GENERAL STAFF POSITION CLASSIFICATION
POSITION ANALYSIS QUESTIONNAIRE
This questionnaire is to be completed for new and existing general staff positions at the University. Please ensure you have completed the following tasks prior to submitting the classification paperwork to the Office of Human Resource Management:
Questionnaire completed
Current Position Description attached (for existing positions)
New/Updated Position Description attached
Questionnaire signed by incumbent (for existing positions)
Questionnaire signed by supervisor
Considered by Head of Element 1
This questionnaire collects information which is being submitted for an assessment of a position ’s classification level. It describes the position ’s accountabilities and the outputs/outcomes of the position. A
Position Description must be attached.
A position description template can be found on the Griffith Portal under Employment > Recruitment, selection and position management > Position management.
For existing positions
The questionnaire is to be completed by the incumbent of the position in consultation with their supervisor and will describe the changes to accountabilities and outputs/outcomes of the position. A revised Position
Description must be attached.
When completing the questionnaire:
1. read the questionnaire in full before starting to complete;
2. focus on the change in accountabilities and required outcomes/outputs of the position, including new accountabilities which the University requires the position to perform.
Where the position to be assessed is vacant, the questionnaire is to be completed by the position’s supervisor/manager.
For new positions
The questionnaire will normally be completed by the supervisor of the new position and should be completed in conjunction with the Position Description.
The questionnaire should describe the key aspects of the position which cannot be covered in sufficient detail in the Position Description. The Position Description must be attached.
1 For the purposes of this document, the Head of Element is:
Corporate Services:
Information Services:
Griffith International:
Academic Groups:
Office Directors (Includes Chief Financial Officer)
Pro Vice Chancellor
Pro Vice Chancellor
Pro Vice Chancellor
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Further assistance
When the Questionnaire and Position Description have been completed, attach the Organisational Chart and forward to the Head of Element for consideration.
Once considered and signed-off by the Head of Element, the documents can be forwarded to the Office of
Human Resource Management – HR Classifications ( hr-classifications@griffith.edu.au
) to coordinate the assessment and approval process.
(complete applicable sections)
New position title:
Element:
Supervisor name and position title:
For existing positions only:
Existing position title:
Position no:
Incumbent name:
Current HEW Level:
Complete and attach a position description which clearly defines the key accountabilities of the newly created or updated role.
For existing positions: Detail changes to the primary or major accountabilities of the position (i.e. what the position does) and why the changes are required. Ensure that the position description details the key accountabilities of the position currently. This may include new and existing accountabilities, however the position description should not include any future planned responsibilities which are not currently undertaken.
For new positions : Detail the primary reason for the establishment of the position (why the position is required by the University) and what responsibilities/key accountabilities the position will be expected to undertake.
Please indicate the new skills/abilities/knowledge that are now required of the role (existing positions only)
Reasons why it has been appropriate to change the accountabilities/responsibilities of the position (existing positions only)
Is the position assuming the responsibilities of any other positions? (all positions)
YES NO
If so, please describe the work/responsibilities and how this impacts on the other position(s):
Does the position require a formal qualification?
YES NO
If so, please provide details of qualification and why it is required:
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Use the following matrix to detail the major accountabilities of the position. Specifically, what the accountability entails, how the accountability is performed (this may include a number of duties) and the output of each. Also, indicate the amount of time spent on average on each accountability (100% of accountability needs to be documented).
Accountability – The key accountabilities that the role is responsible for. For example; Develop and maintain department marketing processes and resources, Effectively
& efficiently manage and maintain all client record keeping
Work performed in doing – Duties/Tasks performed in completing the accountability. For example: Develop marketing plans for courses for Faculty/School;
Update existing and enter new client information onto the Client Management System
Output - Detail the desired output of each activity. For example: ; marketing brochures available for courses; accurate information on client management system
Percentage (%) of time spent – For example: 25%. Please detail the percentage of overall time spent on the key major accountability areas.
Accountability Work performed in doing (duties) Output % of time spent
Total time spent should equal 100%
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What degree of supervision/guidance/direction does the position require from the supervisory position?
(Details in terms of ability to prioritise, plan activities, resource allocation):
Please detail the range of decisions/actions/ authorised by this position in the following circumstances:
Not required to check with supervisor or manager:
Required to discuss with supervisor or manager:
Supervisor/manager approves recommendation:
Will the position have supervisory responsibilities?
YES NO
If yes, what degree of supervision/guidance/direction will the position provide to staff?
Day to day responsibilities, task management
YES NO
Day to day performance management
YES NO
Formal performance reviews
YES
Other:
NO
Has a redistribution of the more complex duties to more highly skilled positions been considered as an alternative to regrading/establishing this position?
YES NO
If yes, please describe:
Impact on work area:
What impact will this classification have on other positions within your Office/Unit?
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Incumbent
Please confirm that the incumbent (as named on this questionnaire) is to be assigned to the position following classification:
YES NO
Comments (if required):
Signatures
Incumbent signature and name (please date):
Supervisor signature and name (please date):
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Head of Element
The Head of Element ’s signature confirms that the request has been considered in accordance with the
University’s Classification Process and Guidelines and does not imply endorsement of the request
2 . If not endorsed, the Head of Element should provide comments.
Comments:
Head of Element signature, name & title (please date):
The completed form can be forwarded to the Office of Human Resource Management electronically via hrclassifications@griffith.edu.au
. Hard copies can be forwarded to HR Classifications, Bray Centre (N54) 1.22.
Attached:
Existing position description (for existing positions)
New/Updated position description
Organisation chart
2 In accordance with the University Classification Process, all requests with an incumbent staff member (endorsed or otherwise) proceed to assessment. If the HoE has not considered and signed the request within 6 weeks from receipt, the incumbent staff member may forward the request directly to OHRM.
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