CAPTAIN’S CAREER
COURSE
LESSON: SUPERVISE UNIT
PERSONNEL AND ADMINISTRATIVE
FUNCTIONS
2/26/02
CCC A4-216 Slide
1
TERMINAL LEARNING OBJECTIVE
• ACTION: Identify Company Level Personnel
Supervisory Functions and Administrative
Procedures.
• CONDITIONS: In a classroom, given required
references and student handouts,
• STANDARD: Identify company level personnel
supervisory functions and administrative
procedures IAW required references and student
handouts.
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CCC A4-216 Slide
2
SAFETY, RISK, AND
ENVIRONMENTAL CONCERNS
• Safety Considerations:
None
• Risk Assessment Level:
Low
• Environmental Considerations:
None
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CCC A4-216 Slide
3
PRIMARY REFERENCES
• AR 25-400-2 The Modern Army Record
Keeping System
• AR 165-1
Chaplain Activities in the United
States Army
• AR 220-45
Field Organizations and Duty
Rosters
• AR 340-21
The Army Privacy Program
• AR 600-8-2 Suspension of Favorable
Personnel Actions (Flags)
• AR 600-8-8 The Total Army Sponsorship
Program
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CCC A4-216 Slide
4
PRIMARY REFERENCES
•
•
•
•
AR 600-8-22
AR 600-9
AR 600-20
AR 600-200
• AR 601-280
• AR 611-201
• AR 614-200
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Military Awards
The Army Weight Control Program
Army Command Policy
Enlisted Personnel Management
System
Army Retention Program
Enlisted Career Management
Fields and Military Occupational
Specialties
Enlisted Assignments and
Utilization Management
CCC A4-216 Slide
5
PRIMARY REFERENCES
• AR 623-105
• AR 623-205
• AR 630-10
• AR 635-100
• AR 635-200
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Officer Evaluations
Enlisted Evaluation Reporting
System Revision
Absence Without Leave,
Desertion, and Administration of
Personnel Involved in Civilian
Court Proceedings
Officer Personnel
Personnel Separations Enlisted
Personnel
CCC A4-216 Slide
6
MAINTENANCE OF RECORDS
AR 25-400-2
The Modern
Army Record
Keeping System
“MARKS”
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CCC A4-216 Slide
7
MAINTENANCE OF RECORDS
AR 25-400-2
Purpose:
• Properly manage information from creation
through final disposition according to laws and
regulations.
• Ensures information is available when needed.
• Provides for a systematic removal of less active
records from office space.
• Records support the interests of soldiers during
and after their period of service.
• Basis for pay and awards.
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CCC A4-216 Slide
8
STANDING OPERATING
PROCEDURES (SOP)
FM 101-5
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CCC A4-216 Slide 11
STANDING OPERATING
PROCEDURES (SOPs)
Three Types:
• Administrative.
• Tactical/Field.
• External.
Promotes:
• Teamwork.
• Efficiency.
• Reduces the need for repetitive instructions.
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CCC A4-216 Slide 12
DUTY ROSTERS
AR 220-45
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CCC A4-216 Slide 13
DUTY ROSTERS
• Provides:
An equitable determination of duty.
• Maintained:
Alphabetically by rank.
• Three authorized abbreviations:
A = Authorized absence
D = Detailed to perform another duty
U = Unauthorized absence
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CCC A4-216 Slide 14
MAIL OPERATIONS
DOD MANUAL 4525.6-M Vol. II
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CCC A4-216 Slide 15
MAIL OPERATIONS
• Unit mail is a function of the Battalion S1,
deploys with the force, and has a big
influence on morale, especially during
wartime.
• Ensure:
–
–
–
–
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Mail room and trained staff to operate it.
Perform daily and weekly inspections.
Prepare SOP.
Convenient mail call hours.
CCC A4-216 Slide 16
RELIGIOUS ACTIVITIES
AR 165-1
and
AR 600-20
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CCC A4-216 Slide 17
RELIGIOUS ACTIVITIES
Policy: Approve requests for accommodating
religious practices that will not adversely impact:
•
•
•
•
•
•
•
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Military readiness.
Unit cohesion.
Standards.
Health.
Safety.
Discipline.
Interfere with the performance
of duties.
CCC A4-216 Slide 18
SUSPENSION OF FAVORABLE
PERSONNEL ACTIONS
(FLAGS)
AR 600-8-2
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CCC A4-216 Slide 19
FLAGS
• FLAG - initiated immediately when soldier’s
status changes from favorable to unfavorable.
• MPRJ’s - will be maintained in a flagged status.
• All active flag cases will be reviewed monthly.
• Flag - removed immediately after soldier’s
status returns to favorable status.
Two Categories:
Transferable, e.g., weight control program.
Non-transferable, e.g., courts-martial.
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CCC A4-216 Slide 20
FLAGS
Circumstances requiring non-transfer flag:
• Adverse Actions:
– Charges, restraints, or investigation.
– Courts-martial.
– Nonjudicial punishment.
– Absent without leave (AWOL).
– Administrative reduction.
– Letter of censure or reprimand .
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CCC A4-216 Slide 21
FLAGS
Circumstances requiring transferable flag:
• HQDA directed reassignment of a flagged
soldier.
• Movement of adverse action into the punishment
phase if punishment does not require the
presence of the soldier.
• APFT failure, or failure to take APFT in required
period.
• Entry into the Weight Control Program.
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CCC A4-216 Slide 22
FLAGS
More actions prohibited by a flag:
• Retirement.
• Advance or excess leave.
• Pay of enlistment or reenlistment
bonuses.
• Assumption of command.
• Family member travel to overseas
area.
• Command sponsorship of family
members in overseas area.
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CCC A4-216 Slide 23
FLAGS
Actions Prohibited by a Flag (exceptions):
• Flags for APFT failure:
- Block promotion, reenlistment, and extension only.
- No flag if soldier has a profile prohibiting APFT.
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CCC A4-216 Slide 24
FLAGS
Actions prohibited by a flag (more exceptions):
• Flags for weight control block only the following
actions:
-
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Attendance at full time civilian or military schools.
Promotion.
Awards and decorations.
Assumption of command.
Reenlistment or extension.
CCC A4-216 Slide 25
FLAGS
Actions prohibited by a flag (more exceptions):
• Retention beyond ETS/ESA:
- Soldiers will not be retained beyond their ETS/ESA
because they are flagged without HQDA approval.
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CCC A4-216 Slide 26
FLAGS
Transfer flags:
• Maintain a copy locally of all supporting
documents.
• Attach DA 268 transferring flag to all original
supporting documents and place in MPRJ.
• Mail flagged MPRJ to gaining
commander, registered mail.
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CCC A4-216 Slide 27
FLAGS
Erroneous flags:
• Flag will be declared void and of no effect if found
to be erroneous.
• Any favorable actions that would have occurred
during the flagged period will
be granted retroactively.
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CCC A4-216 Slide 28
ABSENT WITHOUT LEAVE
(AWOL)
Absent without proper authority.
AR 630-10
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CCC A4-216 Slide 29
DROPPED FROM THE ROLLS
(DFR)
AR 630-10
Absent without proper authority for 30
consecutive days.
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CCC A4-216 Slide 30
WEIGHT CONTROL
PROGRAM
AR 600-9
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CCC A4-216 Slide 31
WEIGHT CONTROL
PROGRAM
• Ensures personnel:
- Are able to meet the physical demands of the duties.
- Present a trim appearance.
- Assist in establishing and maintaining:
 Discipline.
 Operational readiness.
 Physical fitness.
 Health.
 Effectiveness.
 Establish body fat standards.
- Provide assistance in meeting the standards.
- Foster high standards.
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CCC A4-216 Slide 32
RETENTION PROGRAM
AR 601-280
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CCC A4-216 Slide 33
RETENTION PROGRAM
OBJECTIVES:
• Reenlist, on a long-term basis, the greatest number
of highly qualified soldiers consistent with Army
needs.
• Enlist/transfer and assign qualified soldiers into a
RC, ARNG/USAR unit.
• Achieve and maintain Army force alignment.
• Obtain maximum command involvement.
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CCC A4-216 Slide 34
DISCHARGES
AR 635-100 and AR 635-200
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CCC A4-216 Slide 35
DISCHARGES
Two Types:
- Voluntarily, e.g., retirement.
- Involuntarily, e.g., overweight.
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CCC A4-216 Slide 36
SPONSORSHIP PROGRAM
AR 600-8-8
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CCC A4-216 Slide 37
SPONSORSHIP PROGRAM
• A peacetime function:
- Assist during reassignment.
- Assist during family separation.
- Improve unit cohesion.
- Support the personnel life-cycle function.
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CCC A4-216 Slide 38
ASSIGNMENT AND
UTILIZATION POLICY
AR 614-200
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CCC A4-216 Slide 39
ASSIGNMENT AND
UTILIZATION POLICY
Primary Goal:
– To satisfy the personnel requirements of the Army.
Secondary Goals:
– Equalize assignments by assigning the most eligible
soldier from among those of like MOS and grade.
– Equalize hardships of military service.
– Ensure assignments allow for professional development
and promotion.
– Meet the soldier’s personal desires.
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CCC A4-216 Slide 40
OBJECTIVE OF UTILIZATION
OF PERSONNEL
• Ensure efficient use of enlisted members in
accomplishing the Army mission.
• Place soldiers in positions that require skill,
knowledge, and abilities as shown by their Primary
MOS, Career Progression MOS, Secondary MOS, or
additional Military Occupational Specialties.
• Provide policies on personnel utilization that will
strengthen and broaden MOS qualifications and
prepare a soldier for:
- Career Progression
- Greater Responsibility
- Diversity of Assignment
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CCC A4-216 Slide 41
UTILIZE A SOLDIER UNDER:
• Proper utilization: The primary concern of
commanders and supervisors will be to ensure
soldiers are assigned to authorized positions in his
or her PMOS or CPMOS, up to two grades higher.
• Authorized exceptions: The assignment is under
actual combat conditions or the assignment is to
meet an urgent military requirement to satisfy an
exceptional need for special duty.
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CCC A4-216 Slide 42
AWARDS PROGRAM
AR 600-8-22
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CCC A4-216 Slide 43
AWARDS PROGRAM
The objective of the program is to provide tangible
recognition for:
• Acts of valor include:
– Exceptional service or achievement.
– Special skills or qualifications.
– Acts of heroism.
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CCC A4-216 Slide 44
AWARDS AND DECORATIONS ARE:
(Paragraph 1-9, AR 600-8-22)
• A wartime military personnel function.
• Defined in the tables of organization and equipment
(TOE).
• Deployed with the tactical force.
• The functional responsibility of the Personnel
Operations Work Center and its tactical counterpart.
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CCC A4-216 Slide 45
INDIVIDUAL AWARDS ARE
GROUPED INTO
THE FOLLOWING CATEGORIES:
•
•
•
•
•
Decorations - MSM,ARCOM, AAM etc.
Good Conduct Medal.
Service Medal - Southwest Asia Service Medal.
Service Ribbons - Overseas Service Ribbon.
Badges and Tabs - Special Forces, Ranger, Air
Borne, Air Assault, Diver, etc.
• Certificates and Letters.
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CCC A4-216 Slide 46
ENLISTED PROMOTIONS
(AR 600-8-19 with changes)
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CCC A4-216 Slide 57
ENLISTED PROMOTIONS
System Objectives:
• Promote the best qualified.
• Provide for career progression.
• Recognize the best qualified soldiers.
• Preclude promotion of unqualified soldiers.
• Provide an equitable system.
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CCC A4-216 Slide 58
ENLISTED PROMOTIONS
Promotion Selection:
• Decentralized: Advancements to PV2 thru SPC
Promotion Authority: Unit Commander.
• Semi-centralized: Promotions to SGT thru SSG
Promotion Authority: Bn Commander.
• Centralized: Promotions to SFC thru CSM Promotion
Authority: HQDA.
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CCC A4-216 Slide 59
ENLISTED PROMOTIONS
Terms to Discuss
• Promotion, Advancement, or Lateral
Appointment?
• Primary Zone vs. Secondary Zone.
• Primary Zone Counseling per AR 600-8-19, 3-12g
Initial and Periodic.
• Waivers for advancement to PV2, PFC, and SPC.
• DA Form 4187: Used for all advancements.
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CCC A4-216 Slide 60
CO1 REPORT
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CCC A4-216 Slide 61
CO1 REPORT
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CCC A4-216 Slide 62
COMPUTE WAIVER
ALLOCATIONS
PV2
PFC
SPC/CPL
10
37
48
0.20
0.20
0.10
3 Total allowable with waiver
25
( 7.4 ) = 7
( 4.8 ) = 4
4 # soldiers already assigned
with less than required TIS
8
5
7
5 Subtract 4 from 3 for
total waivers authorized
0
2
0
ACTION
1 Total number soldiers
assigned and attached
2 Multiply step 1 by total
allowable with waiver
x
(E4 Waiver % Published Monthly by PERSCOM)
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CCC A4-216 Slide 63
PERSONNEL ACTION
For use of this form, see AR 600-8-6 and DA PAM 600-8-21; the proponent agency is ODCSPER
AUTHORITY:
PRINCIPAL PURPOSE:
ROUTINE USES:
DISCLOSURE:
1. THRU
DATA REQUIRED BY THE PRIVACY ACT OF 1974
Title 5, Section 3012; Title 10, USC, E.O. 9397.
Used by soldier in accordance with DA PAM 600-8-21 when requesting a personnel action on his/her own behalf
(Section III).
To initiate the processing of a personnel action being requested by the soldier.
Voluntary. Failure to provide social security number may result in a delay or error in processing of the request for
personnel action.
(Include ZIP Code)
2. TO
(Include ZIP Code)
3. FROM
Commander
1st Bn, 509th Inf (ABN)
APO, AE 09630
4. NAME
(Include ZIP Code)
Commander
A Co, 1st Bn, 509th Inf (ABN)
APO, AE 09630
SECTION I - PERSONAL IDENTIFICATION
5. GRADE OR RANK/PMOS/AOC
(Last, First, MI)
Bush, George
PV2 E2 / 11B1P
SECTION II - DUTY STATUS CHANGE
6. SOCIAL SECURITY NUMBER
111-54-9458
(AR 600-8-6)
7. The above soldier's duty status is changed from
to
effective
8. I request the following action:
(Enl only)
Service School
Special Forces Training/Assignment
(Enl only)
On-the-Job Training
Retesting in Army Personnel Tests
Reassignment Married Army Couples
Reclassification
Officer Candidate School
Asgmt of Pers with Exceptional Family Members
ROTC or Reserve Component Duty
Volunteering For Oversea Service
Ranger Training
Reassignment Extreme Family Problems
Exchange Reassignment
Airborne Training
19
hours,
SECTION III - REQUEST FOR PERSONNEL ACTION
(Check as appropriate)
(Enl only)
9. SIGNATURE OF SOLDIER
(When required)
SECTION IV - REMARKS
Identification Card
Identification Tags
Separate Rations
Leave - Excess/Advance/Outside CONUS
Change of Name/SSN/DOB
Other
(Specify)
10. DATE
(Applies to Sections II, III, and V) (Continue on separate sheet)
ADVANCED TO: Private First Class
AUTHORITY: AR 600-8-19, para 2-5
DATE OF RANK: 1 January 2001
EFFECTIVE DATE: 1 January 2001
ADDITIONAL INSTRUCTIONS: NA
11. I certify that the duty status change
SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL
(Section II)
or that the request for personnel action
HAS BEEN VERIFIED
RECOMMEND APPROVAL
RECOMMEND DISAPPROVAL
12. OMMANDER/AUTHORIZED REPRESENTATIVE
13. SIGNATURE
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contained herein -
IS APPROVED
14. DATE
IS DISAPPROVED
1 December 2001
RONALD REGAN, CPT, INF
DA FORM 4187, APR 95
(Section III)
PREVIOUS EDITIONS ARE OBSOLETE
USAPPC V5.00
CCC A4-216 Slide 64
ENLISTED PROMOTIONS
DA Form 3355 Promotion Point Worksheet.
•
•
•
•
•
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Initial.
Reevaluation.
Point adjustments.
Timely point turn in for EDAS.
Points are awarded for:
-PT Score.
50
-Weapons score.
50
-Duty performance.
150
-Awards.
100
-Military education.
200
-Civilian education.
100
CCC A4-216 Slide 65
Promotion Point Standing List
C-10 REPORT
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CCC A4-216 Slide 66
REQUEST AND AUTHORITY
FOR LEAVE AND PASS
AR 600-8-10
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CCC A4-216 Slide 67
REQUEST AND AUTHORITY
FOR LEAVE AND PASS
Purpose:
- Officially authorize and account for soldiers on
leave, TDY, or on a pass (DA Form 31).
Designed for:
-
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Soldiers requesting regular or emergency leave.
Soldiers requesting permissive TDY.
Soldiers requesting other (pass).
Usage in conjunction with official travel.
Accountability for soldiers.
CCC A4-216 Slide 68
SUMMARY
During this lesson, you reviewed a myriad
of policies and procedures that can greatly
impact the careers of the soldiers in your command
and yourself. Merely knowing the answer is not
good enough. Soldiers want to see it, read it or
know where to find it. Eliminate any guess work
and tab your regulations, make a notebook or have
extracts. I guarantee that you will see most of these
topics again during your career.
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CCC A4-216 Slide 78