GOI - Five Points GOI - Nine Points Action Plan INTEGRATED ELECTRONIC SOLUTION TO PDS MANAGEMENT : e-PDS Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation Concept based on 3x3x3 matrix Pro-active Implementation Steps Already Taken Towards Achieving the Concept by Govt. of Andhra Pradesh Commissioner Civil Supplies APSCSCL I.S. SRI NARESH I.A.S V C & Managing Director APSCSCL, Hyderabad G.N. RAO I.A.S C.C.S. & EO Secretary Govt. of AP, Hyderabad GOI - Five Points GOI - Nine Points Action Plan GOI:5 Point Policy & 9 Point Action Plan Government of India communicated A Nine-point Action Plan To curb leakages/diversions in PDS Five Point Policy again highlighted in DO letter of Secretary to Government of India to State Governments Copy communicated by CCS & EOS In turn communicated through Joint Collector/CRO For ready guidance of all field officials of Civil Supplies Department APSCSCL GOI - Five Points GOI - Nine Points Action Plan GOI–Five & Nine Points Action Plan GOI - Five Points Policy GOI - Nine Points Action Plan 1.Elimination of Ghost ration cards 1.Tracking food grains 2.Ensure Leakage Free Distribution movement up to FPS 3.Transparency in Distribution 2.Computerization of PDS 4. Display 3.Streamlining PDS 5.Allocations in the Website 4.Electronic Transfer of Funds 6.Delivery to Door-steps 5.Review of BPL & AAY 7.Timely availability of Food-grains 8.Training FPS Vigilance Committees members 9.Computerization of PDS GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Pro-active Implementation Action Taken Points Andhra Pradesh: Already taken various pro-active measures under 5 basic modules To achieve e-PDS functioning in a 3x3x3 matrix 1.eAccounts 2.eOffice 3.eTenders 4.Iris ration cards 5.Bar code coupons First concept is explained & next the modules/interventions GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Concept for Full Implementation-3x3x3 matrix INTEGRATED ELECTRONIC SOLUTION FOR PDS MANAGEMENT Following 3x3x3 concept will enable ePDS implementation Supply-Distribution chain – Physical chain starts from FCI & ends with cardholder at FPS with other intermediate transit points –MLSP,MRO,FPS Electronic payments – Financial chain To : FCI # Transporters # Hamalis From : FPS dealers – eSeva # Bank linkage Statutory payments: IT # Service Tax # MF # RD cess DMO to HO - SBI Develop Parallel Electronic chain from FCI 2 FPS in 3 loops Integrates both physical & financial chain GOI - Five Points 1.Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – Movement in 3 Crucial Stages Supply & Distribution Chain Tracking movement in 3 stages from FCI 2 FPS 1st stage: origin to intermediate point: 2nd stage: intermediate point to delivery to FPS door-step deliveries = sales at FPS to cardholders + CB Therefore, lifting from FCI up to deliveries from FPS need to be electronically linked parallel to the physical chain & Issues at MLSP = delivery of stocks at FPS 3rd stage: intermediate point to delivery to consumer lifting at FCI = receipts at MLSP round off all transactions on monthly basis & also to enable electronic transfer of funds A 3x3x3 matrix will thus evolve for ePDS management to comply with GOI Action Points GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 1st Stage FCI: starting point of supply chain FCI Electronic Weighbridge: records despatch of stocks MLSP : 1st intermediate point Handheld device: Electronic Receipt of stocks on-line by SMS – handheld device can be plugged into EWB to eliminate manual role in data entry for tracking of food grains movement up to FPS Ensures delivery to door-steps Ensures timely availability of Food-grains Enables stock accounting against payments to FCI GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Handheld – Lifting Input Screen At FCI from EWBStage I starts GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 2nd Stage MLSP : stage I receiving / stage II issuing point Stage I:handheld device sends SMS confirming receipts Stage II: SMS sent to Server/MRO on despatch of stocks 2nd intermediate point: MRO FPS : closing point MRO Receives SMS of issues from MLSP Checks & records against RO issued by him Confirms with report of receipt by dealer Confirms to DSO/RDO/MLSP/Server nd stage transaction and Above sequence closes 2 Enables making stage II transport payments As MRO’s certificate is sent by SMS GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held: Receipts Input Screen Confirms delivery At MLSP - Stage I completed GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held: Issues Input Screen Issues At MLSP- Stage II started GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains FCI 2 FPS – 3rd Stage FPS : issuing point bar-coded coupons exchanged against issue of stocks MRO : closing point Barcode Reader : records coupon-wise delivery against Iris cards database MRO’s computer generates electronic CB FPS-wise Sent through APSWAN / INSTAXX Which accounts for all stocks received & issued/sold Thereby generating CB input for next month’s allotment Dynamic CB / OB can be achieved + DD filing by e-Seva pilot project: Vijaywada, Vizag APSCSCL Help line No: 1800 4252 977 Mahboobnagar: Unique ID No with banks tie-up in real time on-line GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Platform – 3x3x3 matrix Thus, 5 & 9 Points Action Plan of Government of India To be fully achieved by March 2007 by An Integrated Electronic Solution to PDS Management as a core application to be enabled by use of existing ‘APSCSC e-accounts’ (NIC) and ‘APSCSC e-office’ (IEG,APSRAC) web-based applications With e-Seva, Banks, Helpline & INSTAXX interface Using Iris ration cards & bar coded coupons database ERP features to be in-built in ’APSCSC e-office’ HMWSSB model to be studied GOI - Five Points 2. Computerization of TPDS 3.Streamlining PDS @e-PDS – 5 Integration Modules 1.eAccounts 2.eOffice 3.eTenders 4.Iris ration cards GOI - Nine Points Action Plan 9. Computerization of TPDS 5.Bar code coupons GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 5. Allocations in the Website 6. Delivery to Door-steps 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS GOI - Five Points 5. Review of BPL & AAY GOI - Nine Points Action Plan 1. Elimination of Ghost ration cards 8. Training FPS Committees members GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS ePDS@Website:www.apscsc.gov.in URL www.apscsc.gov.in - for public domain Featured with various functions & Hyper link Linking with other connected websites Display instant short messaging services on Dynamic Home Page RTI Act compliant lifting issues receipts Flash messaging - scrolling - for internal users Access of ePDS Applications Circulars & Minutes of meetings ePDS GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5. Allocations in the Website 1. e-Accounts in e-PDS Reason: Core activity in PDS is To buy/sell stocks against allocations for which Stocks & accounts maintenance is the First and foremost priority Also to monitor subsidy claims & cash credit limits NIC Hyderabad Designed, finalized, tested and launched Simultaneously from all 23 districts w.e.f July 2005 As PDS computerisation hub in APSCSC & CCS office Named as ‘APSCSC e-accounts’ Accessible at URL http://jwst.ap.nic.in/csc/ hosted by NIC, Hyderabad GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5. Allocations in the Website e-Accounts GOI - Five Points 3.Electronic Transfer of Funds GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5. Allocations in the Website Eseva Manual.ppt Electronic Transfer of Funds Electronic chain: to evolve parallel to PDS physical & financial chain Stage I: CSC to FCI to be enabled shortly – ED FCI held meeting on 27.1.2007 at Hyderabad – follow-up being done Stage II: FPS to CSC e-Seva – pilots on in Vijaywada, Visakhapatnam, Hyderabad & Rangareddy eOffice/eAccounts Payments to Hamali Maistry, Transporters, Godown rents – being developed in eOffice Deduction of IT, Service Tax in eAccounts To remove any scope for manual discretion/errors From DMO to HO: through SBI GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 5. Allocations in the Website Allotment Orders – 3 stages 1st stage: CCS allotment - District-wise nd stage: Collectors (CS) allotment- Mandal-wise 2 rd stage : MRO’s allotment – FPS-wise 3 All 3 stages of allotment can be electronically managed & broadcast on net st Facilitating 50% advance allotment by 1 of month as per CCS recent circular Reducing delays Without waiting for compiling state-wide or district-wide data as a unit Thereby improving efficiency Lesser lock-in period of funds for all - from FCI to FPS ‘Just in Time’:Required stocks only moved across 3 stages funds saved GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5. Allocations in the Website e-Release Order: On-line Module in e-Office e-RO : electronic copy of FPS-wise allocation Basic data unit of physical & financial chain Record of monthly releases by each Tahsildar(MRO) FPS-wise Commodity/Scheme-wise Existing MRO computer to be used or at eSeva Accessible on internet – through APSWAN /INSTAXX Against this database movement monitoring can be done, on one hand, and Also strike off total sales against bar-coded coupons deposited by cardholders, on other hand, So that FPS-wise CB can be calculated for issuing next month’s allotment, which Enables Allocations in the Website – GOI Action Point No. 5 GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 5. Allocations in the Website 2.e-Office Civil Supplies Office on web – AAA: Anywhere-Anytime Access KPIs on website Key Performance Indicators A multi-level review with easy access Enables on-line monitoring Instantaneously Across large spread of transaction points – 2,75,069 sq.km 23 Districts – 37 UAs – 210 Towns 1128 Tahsildars(MRO) 430 MLSP 40,000 FPS 27,000 villages Developed by IEG GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Projects on e-Office - overview Remittances of Demand Drafts e-Release Order, e-Allotment Analysis of Economic movement Lifting & Off-take reports Transport Analysis Periodicals, Circulars, Reorts Personnel Information System Payroll Provident Fund Minimum Support Price:Paddy Iodized salt Petroleum products:LPG,White k.oil,MS&HSD,Bitumen MIS of godowns, buildings, lands PDS Office: Admin. Office: Finance Marketing Engineering GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains e-Office: DD Receipt Module DD payment triggers 3 sequential items [i]. PDS progress - FPS-wise off take [ii]. Synchronisation of commodities’ lifting [iii].Monitoring of stage I, II & sugar movement from FCI to FPS To monitor DD remittance by FPS dealers like rice & sugar to reduce scope for leakage, and On weekly basis month-wise – in % terms Against Allocation FPS-wise Financial chain integrates with Physical chain Enables twin monitoring of receipts & stage II issues e-Office: DD Receipt Module GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Stock Movement Monitoring Module SMS - Started w.e.f November 2005 District-wise drill-down facility provided Enable lorry-wise monitoring Abstract reports: viewable & printable Date-wise FSD-wise MLSP-wise Scheme-wise Transport, Hamali,Tax & other payments calculation based on SMS data to reduce manual functions being pilot-tested in Srikakulam district and to be extended to all districts GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Mobile interface for e-PDS Hand-held dedicated on-line device instead of cell phones being used now On-line connectivity to 430 remote points Customised keypad with both SMS & voice calls sim card enabled Easy to carry and operate by staff Data can be downloaded into PC for record Used for field data entry of PDS lifting/off-take FROM REMOTE POINTS – some only godown shed available Without even power supply or any other infrastructure No further accessories/hardware/site development required unlike in case of PCs and other electronic gadgets GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held Login Screen GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains Hand-held: Login Menu GOI - Five Points 1. Tracking movement up to FPS ‘apscsc.gov.in’ sms-demo-link2PPt.ppt All SMS information uploaded on APSCSCL website as Scrolling Data of Movement Utmost Transparency in Stock Distribution Enables crosscheck by tracking movement up to FPS Prevents any scope for diversion of lorries Ensure Leakage Free Distribution Teleconferencing Weekly conferencing with Zonal/District Officers Digital connect H.O. & District offices Through web, e-Office, eMail, INSTAXX GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution Electronic Weighing Machine Decided by AP Government Recommended by Group of Ministers Installation at MLSP to electronically record FPS-wise stocks issued & record in SMS to digitally send to Server/MRO by Route officer/Server so as to take electronic record of delivery with quantity for verification & confirmation help minimise scope for any leakage Server can broadcast data on net for public access RTI Act compliant GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains 3.e-Tender Process in e-PDS First of its kind in Corporation’s history On line e-tender facilitates Stage I (FCI to MLSP) / Direct Lifting transparency comparison of offer on-line & Stage II (MLSP to FPS) competitiveness in rates Sugar Automatic report generation Analysis and Decision on-line without loss of time Teleconferencing used as decision-support system Repetitive pattern of movement - hence put in database Made dependant on movement data of previous contract period only & not multiple contract periods as was done earlier De-linked from procurement transportation Decentralisation to districts GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains Annual PDS Requirement Plan Calculated FSD-wise–by tagging nearest MLSPs given to FCI to plan for procurement and/or rakes movement for effecting maximum economic movement Incorporated in e-Tender as basis of economic movement Priority Movement Plan Effected on monthly basis – copy to FCI Integration of movement with accounting to optimise economic movement Board resolution to monitor monthly Vigilance Alert Notes GOI- Five - Five Points GOI Points 2.Computerization of PDS 2.Computerization of PDS 3.Streamlining PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains Economic movement analysis module Developed in e-Tender An analytical tool Quantifies scale of uneconomic movement to segregate justified from unjustified movement in order to remove discretion of officials so as to control any misuse by transporters For legal action against defaulter after internal audit To seek reimbursement from FCI if so arising Direction to undertake any uneconomic movement only with Joint Collector’s approval due to any unavoidable circumstances GOI - Five Points 1. Tracking movement upto FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display Display on PDS vehicles Government of India now decided All PDS vehicles should invariably display label as “PDS food grains” On windshield and rear side with name /code of FPS where food grains to be delivered Government of A.P also issued instructions Local press note and Media publicity to be also issued in this regard For RTI Act implementation GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display Display… Instructions Joint Collectors/CRO issued instructions to transport contractors appointed by them under Stage I, Stage II & Sugar To display this information prominently on vehicle in “Telugu” The labels/stickers/banners/boards To be serial numbered to avoid duplication/re-cycling Implementation of these instructions started w.e.f 1-12-2006 Incorporated in 2007-8 tender notice – becomes mandatory Vehicles carrying non-PDS items to be similarly labeled like tamarind, iodized salt, P.Oil etc Any other suitable foolproof measures to be conceived & implemented by Joint Collectors Full compliance with GOI Action Point No. 4 GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 6. Delivery to Door-steps 7. Timely availability of Food-grains Transporters Major stakeholders/intermediaries Both in physical & financial chain Would be positively incentivised in Electronic Receipt & Delivery System By effecting payments based thereon To eliminate manual delays, queries and suspicions Reduce need for manual interface at MLSP, MRO, DMO to the barest minimal H.O. already distanced in e-Tender Delegated to District committee GOI - Five Points 5. Review of BPL & AAY GOI - Nine Points Action Plan 1. Elimination of Ghost ration cards 8. Training FPS Committees members 4. Iris Ration Card in e-PDS IRIS captured with family members’ database duplicates can be easily detected Provides fool-proof Identity for all BPL card members Final data will give up to date picture FPS-wise, card-wise after aggregation, de-duplication Elimination of Ghost ration cards 5. Barcode coupons in e-PDS for card-wise record of transactions at FPS Allocations in the Website – easy access As per GOI Action Point No. 1 & 5 Futuristic Potential : Issue Smart card Multiple usage by Govt. e.g. BPL health insurance GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain-ePDS Solution Electronic supply chain Parallels PDS supply chain AAA Management Solution From FCI to FPS to cardholder An Integrated Electronic Solution for PDS management from macro to micro levels for both physical monitoring, financial accounting reducing manual interface, plugging loopholes with participation of all stakeholders (public), and Complying with RTI Act fully GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain–ePDS Links To link 3 key parameters of physical chain on-line Locations & Distances moved: Stocks Quantity moved in/out: Web/eOffice/SMS/ Barcode coupons of Iris cards Informing CB & OB: Digitisation/e-Tender Allotments by e-RO/e-Seva/Helpline/INSTAXX Link Physical with Financial chain parameters Electronic Transfer of funds H&T,other statutory payments: e-Accounts/ Banks/ eSeva GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Integrated Electronic Chain-ePDS Platform Building a Common, Integrated ePDS Platform Different modules – links in the ePDS chain eOffice, eAccounts, eTenders, eRO, Digitisation Internet, Mobile & Landline - INSTAXX 24x7 tollfree HELPLINE provoded All inter-connected Electronic weighbridges/machines E-Seva centres being piloted “Touchstone”-ICICI rural service centres ATMs @ MLSP, LPG, MS&HSD outlets Smart card - futuristic GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 3. Transparency Other supporting modules…e-Procurement State Government Concept adopted A total solution for tenders of engineering works Transparency in the system Expedited Sanction of works Completion GOI - Five Points 2. Computerization Other... GOI - Nine Points Action Plan 3. Transparency e-Recruitment Recruitment: backlog SC,ST staff Acceptance of applications through web-services on-line from candidates On-line validation and verification Resulted in Eliminating manual involvement Automated process Transparency MSP-PDS LINK PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN 1. Existing Model Levy delivery CMR Trader A.M.C:MSP PDS Stage I FCI/CWC/SWC GODOWN – levy for PDS Paddy FCI/CSC RICE -MILL C O S T MLS Point Paddy FARMER PDS Stage III F.P.Shop PDS Stage II consumer DISTANCE VC&MD,APSCSCL MSP-PDS LINK PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN 2. Proposed Model – A. Production Levy delivery & Trader CMR A.M.C:MSP Saving to farmer Paddy MSP 650 C O S T 525 Rs/Qtl Paddy & FCI/CWC/SWC GODOWN – levy for PDS PDS Stage I FCI/CSC RICE -MILL IKP Saving to farmer FARMER Move to village PPC MLS Point PDS Stage III consumer PDS Stage II F.P.Shop 8 km DISTANCE VC&MD,APSCSCL Procurement Chain Value Addition to PDS Chain Rs. 4/- KG GOI - Five Points GOI - Nine Points Action Plan Thank you The Road Ahead