chronologically

Ascending: Alphabetical Order/Numerical Order

Descending: Reverse Alphabetical Order (Z to A)
Merging/Splitting Cells
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
Located on the Table Tools Layout Ribbon in the
Merge Group

Merge Cells: Allows you to combine multiple cells
into one.


Often done in the header row, to center align headings
over the entire Table
Split Cells: Allows you to divide
one cell into two or more cells
Change the Position and
Direction of Text
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
Word provides you with nine options for Aligning text in a cell.

These options enable you to control the horizontal and
vertical alignment of cell text, such as Top Left, Top Center,
and Top Right.

Rotating text in a cell provides additional options for creating
interesting and effective tables.

To change the direction of text in a cell, click the button
three times to cycle through the three available directions.

Cell Margins customize cell margins and the spacing
between cells.
Convert Text to Table


Create a Table from already
typed text – on the Insert Tab
under Table
Selected text separated by
paragraph marks, commas,
tabs, or some other character
can be converted to a Table.
The Table Tools ribbons
automatically open and the
Table can be formatted.
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Convert a Table to Text



On the Table Tools – Layout Ribbon
in the Data Group is the command
to Convert a Table back to Text
The Table can be Converted and
separated by Paragraph Marks,
Tabs, Commas, etc.
The text will appear in the
document, but not in a Table
format
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Use Formulas in a Table

Word provides options to use Formulas to
calculate a total, calculate an average,
determine the highest/lowest number, and
count values.

On the Table Tools Layout tab, in the Data
group, the Formula button will open the
Formula dialog box.

By default, the =SUM formula displays.
This function totals the values listed in
the column. Word automatically
detects values in a Table when using
the Formula button.
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Use Object Zoom
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
Object Zoom is new in Read Mode and allows you to zoom in
on objects such as tables, charts, and images.

Click the View Tab and select Read Mode to change the page
layout of the document.

Double-click the Table to zoom in on the Table. The table
appears with a magnifier beside it and a shadow
background of the document appears behind the Table.

Click the magnifier button to zoom in to the Table. The
Table fills up the screen, which makes it easier for reading.

Click the magnifier button again to zoom out.

Click anywhere outside of the Table to exit the object
zoom feature and return to the document in Read mode.