California English Language Development
Test (CELDT) 2015-16 Edition
CELDT Coordinator Support Session
September 2015
Student Testing Branch Website
http://achieve.lausd.net/testing
Student Testing Branch
Office: (213) 241-4104
Fax:
(213) 241-8461
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CELDT Support Session
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CELDT Support Session
CELDT Related MiSiS Rosters
1)
ELAS Report
a)
2)
CELDT Coding Roster
a)
b)
c)
3)
Students to be tested
Coding test booklets with NO Pre-id Barcode Label
Submitting to testing center
Master Plan Roster
a)
4)
For missing EL information
To verify students to be tested
CELDT Test Discrepancy Report
After testing is completed
a)
i.
To verify students still not tested
5) Local Scoring Tool (Live Demonstration)
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CELDT Support Session
• Attend a CELDT Training for CELDT Coordinators, presented by Local District English
Learner staff - Before testing begins
• Complete the 2015-16 CELDT Security Forms Training. See REF-6520, CELDT Training for
Principals and Testing Coordinators, and Submission of Test Security Forms for 2015-16
- Before handling any tests, but no later than August 24
• Complete the 2015-16 CELDT Administration Instructions Training This training DOES NOT
meet the test examiner training requirement to administer CELDT
- Before handling any tests, but no later than August 24
• Inventory test materials - As soon as possible
• Review CELDT Administration Instructions - Before testing begins
• Provide notice to parents of CELDT testing. Distribute parent letter - Before testing begins
• Update MiSiS to create pre-ID for new students
o Enter Home Language Survey
o Primary Language
o Initial Language Classification and date
- Pre-ID: Information updated in MiSiS by Aug. 31, delivered on the week of Sept. 28
- Late Pre-ID: Information updated in MiSiS by Sept. 15, delivered on October 9
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Update MiSIS to Create Pre-IDs
 Enter Home Language Survey
 Primary Language
 Initial Language Classification and date
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CELDT Support Session
• Signed Security Affidavits must be obtained prior to test examiners having
access to any tests or training materials, including online trainings
- Before test examiners handle or view any test material
• Prepare two face-to-face CELDT trainings for test examiners
o Part I, 2015-16 CELDT Training for Test Examiners
CELDT Coordinators use the 2015-16 CELDT Training for Test
Examiners to facilitate a whole group face to face training with test
examiners at the school site focusing on the purpose of the CELDT
and on CELDT scoring procedures.
o Part II, 2015-16 CELDT Scoring Calibration Training for Test Examiners
CELDT Coordinator facilitates a face to face training for test
examiners on CELDT scoring exercises designed to produce
consistent scoring across the district and to address potential
testing irregularities
*See MEM-5795.3, 2015-16 Training for CELDT Examiners, presented by
MMED*
- Before testing begins
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CELDT Updates
 Schools are required to maintain evidence of
staff training

CELDT training agenda

Sign-in sheet


Handouts distributed at the training or at the makeup sessions.
Documents must be submitted to the testing Center
on the October 16th turn-in only.
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CELDT Support Session
• Inform test examiners, proctors and staff involved in testing of the
importance of test security, strategies to prevent irregularities from
occurring, and the logistics of testing See REF-6520, CELDT Training for
Principals and Testing Coordinators, and Submission of Test Security
Forms for 2015-16
- Before testing begins
• The California Department of Education requires districts to
develop and enforce stricter policies and procedures to ensure the
security of the CELDT test
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Security Agreement from Principals
& Coordinators
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Security Affidavit from Everyone
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Test Security – Testing Irregularities
Testing Irregularities – Include but are not limited to:
o Cheating by students*
o Failure to follow test administration directions*
o Testing EOs and RFEP students*
o Rushing students through the test or part of a test
o Coaching students, including but not limited to:
 Discussing questions with students before, during or after testing
 Giving or providing any clues to the answers
o Administering the wrong grade span test or using mismatched test materials
o Administering the wrong CELDT edition
o Writing on the Answer Book
* Most frequently reported irregularity during 2014-15 AA Window
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Test Security – Security Breaches
Security Breaches– Include but are not limited to:
o Student, examiners, proctors using electronic devices during testing*
o Posting pictures of test materials on social media sites*
o Missing test materials*
o Sharing of test items or other secure materials with anyone who has not
signed the Test Security Affidavit
o Discussing the test content or using test materials outside training and
administration
o Allowing students to take the test our of the designated testing area
o Allowing test examiners or scorers to take the test home
o Untrained test examiners administering the test
* Most frequently reported security breaches during 2014-15 AA Window
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Testing Irregularities & Security
Breaches: 2014-15
Most Frequently Reported
Irregularity in 2014-15
Coordinator Responsibility
District Policy and Procedure
Students, examiners, proctors
using electronic devices during
testing
Before test materials are distributed to students
clear desk and put away books, backpacks, cell
phones, electronics devices, and other materials
not permitted during testing
Enforce District cell phone policy as outlined in
LAUSD Parent Handbook
Posting images of test
materials on social media sites
School to enforce a no electronic device policy
to ensure posting on social media sites does
not occur.
Adopt more stringent cell phone and electronic
device policy during testing. Some effective
examples used by schools include, student places
cell phone in a sealed plastic baggie or envelope
to prevent turning on device.
Cheating by students
Sit students with sufficient space apart, to
discourage cheating. If necessary use dividers
or carrels. Do not allow talking.
Ensure that strict supervision is maintained over
each student while the student is testing.
Examiner and proctor are to actively monitor
students by walking around the room.
Failure to follow test
administration directions
Allow enough time to train test examiner,
proctors, and staff members involved in testing.
Do read test directions exactly as stated in the
Examiner’s Manual.
Submit staff training documentation to the Testing
Center to ensure all test examiners, proctors, and
staff are properly trained and understand and sign
the Test Security Affidavit.
Signed Security Affidavits must be obtained prior to
test examiners having access to tests or secure
training materials, including on line trainings.
Missing test materials
Monitor the daily distribution and collection of
test materials to test examiners.
Ensure daily test counts by the examiner are
accurately recorded on the Daily Inventory Control
Form. See Attachment E.
Testing EO, IFEP, and RFEP
students
Avoid testing EOs, IFEPs, RFEPs, giving a
student another student’s test, and testing a
student twice.
CELDT 2015-16
Submit a roster of students tested to the Testing
Center. Roster to be used as a check off, to
ensure identified students have an Answer Book
submitted for scoring.
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CELDT Support Session
• Schedule and conduct CELDT administration and scoring training for test
examiners, proctors, scribes, and any staff involved with testing
- Before testing begins
• Generate CELDT Coding Roster (See MiSiS – Job Aid, April 22, 2015)
- Before testing begins
• Develop testing schedule - Before testing begins
• Communicate with special education teachers to review students with IEPs
and 504 Plans taking the CELDT. Identify testing variations,
accommodations, modifications, and/or alternate assessments students will
use during testing.
- Before testing begins
• Ensure that identified variations/accommodations/modifications are used
during testing
- During testing
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CELDT Coding Rosters from MiSIS




Generate & Print CELDT Coding Roster
Elementary schools
Secondary schools
Resource

MiSiS – Job Aid, April 22, 2015
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CELDT Support Session
• Provide direction and assistance to test examiners and proctors during
testing
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CELDT Support Session
• Follow process for administering & scoring of Initial Assessments
Scoring
• Administration
• CELDT 2014-15 Edition is obsolete and cannot be used in the 2015-16 school year. See REF-6499,
Final Administration and Collection of Obsolete Materials, CELDT 2014-15 Edition, dated May 4, 2015,
for instructions on returning the materials.
• Transitional Kindergarten students (TK) are required to take the CELDT.
• Students enrolled in Transitional Kindergarten Expansion Program (TE) will take the CELDT
within 30 days of turning five (5) years of age.
• Test examiners who have administered the CELDT in the past are required to re-certify on all parts of
the 2015-16 Edition.
• Only trained qualified certificated staff members (with a teacher credential) are eligible to administer
and score the CELDT.
• Trained paraeducators are permitted to proctor and assist in the administration of CELDT (e.g., provide
sharpen pencils, distribute test materials, observe students during testing), but are not permitted to
administer the assessment to students or score student responses.
• Information displayed on bulletin boards, whiteboards, or charts that could be used by students to help
answer test questions must be removed or covered.
• All items must be administered within a domain in the order presented in the test.
• The oral portions of the test should never be administered in a location where others are being tested
or in an area where a student might overhear the test items before taking the test.
• Test examiners are required to read the sections in the “Say” boxes in the Examiner’s Manual exactly
as stated.
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CELDT Support Session
• Follow process for administering & scoring of Initial Assessments
Scoring (Continued)
Administration (continued)
• Students enrolled on August 18th, taking the Initial CELDT, must be tested by September 16th.
• CELDT documents not submitted for scoring by the October deadline will be out of compliance with
federal and state requirements and will not be included in the school’s Annual Measurable
Achievement Objectives (AMAO) calculations and summary data.
• Demographic pages must be completed by the testing coordinator or the test examiner, not by
students.
• Students must write only in the lines provided in the response boxes for the writing section. Pencil
marks in the answer book margins or outside the writing section boxes will not be scored.
• Test books with student marks cannot be reused.
• Schools should not wait for the barcode labels before beginning testing.
Scoring
•
Initial tests must be scored locally before submitting tests to the Testing Center for official scoring by
EDS.
a. Use the Local Scoring Tool (LST), a web-based application that calculates the raw scores, scale
scores, and performance levels for scoring the CELDT. The LST can be accessed from the
Student Testing Branch web page at, http://achieve.lausd.net/testing. Clicking on the CELDT link,
then on the Local Scoring Tool link.
b. Unofficial scores (Student Score Sheet or Local Scoring Tool) must be kept in the student’s
Master Plan Folder. Unofficial scores for IFEPs are to be kept in the student’s cumulative folder.
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CELDT Support Session
• Follow process for administering & scoring of Initial Assessments
Scoring (Continued)
Scoring (continued)
•
c. Monthly Initial and late Annual turn-in dates. Charted below.
Schools are required to determine the interim language classification for Initial CELDT
Month
July to Sept
October
November
CELDT Documents
Initial Turn-in
Initial & Final Annual Turn-in (no multiple turn-ins)
Initial & Late Annual
December
Initial & Late Annual
January
Initial & Late Annual
February
Initial & Late Annual
March
Initial & Late Annual
April
Initial & Late Annual
June
Final CELDT Turn-in for Single-Track Schools*
Collection of Obsolete Materials for Single-Track*
Final CELDT Turn-in for Bell High School only and Collection of Obsolete Materials *
June
CELDT 2015
CELDT Coordinator Support Training
Due to Testing Center
None
October 16, 2015
November 13. 2015
December 4, 2015
(1st Friday of the month)
January 22, 2016
(4th Friday of the month)
February 12, 2016
(2nd Friday of the month)
March 11, 2016
(2nd Friday of the month)
April 15, 2016
(4TH Friday of the month)
June 3, 2016
June 6, 2016
June 17, 2016
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CELDT Support Session
• Affix pre-ID labels to Answer Books
•
Schools will receive adhesive barcode labels for students in grades K-12 for whom
complete data were available in the school’s student information system. The District is
working with MiSiS to capture the demographic information required to generate pre-ID
barcode labels. Demographic information due in MiSiS for pre-ID labels on August 31 and
for late pre-ID labels due on September 15, 2015.
• Each student in grades K-12 will have one barcode label. Each new group of students will
begin on a new row with a header label. There are no separator pages or blank rows
between groups. Each of the barcoded labels for students to be tested must be affixed
horizontally in the top left-hand box indicated on the Answer Books.
• Barcode labels will be delivered to the schools according to the schedule as followed, preID Labels are to be delivered the week of September 28, and late pre-ID Labels are to be
delivered October 9. Schools should not wait for the labels before beginning testing.
Write the name of the student in Box 1 (no coding is necessary), the grade, and the birth
date on the answer book for each student. When the barcode labels arrive, affix the labels
to the Answer Books for each student. If a barcode label for a student is not received or
the label contains incorrect information, the demographic information must be hand
bubbled. Retain all unused labels until November 10, 2015. Destroy adhesive barcode
labels for any students who are no longer enrolled in the school.
IT IS ESSENTIAL THAT TEACHERS VERIFY STUDENT NAMES ON BARCODE LABELS AND
THAT STUDENTS RECEIVE THE CORRECT ANSWER BOOK. HAND-CODED INFORMATION
WILL NOT OVERRIDE THE PRE-IDENTIFICATION DATA.
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Answer Books
 Pre-ID Barcoded Answer Books





Box 1 - Student Name
Box 2 - Teacher, School, District
Box 9 - Date Testing Completed
Box 14 - Testing Irregularities
Box 15 - Test Variations
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Answer Books
• Completing Answer Books
Without Pre-ID Barcode Labels
–
–
–
–
–
–
–
–
Box 1
Box 2
Box 3
Box 4
Box 5
Box 6
Box 7
Box 8
CELDT 2015-16
Student Name
Teacher, School, District
Date of Birth
Student ID Number
Statewide Student Identifier (SISD)
Grade
Gender
Test Purpose
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Processing Answer Books
• Completing Answer Books
Without Pre-ID Barcode Label
–
–
–
–
–
–
–
Box 9 Date Testing Complete
Box 10 Most Recent Previous CELDT
Administration
Box 11 Student’s Grade During Most Recent
Previous CELDT Administration
Box 12 Most Recent Previous Scale Score
Box 13 Local Use
Box 14 Testing Irregularities
Box 15 Test Variations
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Answer Book (Front Cover)
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Answer Book (Back Cover)
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CELDT Support Session
• Score the Initial tests. Enter language classification in MiSiS. File
unofficial score in Master File folder.
•
•
•
Initial CELDT. Instructions can be found on page 21 of California English Language
Development Test (CELDT) 2015-16 Edition: 2015-16 Administration Instructions.
Initial Assessments must have the unofficial score (Student Score Sheet or Local Scoring Tool)
must be kept in the student’s Master Plan Folder.
Unofficial scores for IFEPs are to be kept in the student’s cumulative folder as mandated by the
office of Civil Rights.
Grade
K*
1*
2-12
CELDT 2015
Limited English Proficient (LEP)
Language Classification
Initial Fluent-English Proficient (IFEP)
Overall CELDT Level = 1 – 3
or
Overall CELDT Level 4-5 & Listening = 1 or 2
Speaking = 1 or 2
Reading = 1 + Writing = 1 +
Overall CELDT Level = 1 – 3
or
Overall CELDT Level 4-5 & Listening = 1 or 2
Speaking = 1 or 2
Reading = 1 + Writing = 1 +
Overall CELDT Level 1 – 3
or
Overall CELDT Level 4 – 5 & Listening = 1 or 2
Speaking = 1 or 2
Reading = 1 or 2
Writing = 1 or 2
CELDT Coordinator Support Training
Overall CELDT Level = 4 – 5 &
Listening = 3 + Speaking = 3 +
Reading = 1 +
Writing = 1 +
Overall CELDT Level = 4 – 5 &
Listening = 3 + Speaking = 3 +
Reading = 1+
Writing = 1+
Overall CELDT Level = 4 – 5 &
Listening = 3 + Speaking = 3 +
Reading = 3 +
Writing = 3 +
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Entering Language Classification in MiSIS
 Enter Initial Language Classification and
Date
Entering Interim Language Classification in MiSiS
• From the Students page, click on the Services
pull down menu
• Select English Learner
Enter the Initial Language Classification by
selecting IFEP or LEP from the drop down menu.
• Enter Initial Language Classification Date
(MM/DD/YY)
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CELDT Support Session
• Complete documentation listed on Attachment A, submit to testing
center
Check that these documents are in an envelope according to the directions in this document, and
indicate number of boxes/envelopes being delivered to the Testing Center.
1.
Certificate of Proper Administration (Attachment B)
2.
CELDT Summary (Attachment C)
3.
Alphabetical Roster of Students Tested (Attachment D)
4.
Daily Inventory Control Form (Attachment E)
5.
Test Security Agreement and Affidavit from principal. Required for the first turn-in only.
(Attachments H & I)
To Be Completed
by School
For Office Use Only
Complete
Pending
Affidavit
Agreement
Affidavit
6
7.
8.
Test Security Agreement and Affidavit from coordinator. Required for the first turn-in only.
(Attachments H & I)
Test Security Affidavits from staff members who handled materials and administered the test.
Duplicates of Affidavits previously submitted are not required. (Attachment I)
Agreement
2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Principals
training. Required for the first turn-in only. (Print from the Learning Zone.)
9.
2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Coordinators
trainings. Required for the first turn-in only. (Print from the Learning Zone.)
10.
CELDT Staff Training Documentation (agenda, sign-in, handouts) Oct 16th only
11.
Testing Irregularity and Security Breach Log, if applicable (Attachment M)
12.
Number of CELDT Answer Books submitted (Only 1 turn in per month)
13.
Number of boxes/envelopes
For Office
Use Only:
Status:
Delivered by:
Needs to Return:
CELDT 2015
N/A
N/A
Date:
_
Incomplete:_
CELDT Coordinator Support Training
Reviewed by:
Scanned by:
Completed:
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CELDT Updates
 Alphabetical testing roster by grade of students
tested required at every turn-in.
 Roster will be used to identify the students
tested
 To ensure an Answer Book is submitted for each
student on the roster


CELDT roster from MiSiS may be used or a
spreadsheet
Answer Books must be packaged in the same order
as the names on the rosters
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CELDT Documentation
 Accurate record keeping is essential for
auditing purposes
 Documentation




Attachment A: Returned Testing Materials
Verification
Attachment B: Certification Of Proper
Administration
Attachment C: CELDT Summary
Attachment D: Alphabetical Roster of
Students Tested
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CELDT Documentation
 Documentation





Attachment E: Daily Inventory Control Form
Attachment H & I: Test Security Agreement &
Affidavit for Principals and Coordinators
Attachment I: Test Security Affidavit for
Examiners and Proctors
Attachment L – Test Irregularity and Security
Breach Log, (if applicable)
Staff Training Agenda, Sign-ins, and
Handouts
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Returned Testing Materials
Verification
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Certification of Proper
Administration
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CELDT Summary
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Alpha Roster of Students Tested
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CELDT Daily Inventory Control Form
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Staff Training Documentation
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Testing Irregularity & Security
Breach Log
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Administration Dates
Annual Assessment Window
Single
Track
1 Track
Testing Dates
Delivery of Test
Materials
Due in
MiSiS
Delivery of
Barcode Labels
Due to Testing
Center
Aug 18 – Oct 16 Starting Aug 10
Aug 31
Week of Sept 28
Oct 16
Sept 15
October 9
---
Late Pre-ID
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Administration Dates
Month
CELDT Documents
Due to Testing Center
October
Initial & Final Annual Turn-in
October 16, 2015
November
Initial & Later Annual
November 13, 2015
December
Initial & Late Annual
December 4, 2015
(1st Friday of the Month)
January
Initial & Late Annual
January 22, 2016
(4th Friday of the Month)
February
Initial & Late Annual
February 12, 2016
(2rd Friday of the Month)
March
Initial & Late Annual
March 11, 2016
(2nd Friday of the Month)
April
Initial & Late Annual
April 15, 2016
(4th Friday of the Month)
Final Turn-in for 1 Track
June 3, 2016
Collection of Obsolete Materials for 1 Track
June 6, 2016
Final Turn-in for 4 Track and
Collection of Obsolete Materials for Year-Round Schools
June 17, 2016
June
June
Initial Assessment Window
Monthly Turn-ins Dates
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District Resources
Publication
Office
Contact
REF-6520, CELDT Training for Principals and
Testing Coordinators and Electronic
Submission of Test Security Forms for 201516
STB
Inside LAUSD
2015-16 CELDT Administration Instructions
STB
Inside LAUSD
REF-5952, 2003 Guidelines on Academic
Preparation for State Assessments
STB
Inside LAUSD
REF-6506, 2015-16 State, District and
National Mandated Testing Calendars
STB
Inside LAUSD
MEM-5795.3, Training for CELDT Examiners
MMED
LD EL
Program
Coordinator
Inside LAUSD
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