Scanner &
Auto-Replenishment
Program
Scanning &
Auto-Replenishment
Program
The Auto-Replenishment program is designed to replace
manual inventories and returns and will assist you in
properly managing your inventory. The program will
replenish merchandise based on sales activity.
The value of the scanner package is $1,500, and the
person that signs the property disposition form becomes
accountable for the scanner and components.
Scanning &
Auto-Replenishment
Program
• You must complete property disposition form within 5 days
of receipt.
• A copy of the property disposition form must either be
mailed or faxed to Eurpac, attention Theresa Fehmel, and
a copy of this form will be placed in your personal file.
• Upon departure or transfer, all hardware including cables
and phone cords must be returned to the area
Supervisor. A copy of property disposition form (see
attached) must be signed by the Supervisor after taking
possession of the scanner package and faxed or mailed to
Eurpac in Virginia Beach. Make sure you keep a copy
for your own records.
Scanner Package Includes:
1.
2.
3.
4.
Symbol P460 Scanner
U.S. Robotics 56K External Modem
AC Adapter for Modem
Symbol Adapter (black box)
5.
6.
7.
8.
Black Electrical Cord
Computer Cable w/Adapter
Phone Line (not pictured)
Gray Scanner Cable
1. Symbol P460 Scanner
8. Gray Scanner Cable
2. Robotics 56K
External Modem
6. Computer Cable
With Adapter
3. AC Adapter
for Modem
5. Black Electrical Cord
4. Symbol Adapter
Assembly of Scanner Package
Place all contents of the Scanner Package in a
cool and dry place, and preferably close to a
phone jack.
1.
Attach Gray Scanner Cable (8) to bottom of the
Symbol P460 Scanner (1) and twist slightly.
2.
Take the Black Symbol Adapter (4) and plug into
the Gray Scanner Cable (8).
3.
Plug Black Electrical Outlet Cord (5) into the Black
Symbol Adapter (4) and plug into an electrical
outlet
The Scanner begins charging as soon as the
unit is plugged in.
To Connect Modem
1.
2.
3.
Connect the U.S. Robotics AC Adapter (3) (for
110volt use only) to the U.S. Robotics 56k
External Modem (2) and then plug into an
electrical outlet. If you don’t have access to
110volt power contact Michael Bondmass or
Sheree Tingen.
Connect one end of the Computer Cable (6) into
the U.S. Robotics 56k External Modem (2), and
the other end into the Gray Scanner Cable (8).
A Phone Line (7) will plug into the back of the
Robotics 56k External Modem (2) in the closest
plug to the corner of the Robotics 56k External
Modem (2), then directly into wall phone outlet.
Scanning Procedures for P460
Scanner is always on. Hit the Enter key to wake it up
BEFORE A SCAN INVENTORY IS TAKEN, ALL CONTROL
NUMBERS FOR INVENTORY BEING SCANNED MUST BE
REPORTED
You will see only one option on the screen of the Scanner
at a time, but under the Main Menu screen there are five
(5) separate options as shown below:
Main Menu Screens
1.
2.
3.
4.
5.
Control Numbers
Scan Inventory
Returns
Send Data
Utilities
Procedures cont’d.
If you have any data in the
scanner you will get the
following message.
Press Y for Yes
This will not be the case if
the user has cleared the file.
Procedures cont’d.
From the Control Number screen
enter the Store Number and you will
be taken to the second Control
Number screen (next page). You may
then enter the six digit control
numbers. The Control Numbers
will not remain on the screen. The
program automatically prompts you
for the next number by clearing the
field.
Procedures cont’d.
When all Control Numbers have been
entered into the scanner, press the
Asterisk * key to take you back to
the Main Menu.
Scan Inventory Screens
From the Main Menu screen select #2 Scan Inventory
and press Enter.
After selecting option #2 from the Main Menu, you will
be presented with the following Inventory Options:
Select Inventory Type
1.
2.
3.
4.
Home Entertainment
Software
Accessories
Miscellaneous
Scan Inventory Screens cont’d.
Select the type of inventory scan
you will be performing by pressing
the number indicated or using the
up or down  and pressing
Enter. The program will ask you
if you wish to add to the existing
file. Press Y for yes.
Scan Inventory Screens cont’d.
You will be prompted to
input your Account Number
and press enter. Begin
scanning the inventory.
The Account Number and
Scanning Activity will always
be visible in the upper left
and right hand corners of the
scanner.
Scanning
• With scanner in hand, position your fingers so that
you can use the index and middle finger (or what is
comfortable for you) to squeeze the trigger. The red
laser on the front of the scanner must be pointed at
the manufacturer’s UPC number located on the spine
or the back of the product. Do Not Scan the Price
Point or Richter UPC from the Eurpac price label
when performing an inventory.
• To enter multiple quantities
– Scan the UPC code first
– Press enter
– Input the quantity amount
– Press enter again
Review, Find & Quantity Change
To see the last item & quantity scanned:
•
Press the Down 
•
To return to scan input screen press Enter or
press Asterisk * twice
or
•
To change quantity, input corrected figure and
press Enter
•
The display then returns to scan input screen
To “Find” the Quantities for any item scanned
during session:
•
Press Up  and scan the item in question
•
UPC and quantity for most recent scan of that
item are displayed. Continue pressing Enter
to find earlier scans and quantities for the
same item
•
To change any of these quantities, press
Down  and input the correct quantity, then
press Enter
•
To exit the “Find” Program and return to the
scan input screen, press Asterisk *
Transmitting of Scan Data
•
•
Upon completion of the inventory scan you are then
ready to transmit data. Whenever possible, please try
to transmit from the store.
Connect the U.S. Robotics AC Adapter (3) (for 110volt use only)
to the U.S. Robotics 56k External Modem (2) and then plug into
an electrical outlet. Connect one end of the Computer Cable (6)
into the U.S. Robotics 56k External Modem (2), and the other
end into the Gray Scanner Cable (8). Plug the other end of the
Gray Scanner Cable (8) into the back of the Symbol P460
Scanner (1). Take the Black Symbol Adapter (4) and plug into
the Gray Scanner Cable (8). Plug Black Electrical Outlet Cord
(5) into the Black Symbol Adapter (4) and plug into an electrical
outlet. A Phone Line (7) will plug into the back of the Robotics
56k External Modem (2) in the closest plug to the corner of the
Robotics 56k External Modem (2), then directly into wall phone
outlet. Turn the Modem on.
You must be at the Main Menu screen to transfer data. You may
do so by pressing the Asterisk * button until the Main Menu
screen appears.
Transmitting of Scan Data cont’d.
At the Main Menu screen press #4
Send Data or press the down  to #4,
then press Enter. You will be
presented with the following menu
options:
Communications Menu
1.
2.
3.
Connect via Modem
Via Cradle
Test
Press #1 or Enter to connect
via Modem. This will bring
you to the screen where you
will need to enter a phone
number.
An error message will appear on the screen if the cable is not connected to the scanner properly
Transmitting of Scan Data cont’d.
The number you enter will remain
in the scanner for future use until
removed or changed.
Transmitting of Scan Data cont’d.
a)
b)
c)
d)
Outside of Virginia Beach enter 18773111926 (no
spaces).
For local numbers enter 3187790 (no spaces).
If you are transmitting from the store you must
enter 9, or whatever number you use for an outside
line, followed by one of the numbers above.
Overseas locations must contact Michael
Bondmass in the Virginia Beach office for
further instructions.
When all numbers have been input, press enter key.
At this point you will hear the dial up connection tones.
When connected to the server you will hear and see
series of beeps and messages.
Transmitting of Scan Data cont’d.
Screen states that transmission is complete by displaying
the number of line items that have been successfully sent
and received by Eurpac
444444 scan sent
444444 scan rec’d
Clearing the Scanner After
Transmission
1.
From the Main Menu screen select #5 Utilities or
press the down  to scroll down to select
Utilities and press Enter.
2.
Select Erase File. The scanner will play a little
tune and you will be returned to the Main Menu,
letting you know that the scanner has been
cleared.
Other Noteworthy Transmitting Items
•
•
•
•
•
•
At the end of a transmission, if the scanner asks you to upgrade ALWAYS
press “Y” or “Enter” to accept upgrade. This will upgrade the software
programs that reside on your scanner with enhancements or bug-fixes.
After upgrade, reset modem by cycling the power (turning the modem off
and then on again). You will have to put in the phone number again after an
upgrade.
Scanner will always ask if you want to add to existing file when prior data
has not been cleared from the scanner. Cannot proceed when files exist
unless you enter “Y” NOTE: Always erase files after successful
transmission.
Always have scanner plugged into an electrical outlet when transmitting a
scan.
As with the older style scanners, always connect phone line from the modem
directly into the phone jack. Do not connect through fax machine or do not
use phone system at exchange. It is best to find an open line, such as the
line used by a fax machine (but disconnect fax and plug your phone cable
from the modem directly into the phone jack).
If you have any questions please feel free to AR at 757.460.1060 ext.
134,183,115,or 163.
Hot Keys & Helpful Information
Y = YES
* = BACK ONE STEP
Up = Find Item Function
Down = Review Last Scan or Change Quantity
Returns
All returns must be completed with store personal. Please
see attached return documents for further detailed instructions.
To scan out a return you
must do the following:
1. You must be at the Main Menu screen.
2. Press #3 for Returns or down  to
select Returns. Press the Enter key.
Returns cont’d.
3. Input the Store Account Number
Press the Enter key.
4. You will see the Eurpac Returns
screen. (See picture next page)
5. Scan all the Manufacturers UPCs
on the back of the product. This
scan will be used by A/R to record
product removed from the store
as a return.
Returns cont’d.
6.
Upon completion of the UPC scan, press
the Asterisk * key to back out of the
program and re-enter your account number,
enter the box number (see instructions
below), and begin the Richter part of the
scan. The Richter scan is for the Navy’s
benefit and will result in the creation of a
bar-coded return document for the Navy to
scan from.
Box Numbering Instructions
Prior to scanning the first item for the first box
you will see the blinking cursor. Enter
0000000000001 (twelve zero’s and a one). This
is how you will record Box Numbers. Take note
that the Account Number is displayed in the left
corner and the Activity Function in the right.
Returns cont’d.
• There is no need to separate product by cost and retail
like in the past. Scan the Eurpac price ticket and place
product in the box. When the box is full, close it and write
the quantity of pieces on the outside of the box and
proceed to box number 2.
• To start box number 2 enter 0000000000002 (twelve
zeros and the number 2 as the 13th digit). Continue this
procedure until all boxes are full. If your return is over 9
boxes, remember to enter 11 zeros followed by a doubledigit number: 10, 11, and so on.
• When all returns are scanned and in the boxes you must
then complete the following steps:
– Press the Asterisk * button until the Main Menu screen
appears
– At the Main Menu screen press #4 to send data. The same
procedures are used for transmitting a return as you would a
regular scan.
Returns cont’d.
• After all information is transmitted to Virginia Beach,
an Eurpac RA document will be created with
appropriate barcodes and return faxed to the store or
rep. The RA number will already be on the bar-coded
RA document when faxed out.
• Confirm that the box quantities listed on the final
page of the RA document match the quantities
recorded on each of the individual boxes themselves
(refer to the Navy Return Policy for complete
instructions).
Troubleshooting
If you encounter problems with scanning or transmitting,
call the Auto-Replenish team for further instruction.
In the event of equipment failure, no parts should be
shipped back to Eurpac without authorization from the
Auto-Replenish team.