VIAAA Board of Directors Meeting
September 16, 2013, 9:30 am
New Board Member Meeting 8:30AM
AGENDA
Call to Order – Kevin Cole - President
Meeting called to order at 9:30 a.m.
Please silence all cell phones
Pledge of Allegiance
Reminder: Members of the Board that are eligible to vote are officers, regional representativ
es (or alternates), and active past presidents.
Member present:
1. Roll Call/Introductions - S. Morris, B. Bowen, C. Williams. D. Kemper, R. Lilly, J.
Swindler, D. Peters, D. Jones, J. Ferrell, B. Phelps, S. Hadaway, D. Overton, D. Rhodes, B.
Stratton, M. Modell, M. Tribus, K. Bennett, G. Carter, P. Frye, S. Heon, D. Hembach, M.
Cole, G. Margheim, B. Qualls, L. Masisak, C. Felton, T. Wolf, J. Williams, P. Shuler, T.
Coleman, R. Beamer, G. Leake, K. Adams, D. Mathews, M. Costello, T. LLewellyn, T.
Salmon, C. Metzgar, T. Metzgar, L. Stewart, D. Nelson, T. Dolan, J. Richeson, C.
Rollison, C. Robinson, L. Corprew, T. Horn, K. Cole, C. Garber, S. Knight
Dan Jones –Will make sure all in attendance are wearing a VIAAA pin or VIAAA apparel.
Tom Horn – Will serve as parliamentarian.
2. Minutes – Lisa Corprew - minutes are posted on the website from our April meeting.
Minutes were approved unanimously. Please remember to complete your board
member contact sheet and return to Lisa Corprew.
3. Treasurer’s Report – Chris Robinson – We currently $32,928.64 available in our
checking account. In our money market account will have $38, 077.22. Motion to
approve the treasurer’s report approved unanimously.
4. Officers’ Reports –
A. President – Kevin Cole - Congratulations Bruce Phelps, NFHS Citation Award; Donna
King will be inducted into the NIAAA Hall of Fame; John Williams for his induction
into the VHSL Hall of Fame. CAA Certifications Dwayne Peters and Mike Tribus.
Region representatives need to provide nominations for AD of the Year by December
1st. Applications are posted on the website. Distinguished Service Awards are due by
December 1st as well. Committee Chairs need to submit their budget requests to
Scott Morris, President-Elect. Past Presidents are invited to attend the Officer
meetings on Sunday evenings prior to the opening of the board.
B. President-Elect – Scott Morris
 New board members need to see Lisa Corprew for a picture for the conference.
 Regional Representatives need to submit a list of their regional certification
 Schedule of dates were reviewed
 Need alternates for 1A East, 2A West, 2A East, 4A North, 4A South, 6A North and
Independent Schools Eastern Regional Representative.
C. Past President – Tom Horn - The finance committee comprised of B. Stratton, C.
Robinson, and T. Horn will attempt to categorize the budget by providing a
transparent view of the expenses and income for the VIAAA. The professional
development committee is still in the planning stage. Committee met once and T.
Horn will attempt to schedule a meeting at the October VHSL meetings. If you would
like to be involved in with the discussion for the professional development committee
please email T. Horn at hornt@fccps.org. College admission list remains the same as
in the past. The list will be updated shortly on the website. Suggestion from the Past
Presidents to create a Second Vice President position on the board. The addition of
this position would provide an additional year of service to the board and create a
four year commitment. Adding a new officer position would require a by-law change
which would have to be voted at the business meeting at the conference. We will
need to establish criteria for the position if we plan to move forward. If we are
interested someone will need to present a motion and it will have to be voted on by
the board.
D. Executive Director’s Report – Bruce Bowen - see click below for the Executive
Director's report. Executive Director’s Report
E. VISAA report-Dick Kemper – VISAA committee worked on a three year growth
program to add more programs and update goals using their mission statement. They
will have a new website, looking for additional finances across the country,
attempting to increase corporate sponsorships, working on increasing the awareness
of independent school athletes with public schools.
Independent Schools meet separately
F. VHSL Report – Motion to donate $500 to the VHSL Foundation. Motion approved
unanimously.
5. Legislative Action – Thanks for the executive committee members for attending
today. We no longer have a block vote on the executive committee however we have
included our executive committee representative as members of the board as a
method to identify concerns throughout the state.
A. Emergency Legislation is changing the baseball pitching rule - why was this submitted
as emergency legislation when we have three committee meeting before baseball
season. The rule was put in place to protect the pitchers from overuse. There was an
omission that allowed a pitcher to pitch one inning and come and back a full game.
Based on the seriousness of the rule; because it was a safety issue. Two vote items
do not go into effect until the following school year hence the reason for the
emergency legislation. Can the Executive Committee representatives ask the
committee to send it back to the baseball committee and possibly the legislation back
as emergency legislation in December?
B. First Vote Item - Cheerleading - Create an end of season date from the end of the
cheerleading in March. This legislation would eliminate tryouts at the end of the
school year.
C. Forensics/Debate - http://www.vhsl.org/doc/upload/ec-agenda-2013-September.pdf
6. Standing Committee Reports:
A. Awards – Chris Rollison – We need nominations for the Athletic Directors of the Year,
Distinguished Service Awards, Outstanding Service Awards and Career Awards for
this year’s conference. All applications are due to Melody Modell by December 1,
2013.
B. Conference Review-Ted Salmon / Pat Ferguson - Conference will be March 25 - 29,
2014 in Norfolk at the Waterside Marriott. Please ask your districts, conferences and
regions for donations to the conference of $50 - $100. We need vendors for the
conference. Please spread the word to your vendors. The big change with the
conference, we are going to a luncheon (business casual) instead of a banquet. The
Central Virginia Athletic Administrators will assume the duties of the conference in
2015 for two years (2015, 2016). Bobby Stratton will serve as the chairman for the
2015 & 2016 conferences. The former Central Region donated $5000 for the 2015
conference.
C. Exhibitors – Marilyn Watkins/Bruce Bowen – We are looking for 100 vendors for this
year’s conference. If you know of someone that may be interested in attending the
conference, please share the vendor information with him or her.
D. Leadership Training – Kevin Adams/Dick Kemper – This is the first year that LTI
coordinator and Certification coordinators went to a meeting in Indianapolis together.
There will be some additions and deletions of LTI courses. New courses will be
streamlined and updated to include social media and technology. We still have
representation on the national faculty: Kevin Adams, Dick Kemper, and Jeff Dietze.
NIAAA Professional development committee that has been approved. There is a
provisional certificate for the CAA for those individuals that meet the class
requirements but do not have the years of service to obtain the CAA. Only 20% of the
National membership has obtained a CAA and of those only 20% of CAA recipients
obtain a CMAA certification. NIAAA is hoping to implement the CAA certification test
online. Online testing would provide a more secure means of administrating the test.
The National Conference is in Anaheim in 2013, Washington, DC at the Gaylord
properties in 2014, and Orlando, FLA in 2015 (last time that will be hosted in
Orlando.) We offer eight classes at the Summer Institute with 31 participant. The Fall
Institute will be offered in October in conjunction with the VHSL meetings.
E. Membership/Membership Benefits – Tripp Metzger – We currently have 132 active
members and 173 lifetime members.
F. Middle School- Chris Felton/Lisa Masisak - Thanks for the opportunity. We are
working on creating a database of middle school athletic administrators and would
like to obtain the contact and certification information for all middle school athletic
administrators in the state. We currently have sixty-one on file. Continuing to work
on planning of the middle school portion of the conference. Schedule to include a LTC
course and vendors Gala on Wednesday night and then have sessions on Thursday.
Will continue to work on incorporating importance and benefits of being a VIAAA
member and receiving some form of certification.
G. NIAAA – Dave Nelson/Bruce Bowen - College Class information will be available on
the website soon. If you or any of your colleagues need certification, check the
website for the information. Nominations for the following awards were presented:
NIAAA Distinguished Service Award, NFHS Citation Nomination, Frank Kovaleski
Professional Award, and the NIAAA Hall of Fame.
Motion that a donation of $500 be given to the NIAAA Endowment Golf
Tournament fund - Motion passed unanimously.
H. POP Manual – Tom Dolan/Bruce Phelps - no report
I. Professional Development – Melody Modell/Jeff Dietze - NADW with 42 people in
attendance. Recommendation that we only allow 45 people to attend the NADW.
Presentation time was extended to allow more individuals to present information at
the NADW. We are asking the board members work on achieving your CAA. Mr.
Dietze will be in contact with many of you that have not received your certification.
CAA Exam dates are: October 14, 2013 at the VHSL office, January 10, 2014 in Fairfax
and again at the State Conference on Friday, March 28, 2014. If you are interested in
giving the CAA Exam in your region please contact Jeff Dietze prior to October 15,
2013.
J. Public Relations – Rick Lilly/Dean Hubbard - We need to provide written resources
and copies of the information presented at the NADW to the attendees. Will continue
to work at the National level and again present at the National Conference with Scott
Morris. Home school legislation continues to be a topic.
K. Publications – John Williams/Ryan O’Meara - The next ADmission will be published
on November 4, 2013. Articles for this publication are due to John Williams by
October 1, 2013. Please see the revised chart for the people that need to submit
articles for the ADmission. Articles should be emailed to
John.Williams@VBSchools.com. Individuals can obtain ninety recertification points by
submitting and having an article published in the ADmission.
L. Retired – Dick Overton/Donna King - Thanks to the board for everything with the
conference. There is a Facebook page for retired ADs at varetiredads or look up Dick
Overton. Help a retired AD stay in touch. We send our condolences to the family of
Chuck Tester.
M. Scholarship – Steve Heon/Mike Costello – The Golf Tournament is October 14, 2013
at Old Trail in Charlottesville. Scholarships will be updated and information will be
posted on the website soon.
N. Technology –Lisa Masisak/Tim Wolf/Dan Forgas – There is information for a group
email distribution based on the number of members. Additional information will be
presented in the near future about mass emails and our ability to host an
organizational database. If you have any updates for the website, please send that
information to Lisa Masisak at lisa.masisak@vbschools.com.
O. Ways and Means – Dan Jones/Chris Rollison – Still collecting for the 50/50’s.
7. Unfinished Business – Motion for a donation to the WINS foundation of $500.
Motion was approved unanimously.
8. New Business - Recognition of the State Cheerleading team. Is there a model
for conferences to follow? Please share that information with Paul Frye at Kettle Run
if available.
9. Announcements:
A. Birthdays – Sandy Hadaway - Happy Birthday to all of our September and October
babies.
B. News from Region Representatives
i.
1A Region– No report
ii.
2A Region– No report
iii.
3A Region- No report
iv.
4A Region- No report
v.
5A Region - No report
vi.
6A Region - No report
vii.
Independent Schools - No report
Meeting Evaluations – don’t forget to turn in your evaluations at the conclusion of the
meeting.
10.
Adjournment
Drawing for 50/50.
 Regional Reps Remember to:
1. Get 100% membership in your Region = FREE MEMBERSHIP
2. Encourage AD’s to join VIAAA and NIAAA
3. Submit award application

VIAAA Meeting Dates - 2013-14
Saturday March 23, 2013 Post Conference Meeting 9:30am
Monday April 29, 2013-9:30am-VHSL Office Building
September 16, 2013 - 9:30 a.m. • New BOD orientation @8:30am
November 11, 2013 - 9:30 a.m. January 27, 2014 - 9:00 a.m. • Past Presidents’ Breakfast (Snow Date February 3, 2014)
February 10, 2014 – 10:00 a.m. (if necessary) (site TBA)
At 2014 Conference - Norfolk Waterside Marriott Hotel
March 25, 2014 - 2:00 p.m. Officers’ Meeting
March 24, 2014 - 5:00 p.m. Pre-Conference Board of Directors’ Meeting
March 28, 2014 - time TBA - Annual Business Meeting
March 29, 2014 - 9:00 a.m. Post-Conference Board of Directors’ Meeting
April 28, 2014 - 9:30 a.m. -
Officers Meeting Dates - 2013-14
Elected officers, executive director and Past Presidents will meet on
Sunday April 28, 2013
Sunday September 15, 2013
Sunday November 10, 2013
Sunday January 26, 2014
Sunday April 27, 2014
All meetings will start at 4:30pm.
Exception: On January 26, 2014, elected officers, executive secretary and Past Presidents will
meet at 2:00 p.m. and Past Presidents will meet at 4:00 p.m.