Bank Reconciliation Instructions
Student Activity Accounting
Alio
1. Use Bank Reconciliation excel template from the district
2. Ending Bank Statement Balance
a. Input the ending Bank Statement Balance from your
bank statement, also the Savings Balance (if you have
one)
3. Outstanding Deposits
a. Input any outstanding deposits (Deposits in Transit)
These are receipts you made for the month that do
not show on the bank statement.
4. Outstanding Checks
a. To clear your checks, open alio and click on “Flag Paid
Items”
b. You will be in “entry” mode - select your bank
number in the drop down by clicking on the arrow to
the right of the “Bank No” field
c. Put in the ending date on the bank statement (no
dashes) in the “Date Paid” field
d. Click on “Select Checks”
e. This will bring up all of the outstanding checks you
have written
f. Click the “Flag As Paid” check box next to the checks
that have cleared on the bank statement
g. Click on process then close screen by clicking on the
blue x
h. Click on the menu item “Print Outstanding Check List”
This will bring up a query window (Note: If nothing
comes up, look for it in your browser tab)
i. Input your “Check Date Cutoff” with no dashes (This
is the last date on your bank statement)
j. Input the “Date Paid” (This is the last date on your
bank statement)
k. Input your “Bank Number”
l. Click on “Submit Query”
m.
This will give you a list of all your outstanding
checks
n. By moving your cursor to the middle bottom of the
page, a menu bar comes up that lets you move
through page by page, print by clicking the printer.
o. Put the total from this list in the Outstanding Checks
line on your excel report.
If a Check is Cleared in the Wrong Month
a. Select “Flag Account Payable Checks Paid”
b. Find – Select the check key drop down and find check
c. Clear out the date paid or enter a new date
d. If you clear out the date, check will go back on
outstanding check list.
5. Ending alio Checking Balance from Previous Month –
a. Open “On-line Inquiry”
b. Click on “Account Inquiry by Drill Down” – In the
“Accounting Period” field, enter the previous period
you are working on and click the “Period” radio
button then “Find” your checking account number.
(You need to enter the period information before you
“Find” the account)
c. Click on the “Summary” tab – the YTD balance total
needs to be entered as the “Ending alio Checking
Balance Previous Month” in the excel sheet
6. Ending alio Savings Account Balance Previous Month
a. Follow #5 instructions to find the savings account
balance
7. Total Deposits
a. You should still have the account drill down screen
opened. Click on the binoculars to clear the screen
b. Change the “Accounting Period” to the month of your
bank statement then click on the “period” radio
button
c. Find your checking account number
d. Click on the “Receipts” tab - This total is your deposits
for the month. Enter the total in your excel sheet
8. Total Checks and Withdrawals
a. Keep the checking account number up
b. Click on the “Checks” tab – This total is your checks
for the month. Enter the total in your excel sheet
9. Adjustments
a. Click on the AJE (Adjusting Journal Entry). Enter the
total in your excel sheet. Close “On-line Inquiry”
10.
Printed Reports – Checks
a. Click on “Payment Processing”
b. Click on “Check Registers”
c. Click on “Print Detail Check Register”
d. Enter “Beginning Date and Ending Date”
e. Enter “Bank No”
f. Enter “Month of Report”
g. “Submit” and print
h. Enter total amount in excel spreadsheet
i. This total should match the “Total Checks &
Withdrawals” on spreadsheet
j. Close Check Register
11.
Void Check
a. To void a check go into “Student Activity Accounting”
click on “Void Checks
b. Create the batch in the current month “Use This
Batch”
c. Fill in the blank fields (Leave the radio button on
“Perform Accounting)
d. Click on “Void this Check” (You do not need to post
the batch)
e. Click on “Payment Processing”- “Check Registers“Print Void Check Register”
f. Include this printed report with your Bank
Reconciliation
g. On your revised reconciliation worksheet, I’ve
included the line “Void Check” under “Totals from
Printed Reports”
h. When you enter the amount from the checks and
void check reports, the difference should be “0”.
12.
Printed Reports – Receipts
a. Click on “Cash Receipt Processing”
b. Click on “Cash Receipt Reports”
c. Click on “Print Detail Cash Receipt Journal – By
Reference”
d. Enter “Begin Acct Period and End Acct Period”
e. “Begin Batch No” is 000000 and “End Batch No” is
999999
f. Enter your Bank Number
g. Submit
h. Enter total amount in excel spreadsheet
i. This total should match “Outstanding Deposits + Total
Deposits” on spreadsheet
13.
Printed Reports – AJE
a. Click on “Adjusting Journal Entry Processing”
b. Click on “Print AJE’s by Ref No – Batch Selection”
c. “Begin Batch No” 000000 – “End Batch No” 999999
d. “Enter “Begin and End Acct Period”
e. Enter “Ending Date”
f. Submit and print
g. Enter total amount in excel spreadsheet
h. This total should match “Adjustments” on
spreadsheet