SUPERVISOR SAFETY
Presented by:
Safety Office
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AGENDA
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RESPONSIBILITIES
PROGRAM REQUIREMENTS
FEDERAL EMPLOYEES
COMPENSATION ACT (FECA)
HAZARD ASSESSMENT
HAZARD SCANNING
PRACTICAL EXERCISE
EXAMINATION
(What? No one said there would be an examination!
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AR 385-10
1.4 Responsibilities
Supervisory and operating personnel who direct
or affect the actions of others will--
1. Be responsible for accident prevention to the
same extent that they are responsible for
production or services.
2. Maintain a safe and healthful workplace.
3. Assure that employees under their supervision
observe appropriate safety and occupational
health rules and regulations, including the use
of protective clothing and equipment [PCE
(PPE)] provided for their protection.
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AR 385-10
1.4 Responsibilities (cont’d)
4. Promptly evaluate and take action as required to
correct hazards reported by employees or
identified through accident investigation. They
will not initiate or support reprisal action
against employees who identify hazards, raise
safety concerns or engage in authorized safety
and occupational health activities.
5. Use the risk management process during the
planning, preparation for, and execution of all
operations for which they are responsible.
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AR 385-10
2.2 Operational procedures
(5) Use of PCE (PPE) by visitors and transients.
For all activities in which official visitors and
transients may be potentially exposed to hazards,
the host, guide, or area supervisor will conduct a
risk assessment of the work location to determine
the appropriate protective measures.
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AR 385-10
2.2 Operational procedures
If the host, guide, or area supervisor can reduce the
hazard(s) to an acceptable level without requiring the
use of PCE (PPE), those measures may be employed
(that is, eliminate foot hazards-no safety shoes).
However, if it is determined that a safe level of risk
cannot be obtained by using these procedures, then
the host, guide, or area supervisor will be responsible
for providing and assuring the proper use of PCE
(PPE) and the official visitors and transients will be
required to wear the specified PCE (PPE).
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SUPERVISOR SAFETY
PROGRAM REQUIREMENTS
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Authority
AR 385-10, paragraph 1-4.o
 Supervisory personnel will:
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Be responsible for accident prevention
Maintain safe & healthful workplace
Assure employees observe safety rules
Correct hazards
Use the risk management process
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Authority (cont)
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29 CFR 1960.9 Subpart B
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Employees who exercise supervisory functions
shall:
– furnish a place of employment free of
hazards...
– comply with occupational safety and health
standards applicable to their agency
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Responsibilities
Job Safety Training
 Safety Meetings
 Safety Inspections
 Accident Reporting
 Hazard Reporting and Abatement
 Safety Risk Management
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Job Safety Training
Develop a detailed Employee Safety &
Health Record
 Provide each employee initial training
 Provide annual refresher training
 Document on Employee Safety & Health
Record
 Use your ASO or Fire Safety Warden
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Safety Meetings
Intended to provide continuous safety
training - Updates
 Recommended on a monthly basis as a
minimum
 May be just a few minutes as part of staff
meeting
 Valuable whenever equipment/procedures
are changed
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Safety Meetings
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Safety Inspections
Monthly inspections are the minimum
 Maintain record of inspection
 Use checklist tailored to your area
 Discrepancies turned in to work order
desk
 Include tools, equipment, PPE, facilities,
and personnel procedures
 Make on-the-spot corrections if possible
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Safety Inspections
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Accident Reporting
All on-duty accidents must be reported
 Locally developed form recommended
 Supervisor initiates, investigates, and
tracks
 Get treatment for victim
 Notify the Safety Office ASAP
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Accident Reporting
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Accident Reporting
DA Civilians
Treatment
 Local Form (MEDDAC 720)
 CA-1 (2 day time constraints to CPAC)
 CA-16 for patient’s personal physician
 Light-duty assignments for Workmen’s
Comp COP
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Accident Reporting
Military
Treatment
 Local Form (MEDDAC 720)
 DA-285 or DA-285-AB-R for lost time
accidents
 Report all on-duty and off-duty
accidents on military personnel
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FECA & OWCP
Contact your local FECA &
OWCP representative
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RISK
MANAGEMENT
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Safety Risk Management
(5 Steps)
Identify Hazards
 Assess Hazards
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– Severity
– Probability
Develop controls and make risk
decisions
 Implement controls
 Supervise and Evaluate
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1. Identify Hazards
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Break the job down into component tasks
(Job hazard analysis)
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Determine all the potential hazards
associated with each task
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What is a Hazard?
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What are hazards?
Unsafe Acts
Operating without authority
 Failure to secure or store materials
properly
 Failure to signal or warn
 Operating at unsafe speeds
 Etc…...
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What are hazards?
Unsafe conditions
Lack of training for personnel
 Hazardous arrangement of tools,
machines, equipment, supplies, etc.
 Improper illumination
 Unsafe ventilation
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2. Assess the Hazards
(Part of the JHA)
Severity - how much damage to the daily
mission will result from an occurrence?
Ranges from Catastrophic to Negligible
 Probability - how likely is an accident
from the hazard? Ranges from Frequent
to Unlikely
 Yields a Risk Assessment Code (1-5)
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Risk Assessment Matrix
ACCIDENT
A
SEVERITY
PROBABILITY
B
C
E
D
I - Catastrophic
II – Critical
III –
Marginal
IV Negligible
2
3
1
1
2
3
5
1
2
3
4
5
3
4
5
5
4
5
5
5
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3. Develop Controls/Make Risk
Decisions
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Engineering controls - eliminate
hazard
Education controls - training
Physical controls - barriers, guards,
signs
Avoidance - prevent contact with
hazard
Make risk decision - choose the
control or course of action (COA)
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4. Implement Controls
SOP’s
 Training Performance Standards
 Operation Orders
 Must be converted into clear, simple
execution orders understood at all levels
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5. Supervise and Evaluate
Continuous assessment - ensures that
subordinates understand
 Constant supervision - ensures subordinates
are complying with implementation of
controls
 Enforce standards and controls
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1st
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Hazard Reporting
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AR 385-10 - Supervisory responsibility
Use DA Forms
– 4753 - Notice of Unsafe or Unhealthful Working
Condition - for RAC 1 & 2 - post for 3 days or
hazard corrected
– 4755- Employee Report of Alleged Unsafe or
Unhealthful Working Conditions - to safety - may be
anonymous - 10 day response
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Hazard Abatement
DA Form 4756 - Installation Hazard
Abatement Plan - used for all uncorrected
violations
 Updates are required when work cannot be
completed as anticipated
 Supervisor should track all hazards on the
Abatement Plan concerning his/her area
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Conclusion
The entire list of responsibilities may
sound rather intimidating. It really isn’t.
Most of your responsibilities will become
routine.
 And don’t forget, the Safety Office is
available to assist in accomplishing this
important mission - Safety!
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Hazard Assessment
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Why Hazard Assessment?
29 CFR Part 1910. Subpart I
 Increases Awareness of Workplace Hazards
 Provides opportunity to identify and control
workplace hazards
 Can lead to increased productivity
 May prevent an Occupational Injury or
Illness
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What is PPE?
Equipment worn by an
employee that is designed to
prevent injury or illness from
a specific hazard.
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Before PPE
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Administrative Controls
– Change Work Practices
– Change Hazardous Duties
– Cease Hazardous Duties
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Engineering Controls
– Sound insulation
– Guards
– Tools
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Administrative Changes !
For Example
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PROCEDURE
Working off Ladder
Oil based paint
Sand blasting in
booth
Jackhammering
Gloved hand
ALTERNATIVE
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Working off Scaffold
Water based paint
Sand blasting in cabinet
Hole Ram
Hot Sticks
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Engineering Controls
Machine Guards
 Sound deadening/dampening
 Shielding
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Controlling Hazards
PPE devices alone should not be
relied on to provide protection
against hazards, but should be
used in conjunction with guards,
engineering controls, and sound
work practices .
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Assessment and Selection
It is necessary to consider certain general
guidelines for assessing the foot, head, eye
and face, and hand hazard situations that
exist in an occupational operation or process,
and to match the protective devices to the
particular hazard. It is the responsibility
of the supervisor to exercise common sense
and appropriate expertise to accomplish
these tasks.
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Assessment Guidelines.
Conduct a walk through survey of the areas in
question. The purpose of the survey (or field
observation) is to identify sources of
hazards to workers and co workers.
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Hazard Sources
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sources of MOTION
sources of EXTREME temperatures
types of chemical exposures
sources of harmful dust
sources of light radiation
sources of falling objects or potential for dropping
objects
sources of sharp objects
sources or rolling or pinching objects
layout of workplace and location of co workers
any electrical hazards
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In addition....
injury/ accident data should be
reviewed to help identify problem
areas.
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Organize data
Following the walkthrough survey, it is
necessary to organize the data and
information for use in the assessment
of hazards. The objective is to prepare
for an analysis of the hazards in the
environment to enable proper
selection of protective equipment.
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Analyze data
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Having gathered and organized data on a
workplace, an estimate of the potential for injuries
should be made. Each of the basic hazards should
be reviewed and a determination made as to the
type, level of risk. and seriousness of potential
injury from each of the hazards found in the area.
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The possibility of exposure to several hazards
simultaneously should be considered.
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Selection guidelines
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Become familiar with the potential hazards and the
type of protective equipment that is available, and
what it can do; i.e.., splash protection, impact
protection, etc.
Compare the hazards associated with the
environment; i.e.., impact velocities, masses,
projectile shape, radiation intensities, with the
capabilities of the available protective equipment
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Selection guidelines (cont.)
Select the protective equipment which
ensures a level of protection greater than the
minimum required to protect employees
from the hazards.
 Fit the user with the protective device and
give instructions on care and use of the
PPE.
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Selection Note
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It is very important that end users be made
aware of all warning labels for and
limitations of their PPE
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Reassessment of hazards
It is the responsibility of the supervisor to
reassess the workplace hazard situation as
necessary, by identifying and evaluating new
equipment and processes, reviewing accident
records, and reevaluating the suitability of
previously selected PPE
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So how do I Do all This????
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JOB SAFETY ANALYSIS
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Job Safety Analysis
The breaking down into its component parts
of any method or procedure to determine
the hazards connected with each key step
and the requirements for performing it
safely.
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Job Safety Analysis Priorities
 New
Jobs
 Severity Potential
 History of Disabling
Injuries
 Frequency of Accidents
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Job Safety Analysis
Job means “task”
 (Changing a tire not auto mechanic)
 “key” steps
 too detailed becomes cumbersome
 not enough detail becomes useless
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Break job down into key steps
AVOID!!
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making the breakdown so detailed That an
unnecessarily large number of steps results
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making the job breakdown so general that basic
steps are not recorded
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Key Steps TOO MUCH
Changing a Flat Tire
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Pull off road
Put car in “park”
Set brake
Activate emergency flashers
Open door
Get out of car
Walk to trunk
Put key in lock
Open trunk
Remove jack
Remove Spare tire
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Key Steps NOT ENOUGH
Changing a Flat Tire
Park car
 Take off flat tire
 Put on spare tire
 Drive away
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Key Job Steps JUST RIGHT
Changing a Flat tire
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Park car, set brake
remove jack & tire
from trunk
loosen log nuts
jack up car
remove tire
set new tire
jack down car
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tighten lug nuts
store tire & jack
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Hazards
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Parking Car
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– Struck by Traffic
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Removing tire & jack
– car could fall off jack
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– Back Strain
– bang head on trunk
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Loosen lug nuts
– back/arm strain
– slip & fall
Jacking up car
Setting new tire
– fingers pinched
– back strain
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Tighten nuts
– back strain
– slip & fall
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Work Observation
Select experienced worker(s) who
will cooperate and participate in the
JSA process.
 Explain purpose of JSA
 Observe the employee perform the
job and write down basic steps
 Completely describe each step
 Note deviations (Very Important!)
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Job Safety Analysis
KEY STEP
HAZARD
HAZARD
PROTECTION PROTECTION PROTECTION
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Identify Hazards &
Potential Accidents
Search for Hazards
 Produced by Work
 Produced by Environment
 Repeat job observation as many times as
necessary to identify all hazards
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Develop Solutions
Find a new way to do job
 Change physical conditions that create
hazards
 Change the work procedure
 Reduce frequency
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New way to do job
Determine the work goal of the job,
and then analyze the various ways of
reaching this goal to see which way is
safest.
 Consider work saving tools and
equipment.
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Change in physical conditions
Tools, materials, equipment layout or
location
 Study change carefully for other
benefits (costs, time savings)
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Change in work procedures
 What
should the worker do to
eliminate the hazard
 How should it be done?
 Document changes in detail
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Reduce frequency
What can be done to reduce the
frequency of the job??
 Identify parts that cause frequent
repairs - change
 Reduce vibration save machine parts
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What effects??
A job that has been redesigned may
affect other jobs or work processes.
 Check or re-observe the new
process once it has been redesigned
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SAFETY SCANNING
HOW TO REALLY SEE AND
RECOGNIZE
SAFETY HAZARDS
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SAFETY SCANNING
OBJECTIVES
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TO BECOME EFFECTIVE SAFETY
SCANNERS
– CONSTANTLY BE LOOKING FOR HAZARDS
– SPOT AND RECOGNIZE HAZARDS
– TAKE ACTION TO REDUCE OR ELIMINATE
UNDERSTAND BASIC HAZARDS
 SAFETY IS NOT A SPECTATOR
SPORT
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HOW TO RECOGNIZE
HAZARDS
TRAINING
 JOB EXPERIENCE
 FAMILIARITY WITH OPERATION
 LACK OF FAMILIARITY WITH
AREA
 USE OF SAFETY SCANNING
SURVEY TECHNIQUE
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WHAT IS A HAZARD
CAUGHT IN OR BETWEEN
 CONTACT WITH
 STRUCK BY
 FALL FROM OR ONTO
 SLIP OR TRIP
 WHAT IF?
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HOW TO SAFETY SCAN
SIPDE
SCAN BY LOOKING AROUND
 IDENTIFY POTENTIAL HAZARDS
 PREDICT WHAT COULD HAPPEN
 DECIDE IF IT IS A HAZARD
 EXECUTE NEEDED ACTION
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BREAK LARGE AREAS INTO
SMALL BITE SIZE PIECES
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CANNOT EAT A WHOLE PIE AT
ONCE
LOOK AT ONE SHOP
ONE WALL AREA OF SHOP
ONE PIECE OF EQUIPMENT
ONE ASPECT OF THAT
EQUIPMENT
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PRACTICE SAFETY
SCANNING
DEMONSTRATION OF TECHNIQUE
 REVIEW OF HAZARDS AND PRACTICE
OF TECHNIQUE
 USING SAFETY SCANNING
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WHAT TO DO WHEN
HAZARDS ARE IDENTIFIED
CORRECT YOURSELF OR WRITE
WORK ORDER
 REFER TO SUPERVISOR OR SAFETY
DEPARTMENT
 BRING UP IN SAFETY MEETING
 REFER TO SAFETY COMMITTEE
 REDUCE THE HAZARD UNTIL FIXED
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ASSIGNMENT FOR
CONTINUED PRACTICE
MUST PRACTICE TO BE EFFECTIVE
 START WITH SMALL AREA AND
SHORT TIME
 INCREASE AREA AND TIME
PRACTICED
 GOAL IS TO MAKE IT AUTOMATIC
 REVIEW AT NEXT MEETING
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Questions?
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THE END
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