Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
CONTRACT USER INSTRUCTIONS
****NON-MANDATORY****
(Incorporates Supplements 1-11)
CONTRACT NUMBER:
1-14-26-01C Supplement 11
DESCRIPTION:
CONTRACTOR(S):
Pursuit Tires – District 7,8,9,11,&12
Passenger Car and Light Truck Tires –
District 7,8,9,11,&12
Wholesale Tire Distributors
CONTRACT TERM:
01/31/2014 through 01/30/2016
STATE CONTRACT
ADMINISTRATOR:
John D’Elia
(916) 375-4433
John.delia@dgs.ca.gov
The contract user instructions, products, and pricing are included herein. All purchase documents
issued under this contract incorporate the contract terms and applicable California General
Provisions.
All changes are highlighted in RED
Signature on file
_________________________________
John D’Elia, Contract Administrator
Date
10/30/15
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
SUMMARY OF CHANGES
Supplement
No.
11
Description/Articles
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, &12 is modified to
reflect the following changes:
Article 25 – SB/DVBE Participation: Addition of
Bruce’s Tire as a Small Business
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, &12 is modified to
reflect the following changes:
Supplement
Date
10/30/15
1.
10
10/28/15
Article 11 – Ordering Procedure: Addition of a new
subcontractor
2. Article 25 – SB/DVBE Participation: Addition of
new Small Businesses
3. Attachment A – Pricing: Added TPMS kit
4. Attachment H – Updated Non-core tire catalogue
1.
9
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, &12 is modified to
reflect the following changes:
08/12/2015
1. WTD contact phone number change
8
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
01/01/2015
1. Contract changed ownership from JMC Performance to
Wholesale Tire Distributors (WTD). WTD will take over
the contract including all the changes made to the user
instruction in red.
2.
Change made to scope of work.
3.
Change made to Contract Administration.
4.
Changes made to walk-in locations.
5.
Changes made to California Sellers Permit.
6.
Changes made to SB/DVBE participation.
7. Changes made to Attachment A – Pricing (Name
Change Only)
8. Changes made to Attachment G – Award Matrix (Name
Change Only)
9. Changes made to Attachment H – Non-Core Catalog
(Name Change Only)
All other terms and conditions shall remain the same.
Contract 1-14-26-01C Supplement 11
User Instructions
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10/30/2015
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
7
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
10/10/2014
1. Addition of a new subcontractor.
6
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
09/04/2014
1. Addition of a new subcontractor.
5
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
09/03/2014
1. Addition of Attachment H – Non-Core Tire Catalog
4
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
05/01/2014
Changes to Attachment H – Non-Core Tire Catalog
Contract changes to non-mandatory
3
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, & 12 is modified to
reflect the following changes:
04/22/2014
1. Addition of Attachment H – Non-Core Tire Catalog
2
1
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, &12 is modified to
reflect the following changes:
1. Schedule A Pricing Worksheet modified
All other terms and conditions shall remain the same.
Subject contract for Pursuit and Passenger Car and Light
Truck Tires in Districts 7, 8, 9, 11, &12 is modified to
reflect the following changes:
1.
Posting of Attachment H Non-Core Catalog
2.
Schedule A Pricing Worksheet modified
3/19/2014
03/13/2014
All other terms and conditions shall remain the same.
Contract 1-14-26-01C Supplement 11
User Instructions
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10/30/2015
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
1.
SCOPE
The State’s contract with Wholesale Tire Distributors (Contractor) provides Pursuit Tires, and
Passenger Car and Light Truck Tires at contracted pricing to the State of California agencies and
departments and local governmental agencies in accordance with the requirements of Contract # 1-1426-01C for Districts 7,8,9,11,&12 (see Attachment E, District Map). The Contractor shall supply the
entire portfolio of products for Pursuit Tires, and Passenger Car and Light Truck Tires as identified in
the contract and will be the primary point of contact for data collection, reporting, and distribution of
tires to the State.
The contract term is for 2 years with an option to extend the contract for 2 additional 1 year periods or
portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual
agreement between the contractor and the State. If a mutual agreement cannot be met the contract
may be terminated at the end of the current contract term.
This non-mandatory statewide contract includes the purchase of tires and installation services.
2.
CONTRACT USAGE/RULES
A. State Departments

The use of this contract is non-mandatory for all State of California departments in Districts
7, 8, 9, 11, and 12 only.

Ordering departments must adhere to all applicable State laws, regulations, policies, best
practices, and purchasing authority requirements, e.g. California Codes, Code of
Regulations, State Administrative Manual, Management Memos, and State Contracting
Manual Volume 2 and 3, as applicable.

Prior to placing orders against this contract, departments must have been granted non-IT
purchasing authority by the Department of General Services, Procurement Division (DGS/PD)
for the use of this statewide contract. The department’s current purchasing authority number
must be entered in the appropriate location on each purchase document. Departments that
have not been granted purchasing authority by DGS/PD for the use of the State’s statewide
contracts may access the Purchasing Authority Application at
http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx or may contact DGS/PD’s
Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.

Departments must have a Department of General Services (DGS) agency billing code prior
to placing orders against this contract. Ordering departments may contact their Purchasing
Authority contact or their department’s fiscal office to obtain this information.
B. Local Governmental Agencies

Local governmental agency use of this contract is optional.

Local government agencies are defined as “any city, county, city and county, district or other
governmental body or corporation, including the California State Universities (CSU) and
University of California (UC) systems, K-12 schools and community colleges’’, empowered
to expend public funds for the acquisition of products, per Public Contract Code Chapter 2,
Paragraph 10298 (a) (b). While the State makes this contract available to local
governmental agencies, each local governmental agency should determine whether this
contract is consistent with its procurement policies and regulations.

Local governmental agencies shall have the same rights and privileges as the State under
the terms of this contract. Any agencies desiring to participate shall be required to adhere to
Contract 1-14-26-01C Supplement 11
User Instructions
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10/30/2015
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
the same responsibilities as do State agencies and have no authority to amend, modify or
change any condition of the contract.

Local governmental agencies must have a DGS agency billing code prior to placing orders
against this contract. DGS agency billing codes may be obtained by emailing the DGS
billing code contact with the following information:
o
o
o
o
o
Local governmental agency
Contact name
Telephone number
Mailing address
Facsimile number and e-mail address
DGS Billing Code Contacts: Kimberley.Carey@dgs.ca.gov
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State
departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or
usage instructions exclusive to State departments or local governmental agencies shall be
identified within each article.
3.
DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract.
The administrative fee should NOT be included in the order total, nor remitted before an invoice
is received from DGS.
Current fees are available online in the Procurement Division Price Book located at:
http://www.dgs.ca.gov/ofs/Resources/Pricebook.aspx. (Click on “Purchasing” under Procurement
Division.)
B. Local Governmental Agencies
For all local government agency transactions issued against the contract the Contractor is
required to remit the DGS/PD an Incentive Fee of an amount equal to 1% of the total purchase
order amount excluding taxes and freight. This Incentive Fee shall not be included in the
agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to
local governmental agency customers shall reflect State contract pricing, including any and all
applicable discounts, and shall include no other add-on fees.
4.
CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of
contact for problem resolution and related contract issues.
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User Instructions
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
5.
Administrator
Information
Contact Name:
Telephone:
DGS/PD
(State Contract Administrator)
John D’Elia
(916) 375-4433
Wholesale Tire Distributors
(Contractor)
Jon Carren
(714)-683-9913
Facsimile:
Email:
Address:
(916) 375-4522
John.delia@dgs.ca.gov
DGS/Procurement Division
Attn: John D’Elia
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
(562)-445-4003
jonc@wtdus.com
Wholesale Tire Distributors
Attn: Jon Carren
14350 Macaw St.
La Mirada, CA 90638
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or
contractual difficulties encountered during contract performance in a timely manner. This includes and
is not limited to informal disputes, supplier performance, outstanding deliveries, etc.
For contractor performance issues, ordering agencies must submit a completed Attachment D,
Supplier Performance Report, via email or facsimile to the State Contract Administrator identified in
Article 4, Contract Administration. The ordering agency should include all relevant information and/or
documentation (i.e. Purchase documents).
6.
CONTRACT ITEMS
This contract includes segments for the specified Tires, Non-Core Tires, and Installation Services in
Districts 7,8,9,11, and 12 only.
A. Core Tires


Purchase of the Core Tires is non-mandatory for all State departments in Districts 7,8,9,11 and
12 only.
Pricing for the Core Tires is detailed in Attachment A, Contract Pricing.
B. Installation Services

Pricing for common Installation Services is detailed in Attachment A, Contract Pricing.
C. Non-Core Tires
This contract contains provisions for ordering agencies to purchase tires that are not defined in
Attachment A, Contract Pricing. Only Pursuit Tires, and Passenger Car and Light Truck Tires are
included as Non-Core Tires.
D. Contractor’s Catalog:
The Contractor will maintain a publicly available catalog of all contract items. The Contractor
shall include all tires the Contractor sells in the Pursuit Tires, and Passenger Car and Light
Truck Tires category. The catalog shall be updated on a quarterly basis; if there are no
changes during a quarter, the Contractor shall so notify the State Contract Administrator. Any
and all changes to the catalog must be submitted in writing to the State Contract Administrator
for review and approval.
Contract 1-14-26-01C Supplement 11
User Instructions
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
1)
Non-Core Pricing
Only Pursuit Tires, and Passenger Car and Light Truck Tires will be included as Non-Core
Tires. All such Tires will be offered to ordering agencies at the discount percentage shown on
Attachment A, Contract Pricing. The State has the unilateral option to approve additional
non-core items on a one-time basis at the request of an agency. The base criteria to
consider non-core Tires are:
2)

Meet the specifications outlined in Attachment B, Specifications Number 2610-2443,
dated 11/06/2013

Items are Pursuit Tires, and Passenger Car and Light Truck Tires;

Discounts meet the contract discount; and

Items do not conflict with any other mandatory statewide commodities contract.
Offer Preparation
The authorization process of non-core items requires submission of a Contractor’s offer
(contract offer format spreadsheet showing company letterhead) which must include the
following data elements:













Contract Number;
Date of the Catalog/MSRP list prices (California Governmental Pricing)
MSRP as published;
Contract % discount;
Contract price;
Quantity ordered;
Extended contract price;
Core/Non-Core – Approved Contract Control Set designation (Y/N);
Manufacturer’s part number or SKU;
Item description;
Date of offer;
Offer number; and
Date offer expires.
Note: All offers shall be reviewed by the Contractor prior to submittal of a Std. 65 in order to
determine the exact Small Business (SB) participation percentage for each PO submitted.
See Article 25, SB Participation.
7.
SPECIFICATIONS
All products listed on Attachment A, Contract Pricing, must conform to Attachment B, Bid Specification
Number 2610-2443, dated 11/06/2013.
8.
LOW OFFER
In the event the Contractor offers a one-time price that is lower than the list price less contract
discount, the ordering agency may execute a purchase document that incorporates the lower offered
price, which shall be binding to the Contractor.
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User Instructions
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
9.
PROMOTIONAL PRICING
During special pricing promotions, the Contractor shall offer ordering agencies the promotional pricing
or the discount percentage off list price, whichever is lower.
Contractor must notify the State Contract Administrator of all promotional pricing changes. This
notification shall include, at a minimum:



Promotional start and end dates;
Models, products, and services included in the promotion; and
Promotional pricing.
10. PURCHASE EXECUTION
A. State Departments
1)
Purchase Documents
State departments must use the Purchasing Authority Purchase Order (Std. 65) for
purchase execution. An electronic version of the Std. 65 is available at the Office of State
Publishing web site: http://www.dgs.ca.gov/pd/Forms.aspx (select Standard Forms).
Purchase documents must be properly executed in accordance with SCM Volume 2 and 3
(Chapter 8, Purchase Document) and fully approved prior to the department receiving any
products by a Contractor. Additional instructions can be found on the reverse of the STD
65.
The Contractor shall not accept purchase documents from ordering agencies for this
contract that are incomplete or contain non-contract items.
Buyers must include product and service line item descriptions and prices. Bundled
configurations with a total price are not acceptable.
Non-Example:
Item
QTY
Unit
Description
Unit Price
Extension Total
201
1
Each
Computer
equipment
$3,000.00
$3,000.00
All Purchasing Authority Purchase Orders (Std. 65) must contain the following elements at a
minimum:












Agency Order Number (Purchase Order Number)
Ordering Agency Name
Agency Billing Code
Purchasing Authority Number
Leveraged Procurement Number (Contract Number)
Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
Contract Line Item Number (CLIN)
Quantity
Unit of Measure
Commodity Code Number
Product Description
Unit Price
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User Instructions
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions




Extension Price
Cal-Card Payment information (if applicable)
Subcontractor name(s) and participation percentage (if applicable)
Special instructions regarding delivery hours, security measures, pallet sizes (if
applicable)
2) Bidder Declaration/Commercially Useful Function (CUF)
The DGS/PD, as the awarding department, has assessed the prime Contractor certifications
and CUF during the solicitation evaluation process. As a result, when executing purchase
documents pursuant to this contract it is not necessary for State departments operating
under statewide contract purchasing authority to request the completion of a Bidder
Declaration document or perform additional CUF analysis. The department should make a
notation of this within their procurement file.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
4) American Recovery and Reinvestment Act (ARRA) - Supplemental Terms and Conditions
Ordering departments executing purchases using ARRA funding must attach the ARRA
Supplemental Terms and Conditions document to their individual purchase documents.
Departments are reminded that these terms and conditions supplement, but do not replace,
standard State terms and conditions associated with this leveraged procurement agreement.

ARRA Supplemental Terms and Conditions
Note: Additional information regarding ARRA is available by clicking here to access the
email broadcast dated 08/10/09, titled Supplemental Terms and Conditions for Contracts
Funded by the American Recovery and Reinvestment Act.
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The
purchase documents must include the same data elements as listed above (Exception: Purchasing
Authority Number is used by State departments only).
C. Documentation
All ordering agencies will submit a copy of executed purchase documents to:
DGS - Procurement Division (IMS# Z-1)
Attn: Data Entry Unit
707 Third Street, 2nd Floor, MS 2-212
West Sacramento, CA 95605-2811
11. ORDERING PROCEDURE
A. Ordering Methods:
Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via
one of the following ordering methods:
Contract 1-14-26-01C Supplement 11
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions




U.S. Mail
Facsimile
Email
In person walk in at a Wholesale Tire Distributors throughout Southern California
The contractor’s Order Placement Information is as follows:
ORDER PLACEMENT INFORMATION
U.S. Mail:
Wholesale Tire Distributors
Attn: Jon Carren
14350 Macaw St.
La Mirada CA 90638
Facsimile: 562-445-4003
Email: jonc@wtdus.com
Walk-In
District 7
Wholesale Tire Distributors
13600 Imperial Hwy. Unit #8 Santa Fe Springs, CA, 90670
Subcontractor
American Tire Depot
1313 W Burbank Blvd
Burbank, CA 91506
737 S Glendale Ave
Glendale, CA 91205
6424 Laurel Canyon Blvd
N. Hollywood, CA 91606
4267 State St
Santa Barbara, CA 93110
2376 Ventura Blvd
Camarillo, CA 93010
18173 Chatsworth St
Granada Hills, CA 91344
15083 E Imperial Hwy
La Mirada, CA 90638
909 Long Beach Blvd
Long Beach, CA 90813
11501 Jefferson Blvd
Culver City, CA 90230
2528 Lakewood Blvd
Long Beach, CA 90815
617 W Whittier Blvd
Montebello, CA 90640
4707 W Rosecrans Ave
Hawthorne, CA 90250
1023 E Avenue J
Lancaster, CA 93535
1909 S. Broadway
Santa Maria, CA 93454
Contract 1-14-26-01C Supplement 11
User Instructions
1130 S Central Ave
Glendale, CA 91204
5262 Van Nuys Blvd
Sherman Oaks, CA 91401
43729 15TH St West
Lancaster, CA 93534
25150 Rye Canyon Rd
Valencia, CA 91355
19515 Ventura Blvd
Tarzana, CA 91356
3445 Foothill Blvd
La Crescenta, CA 91214
14100 Rosecrans Ave
Santa Fe Springs, CA 90670
837 S Pacific Ave
San Pedro, CA 90731
1414 Pacific Coast Hwy
Hermosa Beach, CA 90254
3675 Rosemead Blvd
Rosemead, CA 91770
9509 E Alondra Blvd
Bellflower, CA 90706
2311 Lincoln Blvd
Santa Monica, CA 90405
305 W Route 66
Glendora, CA 91740
541 North Oxnard Blvd
Oxnard, CA 93030
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10/30/2015
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
Subcontractor
Bruce’s Tire
2400 Prune Ave
Fremont, CA 94539
District 8
Wholesale Tire Distributors
9340 7th Street Unit #F,
Rancho Cucamonga, CA, 91730
Subcontractor
American Tire Depot
15439 Bear Valley Rd
Hesperia, CA 92345
1240 W Main St
Barstow, CA 90311
25185 Madison Ave #B
Murrieta, CA 92562
9777 Magnolia Ave
Riverside, CA 92503
222 N State St
Hemet, CA 92543
185 E Foothill Blvd
Rialto, CA 92376
82191 Hwy 111
Indio, CA 92201
56916 Twenty-Nine Palms Hwy
Yucca Valley, CA 92284
410 W Colton Ave
Redlands, CA 92373
1139 W Redlands Blvd
Redlands, CA 92373
11951 Foothill Blvd
Rancho Cucamonga, CA 91730
68406 E Palm Canyon Drive
Cathedral City, CA 92234
27160 Newport Rd
Menifee, CA 92584
25595 Base Line St
San Bernardino, CA 92410
304 W 6TH Street, Suite #3
Corona, CA 92882
District 9
Wholesale Tire Distributors
66 Industrial Circle Unit #A-1, Mammoth, CA 93546
Subcontractor
Bishop Automotive
950 N. Tu-Su Lane
Bishop, California 93514
District 11
Wholesale Tire Distributors
3760 Hancock St., Unit C
San Diego, CA, 92120
Subcontractor
American Tire Depot
4183 Convoy St
Kearney Mesa, CA 92111
6994 Broadway
Lemon Grove, CA 91945
3191 Adams Ave
San Diego, CA 92116
Contract 1-14-26-01C Supplement 11
User Instructions
515 N Coast Hwy
Oceanside, CA 92833
130 West Bradley Ave
El Cajon, CA 92020
1135 Broadway
Chula Vista, CA 91911
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
Subcontractor
Pacific Auto
7451 Trade Street
San Diego, CA, 92121
District 12
Wholesale Tire Distributors
3911 E. La Palma Unit #D
Anaheim, CA 92807
Subcontractor
American Tire Depot
310 N Tustin Blvd
Orange, CA 92867
7351 Autopark Dr
Huntington Beach, CA 92648
2015 Harbor Blvd #A
Costa Mesa, CA 92627
4951 Rose Drive
Yorba Linda, CA 92886
1805 N Grand Ave
Santa Ava, CA 92705
227 N Brea Blvd
Brea, CA 92821
2229 Harbor Ave
Costa Mesa, CA 92627
2015 Harbor Blvd #A
Garden Grove, CA 92843
19791 Beach Blvd #A
Huntington Beach, CA 92648
20781 Lake Forest Drive
Lake Forest, CA 92630
7000 Katella
Stanton, CA 90680
Subcontractor
VOSS Performance
711 W Orangethorpe Ave
Placentia, CA 92870
Note: When using any of the ordering methods specified above, all State departments must conform to
proper State procedures.
12. MINIMUM ORDER
The minimum order shall be two (2) tires.
13. ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an order receipt confirmation, via e-mail or
facsimile, within 48 hours of receipt of purchase document. The Order Receipt Confirmation shall
include the following information:




Ordering Agency Name
Agency Order Number (Purchase Order Number)
Purchase Order Total Cost
Anticipated Delivery Date
14. OUT-OF-STOCK ITEM REMEDY
Upon receipt of order acknowledgment identifying out of stock items, the ordering agencies shall have
the following options:
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STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions
 Request back order; or
 Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or
unauthorized products
15. DELIVERY SCHEDULES Delivery for orders placed against this contract shall be in accordance
with the following:
A. Locations
Deliveries are to be made in districts 7,8,9,11,and 12 as defined by Attachment E, District Map
to the location specified on the individual purchase order, which may include, but not limited to,
inside buildings and receiving docks.
B. Schedule
Delivery of ordered product shall be completed in full within 30 days after receipt of an order
(ARO). Since receiving hours for each ordering agency will vary by facility, it will be the
Contractor’s responsibility to check with each facility for their specific delivery hours before
delivery occurs. The Contractor must notify the ordering agency within 12 hours of scheduled
delivery time, if delivery cannot be made within the time frame specified on the Order Receipt
Confirmation.
Contractor is requested to make deliveries in Los Angeles County, Orange County,
San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours.
Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.
C. Security Requirements
Deliveries may be made to locations inside secure institutional grounds (such as the California
State Prisons) that require prior clearances to be made for delivery drivers. Since security
clearance procedures for each facility may vary, it will be the Contractor’s responsibility for
contacting the secure location for security clearance procedures, hours of operation for
deliveries and service, dress code, and other rules of delivery.
16. FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the contractor, to the ordering organization's
receiving point. Responsibility and liability for loss or damage for all orders will remain with the
contractor until final inspection and acceptance, when all responsibility will pass to the ordering
organization, except the responsibility for latent defects, fraud, and the warranty obligations.
17. SHIPPED ORDERS
All shipments must comply with General Provisions (rev 06/08/2010), Paragraph 12 entitled “Packing
and Shipment”. The General Provisions are available at:
http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf.
A. Packing Slip
A packing slip will be included with each shipment, including:

Agency Order Number (Purchase Order Number)
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







Ordering agency name
Line Item description
Quantity ordered
Quantity included in shipment
Any back ordered or out of stock items and availability date of unfilled and partial shipment
Number of parcels
Destination
All information contained on the packing label
B. Packaging Label
A packaging label will be included with each order shipped and include the following items, visible
on the outside of the box/pallet:





Authorized purchaser
Address
Department and floor
Authorized purchaser contact name
Authorized purchaser telephone number
18. RETURN POLICY
The Contractor shall not charge return fees due to product defect, inaccuracies or other errors on
the part of the Contractor.
19. CREDIT POLICY
The Contractor shall provide credit for the following items:

Items shipped in error;
 Items that are returned within 30 calendar days of delivery and are unused;
 Defective or freight-damaged items.
In all cases, the ordering agency shall have the option of taking an exchange or receiving a credit.
The Contractor will be responsible for the credit or replacement of all products, including those
covered by manufacturer warranties. Contractor cannot require the ordering agency to deal directly
with the manufacturer.
20. WARRANTY
The Contractor will honor all manufacturers’ warranties and guarantees on all products offered as part
of this contract within a period defined by the manufacturer from the date of complete installation and
acceptance by the State.
During the warranty period, the Contractor will:

Honor all manufacturers’ warranties and guarantees on all products offered through the contract;

Continue to provide warranty service after contract termination until expiration of warranties for
products that have been sold under the contract;

Provide warranty services through the life of the warranty, if the manufacturers' warranty extend
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beyond the term of the contract;

Pay any necessary shipment and insurance costs.
21. INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization.
Invoices will contain the following information:












Contractor’s name, address and telephone number
Leveraged Procurement Number (Contract Number)
Agency Order Number (Purchase Order Number)
Item and commodity code number (UNSPSC Code found on the pricing worksheet)
State Contract Price per unit and extended price
Quantity purchased
Date ordered
Date delivered
List of returns or back ordered items
Contract price and extension
State sales and/or use tax
Totals for each order
22. PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance
with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq.
Unless expressly exempted by statute, the Act requires State departments to pay properly
submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of
goods, performance of services, or receipt of an undisputed invoice, whichever is later.
B. CAL-Card Use
State departments may use the CAL-Card for the payment of invoices. Use of the CAL-Card
requires the execution of Purchasing Authority Purchase Order (Std. 65) as referenced in Article
10 (Purchase Execution) and must include all required documentation applicable to the purchase.
The CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not
relieve departments from adhering to all procurement laws, regulations, policies, procedures, and
best practices, including those discussed in the State Contracting Manual (SCM) Volume 1 and
Volume 2. This includes but is not limited to the application of all sales and use tax laws, rules
and policies as applicable to the purchase.
C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to
process payments. State departments should forward a copy of the Std. 204 to their accounting
office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments
should contact the Contractor for copies of the Payee Data Record.
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23. CALIFORNIA SELLER’S PERMIT
The California seller permit number for the contractor is listed below. State departments can verify
that permits are currently valid at the following website: www.boe.ca.gov. State departments must
adhere to the file documentation required identified in the State Contracting Manual Volume 2 and
Volume 3, as applicable.
Contractor Name
Seller Permit #
Wholesale Tire Distributors
97-624943
24. RECYCLED CONTENT
State departments are required to report purchases in many product categories, see Attachment C.
Postconsumer-Content Certification Form (CIWMB 74).
25. SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION
The small business (SB) and disabled veteran business enterprise (DVBE) certifications and percentages
are listed below. State departments can verify that the certifications are currently valid at the following
website: http://www.bidsync.com/DPXBisCASB.
Name
Bruce’s Tire
Prime or
Subcontractor
Subcontractor
OSDS
Certification #
43137
SB
Percent (%)
10%
DVBE
Percent (%)
N/A
26. State departments shall confirm with the contractor the exact percentage amount of SB and/or DVBE
for each individual order.
27. END-OF-LIFE MANAGEMENT (TIRES):
The Contractor offers a Take-Back program that recycles tires that are beyond their useful life. The
Take-Back Program is for tires purchased under this contract and any other state-owned tires that
have reached the end of their useful life during this contract period. The Contractor will take back a
tire for each tire delivered. The Contractor can but is not obligated to take back more than one tire for
each tire delivered.
The take-back program is offered at no cost to the State and includes all costs for transportation,
labor, tire recycling, waste management, certification, and reporting.
Tire collection shall be at time of delivery of new tires or within 30 calendar days of an agency’s
written notification.
Take-Back Program minimum requirements:
The Take Back Program shall be in accordance with the laws of California, and the requirements of
the Waste Tire Generator Requirements and Title 14, Natural Resources--Division 7, CIWMB Chapter
6: Permitting of Waste Tire Facilities and Waste Tire Hauler Registration and Tire Manifests; Article
8.5: Waste Tire Hauler Registration and Manifesting Requirements for Used and Waste Tire Haulers,
Retreaders, Used and Waste Tire Generators, and Used and Waste Tire End-Use Facilities
The Comprehensive Trip Log (CTL) is a triplicate form used for waste/used tire pickup. It is
completed by the tire hauler for each transaction performed. The generator (state agency) reviews
the information provided by the hauler to determine completeness and accuracy of the form, and then
initials the CTL receipt. Waste Tire Tracking Form: Comprehensive Trip Log
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(http://www.calrecycle.ca.gov/Tires/Forms/Manifest/default.htm)
Attachment F, Tire Management Report listing the number of tires collected by the hauler per month
will be sent quarterly to the State Contract Administrator.
28. ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Specifications Number 2610-2443, dated 11/06/2013
Attachment C – Postconsumer Content Certification Workbook
Attachment D – Supplier Performance Report
Attachment E – District Map
Attachment F – Tire Management Report
Attachment G – Award Matrix
Attachment H – Non-Core Catalog
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