Umoja Brief – UNEP
August 2013
IPSAS and Umoja
“I keep on hearing about IPSAS and Umoja but I am not sure what they are”
IPSAS
• IPSAS is an acronym for ‘International Public
Sector Accounting Standards
• It is not a system
• It is a change in our financial reporting to align
with international best practice
• UN Habitat, UNON and UNEP are mandated by
the General Assembly to be fully IPSAS compliant
by January 2014
• Umoja will provide a systemised approach to
IPSAS compliance by providing an integrated ERP
solution as of mid 2014
• However for the first 6 months we will rely on
legacy systems for IPSAS compliance
• For further information please see this link:
http://ipsas.un.org
Umoja
• Umoja is not an acronym
• Umoja (meaning unity in Swahili) is the name
given to the new solution that will streamline
administrative processes through the
implementation of an Enterprise Resource
Planning (ERP) system that will revolutionise the
way we do business
• Umoja will replace legacy systems such as IMIS
(and other stand-alone systems)
• Umoja will provide an integrated and simplified
solution
• By 2016, Umoja will be fully operational across
the whole Secretariat
• UN Habitat, UNEP and UNON will go live by 1st
July 2014
• Umoja will support compliance with IPSAS
• For further information please see this link:
https://www.unumoja.net
2
3
Deployment (Foundation & Extension 1)
Cluster Cut-Over
Entity
Realization
Phase
1 Jul 13
UNIFIL/UNSCOL (Lebanon)
Pilot [Foundation]
[Foundation]
1 Oct 13
1
2
Stabilization
Phase
- 6 mo.
+ 3 mo.
x16
PK Missions + GSC and HQ support entities
[Foundation]
Cluster
1 Jan 14
x20
PK Missions (RB funded) + SPMs
[Foundation]
Cluster
1 Feb 14
Pilot (Haiti)
Pilot [Extension 1]
[Extension 1]
UNHQ, UNON (Including UN Habitat and UNEP) & ECA
1 Jul 14
3
4
5
Cluster
22 October 2012
PK Missions & SPMs (int’l staff)
[Extension 1]
Cluster
Cluster
[Foundation + Extension 1]
1 Jul 15
remaining OAHs & Regional Commissions
[Foundation + Extension 1]
PK Missions & SPMs (Local Staff)
1 Jan 16
[Extension 1]
4
Introduction to Site Realization Activities
We are currently in the preparation stage for Umoja
The key areas of site preparation activity include the following:
 Programme Management and Mobilisation
 Process Validation
 As-is Data Validation
 Local Configuration
 Role Mapping and Communications
 Data Management
 Testing
 Technology and Infrastructure
 Training
 Cutover Preparation
Expected activity over the next 3 months (UNEP)
August
• Creation of Umoja
coordination team
• Identification of focal points
and agreed matrix
• Data collection exercise
• Existing resources
• Global Real Estate
October
• Expanded team briefed and
ready
September
• Identification of process
experts in the organisation to
support the coordination team
• Identification of part-time/fulltime resources
• Potential involvement in User
Verification Testing (UVT)
6
Data verification exercise - summary
 Umoja team NY have prepared an Excel Workbook with a staff list
from IMIS
 We need to clarify which staff have transactional roles
 Once those with transactional role have been identified, then it
needs to be determined how much of their time is spent on
various activities
 This will only take approximately 5-10 minutes per staff member
7
Resourcing Update – UNEP & UN-Habitat
Umoja Nairobi Startup Team
Business Process Re-engineering / Change Management
Supply
Chain
Finance
HR
Coordinator
UNEP
UNHABITAT
Paul
Vrontamitis
Karan
Samani
P3/P4 existing staff (100%)
Umoja Nairobi Future Expanded Team
Functional Experts and other Regional or Geographically Located Staff
Grants
Programme
Geographic
Etc
Resourcing Update - UNON
1. Umoja Nairobi Steering Committee
UNON, UN-HABITAT, UNEP (Alexander Barabanov, Chris Kirkaldy, Christophe Bouvier, Sami
Dimassi, Siamak Moghaddam, Jane Nyakairu,.)
STEPHEN
STANNAH
2. CORE STARTUP TEAM
KARAN
SAMANI
PAUL
VRONTAMITIS
3. FOCAL
POINTS,
PROCESS
EXPERTS
& TECHNICAL
LEADS
SIMON
BEAMISH
Office for
Operations
ADMIN
RESOURCE
Divisions
Regional
Offices
CHIEFS OFFICE
ICT
FINANCE/IPSAS
HR
PROCUREMENT
LEGAL
4. EXPANDED
TEAM OF
PROCESS
EXPERTS
Cecilia Morales
Sami Dimassi
Moses Tefula
Gert Pieltjes
Emmanuelle
Corino
Sara Rahman
Management
Management
Management
Management
Management
DEWA Sandor Frigyik
DEPI
Didier Salzmann
DTIE
Frank Lankeit
DRC
Onesmus Thiongo
DELC Sheena Chana
DCPI
Cecilia Kibare
GEFCO Sandeep Bhambra
Branches
Branches
Branches
Branches
Branches
Onesmus Thiongo
(Other names to be
inserted)
Regional
Offices
Regional
Offices
Regional
Offices
Regional
Offices
Regional
Offices
Executive
Office
Darragh Farrell
What Focal Points and Process Experts can Expect
1. Communication
2. Passing on communication as required to Section/Unit level through
team/staff meetings
3. Data Verification
4. Meetings & Video Conferences
5. User Verification Testing (UVT) & Product Integration Testing (PID)
Process Expert Focus Areas
1. Data Collection Exercise - Urgent
2. Real Estate Staging database (valuation / re-measurement)
a. UNEP/UN-Habitat: Offices outside of Nairobi, all real estate
valuation, measurement, MoUs, leases etc.
3. Project Management - voluntary trust funds and grants
4. Property Management Group (PMG) – Offices outside NBI
5. Supply Chain Reporting Business Intelligence