MIS 2502
Lab 6 – Building a Functional Application in Access 2007
This assignment is extra credit for up to 5 points. You will receive points based on how well you build your database as described below and the creativity of the interface you build.
Objective : To become familiar with Access features including creating simple forms and a basic switchboard to create a small but functional database.
Deliverable :

Create a compressed version of the database and drop to the digital drop box (DO NOT
EMAIL).
INSTRUCTIONS:
Throughout our SQL exercises, we have worked on the Hairy Vet database (the ERD for the database is shown below). In this exercise, we will see how we could create the Hairy Vet database using Access.
To prepare for this assignment, you should review the chapters 8 - 11 in your book. You may work in pairs of two but you must add both names to the file name and the label so both students will receive credit.
1. Create the following tables in Access as described in the ERD. Make sure to add the proper field properties such as format, required flag, caption, and validation rules and text. You will note that these are the same tables you created for homework 1. Use that database as the basis of this lab.
When defining the use of foreign keys to establi sh relationships, you must use the “Lookup
W izard” when setting the data type of the filed which will store the foreign key. Please review the section of the text which discusses the “Lookup Wizard” on pages 31-32. DO NOT use the drag and drop capability in the relationship view. However, after you have established all of the required relationships using the “Lookup Wizard” you will need to use the relationship view to edit each relationship so that you enforce referential integrity, cascade update related fields, and cascade delete related fields.
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MIS 2502
Lab 6 – Building a Functional Application in Access 2007
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MIS 2502
Lab 6 – Building a Functional Application in Access 2007
Animal_color
Breed
Species
Vet
PK :Color ID
PK: Breed_ID
PK: Species_ID
PK: Vet_ID
Vet_State
Vet_Client
**** State is a lookup data type to vet_state.state_abbreviation
PK: State_Abbrev State_Abbrev
‘XX’
PK: Client_ID
FK: State to
Vet_State.state_abbre
v
Zip – Zip
Input Mask
>= 15000
<=88888
Zip code must be at least
15000 and less than or equal to
88888
State: PA
Zip:
19122
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MIS 2502
Lab 6 – Building a Functional Application in Access 2007
Appt_Type
Animal
Vet_Appt
**** Breed is a lookup data type to breed.breed_id
****Client_id is a lookup data type to vet_client.client_id
**** Species is a lookup data type to species.species_id
**** Primary_Color is a lookup data type to animal_color.color_id
PK: Appt_Type
PK: Animal_ID
FK: client_ID to vet_client.client_id
FK: primary_color to animal_color.color_id
FK: breed to breed.breed_id
FK: species to species.species_id
DOB: Short
Date
DOB: >=
01/01/19
70 <= today
GENDER must be
FS, FN,
MS, or
MN
**** Vet_id is a lookup data type to vet.vet_id
**** Animal_id is a lookup data type to animal.animal_id
PK: Appt_ID
FK: vet_id to vet.vet_id
FK: animal_id to animal.animal_id
FK: appt_type to to appt_type.appt_type
Appt_Date:
General Date
Appt_Dat e: >= now <=
Now +
365
Appointm ent date must be between current date and
Appt_Date
: Now
Temperatu re: 101.5
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MIS 2502
Lab 6 – Building a Functional Application in Access 2007
**** Appt_typw is a lookup data type to appt_type.appt_type time to 1 year in the future
Temperat ure >=90
<=110
Temperat ure must be between
90 and
110 degrees
F.
Note: Oracle has some data types that do not match to Access and vice versa – Please see chapters 7 and 18 in your book which describe data types. For instance, in Access, there is one text data type. You can specify the size of this text field and all values entered into the field must be less than or equal to that size. For instance, you can have a first name field that is text 30. This means you can store any name which is up to 30 characters in length. You might wonder why you wouldn’t always keep the default size of Access (50 characters). Typically, we want to keep a field that is the proper size as the values that will be stored as it helps with data quality.
In Oracle, there is no text field but there are a Char and a VarChar data types. You will learn more about these in your labs. For now, just use a text field of the same size as the Char or VarChar indicated in the table descriptions indicated below. For instance, if you see VarChar2 (10Byte), use a text data type with a field size of 10 in Access. Oracle has a wide range of number data types which Access does not have.
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MIS 2502
Lab 6 – Building a Functional Application in Access 2007
2. Using the data sheet view, enter 4 records into the following tables. You can make up the content. a. Vet_State b. Animal_color c. Appt_Type d. Breed e. Species f. Vet g. Vet_Client
3. Create an Animal data entry form using the form wizard. a. Using the Animal data entry form, add 4 new records
4. Using the directions in the tutorial for creating a M:N form, create the Vet_Appt data entry form. a. The form should allow the user to:


Select an animal
Select the vet

Enter the date and time of the appointment (this is in the composite/bridge entity)

Select the appointment type from a drop down list (this is in the composite/bridge entity) b. Add 4 records to the Vet_Appt table using your form
5. Create a Switch Board with the following buttons that performs the functionality described below: a. Add an Animal: Opens up the animal form for the user to add an animal b. Add an Appointment: Opens the Appointment Form for user to add an appointment c. Exit Application: Closes the user out of Access
6. Add images to each form and make the switch board look professional. Note : POINTS
ARE ADDED FOR CREATIVITY!!
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