Exhibitor Manual
Organised By Event Pro Ltd
9 Sandyford Office Park,
Sandyford, Dublin 18
T: +353 1 295 8181
F: +353 1 295 8187
E: info@eventpro.ie
W: www.autumngiftfair.com
Thank you for booking a stand
at The Autumn Gift & Home
Fair, it is our pleasure to
support you at this event.
You will find information and
any forms that you require
within this document.
Citywest Events Centre
Sunday 16th – Wednesday 19th August 2015
10am – 6pm (Sun – Tues)
If you require any further
information please do not
hesitate to contact the team
Rebecca Rasmussen (Admin)
Rebecca.rasmussen@eventpro.ie
David McMahon (Marketing)
David.mcmahon@eventpro.ie
Mary King (Accounts)
Mary.king@eventpro.ie
 This manual contains important information for
you to plan your participation, as well as several
service forms (please observe the deadlines and
make sure the forms are sent within the time limit)
 In order for us to provide you with an accurate
catalogue entry along with ensuring your stand is
ready on time and your badges are ready for
collection on-site, please ensure you provide us all
relevant information on time.
EXHIBITION TIMETABLE




Build-Up
Hall Open
Schedule
Thursday 13th August 2015
12 Noon – 6pm
Open Space Construction
Commences
Friday 14th August 2015
8am – 6pm
Open Space Continues
Shell Scheme Build commences
Saturday 15th August 2015
8am – 8pm
Shell Scheme Exhibitors
commence Interior Display
Working outside the published timetable will only be allowed in exceptional circumstances. Due to Health & Safety
regulations the decision of the Organisers is final. We would ask all exhibitors using outside contractors to inform them
of the opening hours.
Security will commence at 6pm on Thursday 13th August and will finish on Wednesday 19th August at 3pm.
Show Open Days
Opening Hours
Exhibitor Access
Sunday 16th August 2015
10am – 6pm
8am – 7pm
Monday 17th August 2015
10am – 6pm
9am – 7pm
Tuesday 18th August 2015
10am – 6pm
9am – 7pm
Wednesday 19th August 2015
10am – 3pm
3pm – 9pm
Please note it is the responsibility of the Exhibitor to remove all stand materials and product aft the event. The
Organisers do not provide skip or removal service facilities for product or stand materials. The cost of removing any
product or stand materials left after the event by the Organisers will be passed directly to the Exhibitor.
Breakdown
Hall Open
Schedule
Thursday 20th August 2015
8am – 12 Noon
Final Removal of Heavy Goods
We would request that all products are removed on Wednesday evening once the show has closed and is cleared of
visitors. Should you need to leave any heavy goods or furniture behind it must be removed by 12 Noon on Thursday.
Your stand type explained
Space Only Stands
All Space Only sites will be carpeted. Please note that on booking a Space Only stand the organisers
have made no allowance for divider walls, spotlights or name card on your stand.
Shell Scheme
Shell scheme stands include carpet, divider walls, a name panel & spotlights (1 spotlight per 6sqm with a
minimum of 2). *** Please note that there are no sockets included in shell scheme stands.
Shell Scheme Specifications
Please note the drawing above is for illustration purposes only (stand size shown is a 5 x 2.5 corner stand)
General Information – The A-Z Guide
A
ACCOMMODATION
Citywest Hotel are offering the following rates for exhibitors:
€67.00 BB - single occupancy
€77.00 BB – double/twin occupancy
Please contact the hotel on +353 1 401 0500 and mention that you are an Exhibitor with the Autumn Gift & Home
Fair.
AUDIO VISUAL
For any Audio Visual requirements please contact:
AVCOM
Unit B,
Tel: + 353 1 295 7213
Three Rock Road,
Fax: + 353 1 295 3783
Sandyford Industrial Estate,
Contact: Stuart Anderson
Dublin 18
B
BUYERS
We have a fully comprehensive marketing campaign for buyers. This includes:
 Personal invitations for each exhibitor to send out
 Digital invitations for each exhibitor with stand name and number
 Two postcard mailings to all buyers
 Major final mailing piece to all buyers featuring exhibitors new products
 All buyers are provisionally telephoned with full details of event
 Full radio campaign on RTE1 and Newstalk
C
CAR PARKING
Car parking at The Citywest Convention Centre is free for all Exhibitors and Visitors.
CATALOGUE
The authorative reference. This is not just a catalogue for the exhibition but a publication that will be of use long
after the exhibition. Please action this form immediately (Form No.1) – it is impossible for us to produce an accurate
catalogue / preview if all exhibitors wait for the deadline before sending in an entry. Final DEADLINE is 24/07/2015.
CAUTION - The AEO, Association of Exhibition Organiser’s strongly condemns the actions of the Austrian based
fairguide.com / Construct Data Verag with their misleading services to Exhibitors.
CATERING
The official caterers at this Fair have the sole right to provide food and drink (alcohol or otherwise) for consumption
on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food
or drink into the Fair for distribution.
CLEARANCE OF EXHIBITS
Clearance of exhibits may begin once the show has closed on Wednesday 19th August. As exhibitors will appreciate
however, it is particularly difficult to provide effective security during the dismantling of the Exhibition.
CUSTOMER INVITATIONS
We shall be supplying each Exhibitor with a supply of Visitor Invitation Tickets. Additional tickets can be obtained
from the organisers on request.
CUSTOMS & EXCISE
The Citywest Events Centre is not a bonded area. Exhibits from overseas consigned to the Hall will need clearance by
the local Customs Inspector. A minimum of 48 hours’ notice is required by the Customs and Excise office. Further
information should be obtained direct from:
THE REVENUE COMMISSIONERS
Customs Procedures A Branch
Tel: +353 1 6748376
5th Floor Castle House
Fax: +353 1 7020853
Georgia Street, Dublin 2.
Arrangements can normally be made for goods to be imported without paying duty. Your forwarding agent will be
able to make all the necessary arrangements on your behalf.
D
DATA PENS
All visitor badges will have a unique bar code which can be scanned by the Bar Code Pen. Every visitor to an
exhibitor’s stand can be recorded by simply swiping the visitor badge with one of these pens. All registration
information will then be printed and made available to the exhibitor. To order Bar Code Pens see Form No 6.
DEMONSTRATION / MUSIC ON STANDS
The use of loudspeakers for demonstration must not interfere with other exhibitors.
Exhibitors who intend having music on their stands, even for demonstration purposes only must, by law, have
authorisation from the Irish Music Rights Organisation (IMRO). A licence can be obtained for the duration of the
Exhibition from:
Irish Music Rights Organisation
15 Herbert Street Dublin 2
Tel: + 353 1 6614844
DIGITAL MARKETING
If you have interesting news, images, new products or press material, we would ask that you send the information to
the Digital Marketing team at The Autumn Gift and Home Fair. All interesting information and images submitted will
be made available throughout our social media channels. Facebook; Twitter; LinkedIn and our web site
www.autumngiftfair.com
For further information, please contact:
David Mc Mahon
Tel: +353 1 2958181
Email david.mcmahon@eventpro.ie
 Exhibitors are encouraged to engage with Autumn Gift & Home Fair’s social media channels including:
Twitter @autgifthomefair - #AGHF15 will be the official Twitter hashtag for the lead up and duration of the
tradeshow.
 Facebook - www.facebook.com/autumngiftandhomefair
 LinkedIn - ie.linkedin.com/in/theautumngiftandhomefair
E
ELECTRICITY SUPPLY
The official Electrical Contractor for the show is Electromaher Ltd. For safety reasons Electromaher are the only
electrical contractors allowed to carry out work on stands or features within the hall. An order form for electrical
fittings Form No 5 is available in the rear section of this manual. To avail of the early bird discount of 10% please
return your form by 6 July 2015.
Exhibitors providing their own lights will be charged an agreed amount on request to cover mains provision,
connection fee, consumption and insurance documentation. Due to insurance and bonding requirements - required
by the Citywest Convention Centre, permission in writing must be obtained from the Organisers if exhibitors wish to
use a Contractor other than the Official Contractor. In such cases a connection and consumption charge will apply. A
kilowatt charge is also applicable where exhibitors will need a large electrical load. To provide all necessary power,
all orders should reach Electromaher by 6 July 2015. After this date we cannot guarantee that we can fulfil all late
power orders. Please note with clients own fittings a charge will be based on connection, consumption, health
and safety inspections, electrical insurance and services of a standby electrician during the event.
EXHIBITOR BADGES
A reasonable quantity of Exhibitor Badges will be supplied to Exhibitors at the Citywest Convention Centre
(Organisers Office) from 2pm on Thursday 13th August 2015- See Form No 2. These are not transferable and it is
requested that special care be exercised to prevent them getting into unauthorised hands.
F
FORKLIFT FACILITY
A competitively priced lifting and storage facility is provided by the Organisers but must be booked in advance with
Form No 8. The latest deadline for this service is the 31 July 2015. For health and safety reasons, only forklift trucks
authorised by the organisers will be allowed work within the halls.
I
INSURANCE
Each Exhibitor is reminded that he/she is responsible for effecting insurance cover for their stand.
In light of this can you please forward a confirmation of your insurances to Daniel Doolan at
ddoolan@bhpinsurance.ie .
This confirmation should provide the following:
•
Title of the Insured
•
Insurance Company
•
Policy Number
•
Business Description,
•
Dates of Cover,
•
Limits of Liability - Employers / Public & Products Liability,
•
A specific indemnity to Event Professional Consultancy Ltd.
Please note that all exhibitors will need to provide evidence of their insurance before the event.
BHP can offer quotations to exhibitors. Please contact Daniel Doolan – 01 620 2030
L
LIFTING SERVICES
See F for forklifts facility above.
M
MARKETING
See Digital Marketing under section D on page 5 or Buyers under section B on page 4.
O
ONLINE ENTRY
Why not make the most of our website to promote yourself prior to the show. You can send in up to 100 words of
text along with your company logo and 3 product images, please send to david.mcmahon@eventpro.ie
ORGANISERS OFFICE
The Organisers Office will be open at the Citywest Convention Centre from 12 noon on Thursday 13th August during
build up and exhibition hours.
P
PATENTS & NEW DESIGNS
Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information is available
from:
The Department of Enterprise & Employment
45 Merrion Square
DUBLIN 2
Tel: + 353 1 6612603
PRE-SHOW PROMOTION / WEBSITE
Please Email in your product information & product images ASAP. These will be featured on our website & may be
used in pre-show promotional material sent to all Industry Professionals. Don’t miss your opportunity to promote
your company to your buyers through special show offers. We will advertise these offers through the official Autumn
Gift & Home Show website, dedicated buyer e-zines and pre-show promotional material. Please forward on your
information on special show discounts / buyer incentives to david.mcmahon@eventpro.ie
PUBLIC ADDRESS SYSTEM
The Public Address system is for use by the Organisers for official announcements only. It is not available to
exhibitors for publicity purposes or individual messages. The use of the P.A. system during the open period of the
show will be strictly limited to emergency fire, Gardaí or ambulance calls.
Q
QUERIES
For queries in advance of the show please contact the following members of the team
John Hick
Avril Smith
Rebecca Rasmussen
David McMahon
Mary King
Alan Murphy
Sales Queries
Yes its Irish & Catalogue Advertising
Administration Queries
Marketing Queries
Accounts Queries
Operations
john.hick@eventpro.ie
avril.smith@eventpro.ie
Rebecca.rasmussen@evenpro.ie
david.mcmahon@eventpro.ie
mary.king@eventpro.ie
alan.murphy@eventpro.ie
R
RETAIL SALES
AUTUMN GIFT & HOME SHOW IS A TRADE FAIR. Exhibitors wishing to carry out retail sales must have prior written
permission from the Organisers.
RULES & REGULATIONS
A copy of the Rules & Regulations pertaining to the Exhibition is included at the rear of this manual. These rules &
regulations are important so please read them carefully.
S
SECURITY
While every reasonable precaution is taken and the premises patrolled day and night, the Organisers expressly
decline responsibility for any loss or damage which may befall the person or property of any exhibitor from any
cause whatsoever. Only designated entrances and exits should be used by exhibitors during the opening hours of
the exhibition. Fire doors and emergency exits must not be used.
T
TIMETABLE
A timetable for build-up, show open and breakdown is on the second page of the manual.
V
VENUE
The full address for the Citywest Convention Centre is:
Saggart
Co. Dublin, Ireland
Tel: + 353 (0) 1 401 0500
Email: info@citywesthotel.com
Please ensure your company name, stand no. & contact mobile are on all deliveries to the venue.
We also advise having a representative from your company onsite during delivery as the organisers cannot take
responsibility for deliveries to the venue.
W
WIFI
The Citywest Convention Centre offers exhibitors and visitors a free Wi-Fi service.
WEBSITE
There is a dedicated Exhibitor Area on the website, this also contains a copy of the Exhibitor Manual and the forms
are listed here separately. The password to access this area is AGHF15. If you have any queries on the website
please contact david.mcmahon@eventpro.ie
STAND CONSTRUCTION – IMPORTANT

FIRE PRECAUTIONS
If requested to do so by the City Fire Officer, Exhibitors must provide a fire extinguisher. Exhibitors who intend giving
demonstrations or who have a working appliance on their stand, however powered, must provide a fire extinguisher
and ensure that their staff are familiar with its operation.

HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES
The Exhibitor employs or contracts out the work on their stand, making each stand (space or shell) its own separate
‘workplace’ and that the Exhibitor therefore ‘the employer’, subject to all relevant laws and regulations.
Exhibitors have a wider responsibility than they have in their workplace. They have a Duty of Care to each contractor
and sub-contractor, along with every person who may come into contact with their work practices. Exhibitors are
directly responsible for the safe use and maintenance of every element on their stand and its surrounding environs;
this will usually include the general public and/or visitor.
It is the Exhibitor’s responsibility to define exact areas of responsibility between themselves and their Contractors
prior to coming on-site. They must especially check that their Contractors are competent and have undertaken a
suitable and sufficient Risk Assessment, along with a Method Statement for complex stands - usually undertaken
with the Exhibitor. Usually, just submit these to the Organiser. It is the Exhibitors responsibility to ensure such
documents are accurate, valid and control measures are in place throughout tenancy.
Exhibitors must take reasonable steps to ensure that the Contractors are operating to a safe system of work,
including access and egress to and from that stand.

ELECTRICAL HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES
Presently the HSA are in the process of implementing safety requirements to the exhibition industry. To this end we
as Electrical Contractor appointed by the Organiser require exhibitors (and their designers/contractors where
appropriate) to adhere to HSA regulations as presently in force.
As failure to know or understand these regulations is never a defence kindly be aware of the following:
1.
The EC “provision and use of work equipment regulations 1998” places general duties on employers and
lists minimum requirements for work equipment to deal with selected hazards whatever the industry.
2.
Where an exhibitor employs or contracts out work on their stand they make each stand (space or shell)
into its own separate “workplace” and the “exhibitor” therefore is “the employer” and as such is subject
to all relevant laws and regulations. Exhibitors are directly responsible for the safe use and maintenance
of every element on their stand and its surrounding environs.
3.
All elements and particularly electrical equipment must be constructed, installed, maintained, protected
and used so as to prevent danger.
4.
Electromaher Limited is the official Electrical Contractor appointed by the Organisers for this show. All
work on stands, must be ordered through the official Electrical Contractor. It is essential that all
information relating to an exhibitor’s stand is given to Electromaher to allow for load balance and
programming of installations during and before the build-up period. Appliances and pre-fabbed electrics
supplied and used by exhibitors must be tested before use. It is the exhibitor’s responsibility to provide
proof of compliance to regulations.
5.
We reserve the right to disconnect the electrical supply to any installation which in our opinion (or the
organiser’s opinion) is dangerous or likely to cause interference to visitors or other exhibitors.
6.
Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above
safety requirements and arising from this claims or damage caused shall be the exhibitor’s responsibility.
Please contact the Official Contractor for any advice or assistance you may require with your electrical requirements
please refer to Form No 5 at the rear of this manual.
 OFFICIAL STAND CONTRACTORS
Exhibitors are recommended to deal with official and recommended service of contractors as agreed by the
Organisers. A suggested list of contractors is located at end of this section.

STAND DETAILS - SHELL SCHEME
W Display Ltd is the official shell scheme contractor for AUTUMN GIFT & HOME FAIR and as such they must
carry out all shell scheme work in the hall. Their contact details are as follows:
W Display Ltd
Unit 12 & 13 Crumlin Business Centre
Stanaway Drive
Crumlin
DUBLIN 12
Contact: Mr Ronnie Smith
Tel: + 353 1 4561051
Fax: + 353 1 4561129
The Shell scheme specifications are as follows:Fascia: Fascia panels are provided on open sides supported by aluminium posts at the corners and mid-points
where necessary. The largest single span between support points is 4 metres. The fascia is 175mm deep with
aluminium top and bottom rails.
Name Panel: Title of the exhibitor in standard lettering together with stand and number and exhibition name.
Walling: Wall panels are 2.5m high x 1m wide (nominal) painted white and framed with aluminium upright posts
either side and 70mm rails top and bottom.
Height: Floor to top of fascia 2.5m. Floor to underside of fascia 2.43m.
Support: Support posts are positioned on larger stand where necessary to give Posts the structure rigidity.

SHELL SCHEME REGULATIONS
a. W Display must carry out all work on the shell scheme.
b. Light exhibits or displays can be attached by use of double side tape, velcro or pads. Your shell scheme
contractor will be pleased to give advice on suitable forms of fixings for your product.
c. No alterations to the shell scheme will be permitted without prior agreement with W Display. Interior work
must be designed and constructed so as not to damage or interfere with the shell scheme.
d. Please do not nail, screw or staple anything into the shell scheme system. Any damage caused to the shell
scheme will be passed back to the exhibitor.
e. The maximum height for interior construction is 2.43m.
f. Under no circumstances must exhibitors paint the shell scheme. Changes to the wall panel colour must only
be carried out by W Display.
g. Partition walls are only provided to sub-divide stands. Any walls required on any frontage must be arranged
with your shell scheme contractor and will be charged for.
h. Columns will only be clad where they form part of a back wall or side wall of a stand. Arrangements should
be made with your shell scheme contractor for other columns to be clad.
i. All exhibitor materials should be removed from walls, fascia counters, lockable & unlockable storage areas as
soon as possible after the show closes as dismantling of shell scheme stands may start immediately.
It is important that you inform the organisers of the company name you wish to appear on your fascia board
by 24th July 2015.
 STAND DETAILS - SPACE ONLY
Space only exhibitors may employ any of the Contractors mentioned in this publication. The name of the
Contractor being employed should be advised to the Organisers by Friday 31 July 2015 together with a
drawing of the stand for approval. In general stands should not exceed 2.5 metres in height without prior
approval from the organisers. All materials used must be inherently non-flammable. Access to essential hall
services must be left clear and all divider walls must be backed-up to present a clean appearance from the
aisles and any adjoining stand. In particular enclosed structures should be so designed as not to detrimentally
affect surrounding stands or the entire layout. Please see Form No 7 at the rear of this manual.
 RIGGING IN THE EXHIBITION HALLS
Exhibitors are prohibited from rigging any of their own signage within the Exhibition Centre without prior
permission from the Organisers. For further details please see Form No 9 at the rear of this manual. Please note
that rigging is only available in certain parts of the hall. Please check with the Organiser before ordering.

TRADE UNION LABOUR
Each Exhibitor is reminded that all work undertaken by him or his contractor in the preparation and construction
of his stand including all displays, decoration and electrical work must be carried out by an appropriate Trade
Union member.

STAND CARPET
All sites at Autumn Gift & Home Fair will be carpeted. The official Carpet Supplier will be
Southside Carpets however should you require a different colour carpet on your stand please contact Rebecca
Other Exhibition Display Contractors
53 Degree Design
Unit 22 Oak Close
Oak Road Business Park
Nangor Road
Dublin 12
T: +353 1 429 2904
E: info@53degrees.ie
Exhibition & Conference Services
Unit 3, Road O, Tougher Business Park
Naas
Co. Kildare
T: +353 45 409 420
E: info@ecs.ie
Graphics & Display Systems
Display House
Broomhill Business Complex
Broomhill Road
Tallaght
Dublin 24
T: +353 1 452 1122
E: info@gds.ie
Jack Restan Displays Ltd
Walkinstown Avenue
Walkinstown
Dublin 12
T: +353 1 450 6006
E: info@jrdisplays.ie
FORMS & DEADLINES


Form
Our aim is to provide you with an efficient service, however this can only be provided if you supply
us with the relevant information and within the timescale as detailed below.
If you require any extra items for your stand such as furniture, electrics, rigging forklift etc., please
use the forms below. Ordering in advance can save any inconvenience or delays on site.
Details
Deadline
Compulsory /
Optional
Return to:
1.
Catalogue Entry Form
24/07/2015
Compulsory
Rebecca.rasmussen@eventpro.ie
2.
Name Badge Form
10/08/2015
Compulsory
David.mcmahon@eventpro.ie
3.
Furniture Extra’s
ASAP
Optional
orders@wdisplay.com
4.
Name Card Order
Form
(SPACE ONLY
EXHIBITORS)
ASAP
Optional
sbell@wdisplay.com
5.
Electrical Order Form
06/07/2015
Optional
exhibitions@electromaher.com
6.
Bar Code Pens
01/08/2015
Optional
emer@registrationdesk.ie
7.
Open Space Stand
Plan Submission
31/07/2015
Optional
David.mcmahon@eventpro.ie
8.
Lifting Services
31/07/2015
Optional
Rebecca.rasmussen@eventpro.ie
9.
Rigging
ASAP
Optional
info@eventserv.com
Actioned
If you have any queries on any of these forms, please telephone Rebecca or David on 353 1 295 8181 or email
Rebecca.rasmussen@eventpro.ie or david.mcmahon@eventpro.ie
Catalogue Entry/Name Panel
Compulsory Form
Form No. 1
24/07/2015
Please return this form immediately to:
Rebecca Rasmussen
Event Pro Ltd
9 Sandyford Office Park
Sandyford, Dublin 18
Email: Rebecca.ramsussen@eventpro.ie




Tel: +353 1 295 8181
Fax: +353 1 295 8187
Please note the MAXIMUM entry for each exhibitor is 50 words (in narrative form). Any entries received
over 50 words will be edited to the correct allowance and we do not take responsibility for same.
Please type your entry into the box or simply copy & paste in. If you are sending in a handwritten entry
please write clearly to ensure no mistakes are made.
The catalogue is printed in alphabetical order should you wish your brand name to appear rather than
company name please print it below as you would like it appear in the catalogue, along with full contact
details.
If you do not wish your personal email or mobile number to appear then please do not include it below.
Company:
Address:
Tel:
Fax:
Email:
Website:
Contact:
NAME PANEL – Please let us know what name you require on your name panel (Shell Scheme Exhibitors Only)
Personalised Exhibitor Badges
Form No. 2
Compulsory Form
10/08/2015
Please return this form immediately to:
David McMahon
Event Pro Ltd
9 Sandyford Office Park
Sandyford, Dublin 18
Email: david.mcmahon@eventpro.ie




Tel: +353 1 295 8181
Fax: +353 1 295 8187
You can pick your exhibitor badges up with your exhibitor pack from the Organisers Office during build up to
the show. The badges are not required for build-up.
In order for us to have your badges ready for you and to avoid any delays on site please complete this form
and return as soon as possible.
Requests received after the deadline date will result in delays on site due to transportation of the machine
etc.
All badges are personalised so please provide a list of names below
First Name
Surname
Position
(Optional)
Company Name
(as you wish it to appear on
the badge)
Name Card Order Form
Form No. 4
Optional Extra Form
ASAP
(Space Only Exhibitors need only complete this form)
Please return this form immediately to:
Suzanne Bell
W Display
Unit 12/13 Crumlin Business Centre
Stanaway Drive, Crumlin, Dublin 12
Email: sbell@wdisplay.com
Tel: +353 1 456 1044/ 456 1051
Fax: +353 1 456 1121
Please note that no name card is provided with Space Only stands if you require a name card please complete the following form
ITEM
PRICE
€48.00
€53.00
€35.00
€45.00
Sub Total
Vat 23%
TOTAL
Show Type Single Sided Name Card to read as follows:
Show Type Double Sided Name Card to read as follows:
Corriboard Name Card 600 mm sq single sided to read as follows
Corriboard Name Card 600 mm sq double sided to read as follows
NOTE : Name Cards Ordered on site incur a 20% surcharge
All orders must be paid in full before work will commence on your
requirements.
Note: On site cancellations incur 15% charge. Shortages must be
reported within 7 days.
QTY
COST
COMPANY NAME
ADDRESS
Stand No
Contact
Email Address
Tel
Fax
PAYMENT OPTIONS:
Cheques should be made payable to Modern Woodcraft Ltd t/a W Display. Payment is due not later than 10 days prior to the required delivery date and can be
made only to Modern Woodcraft Ltd t/a W Display via the following methods:



Cheque in Euro drawn on an Irish bank
Bankers draft in Euro drawn to W Display
Bank transfer to the following account
A/C Name
Modern Woodcraft Ltd t/a W Display
Bank: Allied Irish Bank Main Street Tallaght Dublin 24
A/C No: 24422016
Sort Code: 93-33-17
Swift Code: AIBKIE2D
IBAN: IE 24 AIBK 933317 24422016
Please note we cannot accept cheques from non-Irish bank branches
Please charge VISA
Card Number
MASTERCARD
Security Code
Expiry Date
Signature
Print Name
A security code must be provided with credit card details – this is found on the reverse of the card over the cardholder’s signature – Please
submit the last 3 digits only of this serial number to enable us to process your details.
Autumn Gift & Home Fair, 16th – 19th August 2015
Citywest Convention Centre, Saggart, Co. Dublin
ADDITIONAL ELECTRICS
ORDER FORM No. 5
Please complete this Form and return IMMEDIATELY with payment to:
Electromaher Ltd, 10 Knockmitten Close, Western Industrial Estate, Naas Road, Dublin 12.
Tel: 01 450 6661/7 Fax 01 450 7889 Email: exhibitions@electromaher.com Contact: Ms Cecilia Ryan
10% Early Bird Discount applicable to orders received and PAID before 6th July 2015
The Official Electrical Contractor must supply all electrical requirements on this site. For bonding, insurance and security reasons, no other
electrical contractor may carry out work in the halls. The Official Electrical Contractor for this show is as above. As power requirements will be
very substantial, we advise return of forms with total kilowatt loading early, as power will be allocated on first come, first served basis.
EXHIBITOR DETAILS
Stand number:
Company name:
Mr/Ms/Mrs:
Invoice address:
Mobile:
PLEASE COMPLETE IN BLOCK CAPITALS
Shell scheme:
First Name:
Space only:
Estimated power load (kilowatts):
(optionally) NON-ROI VAT no.:
Surname:
Signature:
Telephone:
Fax:
E-mail:
OPTION 1
OPTION 2
For shell scheme stands up to total load of 1kW.
For maximum 1kW load only! No extension leads permitted.
Cost
Qty
Total
150 W spotlight
€42.30
100 W LED floodlight (high output)
€86.00
5’ fluorescent
€50.40
500 W QI floodlight
€83.00
13 amp 3 pin single socket
€58.00
13 amp 3 pin double socket
€65.70
Total
Early Bird Discount for orders received & paid by 6 th July 2015 - deduct 10%
Add 2.5% fee if paid by credit or debit card (Avoid by paying EFT)
Add VAT 23%
Grand Total
Please sign below to accept the max 1kW total for Option 1 load terms
(See manual for electrical explanation of the above):
Prices in all options include the hire, wiring, installation and
dismantling of all fittings and standby electrician during the show.
See overleaf for grid to indicate positioning of your electric
requirements. If your requirement is not listed, please call and we
will accommodate your specific request.
Mandatory for shell scheme stands exceeding 1kW load and
All space only stands. MAINS required. No extension leads
permitted
Cost
Qty
Total
20 amp single phase mains (4 kW)
€81.00
* Mains
for stands
with ETCI fourth edition
30
amp single
phaseusing
mainssockets
(6 kW)in compliance €99.00
MAINS
regulations
c/w
CER
regulations
(711.1-711.559.14.04)
20 amp 3-phase mains (12 kW)
€121.50must have mains
supply
main fuse.
30
amp +3-phase
mains (18 kW)
€139.50
AND THEN CHOOSE YOUR REQUIRED ELECTRICS:
PICK
16 amp BLUE Ceeform socket
32 amp BLUE Ceeform socket
ONE
16 amp RED 3-PHASE Ceeform socket 5-pin
32 amp RED 3-PHASE Ceeform socket 5-pin
13 amp 3-pin single socket
13 amp 3-pin double socket
150 W spotlight
5’ fluorescent
100 W LED floodlight (high output)
500 W QI floodlight
1000 W QI floodlight
Low voltage spotlight
Metal halide (150 W)
Heavy duty metal halide
Fridge (domestic type)
24hr power connection (in addition to above)
Total
Early Bird Discount for orders received & paid by 6 th July 2015 - deduct 10%
Add 2.5% fee if paid by credit or debit card (Avoid by paying EFT)
Add VAT 23%
Grand Total
If you require any assistance with this order form,
PAYMENT OPTIONS
BANK TRANSFER:
CHEQUE:
Bank of Ireland, Newlands Cross
A/c. 54906895, Sort code 90-01-21
IBAN: IE20 BOFI 9001 2154 9068 95
SWIFT: BOFIIE2D
SHOULD BE CROSSED AND MADE
Please call our office (contact no’s above).
€85.00
€117.50
€128.00
€144.50
€41.40
€56.00
€39.60
€45.00
€75.50
€72.00
€88.00
€59.50
€97.00
€140.00
€90.00
€105.00
Please tick chosen
PAYABLE TO: ELECTROMAHER IRELAND
Payment method
CREDIT CARD (please add 2.5% fee for credit / debit card payments - avoid these charges by paying by bank transfer)
Visa
Cardholder
name
Mastercard
Card no.
Total
Signature
Date
Expiry Date
Address
/
CCV
1
Draw on this grid the plan
of your stand
indicating the position of
the required work or
submit your own specific
plans. Units are in metre
sq. blocks.
Key:
O – spotlight
D – 13A socket
2
3
4
5
6
7
8
9
10
11
12
1
2
3
4
5
6
7
8
9
10
11
Utilise each square as 1 sq. metre.
12
CONDITIONS FOR THE SUPPLY OF ELECTRICITY
1.
Electromaher Ltd. has been appointed as the official Electrical Contractor for this show. The official Contractor is responsible to the
owners, exhibition, promoters, licensing and fire authority or the safety and conformity to regulations of the entire electrical
installation (both temporary and permanent). Because of this responsibility only electrical installations constructed by the
contractor will be connected to the mains distribution system. As it is essential to design a load distribution systems which will, as
near as possible, provide for a balanced demand on all phases of the supply cable, Exhibitors are requested to inform the
contractor of their electrical requirements as early as possible but not later than the 6th July 2015 as they may require alterations
or additions to be maintained and may also involve the Contractor in overtime working.
2.
The materials used in the exhibition installations are on hire, and remain the contractor’s property and must be returned in good
condition at the end of the exhibition. Should any client require constant mains guaranteed (i.e. computers, memory etc) we
recommend that they protect their equipment with ups back up supply or similar.
3.
Please carefully list all your electrical requirements overleaf, complete the order form and return same to Electromaher
NOT LATER THAN 6th JULY 2015. A structure must be provided on which your electrical supply and/or lighting can be mounted.
4.
Where an exhibitor requires fittings in a specific position a sketch must be enclosed with this order form. In the absence of specific
instructions, all lighting fittings will be positioned on the rear of the fascia boards, and power points at floor level on the rear wall.
The use of multiway adaptors is not permissible.
5.
Prefabricated electrical sections of an exhibit must be inspected prior to the exhibition. No reduction in schedule rates will be
allowed because of pre-site wiring.
6.
Payment in full must be forwarded with this order form. A receipted detailed invoice will be returned in
acknowledgement. No orders will be processed until payment in full is received. A VAT invoice & receipt will be issued
on receipt of payment.
7.
Electromaher Ltd will be pleased to submit separate quotations for any electrical requirements or work not covered by this
standard form, including special lighting effects, power supply, low voltage lights, LED lighting etc.
8.
All display Contractors must order their requirements for their clients via the Application for Electric’s Form and will be
invoiced accordingly. (Exhibitors shall be responsible for any non-payment by their sub-contractor).
PLEASE RETURN THIS FORM IMMEDIATELY
HEALTH & SAFETY - ELECTRICAL INSTALLATIONS
Presently the Health & Safety Authority (HSA) are in the process of implementing safety requirements to the exhibition Industry. This is
ongoing at the moment. This however does not mean that HAS requirements do not have to be adhered to - the opposite is the fact. To
this end we as the Electrical Contractor appointed by the organiser request that all exhibitors (and their designers/contractors where
appropriate) be required to adhere to all HSA & ETCI 4 regulations presently in force for this location.
Failure to know or understand these regulations is not admissible in law as exoneration. Kindly be aware of the following:
1.
The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists minimum
requirements for work equipment to deal with selected hazards whatever the industry.
2.
If the exhibitor / employer contracts out the work on their stand making each stand (space or shell) into its own separate
“workplace” and the “exhibitor” therefore “the employee” is subject to all relevant laws and regulations. Exhibitors are directly
responsible for the safe use and maintenance of every element on their stand and its surrounding environs.
3.
All electrical equipment must be constructed, installed, maintained, protected and used as to prevent danger.
4.
Electromaher Limited is the official Electrical Contractor appointed by the Organiser for the show. All work on stands, including
any prefabbing, must be ordered through the official Electrical Contractor. It is essential that all information relating to an
exhibitor’s stand is given to Electromaher to allow for load balance and programming of installations during and before the buildup period. Appliances and prefabbed electrics supplied and used by exhibitors must be tested before being used and proof of
this will be required. It is the exhibitors responsibility to provide proof of competency for this issue, particular attention must be
paid to the regulations relating to extra low voltage (SELV) lighting. All electrics to ETCI 4 regulations and CER
requirements.
5.
We reserve the right to disconnect the electrical supply to any installation which in our opinion or the Organiser’s opinion is
dangerous or likely to cause annoyance to visitors or other exhibitors or could cause overloading.
6.
Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety requirements and
arising from this, claims or damage caused shall be the exhibitors responsibility.
7. *Mains for stands using sockets in compliance with ETCI fourth edition regulations c/w
CER regulations (711.1-711.559.14.04) must have mains supply + main fuse (no extension leads).
In Option 1 the double socket will have a mains supplied but this will be fused down to 1kW loading.
If requesting this option, exhibitors must sign the form on application and submitting of electrical form.
Should you require to discuss any of the above, please call us.
Please contact the official Contractor for any advice or assistance you may require with your electrical requirements at the following
address or numbers:
Electromaher Limited
10 Knockmitten Close
Western Industrial Estate
Naas Road
Dublin 12
t: +353 (0)1 450 6661/7
f: +353 (0)1 450 7889
email: exhibitions@electromaher.com
Bar Code Pens
Form No. 6
Optional Extra Form
01/08/2015
Please return this form immediately with payment to:
Emer O Sullivan
MarketPlan
10a The Crescent, Monkstown
Co. Dublin
Email: emer@registrationdesk.ie
Tel: +353 1 230 0999
Fax: +353 1 284 5946
I wish to order _____ lead retrieval scanner(s) for duration of above event at a cost of €160 each (+ Value Added Tax
@ 23% - EU Companies registered for VAT and based outside Republic of Ireland will be invoiced net of VAT).
Scanned contact information will be available on 22 nd August 2014. A discount of 10% applies to 2nd and subsequent
scanners ordered.
To guarantee supply of scanner your order should be submitted by Friday 1 st August. An invoice will be issued using
the company details provided below and payment is due no later than Wednesday 13 th August. Supply of scanners
may be available after that date but cannot be guaranteed. Please print clearly
Contact Name:
_______________________________________________
Company Name:
_______________________________________________
Company Address:
_______________________________________________
_______________________________________________
VAT No
_______________________________________________
(Non Rep of Ireland EU companies only)
Email for invoice:
_______________________________________________
Email for scanned file:
_______________________________________________
Scanner will be available at the Registration Desk on build-up day and should be returned there no later than
closing time on final day of event.
Marketplan bank details for funds transfer:
Bank:
Bank of Ireland
Account:
O'Sullivan Marketplan Ltd
Account Number:
80874604
Bank Identifier Code:
BOFIIE2D
IBAN:
IE88 BOFI 9012 1280 8746 04
Branch Code:
90-09-73
Signature:
_______________________________________________
Please sign and return this order form by fax to +353 (0)1 2845946 or by email to emer@registrationdesk.ie
By signing this form you are indicating that you have read and accept the Terms and Conditions of
Marketplan scanner hire.
http://www.registrationdesk.ie/lead-retrieval-device-terms-and-conditions/
This Agreement is made between
1. O’Sullivan Marketplan Ltd of 10a The Crescent, Monkstown, Co Dublin ("MARKETPLAN") and
2. the Hirer of the Scanner (the "Hirer")
IT IS HEREBY AGREED as follows: MARKETPLAN agrees to hire a barcode scanner (the ‘Scanner’) to the Hirer according to the terms and conditions set out below.
1. Scanner Hire Invoice
1.1 The Scanner Hire Booking Form & Invoice contains the following information that forms the basis of this agreement:
1.1.1 Hirer's Name, Address.
1.1.2 Name of Event for which Scanner is being hired.
1.1.3 Dates and venue of Event for which the Scanner has been hired (the ‘Event’)
1.1.4 Delivery instructions including the delivery time by which Scanner is due to be returned (‘Delivery Time’)
1.1.5 Return instructions
1.1.6 Payment Date
1.1.7 Hire Cost
2. Agreed Hire Period
2.1 The period of hire is stated in the Scanner Invoice.
2.2 The period of hire is the duration of the opening hours of the Event named on the Invoice. The period of hire shall end at Event closing time on
last day of Event.
3. Delivery of the Scanner to Hirer
3.1 MARKETPLAN will deliver the Scanner to the Hirer using one of the following methods.
3.1.1 The Hirer may collect the Scanner in person from MARKETPLAN staff at the visitor registration desk on the day prior to official opening time
of the Event.
3.1.2 MARKETPLAN will deliver the Scanner to the Hirer at a convenient time after the official opening time of the Event to the Hirer’s temporary
stand or location at the Event (the ‘Stand’) venue.
3.2 The Hirer agrees that MARKETPLAN is not liable for any damage loss or expense arising from delay in delivering the Scanner.
3.3 Unless notified within 1 hour after the official opening time of the Event, MARKETPLAN shall assume that the Scanner was delivered in a fully
operational state.
4. Return of the Scanner to MARKETPLAN
4.1 The Hirer will deliver the Scanner in person to MARKETPLAN staff at the visitor registration desk of the Event.
4.2 Carriage/postal charges for late return of Scanner to MARKETPLAN are borne by the Hirer.
4.3 The Hirer accepts responsibility for prompt return of the Scanner to MARKETPLAN by Delivery Time.
4.5 The Hirer hereby agrees that failure to return the Scanner to MARKETPLAN in accordance with this Clause (4.3) may make the Hirer liable for
the full replacement & delivery cost of the Scanner.
6. Late or Non-return of Scanner
The Hirer agrees that failure to return the Scanner to MARKETPLAN staff within 1 hour of event finishing makes the Hirer liable for a late payment
per day of for each day or part of day after Delivery Time until its return.
7. Ownership
The Hirer shall not sell, mortgage, lease or in any way part with possession of the Scanner the title of which remains vested in MARKETPLAN at all
times.
8. Condition of Scanner
Save fair wear and tear, the Hirer shall return the Scanner to MARKETPLAN in the same condition as received. The Hirer acknowledges that the
Scanner comprises fragile electronic components and it should be treated with due care and attention. The Hirer agrees to operate the Scanner at
all times in a proper manner as specified in MARKETPLAN instructions and in accordance with Clause (9). The Hirer accepts that any failure by the
Hirer to observe the MARKETPLAN instructions which results in damage to the Scanner makes the Hirer entirely responsible for any replacement
of the Scanner. The Hirer agrees to keep the Scanner safe at all times. The Hirer agrees that should the Scanner cease to operate during the hire
period the Hirer shall not attempt to rectify the fault without the explicit instructions of MARKETPLAN.
9. Excluded Uses
In accordance in Clause(8) above, the Hirer agrees not to connect the Scanner to another electronic device such as a computer, laptop, PDA or any
other device for the purpose of downloading data to the Scanner or uploading data from the Scanner.
10. Limitations of Liability
10.1 The following provisions set out MARKETPLAN's entire liability (including any liability for the acts and omissions of its employees) to the Hirer
in respect of any breach of its contractual obligations arising under this agreement and any representation statement or tortious act of omission
including negligence arising under or in connection to this agreement.
10.2 MARKETPLAN shall not accept liability to the Hirer in respect of damage to the tangible property of the Hirer resulting from the negligence of
MARKETPLAN or its employees.
10.3 MARKETPLANs entire liability in respect of Clause(10.1) shall be limited to an amount equal to the total rental payments received by
MARKETPLAN from the Hirer.
10.4 MARKETPLAN does not warrant to the Hirer the merchantability of the Scanner or its fitness of purpose.
10.5 The Hirer shall indemnify and hold harmless MARKETPLAN against any damages (including costs) that may be awarded or agreed to be paid
to any third party in respect of any claim or action arising in damage or injury (including death) in connection with the Scanner or its use thereof.
10.6 The Hirer acknowledges that MARKETPLAN accepts no liability to the Hirer (or any third party) for the loss of information scanned by the
Scanner through any means during or after the Event.
10.7 The Hirer acknowledges that MARKETPLAN accepts no liability to the Hirer (or any third party) in respect of any loss arising from the
breakdown or malfunction of the Scanner
11. Theft or Loss of Scanner
In the Event of the theft or loss of the Scanner the Hirer is liable for the replacement costs of the Scanner.
12. Payment
Payment of Hire Charges is via full payment by the Payment Date. The Hire Cost is €160. Any payments sent through the post are at the Hirer's
own risk. Any currency exchange charges are the responsibility of the Hirer.
13. Cancellation
The Hirer may cancel an order within 14 working days of the official opening day of the Event without penalty. The Hirer agrees that cancellation
with less than 14 days’ notice will result in an administrative charge of €60.00.
14. Refunds
14.1 Where Scanner ceases to operate according to MARKETPLAN instructions and it can be clearly demonstrated that the Hirer was in no way
responsible for such failure MARKETPLAN will make good this contract by offering a replacement scanner. If no replacement scanner is available
a full credit note to the value of the hire cost will be issued to the hirer. For the avoidance of doubt MARKETPLAN shall not accept liability to the
Hirer in respect of any inconvenience or any costs arising from malfunction of the Scanner.
14.2 If the Scanner ceases to operate according to manufacturer’s specifications the Hirer must notify MARKETPLAN staff in person at Event visitor
registration desk within 1 hour of this malfunction arising.
15. Termination
15.1 This agreement may be terminated by notice to the Hirer forthwith by MARKETPLAN:
15.1.1 if the Hirer fails to pay any sum due;
15.1.2 if the Hirer commits any material breach of any term of this agreement;
15.1.3 if the Hirer, being an individual, is deemed unable to pay his or her debts arising from a bankruptcy order made against him or her;
15.1.4 if an encumbrancer takes possession of, or a receiver or examiner (or an administrator as appropriate) is appointed over any of the property
or assets of the Hirer or if any similar action in consequence of debt is taken against or suffered by the MARKETPLAN;
15.2 Upon termination of this agreement the Hirer shall return the Scanner to MARKETPLAN. Failure to do so entitles MARKETPLAN to enter into
the premises of the Hirer to take possession of the Scanner.
16. Force Majeure
Neither party hereto shall be liable for any breach of its obligations hereunder resulting from causes beyond its reasonable control including but not
limited to fires strikes insurrection or riots embargoes container shortages wrecks or delays in transportation.
17. Notice
Any notice request instruction or other document to be given hereunder shall be delivered or sent by ordinary mail or by facsimile transmission to
the address or facsimile number of the other party.
18. Invalidity and Severability
If any provision of this agreement shall be found by any court or administrative body of competent jurisdiction to be invalid or unenforceable the
invalidity or unenforceability of such provision shall not affect the other provisions of this agreement and all such provisions not affected by such
invalidity or unenforceability shall remain in full force and effect.
19. Entire Agreement
MARKETPLAN shall not be liable to the Hirer for loss arising from or in connection with any representations agreements statements or undertakings
made prior to the date of execution of this agreement other than those representations agreements statements or undertakings confirmed by a duly
authorised representative of MARKETPLAN in writing or expressly incorporated or referred to in this agreement.
20. Assignment
Neither party shall be entitled to assign this agreement nor all or any of their rights and obligations hereunder.
21. VAT
Save insofar as otherwise expressly provided all amounts stated in this Agreement are expressed exclusive of value added tax.
22. Law
This agreement shall be governed by and construed in accordance with the laws of Ireland. Any dispute arising under this Agreement which does
not involve a sum exceeding €1,269.74 shall be referred to the Small Claims Court of the District Court by either party. In all other cases both
parties submit to the jurisdiction of the Irish Courts.
Open Space Stand Plan
Submission
Form No. 7
Compulsory (for Space Only Exhibitors ONLY)
31/07/2015
Please return this form immediately to:
David Mc Mahon
9 Sandyford Office Park
Sandyford
Dublin 18
Email: david.mcmahon@eventpro.ie
Tel: +353 1 295 8181
Fax: +353 1 295 8187
Stand Details
(Please complete details as below, advising us what you will have on your stand).
Stand No:
Stand Width: (m)
Stand Depth: (m)
Stand Height: (m)
Flag Pole(s)
Height (m)
Balloon(s)
(Helium)
Lighting Rig
Other detail(s):
EXHIBITOR DETAILS
CONTRACTOR DETAILS
(Please complete in full)
(Please complete in full)
Exhibiting Company:
Contractor:
Contact:
Contact:
Tel No:
Tel No:
Email:
Email:
On site Contact:
Mobile:
Forklift Facilities Order Form
Form No. 8
Optional Extra
31/07/2015
Please return this form immediately to:
David Mc Mahon
9 Sandyford Office Park
Sandyford
Tel: +353 1 295 8181
Dublin 18
Fax: +353 1 295 8187
Email: david.mcmahon@eventpro.ie
 Access to the hall will be restricted once the stands are in place. It is, therefore, important that any exhibits,
crates or other deliveries requiring forklift facilities are put in place on the stand as soon as possible to avoid
congestion.
 Please ensure that a representative of your company is present to accept delivery of goods requiring forklift
facilities and remains present throughout the lifting process.
 Forklift facilities MUST be booked in advance using this form.
 Please note the maximum weight is 2500kg
 Charges are listed below and include placing on stand and off stand when exhibition is over)
QUANTITY
DESCRIPTION
LENGTH/WIDTH/HEIGHT
WEIGHT/KG MAX
2500KG
ARRIVAL
TIME (APPROX)
DEPARTURE
TIME (APPROX)
Amount of Lifts
required
Up to 2 Lifts
Up to 4 Lifts
Up to 8 Lifts
Over 8 Lifts
Technical Lift
Price
Vat @ 23%
Please tick relevant box
€60.00
€120.00
€240.00
POA
POA
Payment may be made by cash, cheque, visa or bank transfer and must be accompanied with this form.
Please charge VISA
Card Number
MASTERCARD
Security Code
Expiry Date
Signature
Print Name
A security code must be provided with credit card details – this is found on the reverse of the card over the cardholder’s signature – Please submit the last 3 digits
only of this serial number to enable us to process your details.
Rigging Order Form
Form No. 9
(please check with Organisers if rigging is available in your section)
Optional Extra
ASAP