Speaker / Presentation Guidelines
For SW Test Workshop
Company
Logo
Author Details
Affiliation
Overview
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Key Dates and Scheduling
Podium Presentation Information
Style / Format Guidelines
Podium Presentation Anatomy
Making the Presentation at SW Test 2014
Summary
Author
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Key Dates / Scheduling
• May 29, 2015
– Submit FINAL podium presentation in MS-PPT format for screen projection
– Presentations must be submitted in MS PowerPoint 2013 / 365
– Submit via www.molesystems.com/SWTW
• June 7, 2015
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Start of Workshop in San Diego, CA
No hardcopy will be provided in 2014 and color PDFs will be online
All presentations for each day of workshop will be available for download
Ranch Bernardo Inn
• June 10, 2015
– End of Workshop in San Diego, CA.
Author
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Presenter Information
• Papers previously copyrighted or with copyright
restrictions cannot be presented
– SW Test does not officially seek a copyright ownership /
transfer from authors
– Please do not include any “copyright” or “confidential”
protection statements on your presentation
• Authors agree in submitting their work that the
presentation is original work and …
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Will be in the public domain after the Workshop
May be referenced in the work of others
Will be assembled / distributed in the SW Test Proceedings
Available for download by anyone from the SW Test website
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Style / Format Guidelines
• Presentations must be in English
• Microsoft PowerPoint 2013 / 365 format is strongly
recommended.
• “Official” Slide Master Templates available in this file.
• Committee reserves the right to reject a presentation
that does not follow the podium guidelines.
PLEASE try to keep the
file size under 15 MB
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Style / Format Guidelines
• If you choose, or if required by your organization, you can use
your own Slide Master Template.
• The following MUST be included:
– Title page from the SW Test template
– Have a dark background and appropriately colored text
– Meet the style guidelines outlined in the SW Test-2015 template.
• Computer Projection will be used at SW Test
– DO NOT USE random Slide Transitions and DO NOT USE Sound Effects
• Each day’s presentation files will be made available for
download by attendees.
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Style / Format Guidelines
• Slide page layout must be “Landscape”
• Title Page MUST include the following:
– Presentation title
– Presenter and/or co-author name(s)
– Company name and/or logo (use a reduced size JPEG version of the
company logo … do not use a BMP version)
– Use the “compress images” tool in PPT to reduce image sizes
• DO NOT INCLUDE the company logo on each page
• Please use the following file naming format for your
presentation:
– Session##_Paper in Session##_(Last Name)_Revision Date
– Example: S09_01_Broz_5-28-2015
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Style / Format Guidelines
• Animation effects used for emphasis and presentation flow are
acceptable; however, NO sound effects are allowed
• Short MPEG, WVM, and AVI movies are acceptable …
– Keep the video file to a manageable size and provide the CODECs
• Use sans-serif fonts and minimum font size of 18 points
• Avoid embedding images that use excessive resources, e.g.
ALWAYS substitute JPEGs for BMPs and TIFFs
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SW Test Podium Presentation Flow
• Organize the presentation with a fairly simple outline
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Introduction / Background
Objectives / Goals
Methods / Materials / Procedures
Results / Relevant Findings / Key Data
Discussion of Results / Strengths / Weaknesses, etc.
Summary / Conclusion
Follow-On Work
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Presentation Timing
• Timing and Pace
– 30 minutes for each presentation
• 25 minutes for the talk
• 5 minutes or so for questions or discussion
– Tailor the overall pace, charts, and illustrations to permit the audience to
follow and understand
– Avoid long sentences, jargon, new terms, formulae, tables, etc.
• Rehearsing
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Reduce presentation anxiety by practicing with co-workers
Become certain of the time it takes to deliver the presentation
We will stop your presentation if you run over your allotted time
Explore possible questions with your rehearsal audience
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Session Chair
• Session Chairs will be assigned to help authors with
their preparation for the workshop
• Session chair can review presentations and provide
suggestions prior to final submission
– General feedback / suggestions
– Format changes to meet SW Test guidelines
– Overall content to reduce the “sales” factor
• Session Chair will preside over the session and will
introduce each author
– Authors should provide a brief biography
– Authors should provide a few “canned” questions
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At The Workshop / Facilities
• Large conference room with an audience of at least
300 attendees
• Computer Projection / Large Screen
– A slide switching device and laser pointer will be provided
• Microphones
– Lavaliere microphone clipped to presenter’s shirt or collar
– Floor microphones for audience questions
• Podium and monitor for personal viewing
– Speaking from the floor will encourage a workshop “feel”
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Awards
• The best presentations at SW Test are recognized with
Awards from the Program Committee
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Best Technical Presentation
Best Data Presentation
Most Inspirational Presentation
Best Presentation, Tutorial in Nature
“Worst Disguised Sales Pitch”
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Wrap - Up
• Each author has an important topic to present at SW
Test and the steering committee appreciates all the
submissions that are made each year
• The audience will appreciate all of the hard work
needed in the preparation of a podium presentation
• Thank you for your interest and support of the SW Test
Workshop
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Final Check List
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GUIDELINES CHECKLIST
Microsoft PowerPoint 2013 / 365
Follow Filename Convention
Session##_Paper in Session##_(Last Name)_Revision Date
Example: S09_01_Broz_5-28-2015
Use Landscape Orientation
Use one of the PPT Template(s) provided
Other Templates MUST HAVE Dark Background; Light Lettering
Appropriate Font Size
Setup For On-Screen Show
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Final Check List
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GUIDELINES CHECKLIST
Appropriate Animations / AVOID “Busy” Slide Transitions
Company Affiliation, Company Logo & SW Test Logo on Title Slide
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Avoid a “Sales Pitch”; focus on the technical aspects
Confirm Readability and Quality of Graphs / Illustrations
Information MUST BE Non-Proprietary / No Copyright
Make sure that your company’s Legal department has
approved your presentation!
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Thanks for your Support !
• Contact the SW Test Team with any questions …
Author
Jerry Broz, Ph.D.
General Chair
SW Test Workshop
(303) 885-1744
E: jerry.broz@swtest.org
Rey Rincon
Technical Program Chair
SW Test Workshop
(214) 402-6248
E: Rey.Rincon@freescale.com
Maddie Harwood
EXPO / Registration Coordinator
CEM, Inc.
(540) 937-5066
E: expo@swtest.org
Maddie Harwood
Finance Chair
CEM, Inc.
(540) 937-5066
E: maddie@cemamerica.com
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