Free chocolate and straight talk on
facilities data integration!
Tim Hansel, Julie Stines, & Theresa Thompson
A bit about Indiana University
2008-2009 Facts (8 campuses):
Students:
•79,035 FTE
•101,727 Headcount
Faculty & Staff:
•17,067 FTE Faculty &Staff/
•18,624 Headcount
•825 Buildings
•31,134,889 GSF building space
•4,878 Acres
•$2,712,464,294 Operating Budget
Facts and Figures – Square Feet
Assignable Square Feet
Number
Gross
Academic &
Auxiliary
Total
Assignable
of
Square
Administrative
Service
Assignable
To Gross
Buildings
Feet
Activities
Bloomington 1
514
15,610,714
4,986,105
4,840,255
9,826,360
63%
IUPUI 2
126
9,874,397
3,417,590
2,535,159
5,952,749
60%
East
10
291,731
165,467
9,250
174,717
60%
Fort Wayne
41
2,097,728
657,617
782,495
1,440,112
69%
Kokomo
13
575,059
292,999
73,045
366,044
64%
Northwest
22
717,905
445,314
31,067
476,381
66%
South Bend
61
1,314,185
618,811
229,915
848,726
65%
Southeast
38
653,170
385,681
36,124
421,805
65%
Total/Avg Ratio
825
31,134,889
10,969,584
8,537,310
19,506,894
63%
Campus
Enterprises Square Feet
Ratio
Facts and Figures – Student/Faculty FTE
Campus
Bloomington
Student
Faculty
Staff
Total
36,065
2,117
5,356
43,538
East-Richmond
1,587
123
144
1,854
IUPU-Fort Wayne
4,651
38
2
4,691
22,321
2,567
4811
29,789
Kokomo
1,989
116
126
2,231
Northwest-Gary
3,212
243
228
3,683
South Bend
4,937
359
302
5,598
Southeast –New Albany
4,273
289
248
4,810
79,035
5,852
11,215
96,194
IUPUI
Totals
Planning and Construction (as of 7/2008)
Major Projects in construction (system wide)
$363 million
Major Projects in planning and/or design
$655 million
Total
$1.2 billion
Each month we average 1,300 active projects in
planning/design/construction (includes smaller in-house
design/built projects)
Organizational Structure
Vice President for Capital Projects and Facilities
Board of
Trustees
President
Vice President
for Capital
Projects &
Facilities
Bureau of
Facilities
Programming &
Utilization
Capital Finance
Facilities &
Operations
Real Estate &
Economic
Development
Space
Management
University
Architect
FIMS- 10 years ago…..
“Breaking down the barriers”
Creating a Facilities Information
Management System
MMS
GIS
“Breaking down the barriers”
Our main barriers...
Data
People
Technology
“Breaking down the barriers”
FIMS Data Flow Process Team:
•Formed in July, 1994
•CHARGE: Define facilities data flow and
distribution to accommodate:
•One set of accurate base plans
•Archive of project files
•Link to room inventory
•Access for those who need it
•make it easy to use
•Expanded to include architects, engineers,
physical plant staff
FIMS Vision
Provide at the desktop graphic and
textual information needed for the
planning, design, construction,
maintenance, or management, and
safety of facilities and infrastructure.
FIMS …today
PeopleSoft
•Student Information System
• Human Resources
Kuali
•Financial Information System
•Capital Asset Management
Pinnacle
•Telecommunications
GIS
Onbase
•Document Management
IU Real Estate
•Lease Management
EH&S
Electronic
Procurement
and Invoicing Center
Risk Management/Fire Safety
BIM
Kuali Open Source Software
www.kuali.org
'When we say free,
think free puppy not
free beer.'
Brad Wheeler,
Indiana University
Focus shift
Administrative Systems:
•Less about choosing one “do it all” software
•More about integrating/interfacing appropriate software
•IU data warehouse
Data-still in silos
•Trend and need is toward modeling and using the data
effectively across the “silos” for business intelligence and
decision support.
• Projections and Forecasting
Business Intelligence
What is your capacity?
Teaching Room Utilization
Anyone using this model?
CEFPI Space Model
Council of Educational Facility Planners International
Our Current Facilities Toolbox
 BIM (Revit / NavisWorks)
 CAD (AutoCAD/AutoCAD Map 3D) / SketchUp
 CAFM (FM:Systems - linked CAD + SQL Server database)
 CMMS (FacilityMAX by AIM)
 EDMS (OnBASE)
 GIS (ESRI site license / SDE environment/ArcGIS Server)
 GPS (CORS station at Bloomington campus)
 Project Bidding – online planroom (www.iuplanroom.com)
 Project Collaboration (ProjectDox by Avolve)
 Statewide Aerial Orthophotography and Pictometry obliques
CAD Master Library
• Central source for
architectural base plan
– Project start up
• Room number
assignment
Facilities web front door
www.indiana.edu/~fims
Serving our Customers
FM:Interact (CAFM)
Life Safety
Egress