MRC Consulting

 Provide an automated web based Time
& Expense reporting system for MRC
Consulting and its clients.
 Reduce the amount of time spent manually processing paper based forms.
 Improve timeliness and reduce errors.
 Improve client satisfaction.

 A Time & Expense web portal will be created for processing weekly reports.
 There will be two main data entry pages, one for Time and a second for Expenses.
 The web portal will be linked to a database back end.
 The database will automatically record information and calculate witholdings.
 There will be both intranet and internet portals

 Competitors
– It is hoped that reducing the man hours required for payroll and billing will provide
MRC Consulting with a competitive advantage.
 Strengths
– MRC Consulting has always prided itself on its good client relations and the value it provides to its clients.

 Strengths cont.
– MRC’s consultants average more industry experience and certerfications than any other consulting firm.
 Weaknesses
– Our current paper based billing system leads to longer billing cycles than our competitors due to our smaller HR department.

 Competitors
– DRC Consulting
– SRC Consulting
 Strengths
– Each of our competitors are able to service a larger client base due to their larger clerical and
HR staff.
 Weaknesses
– Our competitors account executives are overworked which leaves them out of touch with their clients needs.

 The consultant billing application is going to be a
Web application running Microsoft software using IIS,
SQL Server as the database engine, and ASP .Net using VB or C# as the application language. The hardware used can be underutilized existing hardware that the consulting company is already using, or new hardware need to will be purchased.
 The client’s preference is to have the site hosted by an independent service provider.

 Assumptions about resources allocated to this project
– MRC’s staff of consultants will be employed for this project.
– The solution will be hosted offsite.
– Developmental and operational support will be provided by MRC consultants.

 Project team 3 will be tasked with developing the new web based Time &
Expense reporting system. Other project teams are already occupied with other internal projects.

Roles and Responsibilities
Role Name Organization/ Contact Information
Project
Sponsor
System
Analyst
System
Analyst
Barnes,
David
Position
MRC
Consulting
Managing
Partner
Group 3
Member
Harback,
Jason
Hatlestad,
Peter
Group 3
Member
Higgs,
Dewayne
Group 3
Member
Web Master /
Testing
Analyst
Project
Manager
Database
Administrator
Jackman,
Trevor
Johnson,
Eric
Group 3
Member
Group 3
Member
(605) 232-2000 ext 33022 david.barnes@earthlink.net
(507) 763-3823 jharback@pluto.dsu.edu
(605) 359-5701
(806) 676-1128 hatlestadp@pluto.dsu.edu djhiggs1@buffs.wtamu.edu
(712) 389-2211 jackmtre@gmail.com
712-240-9086 emjohnson10499@pluto.dsu.edu

 Since this project is an internal project MRC consultants will need to bill their hours to MRC directly.
 Planning will need to accommodate consultants client work schedule and the work performed will need to be segregated from clients billable hours.
 All documents will need to be reviewed by the project manager and subject to project sponsors approval.
 Regular status meetings will be held to review progess.

 Determine the Project manager
 Draft Schedule
 Maintain Project
Notebook
 Write Team Contract
 Create a Web sit
 Detailed Scope
Statement (Functional
Specifications)
 Maintain Project Web
Site
 Write the Project
Charter
 A detailed Gantt Chart
 Create Work
Breakdown Structure
 Preliminary Scope
Document
 Feasibility Study

 Break Even Analysis
 Create Issues / Risk
Log
 Maintain Risk Log
 Week 1 Status Report
 Technical
Requirements:
– Network
Infrastructure, Server
Hardware and
Software
– Database Structure
– Acceptance of
Functional
Requirements
– Project sponsor acceptance of
Technical
Requirements
 Build:
– Create Database
Objects

 Build:
– Create Programming
Code
 Build:
– Test Database Objects
 Build:
– Test Programming Code
 Week 2 Status Repot
 Week 3 Status Report
 Week 4 Status Report
 Week 5 Status Report
 User Acceptance
Testing
 Week 6 Status Report
 Implementation
 Post Implementation
Support
 Week 7 Status Report
 Week 8 Status Report

Sneak Peak at the Time & Expense Reports

– Day of the week.
Dates are automatically populated from calendar.
– Regular hours
– Overtime hours
– Sick leave hours
– Vacation hours
– Holiday hours
– Unpaid leave hours
– Other
– Total hours are automatically calculated for row and column
– Expense report field
(Yes/No) linked to expense report.

– Company contact information
– Employee name
– Employee ID. Used to populate pay rate and calculate withholdings.
– Supervisor name
– Week field. Dates are automatically populated from calendar.
– Total hours field that is automatically calculated from input.

– Rate/Hour field populated from employee login minus withholdings
– Total pay calculated from rate and hours
– Total hours reported calculated from hours
– Total pay calculated from hours and rate minus withholdings
– Employee signature and date
– Supervisor signature and date
– Submit button for completed timesheet

– Day of the week.
Dates are automatically populated from a calendar.
– Description of expenses
– Air and transport expenses
– Lodging expenses
– Calculated
Fuel/Mileage expenses.
– Phone expenses
– Meals and tips
– Entertainment expenses
– Other
– Total is automatically calculated by row and column

– Company information
– Employee name
– Employee ID.
– Supervisor name
– Week field.
– Subtotal
– Advances
– Fuel/Mileage reimbursement rate
– Total Reimbursement
– Employee signature and date
– Supervisor signature and date
– Submit button for completed expense report

 Group 3 would like to thank www.vertex42.com for providing the
Time and Expense templates
– http://www.vertex42.com/ExcelTemplates/excel-expensereport.html
– http://www.vertex42.com/ExcelTemplates/exceltimesheet.html

http://www.ama3d.com/infs724/