School Information and Policies
Revised June 10, 2014
ADMISSIONS – The admission of students to the appropriate general and special education programs operated by Morgan County School
System shall be strictly and solely in accordance with the provisions of Georgia law and these policies and rules. The conditions of
admission, assignment and attendance, including curricular and extra-curricular offerings under the auspices of Morgan County Schools shall
be applied without regard to race, creed, religion, color, national origin, gender, disabilities, marital or parental status. A child must present a
birth certificate when he/she enrolls in Kindergarten or First Grade in Morgan County School System. A birth certificate will be requested
from students transferring into the school system. All children entering Georgia Public schools for the first time are required to have hearing,
vision, and dental screenings by a qualified member of the local Health department or by a private physician. Verification of those screenings
must be provided on the official form issued by the State of Georgia. Every child entering Morgan County Schools for the first time,
regardless of grade level, must present a completed Certificate of Immunization to the school on the official form issued by the State of
Georgia. All registration forms must be completed before the child is enrolled.
ATTENDANCE - State law requires any person who has control or charge of a child between the ages of six and sixteen to enroll and send
that child to school, including public, private, and home schooling.
Absences from school may be excused for student illness; illness or death of an immediate family member (parents, siblings, grandparents,
relative living in household); mandated by order of another governmental agency (for example, military exams, subpoenaed court
appearance); religious holidays; when attendance is impossible or hazardous to student health and safety; one day to register to vote; or when
students are visiting with a parent in the active military who is leaving or returning from deployment to combat duty. If it is necessary for the
child to be absent from school, a written excuse should be sent to the teacher upon the student’s return. If no written excuse is received,
the child will have an unexcused absence. Parents should call the school office if the child is out for more than one day. Parents have
five days to turn in excuses or the absence will remain unexcused. The student’s parent should write a note to the teacher stating the child’s
first and last names, date(s) and reason for the absence. The student should bring an excuse note the day he/she returns to school after an
absence. A note from the student’s doctor may be requested if the student was absent for a prolonged period of time.
Sample note:
October 20, 2013
Dear (child’s teacher),
My child, (child’s first and last name), was absent from school October 9-10, 2013 because (reason for absence).
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Sincerely yours,
(parent’s signature)
According to state law, a child is responsible to attend school. A child is considered truant if there are six unexcused absences. If parent or
guardian of the child causes the child’s absences, then that person, not the child, is in violation of this law. Such a violation is a misdemeanor
and carries a penalty of up to $100 fine and 30 days in jail for each violation. The law states that each day’s absence beyond 6 unexcused
days is a separate offense.
Follow-up procedures for student absences:
3 unexcused absences – school will call parents and/or send letter.
5 unexcused absences – letter from school sent to parents by certified mail.
6 unexcused absences – referral to School Social Worker
10 combined days – parents may be invited to Student Support Team meeting
10 unexcused absences – parents will be invited to attend an Interagency Council meeting. At the Interagency Council meeting,
the following options will be discussed if attendance does not improve:
 Refer the child and/or parent to appropriate social services, mental health
and/or health agencies
 Request further medical documentation if appropriate
 File a “truancy” compliant with the Juvenile Court
 Seek a protective order for the parent from the Juvenile Court
 Make a child protective services report to the Department of Family and Children Services (DFACS)
TARDIES: School starts at 8:10 am, each day. IT IS EXTREMELY IMPORTANT FOR ALL STUDENTS TO ARRIVE AT SCHOOL ON
TIME. A student is tardy after the 8:15 bell. Late students must report to the office first to get an admission slip for class.
CHANGES IN STUDENT TRANSPORTATION - If your child is to ride a different bus than usual or change to a car rider, then a note
must be sent from home for each day there is a change. All changes must be submitted by a written dated and signed note. The child may
bring the note from home or the note may be FAXED to the office (FAX – 706-752-4701). All changes must be requested before 2:00 pm
each day. On the change note, please include an address so the driver will let your child off at the right location. If the change is
permanent, please write that the change is permanent in the note. Please be aware that office staff will not take any changes of
transportation over the phone for the protection of all students.
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Sample note for bus change:
October 20, 2013
Dear (child’s teacher),
My child, (child’s first and last name), will ride the bus to his/her grandmother’s house Oct. 20 and 21. The address is 110 Main Street.
(Child) will resume riding the usual bus home Oct. 22. If you have any questions, please call me at (phone number).
Sincerely,
(parent’s signature)
Sample note for car change:
October 20, 2013
Dear (teacher’s name),
My child, (child’s first and last name), will be a car rider Oct. 20 –Oct. 21. (adult’s first and last name) will pick my child up. My child will
resume riding the bus Oct. 22. If you have any questions, please call me at (phone number).
Sincerely,
(parent’s signature)
BULLYING –*Bullying Policy (Descriptor Code: JCDAG) - The Morgan County Charter School System believes that all students have a
right to a safe and healthy school environment. All schools within the system have an obligation to promote mutual respect, tolerance, and
acceptance among students, staff, and volunteers. Behavior that infringes on the safety of any student will not be tolerated. A student shall
not bully, harass, or intimidate another student through words or actions. Bullying is defined as any aggressive behavior that intends to cause
harm, distress and humiliation. Generally, four conditions must exist for an act to be considered bullying: an imbalance of power, a pattern of
repeated behavior, a student is humiliated by the behavior, and the other student receives gratification from the humiliation. Such behavior
includes but is not limited to: direct physical contact such as hitting or shoving; verbal assaults such as teasing or name-calling; the use of
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electronic methods to harass, threaten or humiliate, and social isolation and/or manipulation. The school system policy prohibiting bullying is
included in the student code of conduct and includes but is not limited to the following:
Any student who engages in bullying shall be subject to disciplinary action up to and including expulsion.
Students are expected to immediately report incidents of bullying to the principal or designee.
Students can rely on staff to promptly investigate each complaint of bullying in a thorough and confidential manner.
If the complainant student or the parent of the student feels that appropriate resolution of the investigation or complaint has not been reached
after consulting the school principal, the student or the parent of the student should contact the local superintendent or his or her designee.
The school system prohibits retaliatory behavior against any complainant or any participant in the complaint process. All students and/or
staff shall immediately report incidents of bullying, harassment and intimidation to the school principal or designee. School staff members are
expected to immediately intervene when they see a bullying incident occur. Each complaint of bullying shall be promptly investigated. This
policy applies to students on school grounds, while traveling on a school bus to and from school or a school-sponsored activity and during a
school-sponsored activity.
Bullying, harassment or intimidation will not be tolerated. Disciplinary action will be taken after each incident of bullying and upon a finding
of guilt. Disciplinary action after the first incident of bullying may include but is not limited to the following:
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Loss of a privilege
Reassignment of seats in the classroom, cafeteria or school bus
Reassignment of classes
In-school suspension
Out-of-school suspension
Detention
Expulsion (through appropriate due process hearing)
Assignment to an alternative school (through appropriate due process hearing)
If necessary, counseling and other interventions should also be provided to address the social-emotional, behavioral, and academic needs of
students who are victims of bullying and students who commit an offense of bullying.
Students, parents/guardians and other stakeholders may report incidents of bullying to an administrator, teacher, counselor or other staff
member by using the school district’s complaint procedures or by calling the Georgia Department of Education’s 1-877 SAY-STOP (1-877729-7867) School Safety Hotline.
Please note: Any form of electronic bullying (cyber bullying) using school equipment, school networks, e-mail systems or committed at
school is strictly prohibited.
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The procedures for intervening in bullying behavior include, but are not limited, to the following:
All staff, students and their parents will receive a summary of this policy prohibiting bullying at the beginning of the school year as part of the
student code of conduct.
The school shall keep a report of bullying and the results of an investigation confidential.
Staff are expected to immediately intervene when they see a bullying incident occur or upon receipt of any report of bullying.
People witnessing or experiencing bullying are encouraged to report the incident to the school principal designee.
The following actions will be taken when bullying is reported:
1. Investigate
Upon receipt of any report of bullying, schools will direct an immediate investigation involving appropriate personnel. The investigation
should begin no later than the following school day. The investigation shall include interviewing the alleged perpetrator(s) and victim(s),
identified witnesses, teacher(s) and staff members and reviewing video surveillance if available. School police, school counselors, school
social workers and/or other support staff should be utilized for their expertise as determined by the circumstances of the matter.
2. Notify
Parents/guardians of the accused and the victim must be notified as soon as possible after the facts have been established. If the incident
involves an injury or similar situation, appropriate medical attention should be provided and the parent/guardian should be notified
immediately.
3. Discipline
Upon confirming that bullying has occurred, the accused student should be charged with bullying and given an age-appropriate consequence
which shall include, at minimum and without limitation, disciplinary action or counseling as appropriate under the circumstances.
Students in grades six through twelve found to have committed the offense of bullying for the third time in a school year shall be assigned to
an alternative school through appropriate due process by disciplinary hearing officers, panels, or tribunals. Consideration for incidents in prior
years should also be considered during the disciplinary phase. While a student charged with bullying may not have committed three acts
during a given school year, a pattern of behavior established over the course of more than one school year may need to be considered.
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Schools should clearly communicate to all parties that retaliation following a report of bullying is strictly prohibited and may result in strong
disciplinary action.
4. Record
All pertinent information must be recorded accurately in the Student Information System (SIS).
5. Follow Up
Follow up is important to the accused and the victim. Implement a planned method to provide after-care and follow up. Reiterate to all the
previously stated prohibition on retaliation.
CAR RIDERS DROPOFF AND PICKUP- The car rider area is located at the front door of the school or the first circular driveway. See
map on inside of cover for details. Traffic is one way on College Avenue from the High School. Students are to be dropped off or picked up
only at the front door where there is a school employee. All students dismissed to cars only – no walkups. If you need to walk your child to
class, please check in and get a visitor's pass. Car riders can be dropped off beginning at 7:30 a.m. P.M. car dismissal begins at 3:05.
CELL PHONE USE – Students should not have a cell phone in his/her possession at school. If a student does have a cell phone, school
personnel will confiscate the phone and give it to a school administrator. The school administrator will contact the child’s parent to pick up
the phone from the main office.
CHANGE OF ADDRESS OR PHONE NUMBER - If you change your address or telephone number during the school year, you should
let the school secretary know immediately. We must be able to get in touch with you in the event your child has an accident or becomes ill
at school. If you work outside the home, we need a business phone number where you may be reached every day of the week.
CHECK-OUT PROCEDURES – A parent, guardian, (or another adult identified on the student’s check-out card previously completed by
the parent or guardian) must come to the Main Office to check a child out from school. The last 4 digits of the SSN of the person signing the
child out will be required. Photo ID may also be requested.
CONSENT FOR PICTURE/PRINT/VIDEO/RADIO RELEASE FOR ALL STUDENTS – The Morgan County School District from
time to time develops and/or participates in presentations and events for positive educational purposes concerning the various instructional
and extracurricular activities that take place during the course of the year. These presentations/events may include slides/tapes, videos, and
articles. These may be utilized in faculty in-services, parent programs, staff development, and community relations (newspaper articles, TV
presentations, etc.) and include social media such as Facebook, Twitter, and school and system web-sites.
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The media (newspaper, radio, television) sometimes makes requests to videotape, interview, and/or take photographs of students for news
purposes. Instructional time will always be protected. In the rare event a media request of this nature is granted, your child will be under the
supervision of a school staff member during the on-campus interview/photography session. Your child may reserve the right to refuse to
answer any question that makes him/her uncomfortable or that could potentially put him/her or our school family in an embarrassing light. In
order to comply with the rights of your and your child, you will receive a permission form at the beginning of the school year (or at time of
enrollment) for your approval/disapproval for the possible use of your child’s picture and/or name for these purposes. However, this
permission does not extend to parents on field trips or other school events. Parents chaperoning/attending school functions should not post
photos of children (other than their own) on any social media (Facebook, etc).
CUMULATIVE RECORDS - Each student's grades, test scores, immunization and health history, psychological tests, and other student data
are kept in permanent folders. This record is confidential and is available on a need to know basis to those teachers working with the child.
Parents have a right to review and request amendments to the information in their child's permanent record upon request.
CURRICULUM – Each core content area (Math, Language Arts, Reading, Science, Social Studies) is organized within a framework of
Common Core State Standards (CCSS). The standards provide the curriculum. Various materials and resources are used to support the
instruction of the curriculum. State and/or local curriculum guides are provided for teachers.
DISCIPLINE - Appropriate behaviors are essential if learning is to take place. Improper conduct not only affects the misbehaving child's
ability to learn, it also affects the efforts of other students who are trying to learn. A school wide behavior code is in place at Morgan County
Primary School. All students and their parents will be informed of the basic classroom rules and of the consequences if students choose not to
follow the rules. These rules and consequences are based on the following bill of rights and responsibilities.
1. We have the right to learn. We have the responsibility to study, listen, and do our best.
2. We have the right to make friends. We have the responsibility to be kind, fair, and honest.
3. We have the right to be safe. We have the responsibility to solve problems peacefully.
As required by Georgia State Law, the school will abide by the Student Conduct Code set by the Morgan County Board of Education. A
condensed chart of the Student Conduct Code is included in this handbook. A copy of the complete Student Code of Conduct will be
provided each parent at the start of each school year. Parents are encouraged to inform their children of the consequences, including potential
criminal penalties, of underage sexual conduct and crimes for which a minor can be tried as an adult.
Morgan County Primary School
School/Classroom Behavior Management Plan
Revised December 1, 2011
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School-wide expectations:
Panda Paws:
Prepare to work
Always obey adults
Walk quietly
Show respect
Referrals:
Referrals should be made as the last step in the Classroom Behavior Management Plan for behavior problems unless the behavior is a severe
problem. School behavior management plan should be followed as described. Teachers should not give students “extra” chances nor should
teachers delete steps in the plan. Classroom teachers are expected to develop their own classroom reward system consistent with the schoolwide reward system.
Some students may have personalized behavior intervention plans (BIP) that will be implemented in conjunction with the school-wide plan.
The Assistant Principal will coordinate plans for individuals, as needed. In such situations, the school-wide plan may be altered to meet the
needs of the students.
Administrative Hierarchy of Consequences:
Each classroom will use the following color system. Suggested consequences are listed below for the yellow and red levels. Teachers should
use the suggested consequences as they determine reasonable for the situation. Teachers may use other similar consequences suitable for
yellow and red levels. Teachers should determine rewards for STAR students consistent with school-wide rewards.
STAR student – beyond the basic requirement for behavior
Green – okay – give 2 verbal reminders without consequences at this level
Yellow – 1st level of consequences (examples)
Time-out in classroom
Student-teacher conference
Loss of Recess
Loss of privileges
Red – 2nd level of consequences (examples)
Time-out in another teacher’s classroom
Silent lunch
Parent-teacher-student conference
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Referred to counselor
Blue – Time-out Room (13A)
Severe Clause – students go to Time-Out Room (13A) immediately for abusive language,
fighting/aggression, bullying, property damage, weapons
No homework/class work – teachers should handle this problem within the classroom as
much as possible. Example – one teacher remains in classroom and students in
that cluster go to that classroom to complete missing work during recess. For
on-going problems, student may come to Time-Out Room to complete work.
Students should go through all levels of discipline plan unless teacher has discussed the problem with Assistant Principal and made other
arrangements.
Students will usually serve time in Time-Out Room for 30 minute increments, and should come at recess or lunch time, if possible. When a
student serves the time is at the discretion of the teacher.
If the Severe Clause is used, the student should come to the Time-Out Room immediately and the time will be extended at the discretion of
Assistant Principal. Student referral may include assignment to the Time-Out Room from one-half day to five days. Repeat referrals will be
handled on an individual basis. A student will be dismissed from the Time-Out Room when he/she successfully completes the referral time
and/or assignments. A student who does not successfully complete his/her suspension requirements will have time added to the original
assignment. The Time-Out Room will be supervised by a trained paraprofessional. A student will eat breakfast and lunch in the Time-Out
Room, when appropriate. Assistant Principal will coordinate the Time-Out Room.
Severe behaviors (fighting, bullying, physical contact, aggression, stealing, abusive language, property damage, weapons) are always
discipline referrals. When a student goes through all the behavior management plan and moves his/her clip to blue, he/she should be referred.
Students who have not gone through all of the steps should not be referred unless the behavior is a severe one. Teachers must discuss
exceptions to this with Assistant Principal. Students with consistent behavior management concerns may be an exception, for example.
If a student goes through all steps of behavior management plan and goes to the Time-Out Room, he/she will serve the assigned time and then
return to his/her classroom. When the student returns to the classroom, his/her clip should begin again on yellow and cannot be referred again
until going through all steps unless the behavior is severe (fighting, bullying, physical contact, aggression, stealing, abusive language,
property damage, weapons). A student with a consistent behavior management concern may be an exception. The teacher should discuss the
situation with Assistant Principal. A behavior intervention plan will be developed and implemented.
Bus Discipline: The same school rules apply on the bus, plus students are expected to sit in a safe riding position and talk quietly
among their seat mates. Drivers will make the final decision as to whether or not a student gets turned in for any rules violation.
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A student will be reported to the bus transportation supervisor, who will apply the following consequences:
First Offense Warning & Review of Rules
Second Offense - Off Bus Five (5) Days
Third Offense - Off Bus Ten (10) Days
Fourth Offense - Off Bus Rest of School Year
Any problem within the last 45 days of school may have consequences that carry over to the next school year.
Fighting (or language that leads to fighting) of any kind on the bus may result in suspension from the bus for the balance of the school year.
School bus stops are considered school property, so the Student Code of Conduct applies to student behaviors at the bus stops.
Ride Safely and Speak Softly
Maintaining school and bus discipline is a shared responsibility and requires the support of parents, teachers, students, and
administrators.
EARLY DISMISSAL - Students can be released early from school based on the information which the parent/guardian provides the school
on the Early Release Card. This card will be given to the parent/guardian to complete at enrollment for the current school year. The
parent/guardian is to provide on the card a list of people, with the last four digits of their social security numbers, who are authorized to pick
up the child. If someone who is not on this card is being sent by the parent to pick up the child, the parent must call the school and provide
us with the name and social security number of that person. No student can be picked up directly from a classroom. Please have a thorough
understanding with your children about persons with whom they should or should not leave school.
Early dismissals must be prior to 2:30 only. All dismissals after 2:30 are as car or bus riders.
EMERGENCY SITUATIONS:
In the interest of time, parents should ask the school secretary to deliver messages to students only in
Real Emergencies. It is important for parents to have standing arrangements with their child about what the student is to do on rainy days,
club meeting, scout afternoons, OR EMERGENCY DISMISSALS. There should be a definite understanding with your child about the names
of persons they should expect to pick them up on the afternoons you may not show up when they expect you. An announcement of any
emergency dismissals from school will be broadcasted on the following radio and TV stations:
WSB Radio 750 AM
WSB-TV Channel 2
WYTH 1210 AM
WXIA-TV Channel 11
WNCG
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95.5 FM
DOCK 103.9 FM
EXTRA-CURRICULAR ACTIVITIES – Student activities at school are a vital part of the total education program and should be used as a
means of developing wholesome attitudes and good human relations, as well as developing knowledge and skills. School citizenship, as
reflected in student activities, is a measure of the achievement of school goals. All extra-curricular activities will be on a voluntary basis.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA): The Family Educational Rights and Privacy Act (FERPA) affords
parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records.
These rights include (1) the right to inspect and review the student’s education records within 45 days after the day the school receives a
request for access, (2) the right to request the amendment of the student’s education records that the parent or eligible student believes are
inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA, (3) the right to provide written consent before
the school discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes
disclosure without consent, (4) the right to file a complaint with the U.S. Department of Education concerning alleged failures by the school
to comply with the requirements of FERPA. (Please visit the Morgan County Charter School System web-site at www.morgan.k.12.ga.us for
the complete Act and procedures.)
FIELD TRIPS - Parents are encouraged to go on field trips as chaperones when space is available. The school requests that younger siblings
not be brought on the field trip if you are going as a chaperone. Chaperones should limit cell phone usage as much as possible while
supervising students during the field trip. Chaperones are also asked to refrain from using tobacco in any form while chaperoning a field trip.
It is also requested that all students and chaperones ride the school bus. Parents may pay for field trips with one payment for the year or by
each trip. Parents that wish to donate additional money to cover field trip experiences may do so. Field trip fees are non-refundable if a
student/parent does not go on the trip because ticket payment is required in advance for the requested number of participants, regardless of
attendance. Organizations do not refund the school if a participant does not attend.
GRADING – A uniform grading system is used by all MCPS teachers. Adequate reports of student progress will be made to
parents/guardians of all children enrolled. These reports may be mid-term progress reports, GKIDS report (Kindergarten), grade card reports,
teacher-parent conferences, or written summary reports. Reports will be provided at least 4 times per year. Teacher-parent conferences are
required at least 2 times per year, and more often, as requested by parents or teachers.
GUIDANCE/COUNSELING PROGRAM – Guidance services shall be available for students as required by Rules of the State Board of
Education. These services include, at appropriate levels, assistance with educational planning, help with home, school, and/or social
concerns, or any question the student or parents may wish to discuss with the counselor.
HEALTH POLICIES - Georgia state law requires that a standard certificate of immunization be filed at school for every student in Georgia
public schools. This certificate may be obtained from your family doctor or the County Health Department. Parents and school officials are
legally responsible for complying with this law. It is a misdemeanor for the school to allow a student to attend school without this certificate.
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Each student must also have a hearing, vision, and dental examination on file, which is also available from your family doctor or the County
Health Department.
Georgia Student Health and Physical Education (SHAPE)
Background: The Georgia Student Health and Physical Education (SHAPE) Act was passed in the 2009 Georgia legislative session and is
now Official Code of Georgia 20-2-777. Beginning in the 2011-2012 school year, the law requires each local school district to conduct an
annual fitness assessment program for all students in grades 1 - 12 enrolled in Georgia public school physical education classes taught by
certified physical education teachers.
Components:
Local school systems must:
 Comply with state physical education instruction requirements
 Conduct annual physical fitness testing of students enrolled in physical education classes*
 Provide for reporting annual aggregate fitness assessment results to the state Board of Education
 Report individual results of fitness assessment to parent or guardian of each student
The State Board of Education:
 Is responsible for coordinating health and physical activity education and fitness activities and requirements
 Provides for an annual fitness assessment report to the Governor, beginning Oct. 1, 2012
The Governor will:
 Acknowledge most improved schools and school systems though a recognition program
*Students who are physically unable to take the entire test battery are to be given as much of the test as they are able to complete, and as
conditions permit
Collaboration: The Department of Education is responsible for data collection and coordinating requirements in compliance with the law.
The Governor’s Office recognized the opportunity to bring together the Georgia SHAPE Partnership, a group of government, education,
healthcare and non-profit leaders to collaborate on this statewide effort. These partners support funding, training, data centralization,
reward/recognition, and a sustainable plan for long-term results.
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The Georgia SHAPE Partnership
The Governor’s Office provides overall leadership and the reward and recognition program.
The Georgia Department of Education (DOE) coordinates activities, responsible for data collection. They also lead the fitness
advisory committee of subject experts.
The Georgia Children’s Health Alliance (GCHA) coordinates public-private funding and the implementation plan for both the
pilot and the statewide roll-out.
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The Georgia Department of Public Health (DPH) analyzes and links data.
Children’s Healthcare of Atlanta (CHOA) provides expert review for training components (developed by HealthMPowers) and
insures consistent messaging among partnership committees.
 The DOE Fitness Advisory Committee:
An expert resource panel assembled to develop the details of the approach—identifying the testing tool, testing requirements for each
grade level, and communicating reporting needs
Benefit: A full roll-out of SHAPE Act implementation will benefit the state in three primary ways:
o Consistent data collection in several health related fitness areas
o Establish baseline data
o Track and monitor trends and changes over time
o Enhance the impact of these data through linkages to other indicators
o Enable us to develop strategies to combat childhood obesity which are measurable, and based on data-driven results
1. Parents will receive reports detailing their child’s fitness level, along with recommendations for improvement. Though not meant to
be a diagnostic tool, these results can facilitate important conversations with a care provider by bringing awareness to the areas of
physical health and fitness.
2. As part of a physical education program, this fitness testing endorses a long-term view of health in which promoting lifelong habits of
physical activity is the primary goal. The rewards and recognition takes this a step further by providing incentives to improve and
maintain certain fitness standards.
Assessment Tool: In June 2010, the Georgia Department of Education selected FITNESSGRAM, a comprehensive health-related physical
fitness and activity assessment and computerized reporting system developed by The Cooper Institute. This system includes a complete
battery of health-related fitness items that are scored using age and gender specific standards based on how fit children need to be for good
health. The FITNESSGRAM uses objective criteria to evaluate performance for each fitness area (e.g., body composition, abdominal strength,
flexibility, and endurance). The Cooper Institute established these criteria using current research and expert opinions.
HOMEWORK - Homework is a valuable component of the academic program of the Morgan County Schools. The purpose of homework
is to complement and extend classroom instruction. Homework shall be suitable to the student's age, abilities, and needs in difficulty and
duration. The purpose of homework shall be identified and articulated. Teachers should give feedback on all homework assignments.
However, initial practice assignments should not be graded. Failure to complete assigned homework is a work ethics issue, not exclusively
an academic issue. Homework should not be given as busy work or punishment. Homework success should not be dependent on the
resources available to the student at home. (adopted by the Morgan County Board of Education on February 12, 2001)
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HOSPTIAL/HOMEBOUND INSTRUCTION: Hospital/Homebound (HHB) services are designed to provide continuity of educational
services between the classroom and home or hospital for students in Georgia public schools whose medical needs, either physical or
psychiatric, do not allow them to attend school for a limited period of time. HHB instruction may be used to supplement the classroom
program for students with health impairments whose conditions may interfere with regular school attendance (e.g., students receiving dialysis
or radiation/chemotherapy or students with other serious health conditions). Students must be enrolled in a public school in Georgia in order
to receive HHB services. HHB services are not intended to supplant regular school services and are by design temporary. The student must
anticipate being absent from school for a minimum of ten consecutive or intermittent school days due to a medical of psychiatric condition.
The student’s inability to attend school for medical or psychiatric reasons must be certified by the licensed physician of licensed psychiatrist
who is currently treating the student for the diagnosis presented. For more information about this service, please contact Pam Benford,
School Social Worker, at 706-752-4600, or by e-mail – pam.benford@morgan.k12.ga.us
INFINITE CAMPUS – Infinite campus is the web-based PreK-12 student information system used by Morgan County Schools to track each
student’s attendance, discipline, grades, transcripts, medical information, as well as other information. Parents may obtain a password to use
the system by clicking the Campus Portal Sign-Up on the Morgan County Charter School System web-site (www.morgan.k12.ga.us)
INTERNET USE – The use of the internet in instructional programs is an educational strategy which facilitates communication, innovation,
resource sharing, and access to information. Use of the internet must be in support of education and research and consistent with the
educational mission, goals, and objectives of the school system. School personnel monitor the online activities of students and the use of the
chosen technology protection measures to protect against access through computers to visual depictions that are obscene, child pornography,
or harmful to minors.
LICE (pediculoses): Every year, children in schools throughout the country come into contact with head lice. Morgan County Primary will
probably be no exception. Head lice are highly contagious because of the ease with which they can be transmitted from one person to
another. In the event we believe your child has head lice, we will contact you and ask you to provide appropriate treatment for your child.
Any child who is suspected of having head lice will be treated with the utmost discretion. In order to provide a healthy environment for the
students in the school system, the following procedures have been adopted:
1. No student with live lice infestation will be allowed to attend school until properly treated.
Preventive measures will be followed by the school system to help decrease the number of cases within the schools year and will include the
following:
1. Teachers, parents, and students will be educated on measures to prevent head lice infestation.
2. Any student found to have live lice will be sent home if screened before 12:00 noon. After 12:00 noon, the student will remain at
school until the end of the day. A head lice information packet will be sent home with each student positive for head lice.
3. Any students with a severe infestation of live lice will be sent home regardless of the time of the day.
4. School personnel will participate in continuous monitoring of head lice infestation symptoms, such as intense itching and scratching of
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scalp. If a teacher discovers that a student in his/her classroom has a possible head lice infestation, the student will be sent to the
Nurse’s Clinic with a note for a check for lice.
5. The School Nurse will notify the parent/guardian about the lice infestation and need for pick-up. At that time, the parent/guardian will
be informed of the school system lice procedure.
6. The School Nurse will send home with parent and student a head lice information packet: notification letter, checklist of household
treatment and eradication, pamphlet, and instructions for home management and requirements for re-admittance to school.
LOST AND FOUND - There is a large number of jackets, sweaters, gloves, etc. left at school during the year. In order to help us identify
the owner of lost items, please write your child's name in an obvious place in each item. Items left unclaimed for 30 days will be given
away.
MEDIA CENTER – Your child will visit the Media center each week for a scheduled time to check out books. Your child may check out
one book per visit to bring home to read. Your child may also check out additional books with the teacher’s guidance to read during Reading
class. Although these additional books will not come home, your child will be responsible for the book(s) at school. Students may also visit
the Media Center throughout the week to return a book and check out another book. Overdue fines are not charged, but there will be a charge
for lost books or books damaged beyond repair. The Media Center program includes learning library vocabulary and the organization for the
Media center. Students will be exposed to many different authors and illustrators, various types of literature, award-winning books, and K-2
will participate in the Georgia Picture Storybook Award program.
MEDICATIONS - Any medicine being given at school, except in special cases, is discouraged. If it is necessary, parents are requested to
bring the medicine to the school clinic and the following steps are to be completed:
1. The container of medicine must be clearly labeled with: a. the date
b. the child's name
c. name of medication d. the time
medicine is to be given
e. the amount of medicine to be given, and
f. instructions if needed to be refrigerated.
2. A written note from the parent must accompany all medicines so that personnel are aware of any medicine taken by a child.
3. Medicine will be kept in the clinic under the supervision of the school nurse.
4. If the medication is a prescription, the medication must be in the original prescription bottled with the pharmacy label.
Sample note for non-prescription medication:
October 20, 2013
Dear Nurse,
My child, (child’s first and last name), should take 2 Tylenol at noon.
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Sincerely yours,
(parent’s signature)
Sample note for prescription medication:
October 20, 2013
Dear Nurse,
My child, (child’s first and last name), has a prescription for (medication). He took the first dosage at 7:30 a.m. and will have the next dosage
at 11:30 a.m.
Sincerely yours,
(parent’s signature)
McKINNEY VENTO ACT: EDUCATION FOR HOMELESS CHILDREN AND YOUTH – The Morgan County Charter School
System ensures that each child of a homeless individual and each homeless youth has equal access to the same free appropriate education
including a public preschool education as provided to other children and youths.
NO CHILD LEFT BEHIND ACT/PARENT’S RIGHT TO KNOW: TEACHER QUALIFICATIONS OF TEACHERS AND
PARAPROFESSIONALS - In compliance with the requirements of the No Child Left Behind statute, the Morgan County School System
informs parents that they may request information about the professional qualifications of your child’s teacher(s). The following information
may be requested: 1. Certification; 2. College major/graduate certification or degree held by the teacher; or 3. Qualifications of any
paraprofessional working with your child. If you wish to request any of this information, please contact the Primary School at 706-752-4700.
NOTICE OF NON-DISCRIMINATION: Morgan County School System does not discriminate in any educational, employment or other
activity under its jurisdiction on the basis of race, color, national origin, religion, gender, disabling condition, or age in its programs and
activities and provides equal access to the Boy Scouts and other designated youth groups. Morgan County BOE will honor all appropriate
laws and regulations relating to discrimination. Any person who believes he/she has been discriminated against or harassed in violation of
this policy must make a complaint in accordance with the procedures outlined in the Morgan County Policy Manual and should contact Sarah
Burbach, Assistant Superintendent for Student Support and Community Relations/Sports Equity/Title IX Coordinator at the Morgan County
Board of Education at 706-752-4600.
PARTIES: Each year, through the cooperation of the PTO, the school will have class parties at Halloween, Christmas and Valentine’s.
Parents can arrange with teachers to sponsor birthday parties for their children. These parties must be conducted during recess, lunch, recess
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or nap time and not interrupt any instructional activities. Parents are reminded to serve only clear beverages such as water, Sprite, apple
juice, lemonade. All colas stains are very difficult to get out of the carpet. Balloons/flowers may be delivered to school for special events.
However, balloons/or flowers will not be accepted on Valentine's Day.
PARENT CONFERENCES - There will be two scheduled parent conferences during the school year for the parent/guardian to discuss with
the teacher the progress of the child. See calendar for specific dates. If you would like an additional conference, at any time, please call the
school to schedule.
PROMOTION AND RETENTION – Students in Kindergarten must meet or exceed ELA and Math standards as reported on GA
Kindergarten Inventory of Developing Skills (GKIDS) to be promoted. Students in grades 1 and 2 must pass the reading section of the statemandated standardized assessment (if administered) and/or achieve a “satisfactory” grade to be promoted to the next grade level. Students in
grades 1 and 2 must also meet the benchmark reading level for the end of the year to be promoted. Teachers and/or parents can appeal a
retention decision to the Principal. The Principal will take all evidence into consideration to make a final decision for retention of a student.
PROGRESS REPORTS - A progress report for students is issued every nine weeks with a midterm report issued in the middle of each nine
weeks period for first and second graders (see dates on the calendar). It is a report on how your child is progressing in the areas (i.e.,
Language Arts, Math, Science) indicated on the report. Parents must attend the first parent conference to get a copy of the first progress
report for the school year.
PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA) - PPRA affords parents certain rights regarding privacy in the
administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other
distribution purposes. Specific activities and surveys covered under the requirement include: (1) collection, disclosure, or use of personal
information for marketing, sales or other distribution, (2) administration of any protected information survey not funded in whole or part by
the state or by federal Department of Education, and (3) any non-emergency, invasive physical examination or screening as described above.
SEARCH AND SEIZURE – School officials have the authority to conduct reasonable interrogations of students in order to properly
investigate and mange student misconduct. Any student can be searched with a duly executed warrant, or a student can be searched without a
warrant if reasonable suspicion exists and there are exigent circumstances which make it impractical to secure a warrant. This applies where
reasonable suspicion exists when a school official has knowledge of facts which cause him/her to believe a crime or rule infraction has been
committed. Searches based on reasonable grounds shall proceed without hindrance or delay, but shall be conducted in a manner that is not
excessively intrusive in consideration of the age and gender of the student. In the event the search of the student’s person, personal
possessions, belongings, or desk reveals the student is concealing substance(s) or weapon(s) or other contraband prohibited by federal, state or
local law, school officials will notify local law enforcement authorities so that they may take appropriate action.
SCHOOL GOVERNING BOARD – The primary purpose of the School Governing Board is to bring parents, other community members,
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faculty and staff members, and school administrators together to share ideas for school improvement. The board meets the second
Wednesday every other month (see calendar). The School Governing Board values your opinions and is eager to hear from you. Please email the School Governing Board with concerns (PS_School_Governing_Board@morgan.k12.ga.us). .
SECTION 504 of the Rehabilitation Action of 1973 requires that “no qualified disabled person shall, on the basis of disability, be excluded
from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or
benefits from Federal financial assistance”. If you have questions or concerns in this area, please contact Sarah Burbach, Assistant
Superintendent for Student Support and Community Relations at the Morgan County Board of Education (706-752-4600).
Any student or parent or guardian (“grievant”) may request an impartial hearing due to the school system’s actions or inactions regarding
your child's identification, evaluation, or educational placement under Section 504. Requests for an impartial hearing must be in writing to
the school system’s Section 504 Coordinator; however, a grievant’s failure to request a hearing in writing does not alleviate the school
system’s obligation to provide an impartial hearing if the grievant orally requests an impartial hearing through the school system’s Section
504 Coordinator. The school system’s Section 504 Coordinator will assist the grievant in completing the written Request for Hearing. The
Section 504 Coordinator may be contacted through the school system’s central office. Copies of the 504 Procedural Safeguards and Notice of
Rights of Students and Parents Under Section 504 may be found at the system website or may be picked up at the central office or at any of
the school offices. Sarah Burbach, Assistant Superintendent for Student Support and Community Relations is the Morgan County Section
504 Coordinator and can be reached at the Morgan County Board of Education central office - (706) 752-4600.
SCHOOL HOURS - The school day begins for students at 8:10 a.m. and ends at 3:05 p.m. First bell rings at 8:05 and the tardy bell rings at
8:10. Car rider dismissal starts at 3:05 p.m. Bus dismissal starts at 3:12 p.m. The school is not responsible for any student arriving before
7:30 a.m. Car riders arriving before 7:50 a.m., report to the lunchroom.
SCHOOL NUTRITION PROGRAM – A balanced lunch and breakfast are served to any child whose parents choose for him/her to eat at
school. These meals are nutritious and are provided at a cost of $1.60 for lunch and $1.25 for breakfast. Reduced priced meals are $.40 for
lunch and $.30 for breakfast. Additional information on this program is given to parents at the time of enrollment or at the beginning of the
school year. The School Breakfast and Lunch Programs provide healthy and nutritionally balanced meals to students each school day.
School breakfasts and lunches must meet the Dietary Guidelines for Americans as well as federal nutrition standards. In order to qualify for
this benefit program, the parent/guardian must be resident of the state of Georgia and a parent or primary caregiver responsible for children
who attend school (high school or under). Students may qualify for free or reduced price meals if the household income falls at or below the
limits specified by the federal government. (A chart will be provided at the beginning of school). Parents may apply for free or reduced price
meals at any time throughout the school year. An application for free or reduced price meals may be obtained from the student’s school or
from Morgan County Board of Education.
In emergency situations, students may charge a lunch/breakfast for up to 5 times. Parents are encouraged to keep breakfast/lunch
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accounts up to date. After 5 charges, a student may receive an alternative meal unless an arrangement for payment has been made with
the school cafeteria manager or School Nutrition Director. Payments may be made by the day, week, or month by cash, check or online at
www.myschoolbucks.com
Students may bring lunch from home if they desire; however, soft drinks in bottles or cans are not allowed. Bringing lunches to students
from restaurants is not allowed. Parents are welcome to have lunch with their own children, but not with other children. Parents may bring a
sack lunch from home for themselves and for their own children, but not for other children.
Parents are always welcome to have lunch with their children, but we ask you let us know by at least the morning of your visit so we can
prepare you a plate. Adult lunches cost $3.00.
SPORT EQUITY – O.C.G. A. § 20-2-315 - If you have a
grievance regarding athletics equity, please contact Sarah Burbach, Assistant Superintendent for Student Support and Community
Relations/Sports Equity/Title IX Coordinator at the Morgan County Board of Education, at 1065 East Avenue, Madison, Georgia, 30650,
706-752-4600.
STUDENT DIRECTORY INFORMATION NOTICE – The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires
that all schools obtain parental written consent prior to the disclosure of personally identifiable information from the student’s education
record. However, the Morgan County Charter School System may disclose appropriately designated “directory information” without written
consent, unless the parent has advised to the contrary in accordance with the system procedures. The primary purpose of directory
information is to allow the school system to include this type of information from your child’s education records in certain school
publications. Examples include a playbill, showing your child’s role in a drama production; honor roll or other recognition lists; the
yearbook; graduation programs, and sports activity sheets.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be
disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies
that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies receiving assistance under
Elementary and Secondary Education Act of 1965 to provide military recruiters, upon request, with the following information – names,
addresses, and telephone listings – unless parents have advised the school system that they do not want their child’s information disclosed
without their prior consent. For more information, please visit the system web-site at www.morgan.k12.ga.us
STUDENT REPORTING OF ACTS OF SEXUAL ABUSE OR SEXUAL MISCONDUCT –
"20-2-751.7.(a) The Professional Standards Commission shall establish a state mandated process for students to
follow in reporting instances of alleged inappropriate behavior by a teacher, administrator, or other school
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employee toward a student which shall not prohibit the ability of a student to report the incident to law
enforcement authorities.
(a) Any student (or parent or friend of a student) who has been the victim of an act of
sexual abuse or sexual misconduct by a teacher, administrator or other school system employee
is urged to make an oral report of the act to any teacher, counselor or administrator at
his/her school. The report will be investigated immediately by school or system personnel.
(b) Any teacher, counselor or administrator receiving a report of sexual abuse or sexual
misconduct of a student by a teacher, administrator or other employee shall make an oral
report of the incident immediately by telephone or otherwise to the school principal or
principal’s designee, and shall submit a written report of the incident to the school
principal or principal’s designee within 24 hours. If the principal is the person accused of
the sexual abuse or sexual misconduct, the oral and written reports should be made to the
superintendent or the superintendent’s designee.
(c) Any school principal or principal’s designee receiving a report of sexual abuse as
defined in O.C.G.A. 19-7-5 shall make an oral report immediately, but in no case later than 24
hours from the time there is reasonable cause to believe a child has been abused. The report
should be made by telephone and followed by a written report in writing, if requested, to a
child welfare agency providing protective services, as designated by the Department of Human
Resources, or, in the absence of such agency, to an appropriate police authority or district
attorney.
Reports of acts of sexual misconduct against a student by a teacher, administrator or other
employee not covered by O.C.G.A. 19-7-5 or 20-2-1184 shall be investigated immediately by
school or system personnel. If the investigation of the allegation of sexual misconduct
indicates a reasonable cause to believe that the report of sexual misconduct is valid, the
school principal or principal’s designee shall make an immediate written report to the
superintendent and the Professional Standards Commission Ethics Division.
STUDENT SUPPORT - A child experiencing behavior problems, learning difficulties or speech disorders may be referred for help to the
Response to Intervention (RtI) Team and/or to the Student Support Team (SST). Each team of professionals examines the child's classroom
performance, pertinent test data, and/or teacher observations. Recommendations are then made to the classroom teacher to help improve the
student's learning experience. If after implementing the recommendations the student continues to experience difficulty, a referral may be
made to special education. Parents must provide permission for special education testing and placement.
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TESTING PROGRAM - A standardized testing program exists at Morgan County Primary School. This is in accordance with State and
local Board of Education policies.
Kindergarten students are required to take the Georgia Kindergarten Inventory of Developing Skills (GKIDS) - a series of individually
administered test items completed throughout the school year with a final report sent to parents in late spring. This testing is one part of the
information used to determine whether a student is promoted to first grade.
(Also see section on Promotion and Retention)
All K-2 students will take the NWEA Measurement of Academic Progress (MAP) three times during the school year. The information from
this test will be a key component in providing data to help with individualization of instruction. MAP will measure a student’s achievement
and academic growth In Reading/ELA and Math across time. MAP reports will allow educators to compare class and/or grade level
performance of our students to students across the USA.
TRANSFER OPTION – The Intradistrict Transfer Option is a state law that allows for school choice. However, because there in only one
primary school in Morgan County, there is no choice for parents.
VISITORS: We encourage parents to visit the school at any time. If you want to observe in your child's classroom, please stop by the
office to get a visitor's pass. If you want to talk to the teacher, please call the office to set up an appointment so as not to disturb the learning
time in the classroom. If you need to deliver something to your child, please bring it by the office and we will see that it gets to him/her.
Parents may walk children to classrooms in the mornings after checking in through the office and receiving a visitor’s badge. Parents may
walk to the classroom and drop the child off at the classroom door.
WITHDRAWAL FROM SCHOOL – If a child moves to another school, the parent will complete a Release of school Records Form at the
new school. The new school will send the form to MCPS and MCPS will then send the child’s records to the new school.
This student-parent handbook is made possible through the support of the Morgan County Primary School Parent –Teacher Organization
(PTO). The officers for the 2014-2015 school year are:
President: Kristy Oliver
Co-Vice Presidents: Carla Jarmin and Kelly McCarty
Treasurer: Melissa Rutherford
Secretary: Tammy Downs
Teacher Representative: Sally Nunn
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DRUG FREE SCHOOL ZONE
The Morgan County Board of Education recognizes the serious detrimental effect that use/abuse of illegal drugs and alcohol has on the
entire community, and especially on young people. School buildings and campuses are places of learning. We strongly believe school
buildings and campuses should always be safe and secure environments for students and the adults who work with them. In
accordance with this belief and effective immediately, all Morgan County Schools are designated DRUG AND ALCOHOL FREE
ZONES. The possession, transmittal, handling, use, distribution or being under the influence of any narcotic drug, hallucinogen,
amphetamine, barbiturate, marijuana, alcoholic beverage or intoxicant of any kind on any school campus is strictly prohibited.
Violation of this policy will result in as severe consequences as School Board policy and criminal law will permit. This policy applies
to all students and adults who may be on a public school campus in Morgan County at any time or off school grounds at any school
activity, function or event, on the school bus or any other vehicle transporting students to or from school or any school activity.
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