California English Language Development Test
Coordinator Training
2014-2015
Presented by
Melody Hartman
District CELDT Coordinator
Assessment, Research & Evaluation
August 2014
Serna Center
Training Goals
 Apprise you of what is new and different with
CELDT this year
 Standardize the administration of the CELDT
 Reliably score the writing and speaking items
 Prepare you to train your staff in administration
 Answer any questions/concerns and provide
support
What’s New for 2014-2015?
NO FIELD TEST ASSIGNMENTS
Less items to bubble in if non pre-id
TEST SECURITY – Directions to students to “stow
away” materials not needed for testing have been
changed to “put away” those materials
TRAINING: Moodle Training Site is more robust
GROUP ADMINISTRATION –video and talking points (212) taped at C. K. McClatchy
Moodle On-Line Training Resources
Moodle.celdt.org
Purpose of CELDT
Help teachers and school administrators
identify pupils who are limited English
proficient
Determine the level of English language
performance
Assess progress of limited English
proficient students in acquiring the skills of:
listening, speaking, reading and writing in
English
Who Should Take the CELDT?
Initial
CELDT
tests
should
be
given
at the
MOC
Pg 3
DTSCM
 Initial Assessment (IA) (MOC )
All students whose primary language is not English, based on a home
language survey, and who have not previously taken the CELDT, must be
given an IA within 30 days from the date of first enrollment.
Answer documents for these students must be sent in for scoring on a
monthly basis.
 Annual Assessment (AA)
Students who have previously taken the CELDT and were identified as
English learners (ELs) must be tested annually during the AA Window (July
1 to October 31) until they are reclassified as fluent English proficient
(RFEP) based on the guidelines for reclassification established by the State
Board of Education (Education Code Section 313[d]).
TRANSITIONAL KINDERGARTEN STUDENTS
LANGUAGE IS OTHER THAN ENGLISH
MUST
BE
TESTED
DO NOT TEST - Sign Language, RFEP and IFEP Students
IF
Alternate Assessment
Pg 4
DTSCM
IEP teams may determine that a student is unable
to participate in one or more domains of the
CELDT, even with variations, accommodations
and/or modifications, due to short or long-term
disability. The student may be tested with an
alternate assessment per the student’s IEP. Make
sure to return a CELDT scannable Answer Book for
the students, ensuring that the Alternate
Assessment bubble (#15) is marked for each
appropriate domain.
Students will receive the Lowest Obtainable Scale
Score
Braille is not an alternate assessment.
Test Site Coordinator Responsibilities
Test Security
Affidavit on
our CELDT
website and
in the
Coordinator’s
Manual page
37-39
Roles and Responsibilities – Group Administration
Page
2-12
of
binder
Practice holding the test materials. Handling the Answer Book, Test
Book and Examiner’s Manual with ease takes practice.
Mark the pages you will be reading with paperclips or another method
in advance.
Read the Examiner’s Manual for instructions to how to “model correct
response” for practice items and prepare how to correctly model
practice item answers.
Refer to Table 4 Test Administration Procedures in the Examiner’s
Manual to confirm which directions and questions can be repeated.
You can find examples of these tables on pages 2-36 through 2-39.
Before testing starts, check to make sure that students’ desks are
cleared of all materials not needed for testing.
Roles and Responsibilities – Group Administration
 Make sure testing room is set up according to the guidelines in the Examiner’s
Manual with space or barriers between students.
 During testing, speak clearly and slowly so students can hear you. Use a
neutral voice throughout testing. Students may interpret variations in tone as
a clue hat the emphasized word or phrase could be the correct answer to a
question.
 Move around the room to monitor that students are marking their responses
in the correct location of the Answer Books.
 Any group of 20 or more requires the assistance of a proctor during test
administration. Proctors need to sign a Test Security Affidavit.
 When combining classrooms for group administrations, carefully check that
students are given the correct Answer Book. Pay special attention to students
who have IEP’s and special accommodations during group administrations
Local Scoring
Pg 6 DTSCM
http://www.celdt.org/resources/scoring_tool/
The primary purpose of local scoring is to place Initial
Assessment students into the appropriate English
learner program, if any, based on the preliminary score.
Instructions for completing local scoring are provided
in Section 10, Preliminary Local Scoring, of each
Examiner’s Manual.
Whether your district uses the paper Student Score
Sheet, the electronic Local Scoring Tool, the List of
Items and Scoring Keys tables or another method,
these documents are for your schools use only and
should not be returned in the scorable test material
shipments.
Test Security
Test Security
Reporting Testing Irregularities
Pg. 35 of
Coordinator’s
Manual
Cheating by students
Failure to follow test administration directions
Rushing students through the test or parts of the test
Coaching students, including but not limited to:
 Discussing questions with students before, during, or after
testing
 Giving or providing any clues to the answers
Administering the wrong grade span test to a student
Writing on the Answer Book by an examiner or scorer and
therefore needing to transcribe the responses to a new Answer
Book
Using mismatched test materials (such as a Form 1 Examiner’s
Manual and a Form 5 Test and Answer Book)
Reporting Security Breaches
Sharing of test items or other secure materials
with anyone who has not signed the Test Security
Affidavit
Discussing the test content or using test
materials outside training and administration
Allowing students to take the test out of the
designated testing area
Allowing examiners or scorers to take the test
home
Allowing students to watch the STOT workshop
training DVD
Inventory Test Materials
Check inventory with what is on your packing
list.
Report any overages or shortages to
CELDTSupport@scusd.edu immediately.
Secure materials in a secure locked place.
Anyone who will be handling or have access to
the secure materials, needs to fill out a Test
Security Affidavit.
Keep your CELDT boxes to return your tests for
scoring and your nonscorable materials for
destruction in June.
Testing Security
Train all test administrators and proctors in proper test
administration procedures
 Use Moodle, Group testing video and Group testing key points
Keep all CELDT materials in a secured, locked storage at all times
when not in use.
Any breach of security, loss of materials, failure to account for
materials, or any deviation from acceptable security procedures
must be reported to Melody Hartman-Palmero, the District CELDT
Coordinator.
All personnel, including administrators, test administrators,
proctors or anyone else who will have access to CELDT test booklets
and answer documents must sign the Test Security Affidavit. (Keep
these copies at school site.)
All principals must sign the Test Security Agreement
 fax to 399-204 or scan to: CELDTSupport@scusd.edu.
Before Testing…
Ask
Questions
 READ – The CELDT District and Test Site Coordinators Manual and the Examiner’s
Manuals.
 SIGN UP – for a Moodle Account (see step by step directions)
 TRAIN each individual who will be testing or proctoring for the CELDT. Use the Group
Administration Video in Moodle.
DTSCM
Pg 19
 REVIEW security issues with all individuals at your site who will have access to CELDT
materials, and collect SIGNED CELDT Security Affidavits from them.
 PREPARE test books (grades K-2) and/or answer books (grades 3-12) for testing.
 PREPARE test materials for distribution.
 MAKE copies of the School/Group List (SGL)
 PLAN testing schedule
 Do not photocopy any part of a test booklet.
NOTE: Disclosure of any secure information in any form is a serious breach of test security and is prohibited
During Testing…
Ask
Questions
 Make sure all students who need to be tested are (A list will
be coming in September or you can create in Infinite Campus)
 Follow directions in Examiner’s Manual for testing
 Students in grades K-2 will have individual test books
 Students in grades 3-12 must use the same Answer Book for
the Listening & Speaking test as used for the Reading &
Writing tests
 Test administrators should check each students answer book
for completion and bubbling
 Make sure your test administrators collect and count all test
books and/or answer books prior to dismissing students from
a testing session
 Work with AR&E to resolve any testing or scoring problems
After Testing…
Ask
Questions
DTSCM
PG 11-17
Make sure ALL students who needed to were
tested
Review your list and MOC list
Reconcile the quantities of test materials
collected with those distributed
If you have a large excess of unused materials,
please let us know so if another school needs
them we can get them to them (We get charged
excessive materials charges every year and need
to alleviate this.)
After Testing (continued)
DTSCM
page 29
Review Scorable answer documents
Speaking scores are recorded
Marks are neat and made by a #2 pencil
Check that Demographic information is complete
and accurate if not pre-id
Everything must be bubbled in
 #1-8 on front
 #9-12 on back
After Testing (continued)
DTSCM
page 29
Front Cover of Answer Book
DTSCM
page 22-27
Back Cover of Answer Book
DTSCM
page 22-27
After Testing (continued)
TSCM pages
29-34
Prepare completed materials using EDS procedures for
pick-up by AR&E
Create Grade Groups and complete forms required for the
scorable return shipment
1. Complete Group Identification Sheets (GIS)
2. Package Grade Groups
-place Answer books along with GIS in plastic
baggie with the GIS on top
3. Label Scorable Materials Return baggies if a grade
level is too large for one bag
4. Complete the School Group List (SGL)
Processing for Delivery to A R & E
 1 GIS for each grade level
 Put on top of first bag
Processing for Delivery to A R & E
Preparing to send to district office
TSCM pages
29-34
Do not send by school mail until requested to have picked
up.
1. Place answer books into baggies
You may put more than 1 grade level in a bag, separate by GIS
2. Make sure you have a GIS for each grade level
3. Complete the SGL
DO NOT SEND BACK YOUR NONSCORABLE TEST MATERIALS WHEN YOU
ARE DONE TESTING IN OCTOBER!!!!!! THEY
WILL BE CALLED FOR IN JUNE
School Group List (SGL)




Grades are pre-printed
Scannable document
White paper only
Do not put comments
 Do not put /
 Use 0 or keep blank
 Only
1 per school
Tests Ready for Pick Up
• Alert the office staff
• Please have the tests boxed and ready
for pick up in the office, on the day you
were given for pick up
• Make sure that they are in the office
ready for the warehouse to pick up
• See pick up schedule in Section 13
Please…
DO NOT MAKE RFEP STUDENTS ENGLISH ONLY!!!!!
• If have IFEP or RFEP information from
another school district fax to 399-2040
or send to Box 780 so we can update
students records
• Make sure it is legible and has student
local ID # (60912345)
• If you need additional materials please
fill out a request and fax to us
http://www.scusd.edu/celdt
Resources for Training
HOW TO SET UP A MOODLE ACCOUNT FOR CELDT TRAINING
1.
2.
Go to: http://moodle.celdt.org/login/index.php
Click on Create New Account
3.
Complete all the information and click on Create My New Account
1 | P a g e
Pre-Id Labels
• Labels will not be ordered until
Pg. 13-7
September 9
• You may still test students
 Write their name on answer sheets and
date completed
 Pre-Id labels should arrive beginning of
October
Check Out Our CELDT Website
Go to: http://www.scusd.edu/
Click on: Offices
Scroll down to:
Click on CELDT
Additional Materials
If you have extra materials
Please let us know so we
can share them with other
schools who may need them.
Assessment, Research & Evaluation
Additional Test Material Request Form
If you need additional CELDT materials, please complete this form and Fax to 399-2040 or scan and send to:
CELDTSupport@scusd.edu
School Name:
Contact Person:
Signature:
Date:
Material list
Student Book, Grade K-1
Student Book, Grade 2
Every year we pay $$$ in
additional material charges.
Test Book, Grade 3-5
Test Book, Grade 6-8
Test Book, Grade 9-12
Answer Book Grade 3-5
Answer Book Grade 6-8
Answer Book Grade 9-12
Examiner’s Manual K-1
Examiner’s Manual 2
Examiner’s Manual 3-5
Examiner’s Manual 6-8
Examiner’s Manual 9-12
Plastic Bags (use to return scorables)
Number of additional test material needed
Questions and Comments