APA Format
What is APA Format?
&
Using APA Format in Word
Alan Grace
alan.grace@aut.ac.nz
Slide 1 of 18
Don’t write heaps of notes!
• Just read the text
• Use the web page version in the
Showcase (in AUTonline) if you want to
write notes
(look in the Computer Literacy menu)
• Think of any questions you have
Slide 2 of 18
Overview
• This presentation is part of a 50 minute
lecture to students in Health of the Context
of Aotearoa/ New Zealand
• Think of any questions you have
• Attend an A1 class (Workshop 1)
• Attend an APA lecture
• Choose what other classes you may like to
attend (Workshop 2)
Slide 3 of 18
What’s in this Lecture?
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What is APA Format?
Using APA Format in Word
EndNote
The Computer Literacy Notes and Videos
Requirements for Health in the Context of
Aotearoa
• Submitting your work online
(no longer required for Paper 555338)
Slide 4 of 18
The Computer Literacy Videos
• You can use the Videos to learn about
Word, APA Format, EndNote, …
• The videos are too long to play over the
Internet
– 50 videos
– Over 2 hours total
• You will need to copy the videos to
CD-ROM for use at home
• See Video 1e to see how to do this
Slide 5 of 18
APA Format
• You are required to present your assignments in
APA Format
• EndNote is a program that will put your
references and citations into APA format
• AUT students can get EndNote for free by taking
a blank CD-ROM to AL125
• You can also now get the Computer Literacy
Videos on the same CD-ROM in AL125!
• It is faster not to use a rewritable CD
• Remember that APA Format covers all your
assignment presentation- not just referencing
Slide 6 of 18
Priority for APA Format
• The Study Guide for individual papers and the
Faculty of Health an Environmental Sciences
Undergraduate Handbook can override APA
Format e.g. for margins
• Priority:
Study
Guide for
Individual
Paper
e.g. 555338
Says
nothing
BHSc
Undergrad
Handbook
Says
nothing
Publication
Manual
of the
A.P.A.
• A.P.A. = American Psychological Association
Slide 7 of 18
The Undergraduate Handbook
• See Appendix 9 for information about the
Computer Literacy Classes
• See Appendix 7 for information about APA
Referencing
• Look in the Yellow pages at the back of the
Handbook
• To print your bar-coded cover sheets see
Section 7.24 on page 31
Slide 8 of 18
First book for the A1 Class
• Book for an A1 class at the AG block
Student Information Centre
• Book in the green ringbinder on top of the
Assignment boxes
• Only book in the times highlighted in
Yellow
• The classes are in AF416 and are FREE!
• All classes start on the hour and are 50
minutes long
Slide 9 of 18
What to Bring to AF416:
• Bring Your blue APA and EndNote Task sheets
-if you’re doing Health in the Context of
Aotearoa/ New Zealand
• Bring Walkman type headphones
(if you have them)
• Bring Your Login code (Username)
-This is on your letter of confirmation
-Or at the bottom right of your Student ID Card
• Bring an open mind and a BIG smile! 
Slide 10 of 18
APA Format
APA Format
APA
Study
Guide
Word
EndNote
Slide 11 of 18
The APA Study Guide
APA Format
APA
Study
Guide
Word
EndNote
Look in the Computer Literacy notes (in the red APA menu) for the APA study guide
(the Computer Literacy notes are in the Computer Literacy menu in the Showcase)
Slide 12 of 18
Learning APA Format
• A.P.A. = American Psychological Association
Showcase
Computer
Literacy
Menu
Computer
Computer
Literacy
Literacy
Handbook
Videos
& Notes Publication
Manual
of the
Te Tari
Appendix 7
A.P.A.
Awhina APA
Undergrad
Notes
Handbook
EndNote
for
Referencing
Slide 13 of 18
APA Word.doc
Slide 14 of 18
Document to Convert to APA
• See APA task HCA 2004.doc
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REFERENCING USING APA (this is the document)
What is referencing?
When you are writing as a student or a professional (eg in
essays or reports), you will frequently be expected to refer to
the work of other writers / experts in your subject area
(sources), and formally acknowledge them by including their
identifying details. This is called referencing, or citing. When
writers say that sources are cited in a text, they mean other
people’s ideas have been referred to, often to back up or
develop a point being made.
It is essential to include the source’s details next to your
citations / references. Failure to do this is called plagiarism.
Plagiarism is regarded as a very serious offence (see your
programme’s Student Handbook). Learning to reference
correctly is your best protection against charges of plagiarism.
Paraphrasing and quoting are two ways you can reproduce the
source’s ideas in your text and yet avoid plagiarism.
paraphrasing.
Paraphrasing is putting their ideas into your own words,
including the author/s and date of your source.
Eg from Janet Hunt’s 1998 biography of Hone Tuwhare (page
109): “The balance of Tuwhare’s life was forever altered”
becomes in your essay:
Hunt (1998) sees his new ‘poet’ identity as a major change in
Tuwhare’s life.
Direct quote.
Quoting is copying the exact words from the source text, with
quotation marks before and after them. The author and date
may go before or after the quote (see below for details), and
you must also include the number of the page you have copied
from.
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Short quotations.
Short quotations have less than forty words. Note that the full
stop must go after the bracket.
Although he remained committed to his identity as a boilermaker, his fame as a poet meant that
‘the balance of Tuwhare’s life was forever altered’
(Hunt, 1998, p.109.)
Long quotations.
Long quotations contain 40 or more words. Long quotations
“should be started on a new line, and all lines should be
indented five spaces from the left hand margin, creating a
distinctly separate block of text. No quotation marks are
necessary. The format for the author, date and page number
is the same as for short quotations, except that instead of
being part of the quote, they go at the end of it (after its final
full stop).” (Undergraduate Handbook, 2003, page 78)
In addition, a list of all the sources (references) you have
referred to must be included as your last page.
list of references.
It is titled ‘References’ and includes author, title, and
publication details for all of them. It is sometimes called a
Bibliography but the use of that word is not quite accurate. A
bibliography is a more comprehensive list of background
reading on a subject, not just a list of those texts specifically
referred to.
There are a number of referencing systems used in different
subject disciplines. They are very detailed, and it is well worth
learning how to reference properly using one system. Good
quality academic and professional writing is always referenced
correctly. The Faculty of Health uses APA format for
referencing.
REFERENCE LIST
(Just change the heading for your references- ignore
instructions about highlighted references)
Slide 15 of 18
APA Word.doc
Slide 16 of 18
Submitting your Work Online
• Students doing Health in the Context of
Aotearoa/ New Zealand are no longer required
to submit any work Electronically (online)
• Do NOT Submit your work into the Showcase:
• For the APA Format task do not submit one file
• For the EndNote task do not submit two files
• Look at your Task sheets for more info
• Remember you may need 5+ hours of classes!
Slide 17 of 18
APA1 PowerPoint Presentation
• This PowerPoint Presentation will explain
more about APA Format
• Look in Table 2 of the APA Study Guide
(in the Computer Literacy notes)
for this PowerPoint Presentation
• Make sure you look at this
• Good Luck!
Slide 18 of 18