Florida Standard
Assessment (FSA) and
NGSSS
Training
Summer End of Course Assessments
1
Test Administration Manuals


.
While test security policies and procedures for FSA
administrations are very similar to those in place for
FCAT/FCAT 2.0/Next Generation Sunshine State
Standards (NGSSS) End-of-Course (EOC)
assessments, it is imperative that district and school
personnel involved in test administrations
familiarize themselves thoroughly with all test
administration and security policies and
procedures described in these training materials
and the FSA and EOC test administration
manuals.
School personnel should communicate any questions or
concerns prior to Student Assessment and Research
2
Two Contractors




All NGSSS Aligned tests will be handled by Pearson.
CBT administrations will be run through
pearsonaccess.com/fl and TestNav 8.0
NGSSS aligned tests include Algebra 1 Retakes,
Civics, Biology and US History EOCs
All FSA Aligned tests will be handles by AIR and run
through fsassessments.org and TDS/TIDE
FSA Aligned tests are the FSA aligned EOCs: Algebra
1 & 2 and Geometry
3
FSA Test Administration Manual
Scripts and instructions for administering
the computer-based FSA Algebra 1,
Geometry, and Algebra 2 End-ofCourse (EOC) assessments are included
in the Spring FSA CBT Manual.
There have been changes to the scripts for
the summer administration, posted here:
www.FLAssessments.com/EOC
You may modify the scripts in the manual
per the posted changes.
4
NGSSS EOC Test Administration
Manual
Scripts
and instructions for administering
computer-based NGSSS EOC tests
(CBT) are included in this manual. Those
include Algebra 1 Retakes, Civics,
Biology and US History.
5
FSA Test Resources only on the Portal
District and school personnel should read and have access to the
following materials, available in the FSA Portal only:
 Summer Scripts for Administrating Computer Based FSA
Assessments (for School Assessment Coordinators and Test
Administrators)
 Scripts and Instructions for Administering Paper-Based FSA
Assessments (EOCs) (for School Assessment Coordinators
and Test Administrators)
• Summer Scripts for Administering Computer-Based FSA
Accommodations (for School Assessment Coordinators and
Test Administrators)
• TIDE User Guide (for District and School Assessment
Coordinators)
• Test Administrator User Guide (for School Assessment
Coordinators , Test Administrators, and Technology
Coordinators)
6
EOC Summer Session Schedule
Aligned
NGSSS
(Pearson)
NGSSS
(Pearson)
FSA (AIR)
Test
Test Dates
Session Timing
Algebra 1 Retake
July 20–July 22,
2015
160+ (end of
school day)
minutes
U.S. History,
Civics, and
Biology 1
Algebra 1,
Algebra 2 and
Geometry
July 22, 2015
July 23 & 24, 2015
160+ (end of
school day)
minutes
(2) 90 minutes over
two days, up to 3
hours per session
7
EOC Test Administration
at Test Centers
Test Centers and Assignments :
NGSS
ALG
July 20-22
NGSS
BIO
NGSS
CIV
NGSS
USH
FSA ALG FSA GEO
July 23 & July 23 &
24
24
July 22
July 22
July 22
0
37
20
14
0
52
104
30
18
19
47
40
South Plantation
41
22
13
5
16
23
Taravella, J. P.
66
28
20
6
38
12
Flanagan
37
37
31
12
21
13
Monarch
34
11
15
6
14
55
McArthur
Dillard 6-12
8
NGSSS EOC Test Administration
at Test Centers
-Each class will be dropped into a session in Pearson that corresponds
to your center. This allows for multiple schools’ students to show
up in your school’s testing sessions.
-Test Sessions will be all of your students assigned in a subject for all
5 days of testing. And represent those students who turned in a
registration to test
-There will be sessions created at your site:
1.) All standard time students assigned and registered to
your center
2.) All standard time students Eligible to test but not
registered
2.) All ESE students registered and unregistered
that may
test at your center
3.) All ELL students registered and unregistered
that may
test at your center
9
NGSSS EOC Test Administration
at Test Centers
-Preid, Students were assigned to home school but
placed in classes according to test center. Algebra
Example:
Centers
Monarch
Dillard
Flanagan
Mcarthur
South
Plantation
Taravella
Registered Students Non
ESE/ELL
MONA ALG
STANDARD
REG
DILL ALG
STANDAR
D REG
FLAN ALG
STANDARD REG
MCAR ALG
STANDARD
REG
SOPL ALG
STANDARD
REG
TARA ALG
STANDARD
REG
Registered/Not ESE
MONA ALG
SWD REG
DILL ALG
SWD REG
FLAN ALG SWD
REG
MCAR ALG
SWD REG
SOPL ALG
SWD REG
TARA ALG
SWD REG
Registered/Not ELL
MONA ALG ELL
REG
DILL ALG
ELL REG
FLAN ALG ELL
REG
MCAR ALG ELL
REG
SOPL ALG ELL
REG
TARAELL ALG
ELL REG
Not Registered but
eligible
MONA ALG
STANDARD/SW
D/ELL NOT REG
DILLALG
STANDAR
D/SWD/ELL
NOT REG
FLAN ALG
STANDARD/SWD/
ELL NOT REG
MCAR ALG
STANDARD/SW
D/ELL NOT REG
SPLAALG
STANDARD/S
WD/ELL NOT
REG
TARAALG
STANDARD/S
WD/ELL NOT
REG
10
NGSSS EOC Test Administration
at Test Centers
Each of these sessions will need to be started and kept open the
entire testing window.
Authorization tickets will be printed in Alphabetical order from
these sessions and will need to be available each morning of
testing.
As each day’s testing progresses you should store tickets in
separate used and unused batches.
Or if you wish to print tickets as students show up you may do
that as well.
11
FSA EOC Test Adminstration at
Test Centers
District Test Centers will be given districtwide
access to TIDE
Site Coordinators will need to filter by class code
(next slide) to access students and their tickets.
For those students who have registered, it may be
best to filter and print tickets in alpha order prior
to test day.
12
EOC Class Code Key
School #
xxxx
Subject
. Registered
NA (NGSS ALG)
NC (NGSS CIV)
. ELL
. SWD
R is Reg
Y (is ELL)
1 Digit Exceptionality letter
ie K (is SWD)
U is Unreg
F or Z (not
ELL)
Z (is not SWD)
NU (NGSS USH)
FA (FSA ALG)
F2 (FSA ALG 2)
FG (FSA GEO)
Examples
2751NA.R.Z.Z
2351FG.U.Z.K
Standard student registered for Algebra Retake at Taravella
SWD (with K exceptionality) Student eligible but not registered for
Geometry at South Plantation
3391FA.R.Y.Z
Flanagan ELL student registered for FSA Algebra.
*In Pearson and on the rosters you may see a few students with U codes
in a registered session. These are late registrants we moved into
registered sessions.
13
Must be done prior to test day
Print all the tickets for the following sessions in
Pearson:
Algebra
Biology
XXXX STANDARD XXXX STANDARD
ALG REG
BIO REG
XXXX SWD ALG
REG
XXXX SWD BIO REG
XXXX ELL ALG
REG
XXXX ELL BIO REG
Civics
History
XXXX STANDARD CIV XXXX STANDARD HIS
REG
REG
XXXX SWD CIV REG
XXXX SWD HIS REG
XXXX ELL CIV REG
XXXX ELL HIS REG
Filter by classcode in FSA and print for the results:
Example for
Algebra
XXXX.FA.R.Z.Z
XXXX.FA.R.Y.Z
XXXX.FA.R.Z.K
(for example)
XXXX.FA.R.Z.Z
XXXX.FA.R.Y.Z
XXXX.FA.R.Z.K (for example)
14
.
Rosters-
NGSSS and FSA EOC Test
Administration
at Test Centers
Student Assessment will provide you rosters for each day of
testing.
These are the only way to know who will come and on which day
and ESE and ELL accommodations
You will use these on test day to check in students and distribute
authorization tickets
These can also serve as your administration records.
15
Special Groups
English Language Learners (ELLs)


ALL ELLs are expected to participate in the enrolled EOC.
Appropriate accommodations must be provided, see Appendix
A of the manual.
Student With Disabilities (SWDs)
 All students with disabilities participate in the statewide assessment program by taking
one of the following:




EOC without accommodations,
EOC with accommodations, or
All determinations regarding participation in the statewide assessment program must
be documented in the student’s IEP or Section 504 plan.
See Appendix A of the manual for information regarding accommodations.
16
Special Groups Contact
Information:

Home Education:
District Guidance at (754) 321-2586

McKay Scholarship:
at (754) 321-2553

Hospital/Homebound:
at (754) 321-3400

Florida Virtual School Full Time and Florida
Virtual Academy :
Karl Yeats (754) 321-4250
17
Student Test Materials
18
NGSSS EOC Test Materials
Grade and Subject
TA Manual(s)
Test Materials
Work
NGSSS Algebra 1
Retake
NGSSS Civics
Based and
EOC Retakes TAM
Folder
4 Function FCAT Calculator if
requested
Reference Sheet if school prints
Authorization Tickets
Computer
CBT
-Computer
Based and
EOC Retakes TAM
Worksheet if school prints
Authorization Tickets
Work
NGSSS Biology
EOC
NGSSS US
History EOC
-Computer
Based and
EOC Retakes TAM
Computer
Based and
EOC Retakes TAM
Folder
Periodic Table of the Elements if
school prints
4 Function FCAT Calculator if
requested
Authorization Tickets
CBT
Worksheet if school prints
Authorization Tickets
19
FSA EOC Test Materials
Grade and Subject
FSA Algebra 1,
Algebra 2 and
Geometry EOCs*
TA Manual(s)
Test Materials
FSA
-FSA
Computer Based TAM
Test Administrator User Guide
Math Work Folder
FSA Approved Calculator if
school provides (2nd session
only)
Test Tickets
*Paper based accommodations for this CBT require additional materials
20
Test Materials
CBT Worksheets NGSSS



Civics and US History students may use CBT worksheets but they
must be printed at the school for all students if provided. These will
not have the rules on the back
CBT Worksheets are not provided for students testing with paperbased accommodations. These students may use the blank space in
their test and answer books to take notes.
Used worksheets are considered secure materials and must be
kept in locked storage and returned in the District
Assessment Coordinator ONLY box.
21
Test Materials
Work Folders FSA and NGSSS




Florida Computer-Based Testing Work Folders, provided for
students taking FSA EOCs, are four-page folders that students may
use to work the mathematics problems. The Testing Rules
Acknowledgment is printed on page two. The last page of the
folder (back cover) is printed with graph paper.
NGSSS Algebra 1 Retake and Biology students are also provided
CBT work folders. These will not have the Testing Rules
Acknowledgment on the back.
Work folders are not provided for students testing with paperbased accommodations. These students may use the blank space in
their test and answer books to work the problems.
Used work folders are considered secure materials and must
be kept in locked storage and returned in the District
Assessment Coordinator ONLY22 box.
Test Materials- Calculators FSA
Scientific Calculators



Algebra 1, Geometry, and Algebra 2 EOC assessments include a
scientific calculator in the test delivery system. The scientific
calculator is available for Session 2 of the Algebra 1, Geometry,
and Algebra 2 EOCs.
Handheld scientific calculators MAY be provided to ALL
students during the appropriate test sessions. FDOE is not
providing a list of approved handheld calculators; instead, a list
of required and prohibited functionalities is available in the FSA
Portal. MAKE SURE IF YOU GIVE CALCULATORS OUT
THAT IT IS IN THE CORRECT SESSION.
Providing a calculator in the incorrect test session or with
prohibited functionalities is cause for test invalidation.
23
Test Materials- Calculators
NGSSS
4 Function Calculators for Algebra 1 Retakes, and
Biology Each district should have an adequate supply of fourfunction calculators provided by FDOE.
 Districts are responsible for establishing policies for the storage,
use, and retention of calculators.
 For the rest of the online tests above, students may be provided
a hand-held version of 4 function calculator upon request.
24
Test Materials NGSSS
Reference Sheets and Periodic Tables





Reference sheets (Algebra 1 Retakes) and periodic tables (Biology) are
provided in an online format only for testers; however, schools may
provide hardcopy reference sheets or periodic tables to students.
Any hardcopy reference sheets or periodic tables must be photocopies of
the reference sheet and periodic table in Appendix D of the manual (also
available at www.FLAssessments.com/Spring).
If your school will provide hardcopy reference sheets or periodic tables
for CBT tests to students, check each copy before distributing to students
and follow the instructions in the administration scripts.
Once students complete the test session, the test administrator should
collect all reference sheets and periodic tables.
Used reference sheets and periodic tables are secure materials.
25
Inventory Your Materials
Immediately
Receive Materials/Maintain Security





Box contents are listed in the corresponding manual for the test you are
giving
All secure materials include a detailed list of test materials that should be
received
Inventory those materials against the packing lists within 24 hours of
receipt
Save the original boxes for returning special document materials.
If you need additional materials or if you have questions, contact Student
Assessment and Research via the Assessment Materials ordering
conference:
assessment.materials@browardschools.com
26
Test Security
27
Test Security
Examples of prohibited activities include the following:
 Reading or viewing the passages or test items before,
during, or after testing
 Revealing the passages or test items
 Copying the passages or test items
 Explaining the passages or test items for students
 Changing or otherwise interfering with student
responses to test items
 Copying or reading student responses
 Causing achievement of schools to be inaccurately
measured or reported
*Per Florida statute, if any staff involved in the test participate in the
activities above either intentionally or unintentionally, they may be
subject to reprimand, criminal punishment and/or loss of
teaching certification.
28
TEST SECURITY

Test Security Documentation:







Every staff member (including school administrators) involved in testing
must receive live training from the School Assessment Coordinator.
Every staff member involved in testing must sign a Test
Administration and Security Agreement. Keep on file at the school
Every Test Administrator must sign the Test Administrator
Prohibited Activities Agreement. Keep this on file at the school.
Anyone administering the test must put their Florida Educator
certification number on the Prohibited Activities Agreement.
Seating Charts are mandatory. If a student moves during testing, it
must be noted on the Seating Chart. The front and back of the room
must also be noted.
Required Administration Information is required. Security Numbers must
be tracked.
Test Security Logs must be completed for every testing room
29
Security Agreement Forms

Test administrators and proctors must sign
return a Test Administration and Security
which indicates that they:
−
−
−
−

and
Agreement,
Have received training
Have read the Test Security Statute and State Board Rule
Have read all applicable portions of the test administration manual
Understand and agree to adhere to all test security and
administration policies and procedures
Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on
this document.
30
Proctors
• When testing a large group of students, proctors must be
assigned to the room. Refer to the table below for the
required number of proctors.
Paper
CBT
• It is strongly recommended that a proctor be assigned
to rooms with 30 or fewer students whenever possible
• CBT Testing requires proctors for 25 or more students.
• “Administrative Assistants” used as a second set of eyes.
• Use Proctor Training BECON
31
Test Security
●
NEVER leave materials unsecured
●
Count materials each time they
change hands
●
Use the Test Material Chain of Custody form to track
who is in contact with materials
●
Collect materials daily
●
Place materials in locked storage
●
Record security numbers
●
Do not allow staff or students access to materials
except during testing.
32
What Are Secure Materials?





Test Books with Items in them
Test and Answer books with Items in them
Work Folders or Work Sheets with student’s work
that could be used to infer test content
Any material that could potentially give
unsupervised access to a test i.e. and Authorization
or Test Ticket
Any materials with a security number on it
CHAIN OF CUSTODY
Test Materials Chain of Custody Form

Schools are required to maintain a Test Materials Chain of Custody Form
(available at fsassessments.org or in the Test Administration Manuals).

Record accurate information on the form, including the dates activities
are completed, the names of the persons performing activities involving
the materials, and information about the locked storage room. ONLY
THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED
STORAGE ROOM.

Retain electronic or hard copies of completed forms after materials
are packaged for pickup, and email or return the originals to the district
assessment coordinator.
34
Placement of Security Numbers


All regular test books must be protected from loss, theft, and
reproduction in any medium.
FOR FSA- A unique identification number and a bar code are
printed on the front cover of all secure documents. The eight digit
security number is located under the barcode on the right

FOR NGSSS- A security number consists of a nine-digit number
followed by a check digit (located in upper right corner of secure
test books or test and answer books).

Written documentation of the number ranges must be maintained at
all times during distribution and return of materials.
35
Security Numbers
●
●
●
●
●
●
Track materials using security numbers
Distribute materials sequentially
Maintain complete list and verify each
document is returned
Document number ranges each time the
materials are distributed and collected
Note unused materials
Record information on the Administration
Record/Security Checklist
36
Security Log
37
Administration Record/Security Checklist




As directed by the school coordinator, the test administrator may use the
pre-populated Administration Record/Security Checklist, a blank copy of
the checklist, or may make his/her own comprehensive record of security
numbers, accommodations and attendance.
Located in Appendix D of the FSA manual or in the back of other TAMs
Security number(s) of the document(s) assigned to and returned by each
student should be recorded and verified at the completion of each day of
testing.
Security numbers of secure materials not already listed on the prepopulated checklist (e.g., materials distributed from district overage)
MUST be added to the record with the names of the students to whom
the test materials are assigned.
38
Seating Chart
39
Testing Location Considerations




Use classrooms whenever possible.
Make sure that each room is free of distractions and has
 Comfortable seating
 Good lighting
 Sufficient workspace
 Adequate ventilation
Avoid testing in a cafeteria, gymnasium, auditorium, or library
whenever possible.
Make sure that:




students are not facing each other when seated at tables.
students are not in seating (stadium or staggered) that allows them to
easily view other students’ documents or computer monitor
there is at least three feet between students and privacy screens are
used for CBT
Remove or cover all visual aids on student desks or displayed in the
room, such as posters showing mathematical and scientific
concepts, organizational strategies, etc.
40
Emphasis on Active Administering and
Proctoring

Test Administrators and proctors must be actively monitoring
students
**This means that for the entire test session, the adults
in the room are actively walking around, observing
students, and proactively addressing the class as to any
potential issues.**




Ensure that there is adequate space (3 feet) between students
that are testing and that privacy boards are used.
Make sure that students are working independently and cannot
view other students’ tests
Ensure the security of the test materials
Ensure all electronic devices are not in students’ possession.
41
Invalidations Matrix Student
Implications
42
Invalidations Matrix Staff
Implications
43
NR8 Invalidations




Students flagged with a high degree of similarity
Test Administrators must actively proctor their
testing rooms to reduce the number of NR8
invalidations.
Certain grade levels (8th science, retakes),
subjects or test arrangements appear to be
conducive to answer sharing. Quality proctoring.
Large numbers of NR8s may result in an
investigation and affect your school grade.
Missing Materials/Security Breach

Test administrators should report any test irregularities (e.g., whole
classrooms of disruptive students), possible security breaches and
ANY report of missing materials to the school assessment
coordinator immediately.

The school assessment coordinator MUST communicate with
Student Assessment and Research regarding possible test
invalidations IMMEDIATELY AFTER (Same Day) they occur.
Student assessment can be reached at 754-321-4250.
45
Letter of explanation documents:

Within 2 calendar days of the incident, a written report must be submitted
to Acting Chief School Performance and Accountability Officer , cc
Richard Baum Director of Student Assessment & Research
The report must include:

The nature of the situation

The time and place of the occurrence

The names of the persons involved

A description of the communication between the district assessment
coordinator’s office and school personnel

How the incident was resolved

What steps are being taken to avoid future test irregularities or security
breaches
46
Test Invalidation
47
Test Invalidation





Remember that the main purpose of invalidation is to identify when
the validity of test results has been compromised.
A test administrator should discuss any situation involving possible
invalidation with the school assessment coordinator, and the
situation should be investigated immediately.
If a situation described in the Test Invalidation/ Defective Materials
Policies and Procedures section of the manual occurs, test
administrators should discuss the situation with the school
assessment coordinator, and the situation should be investigated
immediately.
If a misadministration results in invalidation due to staff
misconduct or mistake, BCPS may recommend a formal
reprimand.
In extreme cases this may lead to loss of teaching certification or
criminal charges as per the FLDOE’s recommendation.
48
Test Invalidation
Please follow the test specific instructions for invalidation in the
corresponding test administration manual.
A test MUST be invalidated if any of the following
circumstances occur:

A student has an electronic device during testing or break
in testing.
A student is cheating during testing.
1.
2.
Situations involving possession of electronic devices or possible cheating, should be investigated and
discussed with the school assessment coordinator and site administrator before a final invalidation decision
is made

Return ALL invalidated tests with DNS indicated with all other TO BE
SCORED materials.

This will ensure that the student’s record is on the
electronic file, but the student will not receive a score.
49
Possible Test Invalidation
A
test MAY be invalidated if any of the following circumstances occur:






A student becomes ill and is unable to finish, OR a student is
not allowed the correct amount of time.
A an error occurs in the administration of an accommodation.
An error occurs in test administration or procedures that could
compromise the validity of the test results (e.g., students had
access to an unauthorized visual aid that gave an unfair
advantage, or the wrong reference sheet or calculator was
provided).
A student is disruptive during testing
A student works in the wrong session
A disruption occurs during testing
50
Avoidable Test Invalidation
Scenarios
The Most Avoidable Test Invalidation Scenarios include





mistakes made in one of the following areas:
Test Timing- The wrong amount of time was given in a test
session
Test Scheduling- The test was not provided to a student in the
prescribed session format (i.e. 2 sessions over 2 days)
Materials Provided Incorrectly- Wrong Reference sheet,
calculator models or ELL dictionaries were provided (must be
direct translation only). Calculators provided in wrong test
session.
Accommodations provided incorrectly- Not enough time, or
accommodation administered incorrectly.
You should do all in your power as a School Assessment
51
Coordinator to avoid mistakes to these areas.
Do NOT Invalidate
1.
2.
3.
4.
Student withdrew before starting a test
Student absent for a session or the entire
testing window
Unused defective answer document
Unused incorrect preidentified information
Package for return with NOT TO BE SCORED
materials and place a do not process label on any
book with student information.
52
Test Administrator Responsibilities
53
Test Administrator Responsibilities
Before testing:
Read
all applicable manuals for the grade levels you will
be administering
Attend the school based training given by the school
assessment coordinator
If you are giving accommodations, know how to
implement the correctly
Prepare room for testing
Remove
or cover all visual aids
Ensure space between students and enough room to work
Post DO NOT DISTURB and Electronic Devices signs
54
Before Computer Based Testing
Before TestingPrepare room for CBT testing
During
the practice test, check the configuration of your
testing room to make sure you will be able to provide a
secure environment during testing.
Students must not be able to easily view other students’
computer screens or test materials. Check the
configuration of your testing room and make adjustments
prior to test administration. Use visual blocks (file folders
taped to the sides of the computer screens, computers
placed back to back, etc). Privacy Boards should be used
but not as a replacement for active monitoring during
testing.
55
55
Test Administrator Responsibilities
Before testing:
Sign
and return a Test Administration and Security Agreement,
which indicates that the test administrator:




Has received training
Has read the Test Security Statute and State Board Rule
Has read all applicable portions of the Test Administration
Manual
Understands and agrees to adhere to all test security and
administration policies and procedures
Sign
and return a Test Administrator Prohibited Activities
Agreement (certification numbers must be recorded on this
form). You must be certified
56
Test Administrator Responsibilities
Communicate



Testing Policies to Parents and Students
Electronic Devices Policy—If students are found with ANY
electronic devices during testing or breaks their tests will be
invalidated. The best practice would be for students to leave
devices at home or in their lockers on the day of testing.
Leaving Campus—If students leave campus before
completing the test (for lunch, an appointment, or illness, etc.),
they WILL NOT be allowed to complete the test.
Test Rules Acknowledgement—Students will be asked to
read and sign prior to testing indicating that they will not give
or receive unauthorized help during the test or share test
information on social media. If students are caught cheating or
irregular answer patterns are detected during scoring, their tests
will be invalidated
57
Before Computer Based Testing
Before Testing Ensure that each student taking a CBT has taken the
Training Test (FSA)
 FOR FSA- Understand how to create, monitor and close test
sessions in the Test Administrator Interface.
 FOR FSA: View the Test Administrator Interface Tutorial
posted to BECON and complete DOE TA certification
 FOR BOTH- Ensure you have Test Tickets (FSA) or
Authorization Tickets (NGSSS) to provide to students.
58
58
Test Administrator Responsibilities
Before testing:
Assemble




Materials
Test Administration Manual is needed on the day of testing
to read scripts to students, to ensure accurate timing for test
sessions, and as a reference to avoid testing irregularities.
Test Group Codes (unique four digit code) will be
provided by your School Test Coordinator for FSA PBT or
NGSSS CBT. For FSA CBT, you will used Session IDs instead
Test Administrator Checklist (located in Appendix C)
Test Administrator Interface Username and Password
59
Test Administrator Responsibilities
Before testing:
Assemble

Signs (located in Appendix D)








Materials (cont’d)
Do Not Disturb (posted on entrances to the testing room)
Session (displayed for students)
Electronic Devices (displayed for students)
Security Log (located in Appendix D)
Seating Chart for each test session
Record of Required Administration Information (or session roster)
Pencils for students, if needed
Watch or Clock to keep accurate time during testing
60
Test Administrator Responsibilities
Before testing:
Assemble



Materials (cont’d)
Calculators as they apply to the test you are administering.
Remember for FSA aligned assessments approved hand held
scientific calculators can only be provided in session 2.
Reference sheets or periodic tables as they apply to the test you
are giving
Test Materials will be distributed on the day of testing
61
Test Administrator Responsibilities
Before testing:
●
●
●
●
●
●
Assemble materials needed for testing
Receive appropriate test materials needed (Day of the test)
Receive and prepare additional materials (Day of the test)
Receive test group codes (PBT)
Receive Authorization or Test Tickets (Day of the test)
Prepare Seating Chart
62
Before Computer Based Testing
Before Testing Ensure that your School Testing Coordinator has provided
you with Work Folders/Worksheets, and Student
Authorization or Test Tickets to provide to the students.
 Remind students how to submit and or pause tests.
 When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen as
indicated in the script, but do not log in for students.
 Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without
leaving the room unattended.
63
63
Before FSA Computer Based Testing
If you are administering a computer based FSA test:
 Create, Start, and Monitor the Test session by going to
the fsassessments.org and clicking the Test
Administrator and then Test Administration Icons.



Login using your username and password
Start the session
Record the Session ID on Security Checklist
64
Before FSA Computer Based Testing
If you are administering a computer based test (cont’d):
 Students will use their ticket information with the
session ID to log in.
 Approve students as they log in
 Monitor the session in the TA interface (do not log
out) and close when students complete.
 If students leave for a short break cover their
computer monitor
 For a longer break, have the student pause their test.
If they do not do it on their own you must pause it for
them from within the Test Administrator Interface
65
15 minute Rule During Computer
Based Testing
If you are administering a computer based test (cont’d):
If a student’s computer is disconnected from the test,
contact the technology coordinator to help diagnose any
technical issues or resume the student’s test in TA
Interface. Then assist the student with logging in again.
Once a student logs back in to his or her test, you will
need to approve the student again in TA Interface. If a
student still has difficulty logging in or gets kicked out of
his or her test more than once (taking longer than 15
minutes), the student should not continue to attempt to
log in until the issue is diagnosed and resolved.
Additional troubleshooting information is available at
fsassessments.org or Pearsonaccess.com/fl
66
Test Administrator Responsibilities
During testing DO:
●
●
●
●
●
●
Use #2 pencils ONLY
Have students clear their desk of all scratch paper, books,
notes. Students should not be in possession of any electronic
devices.
Distribute the correct test materials (calculators, ref sheets,
worksheets/folder etc) per the test being given.
Distribute test and answer books, pre-identified & blank
Read appropriate scripts VERBATIM
Make sure students:
●
●
●
have read and signed the Testing Rules Acknowledgment
are working in the correct session/area of the test
are working independently and are not talking or disturbing other
students
67
Test Administrator Responsibilities
During testing DO:
●
●
●
●
●
●
Keep time accurately per the Test Administration Manual
Complete the Test Administration Security Log, Required
Administration Information and Seating Chart
Maintain test security during testing. Walk around the room
and actively monitor the students while they are testing.
Encourage the class to continue working, however, you may
not talk with them about test items or help them with their
answers. It is appropriate to address the entire class when doing
this.
Encourage the class to go back and check their work, if they
finish early. It is appropriate to address the entire class when
doing this.
Ensure students are working in the correct test session
68
Test Administrator Responsibilities
During testing DO NOT:
●
●
●
●
●
●
●
●
Talk with students about test items.
Help students with their answers.
Use non-verbal queues in any way.
Check through test books.
Discuss test items or answers with students even after all test
materials have been returned and testing has been completed.
Talk on your cell phone, grade papers, work on the computer etc.
You must be actively supervising the test administration.
Return test materials to students once they have finished and
submitted their assessment to you.
Allow students to go into session 2 before it starts. DO NOT
approve a student to work in a incorrect session.
69
During Computer Based Testing
During CBT Testing, in addition to what is required for
Paper based testing, you must:



Ensure that no student is looking at another
student’s computer monitor
Note the accommodations provided and used on the
Administration Record and Security Checklist or
Session Roster
If a student logs out (NGSSS) or pauses (FSA) out
for any reason (lunch, break, etc...) a staff member
must resume (NGSSS) or approve (FSA). Then the
student may resume testing.
70
70
Warning DO NOT approve for the wrong
FSA test session
• All Test Administrators will need to approve students to access the
test once they log in via the Student Test Interface.
• Test Administrators should be very careful to only approve
students that are logging in at the beginning of a session or need
back in because of a break.
• Accidentally approving a student who has completed session 1, will
provide them with access to the 2nd session
71
71
New Feature - Session Exit Approval
•
If students requests to move on to Session 2, TAs will approve the Session Exit request
for students who are ready to continue. If the student is not supposed to move on (most
likely), the TA will DENY the student’s Session Exit request. This new functionality
allows the student to immediately sign back in to Session 1 without a test
segment re-open request. If a student is denied permission to exit Session 1, they will
be logged out and can sign back into Session 1 on the same day. This is reflected in a
script addition that should be provided from your School Testing Coordinator.
72
72
Test Administrator Responsibilities
After Testing
●
●
●
●
●
Collect all test and answer books from the students
For CBT collect Math work folders, CBT Worksheets, Session
Rosters and Student Authorization or Test Tickets
Notify School Test Coordinator of any missing materials
Check DNS and UNDO bubbles, Pre-id info, student signature,
Complete the:
 Security Log
 Seating Chart
 Administration Record/Security Checklists
 Comment Form for the test you are giving
73
After Computer Based Testing
After Testing●
Collect and return:
1. Test Administration Security Log
2. Completed Administration Record/Security Checklist
or session roster and FCAT/FSA Seating Chart
3. CBT Worksheets, Paper Reference Sheets, Math work
folders, Session Rosters and Student Authorization or
Test Tickets
74
74
Test Administrator Material Return
Stack materials:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Absent students’ materials
Students’ TO BE SCORED materials
Home Education, McKay, FTC Scholarship, and District
then Florida K-8 Virtual School TO BE SCORED
NOT TO BE SCORED materials
Test Administration Manual/Manuals
Test Administration Security Log
Administration Record/Security Checklist/Session Roster
FCAT Reference Sheets
Calculators
FCAT Seating Chart
Return the above items to your School Test Coordinator soon after testing is over
each day. Test Administrators must not keep any secure test materials in their
classroom.
75
School Coordinator Responsibilities
76
School Coordinator
Responsibilities
Before testing:
●
●
●
●
●
Carefully read the Spring FSA CBT Manual, the Test Administrator
User Guide, and the TIDE User Guide (all located in the FSA Portal),
as well as any local directions you have been given. Resolve any
questions you might have with Student Assessment and Research
Carefully read NGSSS EOC manual as it pertains to your school’s test
administrations.
Read the Test Administrator Policies and Procedures and Appendix C
of the Test Administration Manual then sign the Test Administration
and Security Agreement (located in Appendix D or the back of any of
the manuals).
Train your test administrators and proctors and ensure that they, as
well as school administrators and technology coordinators, sign a Test
Administrator and Security Agreement.
Ensure that test administrators sign a Test Administrator Prohibited
Activities Agreement (located in Appendix D of any FSA or NGSSS or
EOC Manual).
77
School Coordinator
Responsibilities
Before testing:
FOR FSA:
●
●
●
●
Your students need to be verified and matched to what is in TIDE:
Any student not in TIDE (PBT or CBT) will not receive a score until
late reporting closes.
View the TIDE Online training module. Or Managing students in TIDE
presentation for specific information.
Additionally, matching TIDE to your student population will provide
you the following advantages:
●
●
●
The ability to sort, filter and view student information
The ability to export student lists for use in creating test documentation
The ability to print test tickets and labels for all students.
FOR EOC and RETAKES:
Refer to page 106-129 of the CBT End of Course and Retakes Test
Administration Manual for how to manage sessions in Pearson Access
78
School Coordinator
Responsibilities
Before testing:
●
●
●
●
●
●
●
Receive and inventory test materials. Use the enclosed Packing Lists
to inventory your materials soon after they arrive to your school.
Keep test materials secure at all times in locked storage with limited
access (no more than 3 people).
Use Chain of Custody form to keep track of test materials every time
they are in and out of locked storage and to list authorized school
personnel who come in contact with the test materials.
Track security numbers.
Do not open shrink-wrapped materials or begin preparing (applying
student labels) more than one week prior to testing.
Save the original boxes for returning special document materials.
If you need additional materials email
assessment.materials@browardschools.com. Inventory your
materials early – Order additional test materials needed early.
79
School Coordinator Responsibilities
Before CBT
For computer based tests:
●
●
●
FOR CBT ALL TESTS●
Ensure the secure browser (FSA) or TestNav 8 (NGSSS tests) have been
installed on the computers to be used for testing.
●
Print Test or Authorization Tickets
●
Make sure students have taken the Epat (NGSSS) or Training Test (FSA)
that corresponds to their assessment(s)
FOR FSA●
Assign and communicate accounts in FSA and how to create, manage
and stop a CBT session.
●
Warn Test Administrators to not approve sessions on the wrong day for
FSA.
●
Ensure Test Administrators know how to monitor the session in the TA
interface (do not log out), approve students correctly and close when
students complete.
FOR NGSSS assessments●
Manage Sesssion Pearson Access
80
School Coordinator
Responsibilities
Before testing:

Train Test Administrators and Proctors
 Distribute Test Administration Manuals and instruct Test Administrators
to read all appropriate sections.
 Make sure Test Administrators know what test will be administered each
day and what script to read from the manual on each day of testing.
 Make sure Test Administrators receive and provide Worksheets and
Workfolders per the test subject they will be taking.
 Ensure all Test Administrators maintain the following according to the
requirements in the manual:
 Records of Required Administration Information & or Session Rosters
 Seating Charts
 Security Logs (The Test Administrator’s name must be the first name
on the Security Log)
 Review test security policy and procedures and collect the following:
 Signed Test Security Agreements
 Signed Test Administrator Prohibited Activities Agreement (with
certification numbers)
81
School Coordinator
Responsibilities
Before testing:
●
●
●
●
●
Make arrangements for accommodations
Ensure Test Administrators are aware of which option will be
used to collect materials
Provide appropriate test settings
● Ensure visual aids are covered or removed
● There must be at least 3 feet between students
● Test in classrooms whenever possible
Ensure Test Administrators have the correct materials for the
subject and grade they are administering (reference sheets,
calculators, etc)
Distribute Test Group Codes (PBT NGSSS only)
82
School Coordinator
Responsibilities
Before testing:
● Assign Proctors to test sessions
● Proctors are required for rooms where 30 or more
students are tested or for CBT for rooms where 25
or more students are tested
● It is strongly encouraged to assign proctors to
rooms where fewer than 30 (25 for CBT) students
are tested
● Make arrangements to test special program students
not enrolled in your school, if any
● On test day distribute all materials necessary for
83
testing.
School Coordinator
Responsibilities
During Testing:
●
●
●
●
Provide test administrators with additional materials
during testing, as necessary.
Monitor each testing room to ensure that test
administration and test security policies and
procedures are being followed.
Be available during testing to answer questions from
test administrators.
Make sure that Security Logs, Seating Charts, and
Administration Records/Security Checklists are
being maintained in each testing room.
84
School Coordinator
Responsibilities
Maintain Security
●
●
●
●
●
After ANY administration, initial OR make-up,
materials must be returned to you immediately.
Materials must be placed in locked storage between
test sessions and noted on the Chain of Custody.
Secure materials should never remain in classrooms
or be taken from the school’s campus overnight.
Report any testing irregularities or test security
breaches to the Student Assessment & Research
Department immediately.
Use the Chain of Custody form to record all contact
with test materials
85
School Coordinator
Responsibilities After Testing
•Verify
Test Administrators have returned all test materials to you.
•Notify Student Assessment and Research of any missing materials
•Photocopy and file for your records:
• Administration Record/Security Checklists and/or Session Rosters
• Seating Charts
• Test Administration Security Logs
• Chain of Custody Form
The original documents of the forms listed above are to be returned in
District Coordinator Only Box.
•Keep Student Authorization or Test Tickets until scores are reported (CBT)
•Used Planning Sheets, Work Folders, and CBT Worksheets come back with
the DCO box
86
•Complete Comment Forms
Materials Return
87
School Coordinator Material Return
FSA or FCAT = Different Return Instructions
For FSA read and follow the instructions in the
email regarding FSA Paper Based Materials Return
For NGSSS EOC read and follow the instructions
in the email regarding NGSSS Paper based materials
88
School Assessment Coordinator
FSA Material Return
Overview of Materials Return Process
The descriptions and steps below and on the following slides provide a
general overview of the materials return process. Detailed instructions are
included in the 2014– FSA Paper-Based Materials Return Instructions.
School assessment coordinators will complete the following steps before
returning materials to district assessment coordinators:
1. Receive all secure materials from test administrators.
2. Ensure all test and answer books have the appropriate labels applied:
 PreID Labels should be used on TO BE SCORED test materials
whenever possible. On-Demand PreID Labels may be printed for
any students for whom PreID Labels were not included in the
shipment of test materials (e.g., students who enrolled after the
PreID upload.)
89
School Assessment Coordinator
FSA Material Return
Overview of Materials Return Process (cont.)
District/School Labels should be used on TO BE SCORED test
materials if PreID Labels are not available and cannot be printed.
Student demographic information must also be gridded on
documents with District/School Labels applied, and student
information must be entered in TIDE.
Separate TO BE SCORED and NOT TO BE SCORED materials.

3.
90
School Assessment Coordinator
FSA Material Return
Overview of Materials Return Process (cont.)
4.
Place all TO BE SCORED materials in the plastic return bags
included in your test materials.
 Separate TO BE SCORED regular print materials from TO BE
SCORED special documents (large print, braille, one-item-perpage).
 It is not necessary to separate materials by grade level, subject,
special program, etc.; however, if your district assessment
coordinator provides instructions for sorting materials, please
follow those directions.
 Document Count Forms are NOT provided, and therefore are not
required for processing FSA TO BE SCORED materials.
91
School Assessment Coordinator
FSA Material Return
Overview of Materials Return Process (cont.)
5.
Place filled return bags in boxes, and apply the appropriate TO BE
SCORED return labels to the boxes.
Note: You will receive zip ties with your shipment of test materials. Use
the zip ties to close the return bags prior to placing them in boxes.
92
School Assessment Coordinator
FSA Material Return
Overview of Materials Return Process (cont.)
6.
7.
8.
Package all NOT TO BE SCORED materials, including NOT TO BE
SCORED special documents, passage booklets, in boxes. Apply yellow
NOT TO BE SCORED return labels.
Return all boxes to your on Monday July, 27th, 2015.
Ensure that materials are packaged in your District Assessment
Coordinator ONLY Box according to the instructions on page 14 of
the Materials Return Instructions. Follow your district assessment
coordinator’s instructions for including any other materials and for
securely storing or returning this box.
93
Package FSA Materials for Return
Place TO BE SCORED FSA materials in the boxes according to the
manual
 Refer to the Material Return Instructions Documents for
FSA material return
 Place the appropriate color To-Be-Scored return label on the
top of each box:





All FSA EOC
Large Print
Braille
Purple Label
White Label
Pink Label
Labels may be placed over any existing shipping labels (e.g.,
vendor or carrier labels). Do not copy labels.
Email Assessment Materials
(assessment.materials@browardschools.com) to order
additional return labels or if you need more test materials.
94
Package NGSSS FCAT/EOC
Materials for Return
Place TO BE SCORED EOC or RETAKEs in the boxes according
to pages 152–153 of the Spring CBT Manual for guidance.
 You may place materials for more than one grade level in the
same a box.
 Place the appropriate color To-Be-Scored return label on the
top of each box:





EOC Civics/Bio/History
Large Print
Braille
Brown Label
White Label
Pink Label
Labels may be placed over any existing shipping labels (e.g.,
vendor or carrier labels) on the boxes. Do not copy labels.
Email Assessment Materials
(assessment.materials@browardschools.com) to order
additional return labels or if you need more test materials.
95
FSA EOC To-Be-Scored
Materials Drop Off:
•
•
•
FSA aligned Algebra 1, Algebra 2 and Geometry EOC (Purple Label)
Braille (Pink label)
Large Print (White label)
All schools must hand deliver on Monday, July 27th, 2015
Please deliver to:
Student Assessment, 4200 NW 10th Ave, Oakland Park, FL 33309
96
NGSSS EOC (ALG/BIO/CIV/USH) To-Be-Scored
Materials Drop Off:
•
•
•
NGSSS Aligned Civics, Biology or US History (Brown Label)
Braille (Pink label)
Large Print (White label)
All schools must hand deliver on Monday, July 27th, 2015
Please deliver to:
Student Assessment, 4200 NW 10th Ave, Oakland Park, FL 33309
97
Not-To-Be-Scored materials drop off for the
following:
•
NGSSS ALG Retakes & EOCs and FSA Aligned
EOC – July 27th, 2015
•
•
Not-To-Be-Scored documents include: unused test books,
unused non-preidentified and pre-identified documents,,
defective documents, unused large print, unused Braille.
District Coordinator Only Box
•
•
All test documentation
Used and unused Work Folders and Work Sheets
98
Contact Information

Student Assessment and Research
Phone – 754-321-4250 or 754-321-2500
 Email for additional materials –
assessment.materials@browardschools.com
 Karl Yeats or Adrienne C. Reynolds, Testing
Specialists available at:

karl.yeats@browardschools.com
 adrienne.c.reynolds@browardschools.com
