MI-Access Fall 2013
Webcast
September 9, 2013
1
Welcome
and Introductions
Jim Griffiths
Manager, Assessment Administration and Reporting
Office of Standards & Assessment
2
Our Presenters from OSA are…
Jim Griffiths – Manager, Administration and Reporting
Dan Evans - Analyst, Administration and Reporting
John Jaquith - Consultant, Student with Disabilities
Linda Howley - Accessibility Specialist
Tina Foote – Analyst, Secure Site
3
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
4
Webcast Agenda
● The MI-Access “Top 10”
● MI-Access Assessment Basics
● Participation and Supported
Independence (P/SI)
● Functional Independence
● Do Not Read Aloud Items
● Assessment Accommodations
● BAA Secure Site Processes
5
MI-Access Top 10 List
10. Fill in answer bubbles completely with a
#2 pencil
9. FI students do not fill in their own
bubbles
8. Accountable Students and Test
Verification is IMPORTANT
7. Verify information in the Educational
Entity Master (EEM)
6. Security Compliance Form stays in
district
6
MI-Access Top 10 List
5.
4.
3.
2.
1.
MSDS entries are very important
Inventory Materials when
received
Apply Pre-ID Labels to Answer
Documents
Know Your Accommodations
READ the MANUAL!
7
MI-Access Assessment
Basics
Dan Evans
Analyst, Assessment Administration and Reporting
Office of Standards & Assessment
8
Fall Assessment Window
MI-Access Grades 3-8
September 30 - November 8, 2013
9
Who is Being Assessed?
Populations assessed:
● Participation
● Supported Independence
● Functional Independence
10
What’s Being Assessed?
Content areas assessed for each population:
● English Language Arts (Grades 3-8)
− FI Accessing Print (Grades 3-8)
− FI Expressing Ideas (Grades 4 and 7)
● Mathematics (Grades 3-8)
● Science (Grades 5 and 8)
NOTE: There are no alternate assessments in
Social Studies – IEP Teams will determine
what other assessment will be used
11
Key Dates
Arrival of Materials: September 27
Additional Orders: Sept. 24 – Nov. 1
Return Materials: NO LATER THAN NOV. 13
12
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
13
Participation and Supported
Independence (P/SI)
John Jaquith
Assessment Consultant for Student with Disabilities
Office of Standards & Assessment
14
Participation and
Supported Independence
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
15
Participation
Students who have, or function as if
they have, severe or profound
cognitive impairment
16
Participation
Expected to require extensive ongoing
support in adulthood and may have
significant cognitive and/or physical
impairments that limit their ability to
generalize or transfer learning
Dependent on others for most, if not all,
daily living needs
17
Participation
The instructional approach for these
students targets opportunities for them to
integrate into age-appropriate tasks,
activities related to daily living skills, and
academic content
18
Supported Independence
Students who have, or function as if
they have, moderate cognitive
impairment
19
Supported Independence
Will require ongoing support in major
life roles and may have cognitive
and/or physical impairments that limit
their ability to generalize or transfer
learning
20
Supported Independence
Instructional approach is direct, in
context, and targeted toward specific,
essential independent living and
academic skills
21
Supported Independence
Working toward mastering daily living
and employment routines and an
acceptable level of independent living
22
Content Areas Assessed
• MI-Access EGLCEs/EB (Grades 3-8)
• English Language Arts,
Mathematics, Science
23
P/SI Assessment Booklets
• ELA and Mathematics are combined into
a single booklet
• Participation and Supported
Independence are no longer combined
into flip-style booklets
• Color coordinated
24
Participation
ELA and
Mathematics =
Blue
25
Participation
Science = Pink
26
Supported Independence
ELA and
Mathematics
= Green
27
Supported Independence
Science = Red
28
Item Development
All items
• aligned to
EGLCE/EB
• coded to adult life contexts
29
Item Development
Core items count toward the
student’s score
Embedded items are for field testing
ONLY
30
Item Types and Formats
Selected Response/Multiple Choice
• SI: 3 choices-graphics
• P: 2 choices-graphics
31
Item Types and Formats
Observation/Activity
• Many items use an activity-based
observation format
• Paper and pencil tests aren’t
appropriate
32
Selected-response
ELA, mathematics, and science have
selected-response items
ALL selected-response items
administered the same way
33
Selected-response
Selected-response picture cards will be
provided by the MI-Access contractor
34
Selected-response
ONE set of picture cards will be
shipped to each TEACHER based on:
• content area (P/SI ELA and
Mathematics OR P/SI Science)
• grades being assessed
35
Picture Cards
Picture cards are presented in very
specific ways
• Read manual sections on the
different presentation styles
• Watch presentation styles in online
learning program
36
Selected-response
Two reasons for picture cards:
1. Not practical for students to look at
pictures in an assessment booklet
37
Selected-response
2. Selected-response items have to be
presented twice – each time in a
different order
38
Sample SI Item
Which of these shows a pulley being used?
A
hammer and nail
B
raising a flag
C
wheelchair on ramp
39
Picture Cards
The assessment administrator will be
provided with 8½ X 11 pictures of a
hammer and nail, raising a flag, and a
wheelchair on ramp.
40
Sample Participation Item
Which one can go faster?
A
B
41
Picture Cards
The assessment administrator will be
provided with 8½ X 11 pictures of a car
and a bicycle.
42
Picture Cards
43
Activity-based Observation
Assessment administrators need to use
whatever they typically use during
instruction in the format most familiar
to the student
44
Activity-based Observation
Assessment administrators will provide
THEIR OWN picture cards IF they are
typically used during the activity or
routine where the item is being
administered
45
Sample Participation Item
Activity: The student will respond appropriately
to a greeting from an unfamiliar person, such
as a teacher, support staff, or related service
provider, during arrival or dismissal time.
Scoring Focus: Responding to and/or
communicating with a variety of audiences
46
Participation Scoring Rubric
Score Point
Definition
3
Responds correctly with no assessment administrator
assistance
2
Responds correctly after assessment administrator provides
verbal/physical cues
1
Responds correctly after assessment administrator provides
modeling, short of hand-over-hand assistance
Condition Codes - All condition codes result in no points.
A
Incorrect response
B
Resists/refuses
C
Assessment administrator provides hand-over-hand assistance and/or step-bystep directions
47
SI Scoring Rubric
Score Point
Definition
2
Responds correctly with no assessment administrator assistance
1
Responds correctly after assessment administrator provides
verbal/physical cues
Condition Codes - All condition codes result in no points.
A
Incorrect response
B
Resists/refuses
C
Assessment administrator provides hand-over-hand assistance and/or step-by-step
directions
48
Online Learning
MI-Access Participation and
Supported Independence Scoring
Rubrics Online Learning Program
www.michigan.gov/mi-access
49
50
Functional
Independence
51
Functional Independence
Student Population
Content Areas
Assessment Booklets
Item Format
Scoring Rubric
Administering Assessment
52
Functional Independence
For those students who have, or
function as if they have mild cognitive
impairment
53
Functional Independence
• Can typically assess their
personal strengths and limitations
• Can access resources, strategies,
and supports to help them
maximize their independence
54
Functional Independence Content
Areas
Accessing Print
Expressing Ideas
Mathematics
Science
55
FI Accessing Print - Purple
Grades 3, 5, 6, 8
Word Recognition
Text Comprehension
56
FI Accessing Print and
Expressing Ideas Purple
Grades 4 and 7
57
FI Math Assessments - Gold
Data and Probability
Geometry
Measurement
Numbers and Operations
Algebra
58
Sample FI Math item
59
FI Science Assessments - Orange
Constructing New Scientific
Knowledge
Reflecting on Scientific
Knowledge
Using Life Science Knowledge
Using Earth Science
Knowledge
Using Physical Science
Knowledge
60
Sample FI Science item
61
Functional Independence
Resemble paper/pencil test
Use multiple-choice item format
ONLY, except for Expressing Ideas
62
Functional Independence
Students DO NOT complete answer
document; assessment administrators
transfer student responses from test
booklet and bubble in student responses
on answer document
63
64
Administering FI Assessment
Read the manual before administration
Scripts in the manual for each content
area that MUST be followed during
assessment administration
65
Administering FI Assessment
Become familiar with scripts ahead of
time
Need to fill in assessment booklet page
numbers in the script
66
Functional Independence
Text comprehension passages are
designed to be appropriate for
age/interest levels of students being
assessed
Most students should be able to read
passages
67
Functional Independence
If a student accesses print through a
reader, it is considered a standard
accommodation
68
Administering FI Assessment
Decide on a student-by-student basis if
assessments will be administered
individually or in a group
69
Administering FI Assessment
There is NO time limit – use own
judgment on time allowed and how
much to administer in one sitting
70
Administering FI Assessment
Be familiar with each student’s IEP to
make sure necessary assessment
accommodations are available
71
Optional Materials
Mathematics: coins, bills, clocks,
calendars, meters, etc.
Science: sand, water, flashlight, musical
instruments, etc.
72
Administering FI Assessment
Students are to mark responses in
the test booklet (not the answer
document).
73
Administering FI Assessment
The assessment administrator needs to
fill in the students answer document
when the test is complete.
• Make sure the bubble is completely
filled in with a #2 pencil.
74
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
75
Assessment
Accommodations
Linda Howley
Accessibility Specialist
Office of Standards & Assessment
76
ALL MI-Access assessments are
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities
77
Read Sections:
• “MI-Access Assessment
Accommodations” in the Test
Administrator Manual
• “Assessment Accommodation
Summary Table” on the MI-Access
web site
78
Assessment Accommodation
Summary Table
Displays accommodations for
• MEAP
• MEAP-Access
• MI-Access
• ELPA (soon to be WIDA)
• NAEP
79
Assessment Accommodation
Summary Table
Accommodation Types
● Standard (S)
−Does not change the construct
of what’s being measured
80
Assessment Accommodation
Summary Table
Accommodation Types
● Non-standard (NS)
−Changes construct of test
−Does NOT count toward
 Valid assessment scores
 School accountability
−Must be communicated to parents and
students
81
Assessment Accommodation
Summary Table
Accommodation Types
•Universal
−Any student can utilize,
regardless of eligibility, without
changing what is being
measured by the assessment
82
Interactive Summary Table
83
Assessment Accommodations
IEP Team Decision Making
The IEP Team has two responsibilities by
law:
● Choose which state assessment
● Choose accommodations
(if any)
84
Assessment Accommodations
IEP Team Decision Making
Students in grade 3-8 take:
−MI-Access Functional Independence, or
−MI-Access Supported Independence, or
−MI-Access Participation
**No mixing and matching with
Participation or Supported
Independence
85
Assessment Accommodations
IEP Team Decision Making
● Decision Making Worksheet
● What content standards?
● What does instruction look like?
● Level of independence?
● Assessment?
● Accommodations?
86
Assessment Accommodation
IEP Team Decision Making
The IEP team may designate ANY
accommodation it deems necessary.
● Student needs
● Routinely used in instruction
● Must be documented in IEP (unless it’s
a Universal Accommodation)
● Decision must be made for each
content area
87
Accommodated Versions
Must be documented in a student’s
IEP and routinely used during
classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
88
Accommodated Formats
Braille Kit includes
● Braille Form test booklet
● Assessment Administrator Booklet
for Braille (AABB)
● Braille ruler, if applicable
● Answer document
89
Accommodated Formats
Braille version
● Print-to-Braille correspondence
available at www.mi.gov/mi-access
● Student answers must be
transferred onto scannable answer
document
90
Accommodated Formats
Braille version
● Braille material may be ordered via
the Secure Site drop down box
● Student name and UIC will be
required to place Braille orders
91
Accommodated Formats
Enlarged Print Kit includes
● Enlarged print test booklet
−Enlarged print is approximately
15-point font size
● Regular print Form 1 test booklet
● Enlarged print ruler (if applicable)
● Answer document
92
Accommodated Formats
Audio CD kit includes
● CD
● Form 1 test booklet
● Answer document
● Ruler (if applicable)
93
Accommodated Formats
Audio CD version
● Administered individually, or in
small groups when each student
has a headset and control over the
CD player
● CD track listings posted to
www.mi.gov/mi-access
94
Common Accommodations
Scribe
● Make sure it is transcribed exactly
how student dictates onto student
answer document
● Scribe must initial and date answer
document
● Fill in Scribe bubble on answer
document
95
Common Accommodations
If a student accesses print through a
reader, it is considered a standard
accommodation
96
Common Accommodations
Word Processing of Expressing Ideas
response
● Each page must have student
labels
● Insert word-processed response
into student’s answer document
● Follow special handling instructions
in Test Administrator Manual
97
Assessment Accommodations
Resources
● Statewide Assessment Selection
Guidelines
−Sample assessment items
−Assessment selection flowchart
−Case studies
● EBs, EHSCEs
● Online Learning Program
● Assessment Plans
98
Assessment Accommodations
Resources
MI-Access Web Page
99
Do Not Read Aloud
Items
100
Do Not Read Aloud Items
• “Do NOT Read Aloud” table
included in front of EVERY
assessment booklet
• Use table to mark booklets
101
Do Not Read Aloud Items
• Accessing Print Word Recognition
answer choices
• Pictures/graphics not accompanied
by words or labels
102
Do Not Read Aloud Items
Mathematics items include:
● Money items – where coins or bill
can’t be named
● Base 10 block items – can’t read
keys and answer choices
103
Sample “Do Not Read Aloud” Table
104
Do Not Read Aloud Item
Science
• Some picture answer choices can’t
be named because it would give
answer away
105
Do Not Read Aloud Item – Sample Item
106
Do Not Read Aloud Item – Sample Item
107
Do Not Read Aloud Item
Review Appendix B in manual
describing types of items that
shouldn’t be read aloud
108
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
109
Secure Site - New
Tina Foote
Secure Site Analyst
Office of Psychometrics, Accountability, Research
and Evaluation
www.michigan.gov/baa-secure
110
New Secure Site
If you do not have access yet…
● Must have a MEIS account
−www.michigan.gov/meis
● Login with MEIS login and password
● Complete “Request Access” screen
● District administration user will review
and deny or approve
● Receive email from Secure Site system
−Emails go to address listed in MEIS
Announcement Page
Contains three different types of
communications
● Specific Announcements
● General Announcements
● Calendar
Can filter by Due Date, Test period,
Test Cycle
Initial Material Orders
Orders placed on the “old” site prior to
July 26 carried over to the new site
● Continue to enter or change
through 5:00 pm, September 12
● If you do not place an order, you
will not receive materials
Additional Material Orders
September 24 – November 8, 2013
Inventory initial materials as soon as
they are received
● Identify additional materials needed
● Contact district coordinator for
additional materials
Only a district level user can place order
for additional materials
Additional Material Orders
Additional Material Order screen under Material
Orders menu
All orders are shipped to the district coordinator
First time order
● Will bring up Initial Material Order screen
● Ancillary materials will automatically be
included
● Overage will be calculated
Additional Material Orders
Warning if order exceeds threshold
● Detail of items that exceed
● Can cancel and change quantities
● Can save and order will be processed
Suspended if order exceeds second
threshold
● Detail of items that exceed
● Can cancel and change quantities
● If saved, order will be suspended until
reviewed by BAA
Additional Material Order
Material Order Summary
Select Material Order Reports under
the Material Orders menu
Select Material Order Summary
Material Order Summary Report
Material Order Summary Report
List initial, additional and emergency
test orders
Will include overage and ancillary
materials added by BAA
Material Order Detail Report
Barcode Labels
All answer documents must have a barcode
label, including home schooled students
● Must be the correct student
● Must be correct test cycle
Students must be identified for testing first
● Instructions for pre-identification
available in Secure Site Procedure and
User Manual
Barcode Labels
Select Barcode Labels from the Pre-ID
Functions menu
Barcode Labels
Barcode Labels
Click on printer
icon in adobe
window
Barcode Labels
Print with a laser printer, not inkjet
Specific to student, school and test cycle
Cannot use previous years
Cannot use from other test cycles, i.e.
MEAP or MEAP-Access
Reprint damaged labels
Ensure barcode label matches student’s
name at top
Student Demographics
Demographics such as ethnicity, special
education, economically disadvantaged,
etc. will be loaded from MSDS by BAA
Demographics will come from the fall
general MSDS collection and Student
Record Maintenance (SRM) files that
follow
Watch for “as of date” and deadlines for
MSDS corrections or updates for
assessment & accountability purposes
Student Demographics
If fall general MSDS collection is accurate,
only student information from count day
through end of testing will need to be
updated in MSDS for assessment
purposes
Demographics for public school students
cannot be updated or changed on the BAA
Secure Site
● Nonpublic and home schooled students
can be updated on Secure Site
UIC’s must be resolved
Accountable Students & Test
Verification
Available on the BAA Secure Site
Replaces Expected to Test, Tested Roster
and Not Tested
VERY IMPORTANT – MUST DO!
Mid to late November
Click on “Accountable Students & Test
Verification” from “Student Information”
menu
Accountable Students & Test Verification
Verification of Enrollment for Accountability
Purposes and Verification of Student
Demographics (public schools only)
● Last opportunity to verify and make
demographic updates in MSDS for
assessment and accountability
purposes
List students from MSDS enrolled on “as of
date” and assessment data
Student demographics from MSDS on “as
of date”
Accountable Students & Test Verification
Look for students that need to be exited
Look for students that need to be added to
enrollment
Verify demographic information
● SE important for MEAP-Access and MIAccess
Check for UIC issues
Need to be fixed in MSDS by posted deadline
Accountable Students & Test Verification
Accountable Students & Test Verification
Verification of Answer Documents
List all answer documents received and scanned by the
contractors
Submit an issue for:
● Missing test
−Specific to test cycle
−Tested at your school but is missing
−Can report Not Tested reason from Missing Test
screen
● Missing student
−Student that tested at your school but is not listed
as received
Accountable Students & Test Verification
● Combine issues
−Students that are listed more than
once on Verification of Answer
Documents section
● Move issues
−Student listed as testing at the
school but did not
Accountable Students & Test Verification
Verification of Not Tested
Provide reasons student(s) did not take a fall
assessment
Required for consideration of Scorecard
participation exemption and federal
reporting
Be prepared ahead of time
● Create your list during testing of who did
not test and why
BAA Secure Site Support
Secure Site Procedure and User Manual
● Click on User Guide at top of site
● 877-560-8378
● Email BAA@Michigan.gov
Camtasia presentation will be available
soon
Training site will be available soon
Submitting Questions
Email: answers@resa.net
View any time at:
www.MIstreamnet.com
139
Receiving Your Assessment Materials
From Measurement, Inc.
Dan Evans
Analyst, Assessment Administration and Reporting
Office of Standards & Assessment
140
Overview – Receiving Materials
Two separate shipments of material:
1. Assessment materials based on orders
through the secure site (from DRC)
2. Return materials from Measurement, Inc.
• 1st shipment of materials to arrive in
districts the week of September 23
• Be sure materials are inventoried by
school coordinators
141
Delivery Dates
• Return materials will be delivered
via FedEx Ground the week of
September 30.
• These materials will be shipped
separately from testing materials.
142
Return Materials
• District MI-Access Coordinators will
receive two Return Kits. One kit is for
district return use only.
• The second kit is a School
Supplemental Return Kit for each
school that placed orders. This kit is to
be distributed with the school’s testing
materials.
143
Return Materials
District Return Kits will contain:
• Instructions for Materials Return
• Preprinted FedEx Airbills
• Yellow Materials Return Labels
• Two Green Divider Sheets
• Two Gold Divider Sheets
• Two District Return Sheets
• Supplemental School Return Kits
144
Return Materials
School Supplemental Return Kits will
contain:
• Preprinted School/Answer Document
Header Sheets
• School Return Envelope
145
Before Testing
• Review the MI-Access Fall 2013 –
Spring 2014 Test Administrator
Manual.
• Know school and district codes.
• Establish an internal district return
date.
146
During Testing
• Use a number 2 pencil.
• Check that the demographics on the
answer document are completed
correctly and match the Pre-ID
barcode label.
• Ensure that the form number is
recorded correctly.
• Handle answer documents with care.
147
Return of Materials to
Measurement Inc.
• Once testing is completed, school materials
must be sent to the District Coordinator
(see manual for details) by the established
internal return date.
• They SHOULD NOT BE SENT directly to
Measurement Incorporated.
• The District Coordinator will ship all district
materials to Measurement Incorporated.
148
What Do I Return?
A completed School Return Envelope
containing the following:
• School/Answer Document Header
Sheets
• Used answer documents
• Class/Group ID Sheet (if used)
149
School/Answer Document
Header Sheet
• Sort used answer documents by
type.
• Fill in the correct number of used
answer documents.
• Place them into the School Return
Envelope.
150
School/Answer
Document
Header Sheet
151
Student Answer Document
•
•
•
•
•
No sticky or post-it notes.
No paper clips or staples.
Fill in the form number.
Apply the correct barcode labels.
Fill in the Student, School, and District
fields.
152
School Return Envelope
Check the appropriate boxes listed on the
envelope, including:
• Word-processed pages (FI only)
• Braille and emergency forms (FI
only)
• Answer documents marked “Do
Not Score”
153
School Return Envelope
154
What Do I Return?
Other materials to return include:
• Unused answer documents
• Used and unused test booklets,
picture cards, and accommodated
materials (FI only)
155
What Do I Return?
• Picture cards are considered Secure
Materials. When returning all used
and unused picture cards, please be
sure to return the cover sheet as well.
156
Returning Scannable Materials
• No sticky notes!
• No white out – transcribe onto a new
answer document.
• No poor erasures – transcribe onto a
new answer document.
• Check for used answer documents that
may have been placed in a test
booklet.
157
Return of Materials to
Measurement Incorporated
• Ensure ALL scorable answer documents are
placed in a School Return Envelope with
School/Answer Document Header Sheets.
• Assessment materials should be organized
and packaged using one or more of the
boxes in which they were received.
• Do not use copier paper boxes.
158
Return of Materials to
Measurement Incorporated
• Put the School/Answer Document Header
Sheets on top of all the used answer
documents sorted by type.
• Then put Class/Group ID Sheets on top of
all answer documents.
• Then insert the materials into the School
Return Envelope.
• Place School Return Envelopes on top of the
gold divider sheet.
159
Packing
Diagram Appendix G
Page 104 of
the TAM
160
Return of Materials to
Measurement Incorporated
● In addition to the FedEx Airbills, districts
will also be provided with MI-Access
Material Return Labels to adhere to
packages when returning materials to
the contractor. These labels assist the
contractor in identifying and processing
packages. They will be included in the
District Return Materials Kit along with
accompanying instructions.
161
FedEx Airbills
• There are three Airbills per kit.
• Don’t tamper with pre-printed info on
the Airbill — including class of service.
• Use the Airbills shipped to your district.
• Use only one Airbill per return
shipment.
162
Don’t Be Late!
•
•
•
To have your students included in
Accountable Students and Test
Verification, return materials no later than
November 5.
Please be sure to ship ALL materials by
November 13 to ensure your students’
answer documents are processed and
scored.
Districts will be assessed financial and
other penalties for late materials.
163
Avoidable Processing Errors
• School Return Envelope returned without
School/Answer Document Header Sheets
• Total number of answer documents not
bubbled on School/Answer Document
Header Sheets
• Discrepancy between actual count of
answer documents and the number
bubbled on School/Answer Document
Header Sheets
164
Avoidable Processing Errors
(cont’d)
• Completed answer documents found
outside the School Return Envelope (for
example, at the bottom of the box or
inside test booklets)
• Missing student barcode labels or using
incorrect barcode labels (for example,
from a previous test cycle or from an
incorrect assessment)
165
Contact Information
MI Call Center
• Call 1-877-560-8378 and select Option 4.
E-mail
• mi-accesshelp@measinc.com
• baa@michigan.gov
166
Fees
2013-2014
167
Fees for 2013-2014
• Student answer documents returned
without a Pre-ID label will have a label
affixed by the contractor at a cost of
$10 per document.
• If a label cannot be affixed by the
contractor, the document will not be
scored.
168
Fees for 2013-2014
• Districts that have outstanding fees
for any reason will have reports
suppressed
• If you have not been receiving
reports it may be due to unpaid fees
169
Fee Schedule
170
The Most Common
Administration Errors
171
Common Preparation Errors
• Students NOT enrolled or flagged as “Special
Education” in MSDS
• IEP teams not using participation selection
guidelines to select appropriate assessment
• Counts for material orders not entered by
appropriate district level personnel
172
Common Administration Errors
• Students assessed with multiple types
(MEAP, MEAP-Access, MI-Access FI/SI/P)
• Answer document:
 Does not have form number bubbled in
and/or written in
 MI-Access answer document completed
by students rather than by assessment
administrators
173
Common Administration Errors
• Students tested out-of-level (test form
grade does not match pre-ID grade)
• Administering accommodated version of
any assessment when NOT documented
in the student’s IEP and/or used in daily
instruction
• Bubbles not filled in with #2 pencil
correctly (Scanning equipment only
captures #2 lead markings)
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Common Administration Errors
MI-Access Participation or Supported
Independence
 Primary (PAA) and/or Shadow Assessment
Administrator (SAA) scores not recorded
for each student for each item for P/SI
assessments
 PAA and SAA scoring at different times.
This should be simultaneous and
independent scoring.
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Common Post -Testing Errors
•
•
•
•
•
•
Answer documents not completed correctly
No School/Answer Document Header sheets
Student answer documents returned under
wrong School/Answer Document Header
Returning to wrong vendor (improper label
use)
Accountable Student and Test Verification not
being reviewed by many districts
Not returning secure materials
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IMPORTANT COMMUNICATIONS
• The OSA sends important emails to
District MI-Access Coordinators
throughout the administration cycle.
• Ensure your contact information,
particularly email address, is updated
and accurate in EEM (Educational Entity
Master).
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IMPORTANT COMMUNICATIONS
• Ensure your district’s IT professional
confirms you can receive these emails
and attachments.
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Questions
Jim Griffiths
Manager, Assessment Administration and Reporting
Office of Standards & Assessment
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MI-Access Top 10 List
10. Fill in answer bubbles completely
with a #2 pencil
9. FI students do not fill in their own
bubbles
8. Accountable Students and Test
Verification is IMPORTANT
7. Verify information in the Educational
Entity Master (EEM)
6. Security Compliance Form stays in
district
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MI-Access Top 10 List
5.
4.
3.
2.
1.
MSDS entries very important
Inventory Materials when received
Apply Pre-ID Labels to Answer
Documents
Know Your Accommodations
READ the MANUAL!
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Contact Information
• Call 1-877-560-8378
•Select Option 4
• baa@michigan.gov
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Thank You!
Archived Event
VHS or DVD copy
● Brenda Hose at 734-334-1437 or
hoseb@resa.net
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