Defense Logistics Agency
“Doing Business with DLA”
Tribal Government Institute
Tulsa, OK
2 Feb 2011
Presented by: Scott Rybicki
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DLA’s Mission
Supporting the Warfighter
DLA is DoD’s combat logistics support agency. Our
mission is to provide best value integrated logistics
solutions to America’s Armed forces and other
designated customers in peace and in war, around the
clock, around the world.
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Scope of DLA Customer Support
•
A $36.8 Billion global enterprise
•
Supports nearly 1,600 weapon systems
•
Provides 84 percent of all Military Services’ repair parts
•
Managing 4.8 Million separate line items via eight supply chains
•
Foreign Military Sales
•
–
Projected Sales Fiscal Year 2009: $1.53 Billion
–
Shipments: 570,000 per year
–
Supporting 115 Nations
Provides 100 percent of:
•
– Fuels
– Clothing and Medical Supplies
– Food
– Construction Material
Worldwide Presence:
– 28 countries and 48 states (except Vermont and Iowa)
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DoD’s Supply Chain Manager
• Integrated, End to End Supply Chain Manager
• Significant Presence at Military Industrial Sites
• Strong Partnership with Industrial Base
/ SERVICES
/ TRANSCOM
/ SERVICES / COCOMs
Vendor Distribution Activities
Reverse Logistics
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Leveraging distribution to complete the supply chain
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DLA Overview…
Global Supply Chains
Aviation
Land
Richmond
• Aviation
Original
Equipment
Manufacturer
(OEM) Items
Maritime
C&T
Columbus
Medical
• Electronics
• Engines
& Airframes
C&E
Philadelphia
• Wheeled Vehicles • Valves/Hardware • Recruit Clothing • Pharmaceutical
• Tracked Vehicles • Fluid Handling
Subsistence
• Organizational
Clothing
Equipment
• Motors
• Institutional
Feeding
• Medical/Surgical
Equipment
• Operations
Rations
Energy
Ft. Belvoir
• Construction
• Equipment
• Produce
• Packing/Gaskets
• Aviation
Supply Chain
Commodities
• Batteries
• Nuts & Washers
• Converters
EBS
FAS
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Full Spectrum Global Support
Theater Support
Supply Chains
• Subsistence
• Fuel/Energy
• Land Systems
• Maritime Systems
• DLA Europe
• DLA Pacific
• DLA Central
• DLA Africa
• Aviation Systems
• Medical
• Clothing & Textile
• Construction & Equip
Distribution
• Defense Distribution Center
• 25 Distribution Centers
Reutilization & Disposal
• Defense Reutilization &
Marketing Service
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• Reverse
Logistics
Stockpile
• Defense National
Stockpile Center
DLA Services
• Document Automation • Defense Logistics
& Production Service
Information Service
•Defense Automatic Addressing System Center
Before You Can
Sell To DLA
1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505)
• Takes about 10 minutes - free of charge
• Or register for your DUNS number at:
https://www.dnb.com/product/eupdate/requestOptions.html
2.
Register in the Central Contractor Registration (CCR) and
Online Representations & Certifications Applications (ORCA):
http://www.ccr.gov & http://www.orcabpn.gov
If Small, register on CCR’s Dynamic Small Business Database
site - a search engine for buyers, a marketing tool for small
firms and a "link" to procurement opportunities:
http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm
3. Be able to receive electronic funds transfers, have email and
fax capability.
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Doing Business With DLA
• DLA Contracting Services Office (DCSO)
– To provide DLA enterprise infrastructure contracting support
– Currently no web link available.
For more information:
rosita.carosella@dla.mil or aggie.gallagher@dla.mil
– For example:
Facilities support enterprise-wide
Security
Quality of life
Information technology
Professional/Management Services
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Doing Business With DLA
• DLA Strategic Materials
– Manages the strategic and critical raw material stockpile that
supports national defense needs
Opportunity sites:
https://www.dnsc.dla.mil/upload/showaq.asp?status=1
https://www.dnsc.dla.mil/acquisitions-small-business.asp
– For example:
• Purchase of Titanium
• Facilities Maintenance Service
• Fire Suppression Maintenance
• Tungsten Sampling and Moisture Analysis
• Chromium Metal Sampling and Testing
• Sample/ Analyze and relocate ferroalloys
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Doing Business With DLA
• DLA Document Services
– DAPS provides professional printing, copying, duplicating,
scanning, imaging, document conversion, CD-ROM, and web
services to the Defense Department and the Federal Executive
Branch.
– Opportunity site:
– http://www.daps.dla.mil/aboutdaps.html
NOTE: All DAPS business opportunities are posted on either GSA
eBuy or FedBizOps
– For example:
• Printing services
• Building libraries of digital documents
• Converting paper to digital services
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• Distribution support services for warehousing
Doing Business With DLA
• DLA Distribution
– Worldwide network of 25 distribution depots
Opportunity site:
– https://www.ddc.dla.mil/businessopportunities/businessOpportunities.aspx
– For example:
• Packaging materials
• Conveyor systems
• Information Technology (IT) support services and equipment
• Construction services
• Distribution support services for warehousing
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Doing Business With DLA
• DLA Disposition Services
– DODs provider of choice for worldwide reuse, recycling and
disposal solutions
Opportunity sites:
– http://www.drms.dla.mil/newproc/procedures.shtml and
http://www.drms.dla.mil/newproc/index.shtml
• Removal, transportation, recycling and disposal of hazardous
waste
• Specialized Office Furniture
• Promotional Items
• Maintenance for various audio visual conference room
systems, office machines, and printers
• Temporary Services
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• Tire Disposal Services
DLA Supply Centers (Major Buying Activities)
DLA LAND & MARITIME
Columbus, OH
DLA ENERGY
Fort Belvoir, VA
DLA AVIATION
Richmond, VA
DLA TROOP SUPPORT
Philadelphia, PA
Defense Supply Centers
LAND & SEA
COLUMBUS, OH
TROOP SUPPORT &
GENERAL
PHILADEPHIA, PA
AVIATION
RICHMOND, VA
ENERGY
ALEXANDRIA, VA
DLA Overview…
Global Supply Chains
Aviation
Land
Richmond
• Aviation
Original
Equipment
Manufacturer
(OEM) Items
Maritime
C&T
Columbus
Medical
• Electronics
• Engines
& Airframes
C&E
Philadelphia
• Wheeled Vehicles • Valves/Hardware • Recruit Clothing • Pharmaceutical
• Tracked Vehicles • Fluid Handling
Subsistence
• Organizational
Clothing
Equipment
• Motors
• Institutional
Feeding
• Medical/Surgical
Equipment
• Operations
Rations
Energy
Ft. Belvoir
• Construction
• Equipment
• Produce
• Packing/Gaskets
• Aviation
Supply Chain
Commodities
• Batteries
• Nuts & Washers
• Converters
EBS
FAS
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How BRAC affected DLA
Base Realignment and Closure (BRAC 2005)
• All spare parts transfer from Military Services to
DLA
• “As is/Where is” Philosophy (Transfer in Place)
• DLA Detachments do not use DIBBS….yet
DLA Detachments (via BRAC)
DLR Detachment Info
• DLA Maritime - Mechanicsburg, PA: https://www.neco.navy.mil/
• DLA Land - Warren, MI: http://contracting.tacom.army.mil
• DLA Land - Aberdeen, MD: https://abop.monmouth.army.mil/
•
ALL OTHER DETACHMENTS USE www.fbo.gov to advertise their
opportunities
Defense Logistics Agency
“eProcurement”:
a plan to connect all of DLA under one ERP
system
How DLA Will Buy In The Future
EProcurement
• E-Procurement will integrate procurement functional
capabilities and result in an enterprise-wide contracting
system
• Supports the assumption of the Depot Level Reparable
contracting function
• Incremental deployment tentatively planned for FY09
through FY12
• No impacts are anticipated to DLA’s suppliers
• Minor enhancements to DIBBs to include a Post Award
Request (PAR) processing that will allow vendors to
submit PARS (modification requests, etc) via DIBBS
which will be routed to E-Procurement
Common Solicitation Types
at DLA Supply Centers
• Request for Quotations - Under $100,000
• Most common type - Average award is <$4,000
• Generally quoted directly on our web site
• 30 - 35% are awarded without human intervention
• Request For Proposals (RFPs) - over $100,000
• Solicitation must be filled in by hand and returned to
DSCC by a specific time and date
• Proposals may be negotiated
How DLA Supply Centers Buy
1. Approved CAGE Code & Part Number
• Manufacturer(s) already approved
• Approved source(s) for dealers and distributors
2. Fully Competitive
• Bidsets and Drawings Available
3. Source controlled via approved sources
4. Qualified Products/Manufacturers Lists
(QPLs/QMLs)
DIBBS Home Page
www.dibbs.bsm.dla.mil
Under
$150K
Over
$150K
Vendor
Rating
System
Forecast
Tool
How DLA Buys
85% of our solicitations are
AUTOMATED via
DLA Internet Bid Board System
• These procurements are system generated, web based,
evaluated and awarded by the computer.
• Automated procurements have a T or U in the 9th position
of the solicitation number.
(For example SP090005T0000)
What is on DIBBS?
https://www.dibbs.bsm.dla.mil/
DLA Internet Bid Board System (DIBBS):
• View solicitations and submit quotes
• View RFPs
• View Long Term Contracts Opportunities
• View provisions, clauses and packaging specs
• View award history
• Access drawings and technical data (cFolders)
• Access Forecast Information (Supplier Requirements Visibility
Application or SRVA)
• Access the Automated Best Value System (ABVS)
(your Performance Score used in award decisions)
Forecast Information on DIBBS
Supplier Requirements
Visibility
Application
SRVA
•Provides 24 months of projected purchase order quantities
• Access via DIBBS user ID and password
•Once logged in, job aid available to assist in navigation
Logistics Information Available
via WebFLIS
Public Query searches are:
• NSN/NIIN,
• CAGE Code
• Part Number
• CAGE Code/Part Number combination
http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx
Procurement History
Culture
Federal Procurement Data System –
Next Generation (FPDS-NG)
https://www.fpds.gov/
Link to DLA SB Course
SMALL BUSINESS COURSE
DOING BUSINESS WITH DLA
AN OVERVIEW FOR NEW VENDORS
http://www.dla.mil/db/documents/
HowToDoBusinessDLA2010.pdf
Procurement Technical
Assistance Centers (PTACs)
What are PTACs???
Government funded local resources available across the
country providing assistance in marketing your products and
services to Federal, state and local governments
PTAC Goals:
• Help small businesses be competitive
• Explain the complexities of Government procurement
• Encourage economic development through job
retention and creation
• Build strong contractors through targeted training
and one-on-one assistance
http://www.dla.mil/db/procurem.htm
Free Supplier Training
hosted by DLA Land and Maritime
Training
Knowledge
Opportunities
Free Seminars
2011
March 8-9
May 17-18
July 12-13
October 18-19
Culture
Doing Business With DLA:
• Getting Started
• Assistance in your area (PTACs)
• Small Business Programs
• Quoting on DLA BSM DIBBS
• Alternate Offers – how to get approved
• Understanding quality requirements
• Packaging – what the government wants
• How to get Drawings
• Payment Processing
• And much more!
Seating is limited – make reservation at:
http://www.dscc.dla.mil/News/events/tko/
June 28-30 2011
PLAN TO ATTEND!
• Exceptional Speakers
• Extensive Training
• Exhibit Your Products and Capabilities
Information available at:
http://www.ndia.org/
What DLA Needs From You
Culture
• High Quality Products
• Timely Or Early Delivery
• Fair And Reasonable Price
• Responsible Adherence To Contract Terms
• Immediate Notification Of Any Problems
Why????
Lives Of Our Service Men
And Women Depend On It!
Let’s work together
to bring them home safely!
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
Questions?
WARFIGHTER SUPPORT ENHANCEMENT
STEWARDSHIP EXCELLENCE
WORKFORCE DEVELOPMENT