VGLA/VSEP Implementation For
Program Administrators
2005-2006
Enrollments
• Enrollment forms indicating planned submissions
must be received at DOE by Sept. 15, 2005
• CLEARLY indicate the required information
• Numbers may fluctuate throughout the school
year
• Used for planning and administration purposes
Materials Management
• Manual Request Form
• Numbers should be based on the number of
teachers and NOT one manual per student
• Manual Request Forms should be returned to
the DOE by Sept. 15, 2005
• Numbers may fluctuate over the school year
• Used for planning and materials management
Implementation
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Year long administration
Collection of student work as evidence
Based on Blueprints
Use posted Blueprints from online
All materials managed by DDOT
VGLA Specifics
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Distribute materials
Receive actual COE from submitting students
Verify use of DIS stickers throughout all COEs
Manage physical storage of COEs
Identify and maintain scoring teams
Set up scoring events
Conduct and oversee scoring events
VGLA Specifics
• Manage online entry of scored VGLA
submissions
• Verify/validate scores
• Resolve alerts
• Record changes online to demographics
• Manage audit process
• Manage appeals process
VGLA Scoring Events
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Identify scorers
Three to five member scoring teams
Content area expertise
Locations and logistics
VGLA Scoring Worksheets
Attend state provided scoring event training
VGLA: Reporting
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Log on Information
Request score reports
Print and distribute score reports
Record changes online prior to submission of
ATP
• Submit ATP for VGLA
• Summary reporting tied to submission of ATP
VSEP Specifics
• Distribute materials
• Receive actual Course Work Compilations (CWC) from
submitting students
• Verify use of DIS stickers throughout all CWCs
• Manage physical storage of CWCs
• Ensure proper documentation is contained in EACH
VSEP CWC
• Submit VSEP CWCs for scoring to the DOE
• Resolve alerts, record changes, etc.
• Manage appeals process
VSEP: Intent to Submit and
Evaluation Plan Forms
• MUST be approved by DOE
• Submitted directly to the Division of Assessment
and Reporting (See Administrator’s Manual)
• Upon approval, maintain copy with DDOT until
receipt of actual VSEP
• Confirm Evaluation Plan is addressed in CWC
VSEP Submissions
• Check VSEP CWC prior to shipment for scoring that it
contains:
• A completed and accurate Student Demographic
Information Sheet (SDIS)
• A SIGNED and DATED Affidavit of Student Performance
• A completed Course Work Compilation Form
• ALL referenced evidence containing in the CWC
• Ship all materials after May 1, 2006 and prior to May 31,
2006 to DOE
• Shipping instructions to be provided to DDOT
VSEP: Student Demographic
Information Sheets (SDIS)
• A SDIS will be provided prior to May 2006
• Complete the SDIS and ensure accuracy
• Submit the completed SDIS inside the CWC VSEP
for each student
• A separate SDIS sheet is required for any and all
VSEP entries.
• SDIS for the same student with multiple VSEP
entries (I.e. Algebra II and Biology) may be
photocopied.
VSEP: Scoring Event
• The VSEP scoring event will be conducted beginning
June 2006 and ending when all VSEP entries have
been scored and entered.
• Each VSEP entry will be scored twice by two different
VSEP scoring teams.
• DDOTs should be responsive to communication from
the VSEP scoring event to clarify or provide any
required documentation needed during scoring.
• Failure to provide necessary documentation or
information may result in a VSEP entry be non-scored
and assigned a score of “0”.
VGLA/VSEP Shipping
• Shipping labels and boxes will be provided
during Spring 2006
• Materials will be based on Enrollment Form
information
• Additional materials may be ordered directly
from Questar Educational Systems
• Shipping labels will be pre-printed
• Further information will be provided to the DDOT
VSEP: Reporting
• TWO Official VSEP Score Reports will be sent
directly to the DDOT
• DDOTs will be responsible for distributing score
reports to schools/parent/students
• Errors in reporting (i.e. demographics) must be
resolved through the record change process
• Unless special circumstances warrant, record
changes will only affect data files and new student
reports will NOT be reprinted or provided by DOE.
VGLA Audit Institute
• Manage flagged audited VGLA COEs
• Ensure proper documentation is included in
audited COEs
• Ship when notified to DOE
Appeals
• Appeals may be generated by parents, students,
school personnel, and others
• The DDOT is charged with examining appeals
and using established procedures.
• Procedures for appeals will be contained in the
Administrator’s Manual for Alternate and
Alternative Testing
• Provided to DDOT as soon as available
Authority To Proceed (ATP) Forms
• ATP forms must be submitted prior to accessing summary
reports online for the VGLA
• VSEP summary reports will not be available from the DOE
• ATP forms must be submitted AFTER all record changes
have been made by the DDOT using the online system
• Access to change demographic information will be denied
after receipt of ATP
• All changes AFTER receipt of ATP forms must be made
using standard Record Change policy
Report Codes
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Did Not Assess (DNA)
Student Data File Record Layout
Alerts
Record Change Forms
Questions