VIAAA Board of Directors Meeting
January 28, 2013 9:00 a.m.
8:30 a.m. – Professional Development Committee Meeting / Scott Morris
8:30 a.m. – Conference Review Committee Meeting / Ted Salmon
After BoD meeting – Leadership Training instructors with Kevin Adams
After BoD meeting – Scholarship Committee with Steve Heon
AGENDA
Call to Order – Tom Horn - President
Set Agenda/Pledge of Allegiance
Please silence all cell phones
Reminder: Members of the Board that are eligible to vote are officers, regional
representatives (or alternates), and active past presidents.
1.
Roll Call– Meeting called to order at 9:09 a.m.
Roll Call – D. Checkosky, D. Mathews, R. Beamer, T. Coleman, G. Fields, J. Williams, B.
Phelps, T. Llewhlyn, T. Salmon, M. Costello, P. Ferguson, D. Overton, J. Horning, L.
Masisak. C. Williams, M. Tribus, D. Peters, S. Heon, S. Morris, D. Kemper, J. Dietze, W.
Goldthrope, J. Sisson, D. Rhodes, B. Stratton, C. Chory, D. Tyson, J. Carter, M. Modell, B.
Bowen, B. Bowen, L. Corprew, K. Cole, T. Doan, S. Knight, K. Adams
Introductions Board members present:
Thank you for our Past Presidents for your contributions to the organization. Those
Past Presidents in attendance today – Dr. Carol Chory, Sandy Hadaway, Bruce Phelps,
John Williams, Dietze, Carter, Bruce Bowen, Dick Kemper, William Goldthorpe, Tom
Dolan, Deb Tyson, David Rhodes, Bob Stratton, Melody Modell
• A Delegate at Large Rep. – Dean Hubbard – Thanks for making packets for anyone absent
from meeting and giving to Bob Stratton
•• AA Delegate at Large Rep. – Chris Garber – Please make sure all in attendance are wearing a
VIAAA pin
••• AAA Delegate at Large Rep. Larry Stewart – Please serve as parliamentarian
2.
Minutes – Lisa Corprew – Minutes are posted on the website under the VIAAA News tab for last
November.
3.
Treasurer’s Report – Dan Checkosky - $78,000 in total assets over $10,500.69 in endowments.
A copy of the treasurer’s report will be posted on the website in a PDF document with
the meeting minutes.
Membership Position – Tripp Metzgar is interested in filling the position.
4.
Officers’ Reports –
A. President – Tom Horn – Congratulations to Dr. Chory and Mr. Dietze for their recognition
at the National level.
B. President-Elect – Kevin Cole – By-law changes with the changes in the classification . Bylaws will be editorial and presented at the pre-conference meeting and voted on at the
March meeting. 5-10 Article X- Terms of Directors will need to be changed. Out-Reach
programs are available and the ability to offer scholarships to be used on conference
expenses. We are going to reach out to those that attended the New Athletic Directors
workers and those newly certified as a RAA and a CAA to be eligible for the scholarship. If
you committee is planning on spending money for the next school year and a report needs
to be sent on the status of your report by March. Sent your reports to Kevin Cole.
C. Past President – Melody Modell – Past President’s met last evening to select awards for the
upcoming year. Athletic Directors of the Year and Distinguished Service Awards letter will
go by the end of the week. We hope that of you are able to join us at the conference this
year.
D. Secretary – Lisa Corprew – New contact information is posted on the website.
5.
Executive Director’s Report – Bruce Bowen – We would like to thank Hudl for their new
sponsorship of the VIAAA. Regional Representatives please make sure that you have
the ability to contact the member schools in your region. VIAAA Executive Director
A. Update
1. Attended VHSL Ex. Com. & VHSL Foundation Board mtgs. in Dec.
2. Attended the NIAAA Conference- NEDC, Sect. 2 mtgs.
3. Passed out vendor info at NIAAA Conference (230 total).
4. Talked to potential Partners at NIAAA Conference.
5. Hosted AD Social at National Conference (56 attendees).
6. Installed NIAAA HOF Plaques
B. Partners/Conference Sponsors
1. Notepads compliments of All-American/Hudl
2. Musco may move up from Bronze to Gold Partnership this year.
3. Central Michigan University Online-$500
4. Union First Market Bank back on board-$500.
5. Daktronics agreed to help sponsor National AD Conference Social.
6. Vendor Gala Sponsors-Field Turf, Josten’s and The Greenbrier*.
7. Conference Sponsors-Musco, Nevco, Balfour, Lifetouch, Outback, Herff Jones &
Josten’s
8. GearBoss down a notch but still on board.
9. Website up and running-still being tweaked.
10. Potentially over $65k in Partnerships this year (45k cash).
C. Ideas/questions
1. Partner links on Website
2. AD Recognition (CMAA, CAA, RAA)
6.
Legislative Action – Brad Qualls (AAA), Joe Breinig, Jr. (AA), Trevor Coleman (A) – Handbook
changes with the change in from the A, AA, AAA Classification to the 1 – 6
Classification. Baseball pitching regulation has passed. More homeschool bills, Policy
and programs 50+1 rule is causing some concern. Could it be a Title IX issue? There is
a three pronged test to meet the needs of all student-athletes throughout the state.
Boys Volleyball will only have a single championship for the next school year and Boys
and Girls Lacrosse only has one championship. Combined championship formats are
being worked on by Tom Dolan and Joyce Sisson. Standards for qualifying for
individuals’ sports will not change.
7.
VHSL Report –Joyce Sisson – Interviews will be conducted for Mr. Zimorski’s job. There will be
a lot of legislation at the March meeting. The handbook is going to be simplified and
some of the changes are editorial. Legislative proposals are due on Wednesday, January
30, 2013. There are some items in the General Assembly dealing with the VHSL and
legislation. Rschools is working on score reporting and compiling team records that will
then be populated to the VHSL website. If you need training on Rschools, please contact
Joyce Sisson to make arrangements for scheduling a training session. Soccer uniforms
and socks in home uniforms have to be white beginning with the 2013 – 14 school year.
Shorts may be any color, uniforms have to be white. Effective at the varsity level only.
No trim, the piping. Lettering may be a color other than white.
8.
Standing Committee Reports – as necessary
A. Awards – Dave Kannewurf / Larry Stewart – people need to submit their service awards to
Dave Kannewurf in multiples of 5 years.
B. Conference Review-Ted Salmon / Pat Ferguson – Please send your registration early and
membership forms need to also be separate with your registration. Lifetime members also
need to submit their forms. Please make your reservations at the hotel by February 21st if
you want the conference rate. There will be two general sessions this year Bob Wilder and
Mike London. The Golf Tournament is on Tuesday this year. The cost for the golf
tournament is only $60 per person. The banquet is now on Thursday night. We have one
more year in Norfolk and then the conference will be moving Richmond. Please remember
that we need regional door prizes from everyone. Please ask your districts and regions to
donate to the conference.
C. Exhibitors – Marilyn Watkins / Bruce Bowen – We have 41 booths paid or sponsored this
year. We are still looking for additional vendors. We are hoping to fill the vendors’ area
again this year.
D. Leadership Training – Kevin Adams / Dick Kemper – Fall Seminar we offered six classes
and were only able to teach three with 18 participants. Spring Seminar we are offering six
classes. State conference there will be six classes offered. Two new courses 620 and 621.
Hoping to move the summer institute to one day.
E. Membership/Membership Benefits – Chris Robinson – Here are our membership numbers
as of January, 2013: Active members, 150; Lifetime members, 172; Retired members, 30
F. Middle School – Jessica Horning/ Lisa Masisak – Finalizing the middle school
administrators’ portion of the conference. We need a complete listing of middle schools
that offer athletic programs. Middle school day is Thursday of the conference. NIAAA has a
new certification for middle school administrators.
G. NIAAA – Dave Nelson / Bruce Bowen – Congratulations to Jeff Dietze – inducted into the
NIAAA Hall of Fame. Dr. Chory received the NFHS Citation Award, and Melody Modell will
receive the NIAAA State Award of Merit. We have a sectional representative for the
candidate At-Large from next year. Motion by K. Cole seconded by B. Bowen to donate $100
to NIAAA Section 2 representative from Kentucky. Motion passed unanimously.
H. POP Manual – Tom Dolan / Bruce Phelps – There will be a lot of changes with the new
classification system.
I.
Professional Development – Scott Morris – Leadership Luncheon is at the conference. We
need those that attended the New AD’s Workshop to attend the luncheon. New AD’s
Workshop this summer will be on July 24 and 25. We would like to extend the first day to
allow for more for the attendees. We did not have anyone registered for the CAA exam
today. The CAA exam is scheduled again at the conference on March 22nd. Exam will also be
given on May, 2013 in Northern Virginia. We need to provide Jeff Dietze a listing of CAA
dates from July – December 2013. Dates have to be submitted to the NIAAA. We need to
continue to encourage board members to receive their certification as a RAA, CAA, and
CMAA. Ad-Hoc committee - Presidential committee to provide some data will put together a
group of people with the professional development and leadership S. Hadaway committee
member , need mentorship, incentives, and awards. What drives people to take these
classes? Why are you involved are not? Send your input to Mr. Horn. Committee will meet
at the conference in March.
J.
Public Relations – Rick Lilly / Dean Hubbard – No report
K. Publications – John Williams – A.D.mission will go out by the end of the week via the high
school league and will be posted on the website under the Newsletter tab. Thank you to
everyone that has submitted an article to the winter edition of the A.D.mission.
L. Retired – Dick Overton – Thank you for lowering the cost for the retired Athletic
Administrators. There is a Facebook page Virginia Retired Ads. There were almost 14
retired Ads at the State Conference. Chuck Tester, LC Bird, is a home recovering from a
broken hip. Winfrey Johnson, Hugenot, is at home recovering from his neck injury. Please
keep them in your thoughts. We hope for a speedy recovery for both.
M. Scholarship – Steve Heon / Mike Costello - Scholarship recipients will be selected today at
the meeting.
N. Technology – Tim Wolf / Dan Forgas – Please continue to visit the website and submit
information to the website.
O. Ways and Means – Dan Jones / Chris Rollison – 50/50 raffles on sale
9.
Unfinished business
Proposed VIAAA Organizational Chart FY2013-14 – Our region representative system has to
change. We will have to reorganize the chart. We know that it is important to have our current
representative to serve as acting members. We would like to change our current by-law from
three at-large members to read from a range of three to six at-large members. We will make the
change on paper. We will do what we can to accommodate all those currently on the board and
endorse that person to the regional and region chair. See Tom Horn if you have any questions
about the realignment chart.
Ad of the Year proposal from the Past Presidents – one independent AD of the Year, and three
from 1&2A, 3&4A, and 5&6 from the Regions. Want to keep the same number of nominations.
Motioned by M. Modell, seconded by P. Ferguson. Goal is to continue to be equable throughout
the state in the recognition. Motion passed unanimously.
For future discussion: Provide another year of preparation for the President. Put it on the
agenda for March. We would add another level to President, President-Elect, Second VicePresident, and Immediate Past President. The position would require a move the position of
President. (To be included on the April Agenda.)
10.
New Business
Update on pending legislation in Va House/Senate:
 Home School bills are back with an added to the Private Schools being added. The term
non-public does not represent the Independent school philosophy. Not an Independent
school issue it is a home instructed school issue.
 Military – no public school shall prohibit a student from participating if the move away
and return to their home school. Removing the corresponding change of address rule.
 Concession Stands – removes the requirement that concession stands be treated like
restaurants.
 Moveable Soccer goals – requires you to develop a safety and educational plan.
Prohibits you from purchasing goals that do not meet the tipping standard. Includes
practice and game goals that are six feet tall.
 Contact practice and concussion rule for football – limits the amount of contact your
teams are permitted during the season with a timeline with the amount of contact.
Saturday March 9 Mr. Dolan needs some assistance with the Booster Summit. If you are
interested please contact him.
Letter sent to Tom Dolan for the start date of football for the 2013 season to consider changing
the date back to August 1. Possible item for the March agenda.
11.
Announcements - Turn in meeting evaluation
A.
Birthdays – Sandy Hadaway – Happy Birthday to all of our January Babies.
B.
News from Region Representatives
i.
A Regions – no report
ii.
AA Regions – We would like to look into the schools being fined for completing
(not completing according to the VHSL) a rules clinic. Hard Copies of the conference
information and registration are available after the meeting.
iii.
AAA Regions - no report
iv.
Independent Schools – Need input on two items – who has the right to refuse a
wrestler from participating? The official or the athletic trainer? Send this information
to Dick Kemper if you have it. Secondly, If you are having problems with Independent
schools recruiting your students, please send your requests to Dick Kemper.
12.
Adjournment – Meeting adjourned at 12:30 p.m.
 Drawing for 50/50.
 Regional Reps Remember to:
o Get 100% membership in your Region = FREE MEMBERSHIP
o Encourage AD’s to join VIAAA and NIAAA
o Submit award application
Please turn in your evaluations of today’s meeting before you leave; they are important and will be read.
Thank you.
VIAAA Board of Directors Meeting Evaluation
(January 28, 2013)
Your attendance, cooperation and input is greatly appreciated. Thank you for taking the
time to complete this evaluation. Your opinion is important and your response will be
read. Thank you!!
Please answer each of the following questions in order to help me make our meetings more
effective.
Excellent
Fair
1. How would you rate the effectiveness of this meeting?
2. How would you rate the effectiveness of the
group meetings?
Poor
5
5
4
4
3
3
2
2
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SUGGESTIONS FOR GROUP TOPICS:
3. Do you feel you are able to express your views at this meeting?
If no, how could this be improved?
4. Are there any areas you would like to see improved at our meetings?
Additional Comments:
Yes
No
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