DEPARTMENT
OF EDUCATION
The 2014 NCAE
Test Administration Guidelines
National Education Testing and Research Center
Department of Education
2014
Acronyms
 SDS
-Schools Division Superintendent
 DTC
-Division Testing Coordinator
 PSS
-Private School Supervisor
 SH
-School Head
 STC
-School Testing Coordinator
 CE
-Chief Examiner
 RS
-Room Supervisor
 RE
-Room Examiner
 LRN
-Learner Reference Number
 TMs
-Test Materials
 TB
-Test Booklet
 SAS
-Scannable Answer Sheet
 EH
-Examiner’s Handbook
 SSH
-Scannable School Header
 ETRE
-Examiner’s Transmittal Report Envelope
 CETRE
-Chief Examiner’s Transmittal Report Envelope
 COR
-Certificate of Rating
2
Composition of the NCAE:
 General Scholastic Aptitude- comprised
of the Reading Comprehension,
Mathematical Ability, Verbal Ability,
Scientific Ability, and Logical Reasoning
Ability
3
 Occupational Interest Inventory for
Students in Secondary Schools
(OIISSS)
 Academic Tracks – Humanities and
Social Sciences (HUMSS), Science,
Technology, Engineering and
Mathematics (STEM), Accountancy,
Business and Management (ABM)
 Technical – Vocational Aptitude (TVA)
4
Responsibilities of the Testing Staff
5
The Testing Staff at the Division Level
Division Level
SDS*
DTC
PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator
Room Supervisors
RE
1
RE
2
RE
3
RE
*Assignment of the testing staff shall be done by the SDS.
4
RE
n
6
ROOM EXAMINERS
1. For divisions with only few public and private
high schools, elementary school teachers from
public schools may serve as REs.
2. Teachers from big schools may be dispersed
in small private schools.
3. Other public school teachers from the other
districts may serve as RE when there is
insufficiency of private school teachers.
7
The Testing Staff and Their Roles
The Schools Division Superintendent (SDS)
The Schools Division Superintendent (SDS) shall:
1.
be responsible for the smooth conduct of the test in the
division
2.
assign one of the division supervisors as Division Testing
Coordinator
3.
designate Room Examiners who are reliable, competent,
experienced in the conduct of NCAE and have no history of lost
Test Booklets (TBs)
4.
remind PSS to manage tardiness of some private school
teachers on examination day.
8
The Division Testing Coordinator
1.
Prepares accurately, with the assistance of PSS, the enrolment
data using the prescribed format and corresponding guidelines.
2.
On behalf of the SDS, the DTC chooses REs who are credible,
trustworthy and with testing experience.
3.
Orients the SHs or STCs prior to test administration.
4.
Maintains the security and confidentiality of test materials
received from the NETRC through a courier. Issues an Oath of
Confidentiality for the SHs on this regard.
5.
Examines the packing guide of TMs upon receipt.
6.
Notifies NETRC on the condition of TMs received.
7.
Accounts all the TMs before final packing.
9
The Private School Supervisor
1.
Disseminates information regarding the NCAE and DepED’s latest
issuances on it to private schools in the division.
2.
Coordinates with private school principals regarding the conduct of the
exam to its target clientele; formulates an agreement with the SH
regarding proper test administration.
3.
Checks closely if private schools operating without permit were included
vis-à-vis the official list from the region. The said schools should be
excluded. Likewise, make sure schools with permit are still operating.
4.
Prepares and provides the DTC with the enrolment data on private
schools to be tested, which will be used in the budget preparation and
submitted to NETRC for the preparation of TMs.
5.
Assists the DTC in the echo-orientation in the Division Level for private
schools.*
6.
Closely supervises the delivery and retrieval of TMs on testing day and
assists the DTC in the accounting of TMs.
7.
Oversees the conduct of the test in private schools.
*No extra funding from NETRC is provided for this activity.
10
The Chief Examiner – School Head of the
Testing Center
1. Attends the Division level orientation for school testing officials
2. Re-echoes the orientation on the test guidelines and Examiner’s Handbook to
all teachers who will be assigned and sent out as Room Examiners and/or
other testing officials.
3. Re-echoes the orientation on the test guidelines and Examiner’s Handbook to
all teachers who will be assigned and sent out as Room Examiners and/or
other testing officials.
4. Aware of the details of the testing program to be administered;
5. Maintains the security and confidentiality of test materials received from the
DTC after getting the TMs from the DTC (test boxes are opened only on
Examination Day);
6. Accountable and responsible for all TMs received. This ends when the TMs
are returned to the DTC;
7. Assigns a room where all REs can be met before and after the test
administration (distribution room/retrieval room);
11
The Chief Examiner – School Head of the
Testing Center
8. Counts all packs of TBs and/or ASs before releasing them to each RE;
9. Records pertinent data about the test materials released to and received from
the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH
10. Distributes the TBs to each RE and reminds him/her to count these without
opening the pack and before leaving the room;
11. Reminds each RE that the ETRE’s are sealed in the Examination Room before
proceeding to the Distribution Room for the retrieval phase;
12. Monitors proper accomplishment of the different forms by the RE while the
test proper is in progress;
13. Follows the instruction for Accounting and Packing of TMs found at the latter
part of the EH;
14. Returns in good condition and proper order all the test materials to the DTC
during the prescribed retrieval phase.
12
The Room Examiner
1.
Counts the TBs and ASs without opening the plastic
bags containing them before proceeding to his/her
assigned testing room. Any discrepancy should be acted
upon immediately and this should be reported in the
CE’s Report.
2.
Signs Form 3 as he/she receives the TMs from the
CE/STC while still in the distribution room.
3.
Checks if the examinees have lead pencils to use and a
sheet of blank paper for computation purposes;
4.
Facilitates the recording of the Examinee Number and
Test Booklet Number of the Examinees in the NETRC
Form 2 (Seat Plan);
13
The Room Examiner
5.
Supervises closely the shading of bubbles in the AS for
the non-test items;
6.
Follows strictly the EH during test administration;
7.
Keeps custody of all the used and unused TBs but are
not allowed to read the contents; otherwise, he/she will
be given corresponding sanctions based on DECS Order
No. 85, s. 1999;
8.
Checks the contents of the ETRE before he/she seals it
while still in the examination room; and
9.
Accomplishes Form 7.
*
14
The Room Supervisor
1.
Monitors the conduct of the test administration in a testing center with 5
or more testing rooms (NCAE).
2.
Checks if the REs adhere to the instructions in the EH.
3.
Determines/lists down the Serial Nos. of Unused Test Booklets No act
of collecting of unused TBs shall be done while the test is in progress.
Unused TBs remain in the custody of the Room Examiner in the entire
duration of the test.
4.
However, all unused SAS shall be collected from every RE at the time
when the examinees are answering the last subtest in the morning
session . Indicate in the Chief Examiner’s Form 3 the serial numbers of
unused Test Booklets and Answer Sheets.
5.
At the post-test/retrieval phase, counts and double counts the TBs per
pack and the number of ETREs received from the examiners under
his/her supervision.
15
The Room Supervisor
Notes:
1. The RS must come from another school (other than those schools where REs
shall be assigned).
2. The number of RSs assigned in a testing center will depend on the number of
examinees in an examination room.
Below is the ratio:
1 RS is assigned in every 5 rooms if there are 30 examinees/room
1 RS is assigned in every 10 rooms if there are 20 examinees/room
16
The School Testing Coordinator
1.
Double checks the enrolment data of the school prior
to submission to the DTC.
2.
Attends the orientation at the division level with or in
the absence (or in behalf of) of the SH. (all schools
must be represented).
3.
Accomplishes the SSH.
4.
Assists the CE in all the testing activities.
5.
Double checks the TMs before final packing, being
accountable also on these materials.
17
18
The Monitors
1. NETRC staff-monitors will be assigned to
any
testing
center(s)
nationwide,
unannounced in the field.
2. The expenses incurred by externalvolunteers are not chargeable to NETRC
funds.
19
Orientation at the Division Level
A 100% attendance is imposed for the school
representatives (at most 2/school.
The Principal as
Chief Examiner and the School Testing Coordinator).
Sanctions should be meted for non-attendance.
A mechanism in the school should be devised so that all
testing staff are properly oriented; one of which is
orienting all the teaching force in the school by the
SH/STC to be ready on exam day in case there will be
shortage of REs in other testing centers.
A soft copy of the Examiner’s Handbook and the
guidelines shall be provided to School Headsif possible.
20
The Enrolment Data, School ID and Learner
Reference Number
21
Guidelines in the Preparation of Grade 9
Enrolment List
1.
Review carefully your list of examinees.
2.
Prepare the list per room in 3 copies; one posted near the
gate, one at the door and one to be given to the RE for the
roll call / attendance and seating arrangement.
3.
For private schools merged with other testing centers,
please provide the testing center a list of your examinees,
the name of your school and your School ‘s EBEIS ID
4.
If there be any Fourth Year students eligible for taking the
NCAE, please make a separate the list for them.
22
Guidelines on the Use of School IDs
1. BEIS and NETRC are using similar School IDs both
recognized by the Department;
2. New schools without School IDs are given temporary
ones by the NETRC and no other sources to avoid
duplication and to facilitate allocation of test materials;
3. The School IDs issued by NETRC will be used
temporarily for future test administrations until such
time BEIS issues the permanent ID;
4. In case there are several School IDs for one school,
follow the School ID indicated in the Scannable School
Header(SSH) and check the correctness of School ID in
the TMs received.
23
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN that will be provided by the Office
of the Planning Service, DepED Central Office.
(At this stage of implementation, only for
learners enrolled in public schools and those
now in private schools who came
from/transfered from public schools).
2. The LRN must be reflected in each of the
examinees’ AS , Form 1, List of Examinees to be
posted at the door.
24
Test Administration Guidelines which the Testing
Staff have Difficulty to Implement
1. Sealing the ETRE’s by Room Examiners
while still at the Examination Room
2. Using original plastic bags to contain the
used Scannable Answer Sheets in the
ETRE
3. Leaving the seats of latecomers/
absent-registrants vacant
4. Imposing the use of standard pencils (#2
lead pencil) to be used by the examinees
25
Pre-Test Guidelines
Concern
Guidelines
Distribution Time for the Early in the morning of Examination date in
Test Materials (TMs)
nearby schools
A day before the Examination date to far
schools or earlier to far flung schools
Preparation of
Classrooms
1. Only 30 chairs should be contained in the
Examination Room, well-spread. First and
last rows close to the walls.
26
Pre-Test Guidelines
Concern
Guidelines
Information Dissemination Examinees:
1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the examinees taking the NCAE to bring snacks/lunch on exam
day. They are not allowed to leave the school premises.
3. Inform every examinee to be ready with the following information:
a)
Region Code (M)
b)
Division Code (04)
c)
School ID
d)
LRN (a copy written on a clean sheet, to avoid wrong entry in the AS)
e)
A copy of their Final Ratings in:
-
Grade 8 for Grade 9 takers
For Math, Science, Filipino and TLE
Note: for NCAE - previous year Ratings
27
Pre-Test Guidelines
Concern
Guidelines
Information
Dissemination
Schools:
1. Inform all schools that list of examinees must be alphabetically
arranged in the whole school. Each listed examinee should have the
corresponding LRN. All males first then the females.
2. Private schools without permit to operate are excluded from Test
Administration.
3. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
4. Merging of 5 or Less Excess Examinees (in the last 5 or less testing
rooms)-done in case of shortage of examination rooms
 Large Testing Center
- Examinees can be integrated in the last five rooms, each
accommodating an examinee.
-The examinee will be the last in the list/seat plan.
-Customize Forms 1 and 3 in order to include the additional examinee.
28
Add another box/space.
Pre-Test Guidelines
Concern
Guidelines
Information
Dissemination
Schools:
 Large Testing Center
- Examinees can be integrated in the last five rooms, each accommodating an
examinee.
-The examinee will be the last in the list/seat plan.
-Customize Forms 1 and 3 in order to include the additional examinee. Add
another box/space.
 Small Testing Center
-In case merging with other small testing centers is not possible, i.e. 35
examinees only, all examinees may be accommodated in one testing room.
-Another set of Forms 1 and 2 will be used for the 5 examinees.
Note: No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to serve in the
testing center.
5. There should be a separate CETRE & ETRE for each school in case there is
merging of small size schools into one testing center.
6. Rescheduling of the NCAE – Instruction from the SDS must prevail since they
are most familiar with the status of the school.
29
Pre-Test Guidelines
Concern
Guidelines
Information
Dissemination
7. Inclusion Policies
a. Examinees with Hearing Impairment (HI)
• They may take the test
• They may be included in the regular testing room
b. Examinees who finished Grade 10 in other countries (with
12 years of basic education)
• They may take the test as long as they are classified
as regular Grade 9 student in the Philippines
c. Out-of-School Examinees
• They may be accommodated in the NCAE
administration
• Use the buffer TM’s
8. Non-testing officials are not allowed to stay in the vicinity of the
testing rooms.
30
Allocation of Test Booklets and Scannable
Answer Sheets
A. Test Booklets
Test Booklet
Allocation
TB1 – NCAE Core
(comprising EDQ, Core and
OIISSS)
50%
TB2 – NCAE Tracks
50%
In the morning, odd-numbered rows (1,3,5) will be the first to use the TB1s
(green) and the even-numbered rows (2,4,6), TB2s (yellow).
After Lunch Break, the odd-numbered rows will then use the Yellow TB2s, and
the even-numbered rows, the Green TB1s.
Note: At the beginning of the a.m. and the p.m. parts of the test, all
examinees will start at the same time . At the end of the a.m. and p.m.
portions of the test, do not allow anybody to leave the room unless all are
finished and all the TBs and AS have been collected and accounted for.
B. Scannable Answer Sheets – 100%
31
Instructions for the Recording of Time
1. Time allocation serves as guide in the recording
of time but the corresponding actual time in
answering each subject should be written in the
time started and time to end.
2. The recording of time is done by cluster of
subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written on the blanks provided.
32
Pretest : Entrance and Seating Arrangement
NCAE Examinees:
30 examinees in a room
Seats are 6 rows of 5
RE must re-count TB’s and open only the package in front of examinees.
Do not allow electronic devices – calculator & cell phones in the exam
room.
All belongings shall be placed in front beneath the blackboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while test is going on.
Note:
No other persons should be allowed in the premises of the
Examination Rooms except the testing staff and authorized monitors.
33
Pretest : Distributing and Checking
the TBs and ASs

Distribute from right to left and from lowest serial number.

Check page by page.

Place defective/unused TB and AS, if any, in the plastic bag, and place them
neatly and securely on the Examiner’ Table.

Go around the room to check and double check that all examinees have
shaded the correct circles pertaining to the NAME GRID and all the necessary
information about the examinee.

Seats of the latecomers/absentees should be left vacant and the allocated
TM’s should be placed in their respective seat/(s), but to be collected later ,
before the Test Proper starts.

Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT
allowed.

Do not start the Test Proper unless each examinee has properly shaded the
NAME GRID.

No examinees should start accomplishing the NAME GRID unless ALL of them
have shown their pencils.
34
The Scannable Test Materials
35
NCAE Scannable Answer Sheet
Sheet #1 (Information Sheet, EDQ & NCAE Core)
36
NCAE Scannable Answer Sheet
Sheet #2 (OIISSS and NCAE Tracks)
37
NCAE School Header
38
On Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding
with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:

Name
Kristina M. Dela Cruz
Exam. No.
(Photocopied)
TB No.1
016657
TB No. 2
016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With ___ Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

The instructions above are important in order for NETRC to locate, transcribe and
39
electronically process the photocopied ASs.
Information in the Answer Sheet:
NCAE
Examinee Stub, Name Grid (refer to replica)
School Code (Region, Division, School ID)
Examinees with 1.0 to 5.0 Ratings
e.g. Students from science high schools –
refer to the numerical/percentage
equivalents.
40
Test Proper
 Room Examiners MUST read verbatim the information in
boxed portions of the handbook.
 Always record the time started and the time the subject
test will end but should be done by cluster of subtests’
as indicated in the Board Display.
 Do NOT add or subtract minutes in the time.
 Accomplish the Seat Plan while the examinees are
answering the EDQ.
 Accomplish Form 7 while test is in progress.
41
Post Test
 Give five minutes to inspect and clean the
Answer Sheet.
 The examinee stubs should be detached
slowly. A pair of scissors is not allowed to
be used in detaching it
 The examinee stubs should be turned over by
the RE to the Guidance Counselor or SH.
 Count TBs and ASs before allowing
examinees to leave the room.
42
Post Test : Accounting of Test Materials
and Preparation of Reports
 Count and arrange TBs and ASs according to
the serial numbers (consecutively).
 Accomplish the ETRE’s Data. Indicate the
number of registrants and the actual number of
examinees.
 After the contents have been accounted for,
SEAL the ETRE with the DepED-NETRC paper
tape in the testing room and sign across it.
 Account for and submit to the CE what you
have received.
43
Post Test : Contents of ETRE
1. Report on time test started and ended (Board Work Replica
on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Post Test : Contents of CETRE




Unused ASs
Form 3
Form 4
Scannable School Header
Note: Forms 5 & 6 shall be submitted separately to the DTCs.
44
Post Test : Materials for Submission to
the Division Office
1.
Bundles of ETREs and CETREs placed in the original boxes
2.
Bundles of used and unused TBs placed in the original boxes
3.
EH
4.
NETRC Form 5 to be placed inside box no. 1 for the TBs of the
Division (on top of the TBs)
5.
NETRC Form 6 to be placed inside box no. 1 of ETRE’s/CETRE’s of the
Division (on top of the CETREs)
Reminders:
 The SHs have to return the TMs immediately within 24 hours.
 Take note of the guidelines in dealing with Forwarder and time and
date of the Forwarder’s retrieval of the TMs.
 Accomplish the Questionnaire on Forwarder’s Performance.
 Notify the NETRC if TMs are ready for retrieval or if they were not
retrieved promptly.
45
The Forms
 Oath of Confidentiality
 Form 1 – List of Actual Examinees
 Form 2 – Seat Plan*
 Form 3 – Test Materials Accounting Form*
 Form 4 – Chief Examiner’s Report Form
 Form 5 – Test Booklet Quantity and Completeness Verification
Sheet
 Form 6 – Answer Sheet Quantity and Completeness Verification
Sheet
 Form 7 – Room Examiner’s Test Administration Evaluation Report
46
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer and
retrieve the Test Materials for the National Career Assessment Examination (NCAE),
I hereby solemnly swear that I will strictly observe security measures to maintain
the confidentiality of these.
Received from:
Received by:
(The Division Testing Coordinator)
(School Head/School Testing
Coordinator)
____________________
____________________
Print Name and Sign
Print Name and Sign
____________________
____________________
Date
Date
47
The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
REGION: __________________________________________
DIVISION: ____________________________________________
SCHOOL: _____________________________________________________
SCHOOL ID: _______________________
ADDRESS: ____________________________________________________
Number of Males: ______
Number of Females: ______
Total: ______
YEAR LEVEL: __________
GASTPE Grantee
NAME
EVS
Learner Reference
Number (LRN)
GASTPE Grantee
NAME
ECS
EVS
1
2
3
4
5
6
7
8
9
10
11
12
13
16
17
18
19
20
21
22
23
24
25
26
27
28
14
15
29
30
Learner Reference
Number (LRN)
ECS
IMPORTANT
- To be accomplished by the Room Examiner.
-List names as they appear in the Seat Plan.
- Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service
Room Examiner (RE)
School Station where RE teaches
48
Form 2
49
Form 3
50
Form 4
Post Test
NETRC Form 4
Chief Examiner’s Report Form
Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ......................................................
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….………
3. Examiners arranged the TBs and ASs according to serial numbers ……………
4. Examiners placed the used Answer Sheets in original plastic bags…………….
5. Examiners sealed the ETRE while still inside the examination room .………….
Testing Center: ______________
Directions: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks
1. Number of testing rooms : Morning session _____ Afternoon session ______
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______
4. Total number of absences: AM Session: ______ PM Session: ______
5. Time when the test materials were distributed to Room Examiners
AM Session :
From ________ to ________
PM Session :
From ________ to ________
B. Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the
following:
1. Sufficiency of Test Materials:
1.1 Test booklet ………………………………
1.2 Scannable Answer Sheet ………………
1.3 Accounting Form ………………………..
1.4 CETRE & ETRE …………………………
1.5 Seat Plan …………………………………
1.6 Examiner’s Handbook…………………….
Sufficient
Insufficient
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
Number of
Needed
Additional
Copies
Room
Number with
Insufficiency
………….
………….
………….
………….
………….
………….
…………….
…………….
…………….
……………..
…………….
…………….
Yes
2. Was there a problem met on the used school ID in the packing of test
materials? …………………………………………………………………………
If yes, state the problem met _______________________________________
....................
Evident
3. Testing rooms are ready:
3.1 The first and the last rows of seats are close as possible to the walls to
allow enough space ………………………………………
3.2 Lists of Examinees at the door of each Testing Room are posted already…
C.
…………
…………
None
Evident
Not Evident
……………
…................
In good condition
Not in good condition
-with misprints
-with same serial numbers
-with blurred serial numbers
-without serial numbers
Other Problems:
____________________________
____________________________
Room Numbers with TB’s
Not in Good Condition
....................
…………….
....................
……………
……………
……………
…………….
…………….
…………….
…………….
Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Not Evident
……………
……………
………….
……………
………….
……………
………….
……………
……………
……………
Condition of the Test Booklets (TB’s)
No. of
Rooms
Not Evident
…………….
Test Proper
Rate the examiners based on the following aspects:
1. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . …………….
1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like)…………
2. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet…………………………….
2.2 explaining/translating to the examinees certain word/s used
in the item……………………………………………………………………...
3. Examiners keep custody on the TBs and ASs…………………………………
E.
Evident
Serial Numbers of TB’s Not in
Good Condition
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Prepared by:
Attested by:
_______________________________
Name of the Chief Examiner
(Signature over Printed Name)
_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)
________________________________
School
__________________________
Designation/Position
_________________________
Designation/Position
51
Forms 5 and 6
NETRC Form 5
NETRC Form 6
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __
Division: ___________
Name of School: _____________________
School ID: _________________
PRE-TEST
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete
_______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
Region: _____________
Division: _____________
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete
_________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
______________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NOTE: This form is to be submitted separately to the DTC.
52
Form 7
A. Test Proper
NETRC Form 7
Room Examiner’s Test Administration- Evaluation Report
Testing Program: __________________________ Date: ________________
Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____
Name of the Room Examiner: _______________________
_______________
Printed Name
Signature
Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks:
1.
2.
3.
4.
Number of Registrants in the Exam. Room ____ Actual Examinees ____
Were the following Testing Staff in this testing Center coming from another School?
Room Examiners: ____Yes ____No
Room Supervisors: ____Yes ____ No
From what School are you teaching? _______________
Specifics of the Test Materials Received:
4.1 Test Materials
Quantity
No. of copies needed if
Insufficient
Condition/Remarks
Test Booklets
Answer Sheets
Examiner’s Handbook
Name Grid Replica
Form 1 and 2
Form 7
ETRE
4.2 Condition of the Test Booklets
In good condition
Not in good condition
- With misprints
- With same Serial Numbers
- With blurred Serial Numbers
- Without Serial Number
5.
6.
Quantity
Serial Numbers
Time when Test Materials were received from the Chief Examiner _______
Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
Problem 1: ____________________________________________________________
B. Pre-test Activities. Describe the pre-test activities in terms of the following:
Evident




Distribution Activities: The Chief Examiner required each
Examiner to count the Test Booklet in sealed plastic bags
in the distribution room.
Testing room was ready.
List of examinees posted at the door
First and last rows close to the walls
Rate yourself based on the following aspects:
Evident
1. Instruction on the accomplishment of name grid, personal
information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done.
3. Time limit for testing was well adhered to.
4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress
1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the
like).
5. Refraining from the following were strictly followed:
2.1 reading/copying test items in the test
booklet by the room examiner. Note that any violation
has corresponding sanctions stipulated in DECS Order # 85
s. 1999 (found in page ----- in the Examiner’s
Handbook); and
2.2 explaining/translating to the examinees
certain word/s used in the item.
6. Kept custody on the TBs and ASs while test was in progress
B. Post Test
Describe the procedure adopted in the retrieval of test booklets and Answer
Evident
Sheets
1. Required each examinee to insert first Answer Sheet in the test
booklet before submitting to you, the examiner.
2. Checked the number of test booklets and Answer Sheets before the
examinees were dismissed.
3. Arranged the TBs and ASs according to serial numbers
4. Placed the used Answer Sheets in original plastic bag
5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following:
used Answer Sheets in plastic bag
Forms 1 & 2 and Form 7 and the Time Record copied from the board
7. The Test Booklets were counted and recounted by the:
Chief Examiner
Room Supervisor
8. Unused Answer Sheets were submitted to the Chief Examiner
9. Retained the Name Grid Replica in the Testing Center
10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to
improve the conduct of future national tests.
Not Evident
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
Problem 2: ____________________________________________________________
______
______
______
______
______
______
______
______
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
53
Not
Evident
Not
Evident
Room Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
ROOM NUMBER: ______
No. of Registrants:
No. of Examinees:
Male _____ Female ______
Male _____ Female ______
Total ______
Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
___________________________________________
Signature over Printed Name of Room Examiner
_______________________________________
School
54
Chief Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants:
Total No. of Examinees:
Male _____
Male _____
Female ______
Female ______
Total ______
Total ______
Place in this Envelope the following:
1.
2.
3.
4.
NETRC Form 3 – Test Materials Accounting Form
NETRC Form 4 – Chief Examiner’s Report Form
School Header
Unused Scannable Answer Sheets
Quantity of unused AS: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
________________________________________
Signature over Printed Name of Chief Examiner
___________________________________________________
School
55
On the Storage of Examiner’s Handbook and
Replicas of Name Grid
 Examiner’s Handbook will be stored in the
Division Office. Name Grid replicas will be
stored in the schools or testing centers. Both
documents are for future use.
 Replicas of the name grid and Board Work
intended for each testing program should be
properly stored and utilized in each school.
These are generic to all testing programs;
hence, may be used in future testing activities
in case no reprints will be provided.
56
TMs for Retrieval by the NETRC
1. All TBs packed in the original boxes; (No interchange)
2. All used ASs, Forms 1, 2 and 7 placed inside the
ETRE’s;
3. All unused ASs in CETREs together with Forms 3 and 4,
and School Headers inside packed in original boxes for
ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement
in respective boxes
Reminder:
Don’t interchange boxes for TBs with ASs. There are two separate
warehouses for these TMs. Otherwise, misplaced TMs will not be
57
accounted for properly.
Filling Out the Scannable School Header (SSH)
 Data must be prepared by the STC days ahead before exam day.
 Transcribe the data in the SSH using a PENCIL (lead# 2) during
examination day.
 Every variable is labeled with S if a school concern and Grade 9 if
third year concern.
 There are variables specific only for private schools (GASTPE) and for
the public schools only (ALIVE, BEAM, etc.)
 GASTPE Grantees (for private schools only) specified by year levels
- Take note of the bubbles for EVS and ECS.
 Observe place values in filling out the variables.
- Percentage rates of the education indicators. The three place
values are for 100% while the two rightmost place values are for
below 100%.
Ex. 95%
0
9
5
100%
1
0
0
58
Filling Out the SSH
-
Nominal counts of Data. Start filling out the last box for one’s, next box
for ten’s, next third box from the last is for hundreds, and so forth
(zeroes have to be filled out for the empty boxes).
Ex. An enrolment of 203 is filled out as:
0
2
0
3
An enrolment of 94 is filled out as:
0
0
9
4
 The number of teachers and pupils/students-textbook ratios will take
into account national funding.
 Use the same School ID as prescribed by BEIS.
 Take note of new features or additional information in every set of SH.
59
Test Results Dissemination
60
On Archiving of Division Test Results of
National Examinations
 Please access and download the test results
through the NETRC website
 Available for 6 months only
61
Potentials/Inclinations of S tudents Based on NCAE Results
S c ie nt if ic A bilit y ( S A ) .
This is an assessment o f the individual's
scientific abilities and skills to ado pt scientific metho ds, pro cedures and
pro cesses co nstructing kno wledge and so lving experimental o r real-life
pro blems. One who has high SA has greater pro bability to excel in academic
pro grams that wo rk mo stly o n scientific metho do lo gies (e.g. medical allied
pro fessio ns). Tho se with average SA can be successful in the field o f
chemistry, physics, zo o lo gy, bo tany, bio lo gy, and o ther co urses related to
R e a ding C o m pre he ns io n ( R C ) .
This measures the ability to
understand what has been stated directly; to anlayze, interpret, and criticize
what has been read; to reco gnize reaso nable applicatio n o f principles o r
o pinio ns expressed by the autho r. A student with hig RC has the po tential
to make so und inferences, syntheses, generalizatio ns, o r co nclusio ns o n
what he/she read. Students who po ssess the skills will mo st likely succeed
in co urses that invo lve public speaking and even writing such as mass
co mmunicatio n, teaching, theo lo gy, and law.
V e rba l A bilit y ( V A ) . This subtest measures the assertive ability o f a
perso n in view o f grammatical rules and lo gical arrangement o f ideas.
Individuals with hig VA have high sense o f analo gy; hence, they have
po tential in mass co mmunicatio n, law, teaching, and preaching vo catio n.
Tho se with average VA can be develo ped in advertising careers.
M a t he m a t ic a l A bilit y ( M A ) . This subtest is used to assess
quantitative abilities and co mputatio nal skills, particularly, o n wo rking with
numbers, perceiving relatio nship between two quantities and so lving wo rd
pro blems. One with high M A has high sense o f mathematical calculus, a
requisite skill in engineering co urses, aero nautics and marine co urses.
C le ric a l A bilit y ( C A ) . This is a test o f ability and skill to enco de
data/info rmatio n and file o ffice reco rds, as well as ability to no te details. High CA
is the requisite skill fo r secretariat jo bs fo r these jo bes require go o d manual
dexterity; thus individuals with high CA are po tential co mputer o perato rs.
enco ders, and steno graphers.
V is ua l M a nipula t iv e S k ills ( V M S ) . This subtest measures abilities that
require perceptual and visual judgment in determining figures, symbo ls, and
nature o f space as well as skills in mentally manipulating o bjects and co ncrete
materials. M anipulative skills are required in o ccupatio ns such as machine
technicians, jewelers, watchmakers, engravers, handicraft makers, and the like.
N o nv e rba l A bilit y ( N V A ) . This tests a perso n's reaso ning ability to identify
patterns presented in diagrammatic fo rm. The series o f figures presented in each
item requires the perceptio n o f an o perating principle underlying the changes in
the figures. In each instance, the examinee must disco ver the principle's
go verning change/s o f the figures and give evidence o f his understanding by
indicating the diagram that sho uld lo gically fo llo w. It tests abilities required in jo bs
such as engineering, science, architecture and any o ther jo bs which invo lve
wo rking with diagrammatic and similar visual info rmatio n.
Lo gic a l R e a s o ning A bilit y ( LR A ) . This measures an individual's ability to
understand and analyze co mplex written material and derive co rrect co nclusio ns
fro m it. Tho se with high LRA are likely to succeed in co urses which require high
analytical/critical thinking skills like law, eco no mics, theo lo gy, so cial science and
medical allied pro fessio ns.
AN I NVENTORY OF OCCUPATIONAL I NTERESTS
A. SCIENCES
Health - Medical
A1
Doctor of Medicine
A2
Dentist
A3
Pharmacist
A4
Medical Technologist
A5
Nurse
A6
Orthodentist
A7
Optometrist
A8
Cardiologist
A9
Geneticist
A10 Laboratory Technician**
A11 Radio Technician**
Specialized Areas
A12 Geologist
A13 Actuarial Mathematician
A14 Biologist
A15 Marine Biologist
A16 Food Technologist
A17 Radiologist
A18 Chemist
A19 Botanist
A20 Statistician
A21 Zoologist
A22 Volcanologist
A23 Doctor of Veterinary Med
A24 Seismologist
A25 Laboratory Aide**
A26 Laboratory Assistant**
B. ENGINEERING
B1
Mechanical Engineer
B2
Electrical Engineer
B3
Civ il Engineer
B4
Safety Engineer
B5
Mining Engineer
B6
Metallurgical Engineer
B7
Marine Engineer
B8
Agricultural Engineer
B9
Chemical Engineer
B10 Electrician**
B11 Technician**
B12 Car-auto Machinist**
B13 CP-radio Technician**
B14 Heav y Equip Operator**
B15 Gardener**
B16 Hobby ist**
B17 Goldsmith**
C. COMMERCE
C1
Marketing Officer
C2
Banker
C3
Budget Officer
C4
Financial Analy st
C5
Accountant
C6
Bookkeeper
C7
Businessman
C8
HR Manager
C9
Sales Manager
C10 Economist
C11 Adv ertising Ex ecutiv e
Allied Medical Science
C12 Stockroom Superv isor**
A27 Speech Pathologist
C13 Salesclerk**
A28 Occupational Therapist
C14 Storekeeper**
A29 Therapy Assistant**
C15 Cashier**
A30 Medical Representativ e
C16 Records Officer**
A31 Medical Superv isor
C17 Clerk**
A32 Barangay Health Official** C18 IT Sales Clerk**
A33 Hospital Manager
C19 Security Officer**
A34 Laboratory Utility **
C20 Sales Promo**
A35 Caregiv er**
C21 Warehouse Superv isor**
Medical Tourism /Wellness
A36 Cosmetic Surgeon
A37 Dermatologist
A38 Orthopedic Doctor
A39 Herbologist
A40 Chiropractor
A41 Optical Aide**
A42 Nursing Aide**
A43 Spa Aide**
A44 Gy m Instructor**
A45 Medical Secretary **
A46 Sales Representativ e**
D. PROFESSIONAL
SERVICES
D1
Legal-Judge
D2
Law y er
D3
Clerk of Court
D4
Legal Assistant**
D5
Legal Secretary **
D6
Clerk**
D7
Pre-School Teacher
D8
Teacher Aide**
D9
Elementary Teacher
D10 High School Teacher
D. PROFESSIONAL
F. CYBERSERVICES
SERVICES (cont...)
F1
Web Designer
D11 Registrar
F2
Analy st
D12 Values Teacher
F3
Programmer
D13 College Professor
F4
Instructor
D14 Non-Formal Educ Teacher
F5
Transcriptionist
D15 Tech-Vocational Aide** F6
Data Encoder**
D16 Book Author
F7
Cartoonist**
D17 Composer
F8
Animator**
D18 Guidance Counselor
F9
Illustrator**
D19 School Head
F10 Clerk**
D20 Assistant Principal
F11 Repairman**
D21 School Clerk**
F12 Radio Technician**
D22 School Aide**
F13 Online Sales Agent**
D23 Janitor**
F14 Technician**
D24 Security Officer**
F15 Call Center Agent**
F16 Database**
E. PERSONAL SERVICES
F17 Adv ertising Agent**
E1
Av iation-Pilot
F18 Computer Aide**
E2
Stew ardess
F19 Drafters**
E3
Ground Crew
E4
Radio Comptroller
G. AESTHETICS
E5
Technician**
Cosm etics
E6
Tow er Technician**
G1
Make-up Artist**
E7
Maritime-Ship Captain G2
Hair Cutter**
E8
Chief Mate
G3
Manicurist**
E9
Marine Engineer
G4
Hair Sty list**
E10 Messman/Cook**
G5
Hair Spa Aide**
E11 Seaman**
E12 Trav el Agent
House Construction
E13 Tour Guide**
G6
Architect
E14 Photographer**
G7
Surv ey or
E15 Ticketing Clerk**
G8
Interior Designer
E16 Hotel-HRM
G9
Foreman
E17 HR Superv isor
G10 Building Aide**
E18 Maintenance Superv isor G11 Painter**
E19 Chef
G12 Driv er**
E20 Attendant**
G13 Pipe Welder**
E21 Clerk**
G14 Carpenter**
E22 Baker**
G15 Mason**
E23 Elev ator Man**
E24 Chambermaid**
Theater/Movie
E25 Barista**
G16 Artist/Actor
E26 Reserv ation Clerk**
G17 Director
E27 Billing Clerk**
G19 Set Designer**
E28 Mass Comm-Journalist G20 Lights Designer**
E29 New s Editor
G21 Entertainer**
E30 Cameraman**
E31 Voice Ov er Talent**
Garm ents
E32 Technician**
G22 Tex tile Technician
E33 Operator**
G23 Fashion Designer
E34 Telephone Operator**
G24 Wholesaler**
E35 Proofreader**
G25 Dressmaker**
E36 Dubber**
G26 Bag Maker**
Garm ents
G27 Shoe Maker**
G28 Furniture Maker**
G29 Pottery Maker**
G30 Beadw orks Maker**
G31 Jew elry Maker**
G32 Silk Screen Maker**
G33 T-shirt Designer**
G34 Wood Carv er**
G35 Art Painter**
G36 Caricaturist**
H. ENVIRONMENT
H1
Urban Planner
H2
Real Estate Broker**
H3
Designer**
H4
Sales Representativ e**
H5
Driv er**
H6
Forester
I. MILITARY TRAINING
I1
Armed Forces Officer
I2
Military Officer
I3
Police Officer
I4
Police Aide**
I5
Desk Officer**
I6
Air Force Officer
I7
Traffic Enforcer**
I8
Barangay Tanod**
I9
Inv estigator
I10
Labor Leader
I11
Training Officer
I12
Strategists
I13
Barangay Officer**
I14
Rescue Volunteer**
I15
Barangay Aide**
I16
Barangay Cleaners**
I17
Clerk**
I18
Forensic
I19
DNA Analy sts
I20
Fingerprint Ex pert
I21
Laboratory Technician**
I22
Laboratory Encoder**
J. SPIRITUAL VOCATION
J1
Priest/Pastor
K. AGRICULTURE & FORESTRY
K1
Canning Worker
K2
Agriculutural Worker
K3
Fish Hachery Technician
K4
Aquaculturist
62
Good Practices as Reflected in a School
Culture
 Region, Division Codes and School ID
For public schools: Posting permanently in every
classroom (near the chalkboards) the information on
Region Code, Division Code and the School EBEIS ID
 Extensive,
Number
and
official
Use
Learner
Reference
The LRN is used by the examinee in any form of
school
and
classroom-based
assessments;
internalizing this practice not only during national
examinations
TDPU/3.11.14
63
END OF PRESENTATION
64
65