United Nations Economic Commission for Europe
Statistical Division
Project Management Tools
Workshop on Gender Statistics Training Programmes
Geneva, 9-10 October 2008
Objectives

What makes a project

Key components of a project

Some useful management tools
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 2
Project Management
proj·ect (noun)
1: a specific plan or design
2: a planned undertaking
man·age·ment (noun)
1 : the act or art of managing: the conducting or supervising
of something
2 : judicious use of means to accomplish an end
man·age (verb)
1: to handle or direct with a degree of skill
2: to work upon or try to alter for a purpose
3: to achieve one's purpose
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 3
Project characteristics

Beginning and End

Agreed, well defined outputs and outcomes

Balance between time, cost and quality

Interrelated tasks grouped into phases

Temporary, often multidisciplinary project team
brought together for the project

Might entail involvement of people from other
units or organizations
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 4
Project components
Programme
Project 1
Project 2
Project 3
Component 1
Subcomponent
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 5
Projects in Gender Statistics:
Types of Projects
Survey
Data collection
Publication
Database
development
Consultations
Trainings
Press-releases
workshop
Meetings
Elisa Benes- UNECE Statistical Division
Slide 6
Projects in Gender Statistics:
Areas of work
Most common areas of work
Employment from
Gender Perspective
Gender Indicators
Key gender concepts
and principles
Violence against
Women
0
5
10
15
20
25
Number of countries
Elisa Benes- UNECE Statistical Division
Slide 7
Projects in Gender Statistics:
Some innovative topics

Database on Arab Women and Technology

Mapping Women’s Empowerment

Workshop to Assess the Economic Contribution
of Women and the Factors Affecting Contribution

Research on Reconciliation of Professional and
Family Life
Elisa Benes- UNECE Statistical Division
Slide 8
Project Management Cycle
I. Concept Phase
IV. Evaluation Phase
II. Development Phase
III. Implementation Phase
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 9
Concept
Phase
I
IV
II
III
Option appraisal

Is there an identified need for this project?
-Look for good entry points

What is the main objective of this project?

What are the specific benefits of the project?

Are there potential conflicts between this project and
other current projects?

Will the project receive the support it requires?

If it is successful-will the benefits be measurable?

Do we have (even rough/estimated) delivery dates and a
budget for it?

What are the risks for failure?
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 11
Scoping the Project


Gives clarity of the boundaries, objectives and
success criteria of the project
Consultation with relevant stakeholders
upfront
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 12
Objectives
High level objectives to which
the project contributes
Impacts
The project’s central objective
Outcome
The products of undertaken
activities
Outputs
Tasks executed as part of the
project to produce the
project’s outputs
7 October 2008
Activities /
Tasks
Elisa Benes- UNECE Statistical Division
Means
Slide 13
Project Team
•Project Manager
•Project Board/Steering Group Members
•Team Members
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 14
Stakeholders


Individual/s, groups, institutions or firms
that may have a relationship with the
project
They may – directly or indirectly,
positively or negatively – affect or be
affected by the process and the
outcomes of the project
Elisa Benes- UNECE Statistical Division
Slide 15
Relevant Stakeholders

Beneficiaries (impact level)
Benefit from the implementation of the project

Target group/s (outcome level)
Group/entity who will be immediately and
positively affected by the project

Project Partners (output level)
Those who help to implement the project
Elisa Benes- UNECE Statistical Division
Slide 16
Target groups
Ministries and
government
agencies
UN agencies
Research
Institutions
Statisticians
(Professional
Users)
Target
groups
Mass Media
General Public
NGOs
Elisa Benes- UNECE Statistical Division
Slide 17
Tool: Stakeholder Analysis
Who should contribute
Who is the target group?
Who are the beneficiaries?
Who are the project partners?

Where assets and barriers might be
Who might have a positive/negative impact on the
project?

Actions to be taken before detailed planning
Manage expectations

Elisa Benes- UNECE Statistical Division
Slide 18
Tool: Stakeholder Analysis
-Identifying assets and risks
Stakeholder Support
Totally
supportive
X
Moderately
supportive
Neutral
Y
Z
Moderately
Against
Q
Elisa Benes- UNECE Statistical Division
Strongly
Against
A
Slide 19
Tool: Stakeholder Analysis
-Managing expectations
Stakeholder
Their interest
/ requirement
What the
Perceived
project needs
assets / risks
from them
Elisa Benes- UNECE Statistical Division
Actions to
take
Slide 20
Milestones
Important, clearly defined events in the
course of a project

•
End of a task
•
Decision taken
•
End of a project phase
Represent the project progress
Should take place on a specific date
Crucial to the success of the project

Elisa Benes- UNECE Statistical Division
Slide 24
Tool: Milestone Chart
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 25
Tool: Milestone Report
7 October 2008
Elisa Benes- UNECE Statistical Division
Slide 26
Tool: Project definition form
Project Name:
Project Goals and Deliverables:
(what is the project designed to produce and to achieve?)
Scope:
Constraints:
(What‘s out of scope?)
Team/ Resource roles:
(Who does what?)
Project Risk Assessment:
(Which ones have we anticipated?)
Project Milestones:
(What needs to happen when?
Include project review dates in this section)
Achievement Measurement:
(How will we know if we‘ve succeeded?)
Elisa Benes- UNECE Statistical Division
Slide 29
Tool: Checklist
What is the rationale for the project?
Are the project objectives clear and unambiguous?
What actions need to be done?
When are those actions going to be done?
Who is going to do them?
What resources are required?
What is not going to be done?
Are outputs and outcome measurable?
If so what measures should be used?
Is everything feasible and realistic?
Elisa Benes- UNECE Statistical Division
Slide 30