CITY OF NEEDLES
FINAL PARCEL MAP SUBMITTAL REQUIREMENTS
I.
FINAL SUBMITTAL REQUIREMENTS:
A.
Initial submittal must be accompanied by review fees as determined by the
Community Development Department, based upon knowledge of any
need for contract services.
B.
Initial Final Maps should be submitted in draft on paper. When deemed
correct, applicant will be instructed to have the mylar map prepared.
C.
Parcel Maps will be returned if the following are not included:
1.
One (1) copy of the approved tentative parcel map with a vicinity
map of the immediate area in the lower left corner and one (1) copy
of conditions of approval for the tentative parcel map.
2.
A preliminary title report dated not more than 6 months prior to
initial submittal date. An updated preliminary title report may be
required at the discretion of the Community Development Director
during the review process.
3.
Six (6) copies of the draft (not mylar at this point) parcel map with
the “wet seal and signature” of the engineer/land surveyor
responsible for preparing the map placed on the first sheet of each
set, one (1) 11” x 17” drawing and if possible, digital format. These
copies may be stamped as “preliminary” or “for review only” if
desired by the engineer/land surveyor.
4.
One complete set of machine printed survey closure sheets
including any additional survey data indicated on the parcel map.
The first sheet of the survey data is to have the “wet seal and
signature” of the engineer/land surveyor responsible for preparing
the map placed on it. Note that all traverses a survey data
contained in the set should be run in a manner easily followed and
labeled accordingly.
5.
One copy of the draft parcel map with coordinate points indicated
upon it in colored pencil relating to the specific coordinates
indicated on the closure sheets.
6.
One (1) copy of each map, deed, easement or any other official
document referenced on the draft parcel map or preliminary title
report, including those documents indicating the presence of any
easements or rights-of-way.
7.
One copy of the current vesting deed.
D.
Initial and all subsequent submittals shall be delivered or mailed to:
1.
City of Needles
Community Development Department
817 Third Street
Needles, CA 92363
(760) 326-3805
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II.
PREPARATION OF DRAFT PARCEL MAP
A.
Parcel map parameters and format shall include the following:
1.
The land division requested shall be substantially the same as it
appeared on the approved tentative map, leaving out any
structures, fences or other existing conditions unless requested
specifically; shall conform to the list of conditions of approval issued
by the Planning Commission; shall conform to applicable City and
County Standards and Policies as well as the Subdivision Map Act,
the Land Surveyor’s Act and acceptable engineering and/or
surveying design principles.
2.
Format shall be:
a)
The City prefers that all work be done using computer aided
drafting basis; however, manual drafting procedures are
acceptable provided all text is legible. The parcel map shall
be drawn with black India Ink or reproduced by a process
guaranteeing a permanent record in black on mylar media.
It is suggested that the first submission of the Parcel Map be
in draft form on paper and not mylar, until it has been
reviewed for correct format. Parcel maps which, as
determined by the Community Development Director and/or
City Engineer, are not legible will be returned to the
engineer/surveyor for corrective action.
b)
Each sheet shall be 26” x 18” in size with a 1” blank margin
at all edges of each sheet. To avoid cluttering, use
additional sheets as necessary. All maps shall consist of
two sheets at a minimum. The County Recorder requires
that the signature block for the Recorder to sign shall be in a
block in the lower right-hand corner.
c)
The City prefers that survey notes used on the map, to the
extent possible, conform to those listed in the San
Bernardino County Surveyor’s Final Map/Parcel Map
Standards.
d)
The boundary of the land division must be distinctively
marked and shown in its entirety on one sheet; including
bearing and distances for all courses.
e)
Each parcel created by the parcel map shall clearly indicate
the parcel number as well as the gross and net area.
f)
Parcel maps shall show all monuments found, set, reset,
replaced, or removed, describing their kind, size, and
location, and giving other data relating thereto.
g)
Parcel maps shall include a basis of bearings, the bearing
and length of all surveyed lines, references of record for all
surveyed lines, a legend for all survey notes used, a North
arrow and a graphic scale. Curve data shall include the
central angle, radius, length and radial bearing with tangent
data included for street centerline curves. Recording
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h)
i)
j)
III.
information for all referenced record maps shall be “ghosted
in” to aid in location.
Parcel maps shall show all dedications to be made via the
map as well as all existing easements of record, with a
reference to the document where the easement was created.
The recording information shall be shown along with all
existing easements of record.
The title sheet for all parcel maps shall contain a complete
legal description of the parcel being subdivided. This
description should be consistent with the current vesting and
title report description.
The title sheet for all Parcel maps shall show all required
certificates including the Owner’s Certificate(s), Notary’s
Certificate(s), Surveyor’s Certificate, City Engineer’s
Certificate, City Surveyor's Certificate, and City Clerk’s
Certificate. Additional certificates will be required depending
upon the particular map and the anticipated date of
recordation of the map. The additional certificates may
include the Signature Omissions Certificate, Board of
Supervisor’s Certificate and one of two possible Auditor’s
Certificates. Examples of such certificates are attached to
this instruction sheet, for reference.
MONUMENTATION
A.
The City prefers that each parcel created by the parcel map be
monumented prior to recordation of the parcel map. The City suggests
monumentation be done after the mylar has been requested by the
Community Development Director and before the City Council approves
final version of the map. If monumentation is to be done after recordation
of the map a cash staking deposit shall be required based upon the
surveyor’s or engineer’s estimate as approved by the City. Complete
monumentation shall include the following:
1.
Set monuments along the full exterior boundaries of the property
being subdivided and at the corners of the parcels being created for
which no monuments presently exist.
2.
Monuments are to be of the type and character indicated in San
Bernardino County Surveyor’s Final Map/Parcel Map Standards.
3.
Tie sheets are to be furnished to the City and are to be of the type
indicated in the San Bernardino County Surveyor’s Final
Map/Parcel Map Standards.
4.
The City will inspect the parcels to verify monumentation of each
parcel created by the parcel map prior to recordation of the parcel
map. The engineer or surveyor shall notify the Community
Development Department as to the date of completion of
monumentation. If monumentation is to be done after recordation
of the map the cash staking deposit shall include an amount
sufficient to cover the cost of the City’s inspection of the
monumentation.
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IV.
REVIEW PROCEDURE
A.
Each submittal when deemed complete shall be reviewed by the City and
returned to the engineer/surveyor. Reviews generally follow the
procedure listed below:
1.
The Community Development Department and Engineering
Department determines as to whether or not submittal package is
complete. A complete package is then forwarded to the
Development Review Committee for review. An incomplete
package is returned to the engineer/surveyor for completion.
2.
The Development Review Committee will review the map package
and examine the map for technical accuracy and to determine if all
conditions have been met. The Development Review Committee
will then make notations of necessary revisions and/or additions to
be made to the map and return the “redline” draft to the applicant
and/or engineer/surveyor or provide a written list of comments,
questions, etc.
3.
The applicant and/or engineer/surveyor is to then address all
requested revisions and/or additions and either return the original
“redline” set and two (2) additional sets of prints of the parcel map
to the City or resubmit the map addressing revisions and/or
additions to the written comments, questions, etc . This process
will continue until such time that all corrections and additions have
been made and the map is deemed technically acceptable by the
City.
a) Upon the initial submittal of the parcel map, the City may
request that the title insurance company issuing the preliminary
title report review and comment on the draft tract map for form.
Comments made by the title company, if applicable, will be
included in the “redline” set or written list issued by the
Development Review Committee as items to be addressed.
4.
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Upon the map being deemed technically acceptable by the City, a
Final Mylar will be requested for signatures. The map would then
be presented to the Community Development Department who will
obtain all required signatures and set for the next scheduled City
Council meeting for approval. Upon approval of the map, the Mylar
would be forwarded by the City to the title company for final
processing and recordation.
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