DEPARTMENT
OF EDUCATION
THE 2015 NCAE
TEST ADMINISTRATION
GUIDELINES
National Education Testing and Research Center
Department of Education
Acronyms
 SDS
-Schools Division Superintendent
 DTC
-Division Testing Coordinator
 PSS
-Private School Supervisor
 SH
-School Head
 STC
-School Testing Coordinator
 CE
-Chief Examiner
 RS
-Room Supervisor
 RE
-Room Examiner
 LRN
-Learner Reference Number
 TMs
-Test Materials
 TB
-Test Booklet
 SAS
-Scannable Answer Sheet
 EH
-Examiner’s Handbook
 SSH
-Scannable School Header
 ETRE
-Examiner’s Transmittal Report Envelope
 CETRE
-Chief Examiner’s Transmittal Report Envelope
 COR
-Certificate of Rating
2
RESPONSIBILITIES OF THE
TESTING STAFF
3
Roles of the Regional Testing Coordinator
(RTC) in the Conduct of the NCAE and NAT
1. Attends the national conference on the administration
of the NCAE and NAT for awareness of standardized
test guidelines and procedures as one of the end-users
of the test results.
2. Serves as the resource person relative to the official list
of private schools operating without permit.
3. Clarifies issues and concerns relative to the Philippine
Validating Test (PVT) for which the Regional Office is
directly concerned (e.g. endorsement to NETRC)
4
The Testing Staff at the Division Level
Division Level
SDS*
DTC
PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator
Room Supervisors
RE
1
RE
2
RE
3
RE
4
RE
n
*Assignment of the testing staff shall be done by the SDS.
5
Schemes in the Assignment of Room Examiners
1
• Swapping of teachers in public
and private schools
2
• For divisions with only few public and
private high schools, elementary school
teachers from public schools may serve
as REs.
3
• Teachers from big public
schools may be dispersed in
small private schools.
4
• Other public school teachers from
the other districts may serve as RE
when there is insufficiency of
private school teachers.
Public
Public
Elem
Big
public
Other
districts
Private
Schools with
insufficient
REs
Small
private
(many)
District with
Insufficient
REs
6
The Testing Staff and Their Roles
The Schools Division Superintendent (SDS) shall:
1.
be responsible for the smooth conduct of the test in
the division
2.
assign one of the division supervisors as Division
Testing Coordinator
3.
designate Room Examiners who are reliable,
competent, experienced in the conduct of NCAE and
have no history of lost Test Booklets (TBs)
4.
remind PSS to manage tardiness of some private
school teachers on examination day.
7
The Division Testing Coordinator
1.
Prepares accurately, with the assistance of PSS, the enrolment
data using the prescribed format and corresponding guidelines.
2.
On behalf of the SDS, the DTC chooses REs who are credible,
trustworthy and with testing experience.
3.
Orients the SHs or STCs prior to test administration.
4.
Maintains the security and confidentiality of test materials
received from the NETRC through a courier. Issues an Oath of
Confidentiality for the SHs on this regard.
5.
Examines the packing guide of TMs upon receipt.
6.
Notifies NETRC on the condition of TMs received.
7.
Accounts all the TMs before final packing.
8
The Private School Supervisor
1.
Disseminates information regarding the NCAE and DepED’s latest issuances on it to
private schools in the division.
2.
Coordinates with private school principals regarding the conduct of the exam to its
target clientele; formulates an agreement with the SH regarding proper test
administration.
3.
Checks closely if private schools operating without permit were included vis-à-vis
the official list from the region. The said schools should be excluded. Likewise,
make sure schools with permit are still operating.
4.
Prepares and provides the DTC with the enrolment data on private schools to be
tested, which will be used in the budget preparation and submitted to NETRC for
the preparation of TMs.
5.
Assists the DTC in the echo-orientation in the Division Level for private schools.*
6.
Closely supervises the delivery and retrieval of TMs on testing day and assists the
DTC in the accounting of TMs.
7.
Oversees the conduct of the test in private schools.
*No extra funding from NETRC is provided for this activity.
9
The Chief Examiner – School Head of the
Testing Center
1. Maintains the security and confidentiality of test materials received
from the DTC after getting the TMs from the DTC (test boxes are
opened on Examination Day);
2. Accountable and responsible for all TMs received. This ends when
the TMs are returned to the DTC;
3. Assigns a room where all REs can be met before and after the test
administration (distribution room);
4. Counts all packs of TBs and/or ASs before releasing them to each
RE;
5. Records pertinent data about the test materials released to and
received from the REs in the Accounting Form (Form 3) and Forms 4,
5, 6 and in the SSH;
10
The Chief Examiner – School Head of the
Testing Center
6. Distributes the TBs to each RE and reminds him/her to count these
without opening the pack and before leaving the room;
7. Reminds each RE that the ETRE’s are sealed in the Examination
Room before proceeding to the Distribution Room for the retrieval
phase;
8. Monitors proper accomplishment of the different forms by the RE
while the test proper is in progress;
9. Follows the instruction for Accounting and Packing of TMs found at
the latter part of the EH;
10. Aware of the details of the testing program to be administered;
and
11. Orients every teacher in his/her respective school on the
guidelines and EH relative to the test administration.
11
The Room Examiner
1.
Counts the TBs and ASs without opening the plastic
bags containing them before proceeding to his/her
assigned testing room. Any discrepancy should be acted
upon immediately and this should be reported in the
CE’s Report.
2.
Signs Form 3 as he/she receives the TMs from the
CE/STC while still in the distribution room.
3.
Checks if the examinees have lead pencils to use and a
sheet of blank paper for computation purposes;
4.
Facilitates the recording of the Examinee Number and
Test Booklet Number of the Examinees in the NETRC
Form 2 (Seat Plan);
12
5.
Supervises closely the shading of bubbles in the AS for
the non-test items;
6.
Follows strictly the EH during test administration;
7.
Keeps custody of all the used and unused TBs but are
not allowed to read the contents; otherwise, he/she will
be given corresponding sanctions based on DECS Order
No. 85, s. 1999;
8.
Checks the contents of the ETRE before he/she seals it
while still in the examination room; and
9.
Accomplishes Form 7.
13
The Room Supervisor
1.
2.
3.
4.
Monitors the conduct of the test administration in a testing center with 5 or
more testing rooms (NCAE).
Checks if the REs adhere to the instructions in the EH.
Collects all unused SAS from every RE at the time when the examinees are
answering the last subtest in the morning session and to indicate in Form
3 the serial numbers of unused Test Booklets and Answer Sheets.
Counts and double counts the TBs per pack and the number of ETREs.
Notes:
1.
The RS must come from another school other than those schools where REs
shall be assigned.
2.
The number of RSs assigned in a testing center will depend on the number of
examinees in an examination room.
Below is the ratio:
1 RS is assigned in every 10 rooms if there are 20 examinees/room (LAPG / PEPT)
1 RS is assigned in every 5 rooms if there are 30 examinees/room (NAT / NCAE)
14
The School Testing Coordinator
1.
Double checks the enrolment data of the school prior
to submission to the DTC.
2.
Attends the orientation at the division level in the
absence/in behalf of the SH.
3.
Accomplishes the SSH.
4.
Assists the CE in all the testing activities.
5.
Double checks the TMs before final packing, being
accountable also on these materials.
15
16
The Monitors
1. NETRC staff-monitors will be assigned to
any
testing
center(s)
nationwide,
unannounced in the field.
2. The expenses incurred by externalvolunteers are not chargeable to NETRC
funds.
17
Orientation at the Division Level
This is primarily aimed to orient all the testing staff in the NCAE
administration. But due to budgetary constraints only one
representative per school is authorized to attend--either the SH
or the STC. However, a 100% attendance is imposed for the
school representative. Sanctions should be meted for nonattendance.
Hence, a mechanism should be devised so that all testing staff
are properly oriented; one of which is orienting all the teaching
force in the school by the SH/STC to be ready on exam day in
case there will be shortage of REs in other testing centers.
A soft copy of the Examiner’s Handbook and the guidelines
must be provided to School Heads to save printing cost.
18
THE ENROLMENT DATA, SCHOOL
ID AND LEARNER REFERENCE
NUMBER
19
Guidelines in the Preparation of Enrolment Data
1. Enrolment data must be in CD for Grade 9
following the format in DM No. 76, s. 2015;
2. The enrolment data should be based on July 1,
2015;
3. Use the Prescribed Standard Format in Excel.
Enrolment data in other formats (Word, PDF,
JPEG file) will be returned to the DTC;
4. Group schools by municipality and NOT by
alphabetical order;
5. Provide data by legislative district; NOT by
school district.
20
Matrix for the Grade 9 - Enrolment Data
Type of
School
Region
Division
City /
Municipality Legislative Division
District
Code
(Public or
Private)
School
Name of
School
2015-2016
Enrolment (G9)
ID
21
Guidelines on the Use of School IDs
1.
BEIS and NETRC are using similar School IDs both recognized
by the Department;
2.
New schools without School IDs are given temporary ones by
the NETRC and no other sources to avoid duplication and to
facilitate allocation of test materials;
3.
The School IDs issued by NETRC will be used temporarily for
future test administrations until such time BEIS issues the
permanent ID;
4.
In case there are several School IDs for one school, follow the
School ID indicated in the Scannable School Header (SSH) and
check the correctness of School ID in the TMs received.
22
Discrepancy in the School ID
(School Header vs. EBEIS)
1.
Update the School ID
2. Cross out the temporary
School ID
3. Write the EBEIS School ID
below the bar code
23
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN that will be provided by the
Office of the Planning Service, DepED
Central Office.
2. The LRN must be reflected in each of the
examinees’ AS , Form 1, List of Examinees to
be posted at the door.
24
TEST ADMINISTRATION
GUIDELINES
25
Pre-Test Guidelines
Concern
Guidelines
Distribution Time for Early in the morning of Examination
the Test Materials
date in nearby schools
(TMs)
A day before the Examination date to
far schools or earlier to far flung
schools
Preparation of
Only 30 chairs should be contained in
Classrooms
the Examination Room, well-spread.
First and last rows close to the walls.
26
Pre-Test Guidelines
Concern
Guidelines
Information
1. Inform the examinees to bring pencils (lead#2) on exam day.
Dissemination
for Examinees 2. Inform the examinees taking the NCAE to bring snacks/lunch on
exam day. They are not allowed to leave the school premises.
3. Inform every examinee to be ready with the following information:
a) Region Code
b) Division Code
c) School ID
d) LRN
e) A copy of their Final Ratings in Grade 8 for Grade 9 takers
- Math, Science, Filipino and TLE
Note:
Year
for NCAE - previous year Ratings
for NAT - Third Grading Period Ratings of current School
27
Pre-Test Guidelines
Concern
Guidelines
Information 1. Inform all schools that list of examinees must be alphabetically
Dissemiarranged in the whole school. Each listed examinee should have the
nation for
corresponding LRN. All males first then the females.
Schools
2. Private schools without permit to operate are excluded from Test
Administration.
3. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
4. Merging of 5 or Less Excess Examinees
 Large Testing Center
- Examinees can be integrated in the last five rooms, each
accommodating an examinee.
- The examinee will be the last in the list/seat plan.
- Customize Forms 1 and 3 in order to include the additional
examinee. Add another box/space.
28
Pre-Test Guidelines
Concern Guidelines
 Small Testing Center
- In case merging with other small testing centers is not possible, i.e.
35 examinees only, all examinees may be accommodated in one
testing room.
- Another set of Forms 1 and 2 will be used for the 5 examinees.
Note: No integration of excess examinees will be done if there are
enough testing rooms and room examiners (coming from
other schools) to serve in the testing center.
5. There should be a separate ETRE for each school in case there is
merging of small size schools into one testing center.
6. Rescheduling of the NCAE – Instruction from the SDS must prevail
since they are most familiar with the status of the school.
29
Pre-Test Guidelines
Concern
Guidelines
Information 7. Inclusion Policies
Dissemination
a. Examinees with Hearing Impairment (HI)
• They may take the test
• They may be included in the regular testing
room
b. Examinees who finished Grade 10 in other countries
(with 12 years of basic education)
• They may take the test as long as they are
classified as regular Grade 9 student in the
Philippines
c. Out-of-School Examinees
• They may be accommodated in the NCAE
administration
• Use the buffer TM’s
30
Pretest : Entrance and Seating Arrangement
Check the identities of the examinees inside each Examination Room
through their School ID.
Do not allow electronic devices – calculator & cell phones in the exam
room.
All belongings shall be placed in front beneath the blackboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while test is going on.
Note:
No other persons should be allowed in the premises of the
Examination Rooms except the testing staff and authorized
monitors.
31
Instructions for the Recording of Time
1. Time allocation serves as guide in the recording
of time but the corresponding actual time in
answering each subject should be written in the
time started and time to end in the board work.
2. The recording of time is done by cluster of
subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written on the blanks provided.
32
Filling Out the Scannable School Header (SSH)
 Data must be prepared by the STC days ahead before exam
day.
 Transcribe the data in the SSH using a PENCIL (lead# 2)
during examination day.
 There are variables specific only for private schools
(GASTPE) and for the public schools only (ALIVE, BEAM, etc.)
 GASTPE Grantees (for private schools only) specified by year
levels
- Take note of the bubbles for EVS and ECS.
 Observe place values in filling out the variables.
Ex. 95%
0
9
5
100%
1
0
0
33
Filling Out the SSH
 Nominal counts of Data. Start filling out the last box for
one’s, next box for ten’s, next third box from the last is for
hundreds, and so forth (zeroes have to be filled out for the
empty boxes).
 Example: An enrolment of 203 is filled out as:
0
2
0
3
An enrolment of 94 is filled out as:
0
0
9
4
 Use the same School ID as prescribed by BEIS.
 Take note of new features or additional information in every
set of SH.
34
Allocation of Test Booklets and Scannable
Answer Sheets
A. Test Booklets
Test Booklet
TB1 – NCAE Core
(comprising EDQ,
Core and OIISSS)
TB2 – NCAE Tracks
Allocation
50%
50%
B. Scannable Answer Sheets – 100%
35
On Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding
with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:

Name
Kristina M. Dela Cruz
Exam. No.
(Photocopied)
TB No.1
016657
TB No. 2
016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With ___ Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

The instructions above are important in order for NETRC to locate, transcribe and
36
electronically process the photocopied ASs.
THE FORMS
Oath of Confidentiality
Form 1 – List of Actual Examinees
Form 2 – Seat Plan*
Form 3 – Test Materials Accounting Form*
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness Verification Sheet
Form 6 – Answer Sheet Quantity and Completeness Verification Sheet
Form 7 – Room Examiner’s Test Administration Evaluation Report
*with modifications
37
The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
REGION: __________________________________________
DIVISION: ____________________________________________
SCHOOL: _____________________________________________________
SCHOOL ID: _______________________
ADDRESS: ____________________________________________________
Number of Males: ______
Number of Females: ______
Total: ______
YEAR LEVEL: __________
GASTPE Grantee
NAME
EVS
Learner Reference
Number (LRN)
GASTPE Grantee
NAME
ECS
EVS
1
2
3
4
5
6
7
8
9
10
11
12
13
16
17
18
19
20
21
22
23
24
25
26
27
28
14
15
29
30
Learner Reference
Number (LRN)
ECS
IMPORTANT
- To be accomplished by the Room Examiner.
-List names as they appear in the Seat Plan.
- Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service
Room Examiner (RE)
School Station where RE teaches
38
Form 2
39
Form 3
40
Form 4
Post Test
NETRC Form 4
Chief Examiner’s Report Form
Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ......................................................
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….………
3. Examiners arranged the TBs and ASs according to serial numbers ……………
4. Examiners placed the used Answer Sheets in original plastic bags…………….
5. Examiners sealed the ETRE while still inside the examination room .………….
Testing Center: ______________
Directions: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks
1. Number of testing rooms : Morning session _____ Afternoon session ______
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______
4. Total number of absences: AM Session: ______ PM Session: ______
5. Time when the test materials were distributed to Room Examiners
AM Session :
From ________ to ________
PM Session :
From ________ to ________
B. Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the
following:
1. Sufficiency of Test Materials:
1.1 Test booklet ………………………………
1.2 Scannable Answer Sheet ………………
1.3 Accounting Form ………………………..
1.4 CETRE & ETRE …………………………
1.5 Seat Plan …………………………………
1.6 Examiner’s Handbook…………………….
Sufficient
Insufficient
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
Number of
Needed
Additional
Copies
Room
Number with
Insufficiency
………….
………….
………….
………….
………….
………….
…………….
…………….
…………….
……………..
…………….
…………….
Yes
2. Was there a problem met on the used school ID in the packing of test
materials? …………………………………………………………………………
If yes, state the problem met _______________________________________
....................
Evident
3. Testing rooms are ready:
3.1 The first and the last rows of seats are close as possible to the walls to
allow enough space ………………………………………
3.2 Lists of Examinees at the door of each Testing Room are posted already…
C.
…………
…………
None
Evident
Not Evident
……………
…................
In good condition
Not in good condition
-with misprints
-with same serial numbers
-with blurred serial numbers
-without serial numbers
Other Problems:
____________________________
____________________________
Room Numbers with TB’s
Not in Good Condition
....................
…………….
....................
……………
……………
……………
…………….
…………….
…………….
…………….
Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Not Evident
……………
……………
………….
……………
………….
……………
………….
……………
……………
……………
Condition of the Test Booklets (TB’s)
No. of
Rooms
Not Evident
…………….
Test Proper
Rate the examiners based on the following aspects:
1. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . …………….
1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like)…………
2. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet…………………………….
2.2 explaining/translating to the examinees certain word/s used
in the item……………………………………………………………………...
3. Examiners keep custody on the TBs and ASs…………………………………
E.
Evident
Serial Numbers of TB’s Not in
Good Condition
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Prepared by:
Attested by:
_______________________________
Name of the Chief Examiner
(Signature over Printed Name)
_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)
________________________________
School
__________________________
Designation/Position
_________________________
Designation/Position
41
Forms 5 and 6
NETRC Form 5
NETRC Form 6
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __
Division: ___________
Name of School: _____________________
School ID: _________________
PRE-TEST
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete
_______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
Region: _____________
Division: _____________
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete
_________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
______________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NOTE: This form is to be submitted separately to the DTC.
42
Form 7
A. Test Proper
NETRC Form 7
Room Examiner’s Test Administration- Evaluation Report
Testing Program: __________________________ Date: ________________
Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____
Name of the Room Examiner: _______________________
_______________
Printed Name
Signature
Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks:
1.
2.
3.
4.
Number of Registrants in the Exam. Room ____ Actual Examinees ____
Were the following Testing Staff in this testing Center coming from another School?
Room Examiners: ____Yes ____No
Room Supervisors: ____Yes ____ No
From what School are you teaching? _______________
Specifics of the Test Materials Received:
4.1 Test Materials
Quantity
No. of copies needed if
Insufficient
Condition/Remarks
Test Booklets
Answer Sheets
Examiner’s Handbook
Name Grid Replica
Form 1 and 2
Form 7
ETRE
4.2 Condition of the Test Booklets
In good condition
Not in good condition
- With misprints
- With same Serial Numbers
- With blurred Serial Numbers
- Without Serial Number
5.
6.
Quantity
Serial Numbers
Time when Test Materials were received from the Chief Examiner _______
Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
Problem 1: ____________________________________________________________
B. Pre-test Activities. Describe the pre-test activities in terms of the following:
Evident




Distribution Activities: The Chief Examiner required each
Examiner to count the Test Booklet in sealed plastic bags
in the distribution room.
Testing room was ready.
List of examinees posted at the door
First and last rows close to the walls
Rate yourself based on the following aspects:
Evident
1. Instruction on the accomplishment of name grid, personal
information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done.
3. Time limit for testing was well adhered to.
4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress
1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the
like).
5. Refraining from the following were strictly followed:
2.1 reading/copying test items in the test
booklet by the room examiner. Note that any violation
has corresponding sanctions stipulated in DECS Order # 85
s. 1999 (found in page ----- in the Examiner’s
Handbook); and
2.2 explaining/translating to the examinees
certain word/s used in the item.
6. Kept custody on the TBs and ASs while test was in progress
B. Post Test
Describe the procedure adopted in the retrieval of test booklets and Answer
Evident
Sheets
1. Required each examinee to insert first Answer Sheet in the test
booklet before submitting to you, the examiner.
2. Checked the number of test booklets and Answer Sheets before the
examinees were dismissed.
3. Arranged the TBs and ASs according to serial numbers
4. Placed the used Answer Sheets in original plastic bag
5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following:
used Answer Sheets in plastic bag
Forms 1 & 2 and Form 7 and the Time Record copied from the board
7. The Test Booklets were counted and recounted by the:
Chief Examiner
Room Supervisor
8. Unused Answer Sheets were submitted to the Chief Examiner
9. Retained the Name Grid Replica in the Testing Center
10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to
improve the conduct of future national tests.
Not Evident
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
Problem 2: ____________________________________________________________
______
______
______
______
______
______
______
______
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
43
Not
Evident
Not
Evident
Room Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
ROOM NUMBER: ______
No. of Registrants:
No. of Examinees:
Male _____ Female ______
Male _____ Female ______
Total ______
Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
___________________________________________
Signature over Printed Name of Room Examiner
_______________________________________
School
44
Chief Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants:
Total No. of Examinees:
Male _____
Male _____
Female ______
Female ______
Total ______
Total ______
Place in this Envelope the following:
1.
2.
3.
4.
NETRC Form 3 – Test Materials Accounting Form
NETRC Form 4 – Chief Examiner’s Report Form
School Header
Unused Scannable Answer Sheets
Quantity of unused AS: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
________________________________________
Signature over Printed Name of Chief Examiner
___________________________________________________
School
45
THE FORWARDER OF TEST
MATERIALS
46
Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off
points should be provided to NETRC to be turned
over to the Forwarder.
2. Forwarder must provide NETRC contact persons
and numbers as well as the itineraries of delivery
and retrieval as ready reference.
3. Each Division should designate at least two
authorized staff to receive the TMs other than the
DTC.
47
Dealing with the Forwarder of TMs
4.
The neighboring Divisions in the Region should establish a network of
communication.
4.1 Every receiving Division should take note of Forwarder’s contact number and
the date and time TMs will be retrieved
4.2 The next division to receive the TMs from the Forwarder should be alerted by
the Division immediately after receiving its TMs while informing also the
Forwarder that the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of TMs.
4.4 Accomplish the evaluation form on the Performance of Forwarder and submit
thru email (depednetrc@yahoo.com) – required by the Auditor
48
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)
Evaluation
Sheet on
Forwarder’s
Performance
Division: ____________________
A. Delivery Phase
B. Retrieval Phase
1. Receipt of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Received by whom? ___________________
Designation __________________________
1. Information about the Forwarder:
Name of Representative _______________
Contact No. __________________________
Date and Exact time of Forwarder’s
Retrieval _____________________________
2. The Division’s designate to release the
Test Materials to the school
representative ________________________
_______________________________________
2. Release of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Released by whom? ____________________
Designation ____________________________
3. Were there problems encountered in the
release of test materials?
Yes _____
No _____
3. Was the schedule of the Forwarder in
retrieval of test materials followed?
Yes _____
No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________
_______________________________________
4. How many days were the TM’s in the
division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you
rate the Forwarder in a scale of 1-5
where 5 is the highest? _______________
5. Was the forwarder informed beforehand that
the TM’s are ready for pick up?
Yes _____
No _____
6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________
7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase
-in the Retrieval Phase
________________________________________
_________________________________________
________________________________________
_________________________________________
49
________________________________________
_________________________________________
TMs for Retrieval by the Forwarder
1. All TBs packed in original boxes;
2. All used ASs, Forms 1, 2 and 7 placed inside the
ETRE’s;
3. All unused ASs in CETREs together with Forms 3 and 4,
and School Headers inside packed in original boxes for
ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement
in respective boxes
Reminder:
Don’t mix-up TBs with ASs. There are two separate warehouses for these
TMs. Otherwise, misplaced TMs will not be accounted for properly.
50
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer and
retrieve the Test Materials for the National Career Assessment Examination (NCAE),
I hereby solemnly swear that I will strictly observe security measures to maintain
the confidentiality of these.
Received from:
Received by:
(The Division Testing Coordinator)
(School Head/School Testing
Coordinator)
____________________
____________________
Print Name and Sign
Print Name and Sign
____________________
____________________
Date
Date
51
RE-ISSUANCE OF NCAE COR
52
NCAE COR Request Form
(Surname, First Name, Middle Name)
NAME:
SCHOOL NAME:
SCHOOL ADDRESS:
REGION:
DIVISION:
PLACE OF EXAMINATION:
ADDRESS:
DATE OF BIRTH:
GRADUATED:
GENDER:
YEAR
CONTACT NUMBER:
Date
Signature of Applicant
53
THE EXAMINER’S
HANDBOOK
54
NCAE Test Administration Scheme: Swapping of TBs
AM
PM
ODD
EVEN
AM Session
AM Session
Booklet 1
Booklet 2
(EDQ, RC, MA, VA,
SA, LRA, OIISSS)
(HUMSS, STEM,
ABM, TVA)
Odd-numbered
rows
Even-numbered
rows
PM Session
PM Session
Booklet 2
Booklet 1
(HUMSS, STEM,
ABM, TVA)
(EDQ, RC, MA, VA,
SA, LRA, OIISSS)
Odd-numbered
rows
Even-numbered
rows
55
On the Storage of Examiner’s Handbook and
Replicas of Name Grid
 EH will be stored in the Division Office. Name
Grid replicas will be stored in the schools or
testing centers. Both documents are for future
use.
 Replicas of the name grid and Board Work
intended for each testing program should be
properly stored and utilized in each school.
These are generic to all testing programs;
hence, may be used in future testing activities
in case no reprints will be provided.
56