Slide 1
FastFacts
Feature Presentation
March 12, 2014
To dial in, use this phone number and
participant code…
Phone number: 888-651-5908
Participant code: 182500
To participate via VoIP…
You must have a sound card
You must have headphones or
computer speakers
© 2014 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s Presenters
Heather Compton,
Randstad
Solutions Delivery Consultant
Emma Hornstein,
Randstad
Implementation Analyst, VMS
Slide 3
Session Segments
Presentation
Emma will share the details involved to register as a user to the
FieldGlass system, how to navigate the system for requisition
use as well as time card approvals, and share some common
best practices of the tool.
During Emma’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
Emma will answer as many of your questions as time allows.
Slide 4
Today’s Topic
We’ll be taking a look at…
Hiring Manager Training
powered by
Slide 5
Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
fastfacts@jhu.edu
Slide 6
Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a
short survey.
Your honest comments will help us to enhance and improve
future FastFacts sessions.
Slide 7
How To View Full Screen
Slide 8
Hiring Manager Training
Slide 9
Randstad at Johns Hopkins
 RCS Service Delivery Model for
 Technology:
powered by
• Requisition entry
• Candidate review & selection
• Time approval
 Program Management Office & Resources
Slide 10
Our Solutions Delivery Model
a customized workforce management program
Alliance supplier
management
Consolidated electronic
invoicing
• Stakeholders
& user
population
Single contact
service delivery Program Management
Office
Relationship
management
powered by
Recruiting & active
talent
management
Reporting, analytics and
quality
Compliance & risk
management
Contingent workforce optimization & cost savings
Slide 11
Alliance Supplier Management
partnership program overview
Structured program delivery
Dedicated supplier relations team:
• Program Manager
• Program Coordinator (as needed)
Hiring Manager
Hiring Manager
Hiring Manager
End-to-end supplier management:
Randstad Program Management Office
(PMO)
1st Tier supplier
(including diverse
suppliers)
Preferred supplier
(including diverse
suppliers)
Specialty and
niche suppliers
(including diverse
suppliers)
Compliance, Risk Mitigation, & Continuous
Improvement
•
Comprehensive vetting to ensure supplier
legality and sustainability
•
Johns Hopkins University diversity
initiatives achieved via supplier program
•
Supply chain organized by
sector/discipline, skill and geography
Structured performance management:
•
Supplier scorecards & rankings
•
Continuous improvement achieved
through SLAs & KPIs
•
Supplier tiering based on Johns Hopkins
University performance standards
Slide 12
FieldGlass Agenda
• Fieldglass Application Navigation
• User Profiles and Setting a Proxy
• Create a Job Posting
• Review Candidates
• Hire Candidate/Create Work Order
• Time Sheet & Expense Approvals
Slide 13
Where to Start – HR Website
http://hrnt.jhu.edu/
Click Polices/Resources – the click Randstad Staffing Services
Slide 14
Internal HR Resources
Slide 15
Working Here
•Working Here Page: Managers/Supervisors
Slide 16
Related Apps
Slide 17
Randstad at Hopkins
Slide 18
Single Sign On
Slide 19
Hiring Manager Desktop
Slide 20
Work Items
Slide 21
Reference Library
Slide 22
My Profile and Preferences
Slide 23
Manage Your Profile
Make sure the email messages for Notifications, Work
Items, and Broadcasts are turned on, as these messages
will keep you informed of any Fieldglass items that may
require your attention.
Slide 24
Adding a Proxy
1.
3.
2.
4.
Best Practices:



Only select the necessary “Work
Items”
Leave the Start Date blank
Set an End Date for short term
coverage
If you are unable to find a user in the dropdown menu, or need any assistance with
your proxy settings, please contact a
member of your Randstad Program Office
for further assistance.
Slide 25
Creating a Requisition
Slide 26
Job Title Selection
Slide 27
Detailing the Requisition - 1
Slide 28
Detailing the Requisition - 2
Slide 29
Organizational Unit and Custom Fields
Slide 30
Designating Cost Allocation
Slide 31
Designating Multiple Cost Allocations
Slide 32
Detailing the Requisition Qualifications
Slide 33
Finance At Your Fingertips
Slide 34
Submit the Requisition
.
Slide 35
Candidate Review and Hire Process
Slide 36
Email Approvals
Slide 37
Requisition Approval
Slide 38
Timesheet Approval
Slide 39
Our Program Management Office
Randstad PMO at
Johns Hopkins University
Name:
Title:
E-mail:
Program
implementation
Suzy Helton
Program Manager
jhustaffing@randstadusa.com
1101 E 33rd Street
Suite D300
Baltimore, MD 21218
Single Point-ofContact
Metrics
tracking and
reporting
Assessments
and
evaluations
Workflow
manager
HR solutions
thought
leadership
Program
Management
Office
Mitigate Risk
and CoEmployment
Concerns
Manager
engaging
Job description
design
Recruitment
Extension of
HR and
operations
Slide 40
Resources
PMO
Suzy Helton
Program Manager, Johns Hopkins
University
Suzanne.Helton@randstadusa.com
VMS
Heather Compton
Solutions Delivery Consultant
Emma Hornstein
Implementation Analyst, VMS
Terrence S. Hanson
Solutions Delivery Consultant
Heather.Compton@randstadusa.com
RCS.VMS@randstadusa.com
Terrence.Hanson@randstadusa.com
www.fieldglass.net
Slide 41
Conclusion
At the end of this session we hope have a gained a stronger understanding
of the FieldGlass tool and it’s capabilities as your primary vehicle for
procuring and managing contractors at JHU.
After reviewing the available tools, we expect you will also see the benefits
to the visibility and controls FieldGlass will afford JHU and it’s hiring
manager community.
Registration emails will be shared by FieldGlass during the week your
department is officially “live” in the Randstad Program.
March 17th – SON & BSPH
March 31st – JHU IT & Department of Medicine
April 14th – School of Medicine & ALL JHU Departments
A recording of this call, as well as Quick Reference Guides, will be available
through Fast Facts.
Slide 42
Thank You
powered by
 Quick Click Requisition
 Automated Business Defined Approval
Process
 Procure to Pay in one location
 Real Time Visibility to Spend and Hours
 Automated Rate & Compliance Controls
 Real Time Analytics and Reporting Options
 Consolidated Invoices and Payment
Slide 43
Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
Slide 44
Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: fastfacts@jhu.edu
Slide 45
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!