University of Kansas Medical Center
Contract 01103 Renewal
UPS Batteries and Battery Service
Period of contract: October 4, 2012 through October 3, 2013
(Final renewal)
Contractor: Ash Battery Systems, Inc.
6200 Merriam Drive
Shawnee, KS 66203-3258
Contact: Andrew Ash
aash@ashbattery.com
Ph: 913-722-3191
As the result of bid response to KUMC RFQ #683F11-003, the parties enter into a one year contract for the
provision of products and services enumerated herein. Renewal terms may be entered into as mutually agreed to.
The first renewal term shall be October 4, 2011 through October 3, 2012.
KUMC anticipates procuring the following make and model batteries for use with various UPS systems over the
next three years. However, this volume is merely an estimate, and may increase or decrease, based upon agency
requirements. The successful vendor shall enter into a one year contract with the Medical Center, with the potential
of two additional one-year term extensions, as mutually agreed upon.
In consideration of standardization, consistency and familiarity, substitutions are not permitted unless item becomes
discontinued by the manufacturer and then only with KUMC approval. Please provide your response in terms of
percentage discount from manufacturer list price as well as any additional discounts being provided. List price and
discounted price of each item should be provided with your response.
Vendor must be authorized by manufacturer to provide sales and process factory warranty claims. Provide letter of
authorization from C&D.
All battery prices shall speak to appropriate EPA/DOT disposal, with proof of disposal provided to KUMC.
Anticipated Qty
Make
Model
Voltage
Unit Cost
240
C&D
Battery
C&D
Battery
C&D
Battery
Fiamm
Battery
Liberty 1000 LS6-200
6 volt 200 ah
379.00
Dynasty TEL12-70
12 volt 70 ah
155.97
Dynasty UPS12-490MR
12 volt 490 ah
298.18
FE12FLX500
12 volt
237.99
30
30
30
KUMC is also interested in semi-annual preventative maintenance services. Below is a description of the services
KUMC is requesting as well as an inventory of currently installed battery sub-systems. As new systems come on
line, we will add them to the PM schedule. Battery Maintenance must conform to IEEE-450 standards and
intentions.
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Perform a detailed inspection of the battery installation including connections, racks and
environmental conditions. Any items noted that are deemed a critical action item shall be
brought to the attention of on-site personnel.
Check and record battery system voltage, current and AC ripple current, and grounds.
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Measure and record the internal conductance and connection conductance of the cells in the
string. Connection resistance that is deemed excessive shall be identified for corrective
action. Inductance testing will not be substituted for conductance testing.
Measure and record individual cell voltage of each cell and straps to verify bolted connections.
Re-torque all bolted terminal connections and intercell connections to manufacturer
specifications.
Clean batteries, rack and environment to avoid discharge paths and ensure optimal operating
conditions.
Measure and record ambient temperature and individual cell temperatures. (Progressive
Method)
Measure and record specific gravity (Progressive Method – Or Troubleshooting only)
Check electrolyte levels in all cells and fill where required.
Digital Low Resistance Ohmmeter (DLRO) Test – ground test.
Check for signs of leakage including post seals and jar-to-cover seals.
Provide a written report including maintenance date, conclusions and recommendations.
Provide examples of forms/logs used in recording (all of) these services.
Take proactive and corrective measures to remedy any discrepancy discovered during the
maintenance or testing process onsite.
Rectifier/Charger and UPS output voltage and current at the battery will be recorded/verified.
Battery SubSystem
Wahl Annex AC
UPS
Wahl Annex DC
UPS
Sudler Hall UPS
Make/Model
QTY of Batteries
Frequency
Unit Price
C&D UPS12490MR
C&D TEL12-70
40
2 times per year
380.00
48
2 times per year
380.00
C&D Liberty 1000
LS6200
320
2 times per year
1680.00
For items not covered under a PM contract, please provide any applicable T&M shop rates.
Provide the shop rate for replacement battery installation. (If applicable)
The Provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 10-11), which is attached hereto,
are hereby incorporated in this contract and made a part thereof.