MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: Pilgrim Area Collaborative
Corrective Action Plan Forms
Program Area: Special Education and Approved Public Day
Prepared by: Dr. Maureen Gaughan, Executive Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 15, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by collaborative)
Criterion & Topic: SE 13 Progress Reports and
Rating: Partially Implemented
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Department CPR Finding: Review of student records indicates that in a number of IEPs the annual
goals are unchanged for two or more years. While progress reports may focus on the current goals,
since the goals do not change the progress reports are repetitive and also do not change from year to
year. The fact that those goals and progress reports are not updated may reflect a lack of actual
progress and/or consideration of the need for change in content or instructional method.
Review of student records also indicates that progress reports do not always address the student’s
progress towards reaching all of the goals set forth in the IEP.
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Narrative Description of Corrective Action:
The Pilgrim Area Collaborative (PAC) is committed to improving professional practices to ensure IEP
goals and progress reports reflect the high quality of instruction within each of our programs. To that
end, we are committed to the following process to address the above findings.
1. Inform the professional staff at a staff meeting at the beginning of the year of the findings of
the CPR, and set the expectation that improvement in IEP goals and progress reporting is
expected.
2. Review how to write S.M.A.R.T. goals at a professional training.
3. Meet with the PAC Leadership Team to go over the findings of the CPR and identify further
means to improve professional practice, and to monitor progress.
4. Develop a document for professional staff that clearly documents the expectation for writing
measurable goals and progress reports.
5. Develop an internal system for the monitoring of IEP goal and progress report writing.
Title/Role of Person(s) Responsible for
Implementation:
1. Executive Director
2. Executive Director
3. Executive Director
4. PAC Leadership Team
5. PAC Leadership Team
Expected Date of Completion for Each
Corrective Action Activity:
1. August 26, 2013 & October 3, 2013
2. August 26, 2013
3. September 13, 2013
4. September 27, 2013
5. September 13 & 27, 2013
Evidence of Completion of the Corrective Action:
1. Copy of Agenda and sign in sheet of professional training where CPR and SMART goals were
reviewed.
2. Copy of Leadership Agenda(s) documenting CPR topic discussion.
3. Copy of document provided to teachers describing how to write IEP goal and progress report.
4. Sample goal and progress reports documenting improvements.
Description of Internal Monitoring Procedures:
The Program Coordinators (PCs) will take on the responsibility of monitoring IEP goals and progress
reports. Specifically, they will take the following action steps:
a) Require professional staff to provide a draft of the IEP to the PC two days before the Team
meeting, and/or review the completed draft of the IEP prior to it being sent to parents and
district. The PCs will make recommendations to improve the quality of the goal to ensure it is:
-an annual goal; - different from the previous year’s goal; - written in SMART form. (Note:
The PCs comments are intended to be editorial in nature. The PCs will not make any
substantive changes to goals that would be in direct conflict with the direction of the goal as
determined by the Team.)
b) Additionally, during a Team meeting, the PC’s will be holding a copy of the previous year’s
IEP to ensure the goals being developed at the meeting are reflective of the needs of the
student for the upcoming year, and are not the same goal as the previous year.
c) In regards to progress reports, each quarter the Program Coordinators will randomly select two
student progress reports for each teacher under their supervision. PCs will check to ensure the
progress reported is consistent with IEP Goals and benchmarks. Will track who was monitored.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 13 Progress Reports
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Status of Corrective Action:
Approved
Partially Approved
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Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit the evidence of staff training, which will include
the training agenda, attendance sheet and copies of the materials presented. Please submit this to the
Department on or before December 3, 2013.
Submit the results of an administrative review of student records where progress reports were written
subsequent to the training. Indicate the number of records reviewed, the number found to be compliant,
an explanation of the root cause for any continued noncompliance, and a description of additional
corrective actions taken to address any identified noncompliance. Please submit this to the Department
on or before March 28, 2014.
*Please note when conducting internal monitoring, the collaborative must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, with their role(s) and signature(s).
Progress Report Due Date(s): December 3, 2013 and March 28, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by collaborative)
Criterion & Topic: APD 8.8 IEP –Progress Reports
28.07(3)
Rating: Partially Implemented
Department CPR Finding: See SE 13
Narrative Description of Corrective Action:
See SE 13
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: APD 8.8 IEP –Progress
Reports 28.07(3)
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See SE 13
Progress Report Due Date(s): December 3, 2013 & March 28, 2014
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Disapproved