SCO GAAP Submission
Roberta McNiel and Su Chen, SFSR
Chancellor’s Office
Year-End GAAP Training
April 18, 2014
SCO GAAP SUBMISSION
General Information
 Requirements set forth in Chapter 18 of GAAP Manual
 Revised capital assets and accumulated depreciation template
 New template: Detail of Pollution Remediation Obligations
 Revised data integrity form (due to the CO September 8, 2014)
 No change in other templates
Templates due to the CO September 12, 2014
April 2014
Year-End GAAP Training
2
SCO GAAP SUBMISSION
Templates
 Located in TM1, SCO folder:
 Breakdown of Statement of Cash Flows
 Calculation of Net Investment in Capital Assets
 Located in TM1, YES folder
 Other Liabilities Detail
 Excel templates, Systemwide Financial Standards & Reporting
website - http://www.calstate.edu/SFSR/Workshops/index.shtml
 Legal to GAAP Reconciliation (governmental funds only)
 Reconciliation of Due To/From Accounts
 Reconciliation of Transfers
 Pollution Remediation Obligations Detail
April 2014
Year-End GAAP Training
3
SCO GAAP SUBMISSION
Templates (cont.)
 Delivered by Chancellor’s Office for completion by campuses
 Capital Assets and Accumulated Depreciation Worksheet and
Depreciation Expense Schedule
April 2014
Year-End GAAP Training
4
Did someone say
“monster
template”?
SCO GAAP SUBMISSION
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule
• The SCO requires for each funding source the beginning balance, additions,
deletions, transfers and the ending balance for both capital assets and the related
accumulated depreciation.
April 2014
Year-End GAAP Training
5
Going, still going..
What is the last column
of the worksheet?
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• The SCO template
April 2014
Year-End GAAP Training
6
Does this look
familiar to anyone?
Capital Assets & Accumulated Depreciation
Worksheet/Depreciation Expense Schedule (continued)
• New CSU template for FY 2013-14
April 2014
Year-End GAAP Training
7
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• New template is derived from Report 18
The new template excludes “Depreciable Capital Assets, net of depreciation” section.
April 2014
Year-End GAAP Training
8
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• New process – step 1
 Update the legal-basis data in PeopleSoft module in July
The "Adjusted Beg. Balance" for each
state fund should be the same as last
year's ending GAAP balance as reported
on last year's SCO GAAP template.
April 2014
Year-End GAAP Training
9
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• New process – step 2
 The CO will issue to campuses an Excel workbook on August 25. The workbook will
contain three tabs: instructions tab, a capital assets/accumulated depreciation
worksheet and depreciation expense schedule
Only "Additions", "Deductions" & "Transfers"
columns need to be updated. All subtotals and
totals will be calculated automatically by
formulas.
April 2014
Year-End GAAP Training
10
Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• New process – step 2 (continued)
Depreciation Expense tab
Enter depreciation expense by state fund.
Add state funds to the template as necessary.
April 2014
Year-End GAAP Training
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Capital Assets & Accumulated Depreciation Worksheet/Depreciation
Expense Schedule (continued)
• New process – step 3
 Upload the completed workbook to the State Reporting SharePoint site (not the
PBC site) on or before September 12.
https://csyou.calstate.edu/groups/StateReporting/SCO%20GAAP%20Schedules/Forms/AllItems.aspx
One last note about the workbook
Please do not insert or delete any rows or
columns from the workbook.
April 2014
Year-End GAAP Training
12
Capital Assets & Accumulated Depreciation
Worksheet/Depreciation Expense Schedule (continued)
• New process - review
Step 1 - Update the legal basis data in
PeopleSoft module
Mid-July
Step 2 - The CO will issue to campuses
an Excel workbook.
August
25
Before
Sep. 12
April 2014
Step 3 – Upload the completed Excel
workbook to the State Reporting
SharePoint site.
Year-End GAAP Training
13
SCO GAAP SUBMISSION
Pollution Remediation Obligations Detail
 Required by the SCO beginning fiscal year ended June 30, 2013
 Detail of amount included in Other Liabilities Detail; must tie to entry
on the TM1 schedule
 Schedule required for each state fund recording this type of liability
 Required information includes:
 Brief description of the remediation activity
 Disclosure information consisting of:
 Nature and source of obligation
 Total amount of estimated liability
 Methods and assumptions used to estimate the liability
 Potential for changes in the estimated amount
April 2014
Year-End GAAP Training
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SCO GAAP SUBMISSION
Pollution Remediation Obligations Detail (cont.)
 Estimate of insurance recovery or recovery from other sources
 If the liability can’t be reasonably estimated, the reason why
 Rollforward of the liability
 Allocation between current and noncurrent
Examples of what to enter in the description and disclosure fields are
provided at the Instructions tab of the template
April 2014
Year-End GAAP Training
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SCO GAAP SUBMISSION
POLLUTION REMEDIATION OBLIGATIONS DETAIL
FISCAL YEAR:
AGENCY NUMBER & NAME:
FUND NUMBER:
FUND NAME:
Pollution Remediation Activity
Disclosure Information1
$
(A)
(B)
(C)
(D)
(E)
Beginning
Balance
Additions2
Deductions
Ending Balance
(A + B - C)
Due Within 1
Year
$
$
-
$
-
$
-
-
-
(F)
Noncurrent
Liability
(D - E)
$
-
1
The disclosure information required for the liabilities includes:
a) The nature and source of the obligation;
b) The amount of the estimated liability;
c) The methods and assumptions employed to estimate the liability;
d) The potential for changes in the estimate due to changes in prices, technology, laws and regulations, and other factors;
e) An estimate of the amount the agency expects to recover from insurance or other parties, thereby reducing its liability;
f) If the liability for a project, or portion thereof, cannot be reasonably estimated, indicate why.
2
Includes negative additions (i.e., when the remeasurement/reestimation of the liabililty is less than what was previously estimated)
April 2014
Year-End GAAP Training
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SCO GAAP SUBMISSION
Submission Method for Excel Templates
 SharePoint – State Reporting site
 https://csyou.calstate.edu/groups/StateReporting/SitePages/Ho
me.aspx
 Library – SCO GAAP Schedules
 See naming conventions at General Information library
April 2014
Year-End GAAP Training
17
SCO GAAP SUBMISSION
Revised GAAP Data Integrity Certification Form
 Supersedes the SCO GAAP Data Integrity Certification Form
 Designed to certify the accuracy of all GAAP data submitted by
campuses and includes the following:
 GAAP FIRMS
 TM1
 PBCs
 SCO GAAP templates
 Supplementary data provided for the SRB financial statements
 Confirms compliance with ICSUAM and the GAAP Manual
April 2014
Year-End GAAP Training
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SCO GAAP SUBMISSION
Revised GAAP Data Integrity Certification Form (cont.)
 Reminds campuses that data must be accurate at the CSU
fund level
 Should any submission have an unacceptable level of errors, it will
be returned to the campus; re-submission of a corrected file will be
given high priority by the campus
 Form must be signed by the campus vice president of
administration and finance
 Upload as a PDF file to the SCO GAAP Schedules library in
SharePoint at the same time GAAP FIRMS submitted --September 8
April 2014
Year-End GAAP Training
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www.calstate.edu
April 2014
Year-End GAAP Training
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