13D/13F Filings
Filings required by the SEC for filing of beneficial holdings of a US Company
(public shares that are publicly traded). 13D filings relate to the
ownership of more than 5% of beneficial ownership of a US company with
filing required within 10 days as well as for 1% increments and is designed to
allow for transparency of intentions as such ownership in publicly traded stock
may relate to hostile takeovers. 13F is a quarterly filing related to
investment managers that own at least $100 million in equity assets under
management.
Dilemma:
Many compliance teams struggle with creating automated reports for monitoring threshold
requirements related to 13F and 13D. In actuality this task is very simple with technology
that most asset managers have available to them in one way or another. For example if
your firm uses Bloomberg directly as a trade order entry system or for feeding data into
other systems, you have access to data that can be used for 13F and D reports. It’s as
simple as using the API or TSAPI function built into Excel or identifying the data point for
inclusion in other reporting tool that utilize Bloomberg data. Below are some simple steps
you can take to build your own customized 13F and D reports.
TSAPI
TSAPI was developed by Bloomberg in conjunction with Microsoft Excel to allow you to easily build
reports directly from Excel utilizing information that your firm stores in Bloomberg trading systems.
Over the years it has become increasingly simpler to use and build these reports.
Step 1: In the MS Excel spreadsheet click on the Bloomberg tab
Step 2: Choose the “Import Trading Systems Data” icon and select either an account or account group in
your Bloomberg database that you would like to run a report from
Step 3: Select the fields that you would have appear in your report. Below are some examples of fields
that might help with the threshold requirements involved in 13F reporting however you may want to
add others. Note the “Security is Section 13F Member” field. This is the calc route or data point
associated with 13F filings and returns a Y or N.
Step 4: Click “Next” and then click “Finish” through the next two screens displayed below
NOTE: Something similar to the below formula will display in Excel and then populate the information.
In the future you’ll be able to use the formula that is given to automatically populate the report without
opening the wizard.
=BTSM("1234: ABC Corporation LLC","Account ID or Group
ID","TRADER_NAME,SECURITY_TYP,POS_CN,PAR_AMT,US_SECTION_13F_SECURITY","SecFmt=ST","SecF
ltr=AL","ResBy=SC","PosBy=C","PosIn1K=No","SecRisk=No","IncCash=No")
ABC Corporation LLC/ACC-123
Book
Security ID Security
Name
TRADER_N SECURITY_ POS_CN
AME
TYP
ACC-123
ABC US
ACC-123
DEF US
ACC-123
GHI US
ACC-123
JLM US
ACC-123
NOP US
ACC-123
QRS US
ACC-123
TUV US
ACC-123
ACC-123
ACC-123
ACC-123
ACC-123
ACC-123
ACC-123
ABC US
Equity
DEF US
Equity
GHI US
Equity
JLM US
Equity
NOP US
Equity
QRS US
Equity
TUV US
Equity
Common
Stock
Common
Stock
Common
Stock
Common
Stock
Common
Stock
Common
Stock
Common
Stock
PAR_AMT US_SECTI
ON_13F_S
ECURITY
1344400 0.01288 Y
575800
0.01 Y
627500
0.01 N
3438600
6.25E-06 Y
552200
0.4 N
1732600
0.02 N
902000
0.0123 Y
From the above you can add your own formulas to measure thresholds or design VBA Macros to assign
further automation.
API
Another method that Bloomberg users can employ is the standard API function. If you use Bloomberg
and you have another system or reporting tool providing you with holdings information, than you can
use the API function to pull Bloomberg data into your spreadsheet. As long as you format your data to
display a ticker with exchange code and “EQUITY” as seen below in Column A and you enter the calc
route field mnemonic in Column which in this case is “US_SECTION_13F_SECURITY” than you can enter a
formula to retrieve the Y or N for each field.
Step 1: Upon receiving a report ensure that at least one column of data displays the ticker with space
and exchange code with space “EQUITY” together in one cell.
Step 2: Enter a mnemonic “US_SECTION_13F_SECURITY” in a free cell
Step 3: As per the below enter formula =BDP(A2, B$1). In this case A2 references the first cell of data I
want to look up against B1 which is the mnemonic I want Excel to retrieve from Bloomberg. A $ in B1
allows me to copy this formula down the entire column.
A
1
2 IBM US EQUITY
3 APPL US EQUITY
B
US_SECTION_13F_SECURITY
=BDP(A2, B$1)
Bloomberg will work with Excel to pull the data
IBM US EQUITY
APPL US EQUITY
US_SECTION_13F_SECURITY
Y
…NA Requesting Data
Eventually al the Y and N’s will appear automaticall
IBM US EQUITY
APPL US EQUITY
US_SECTION_13F_SECURITY
Y
N
Now you can further automate with VBA Macros and Excel formulas for designing the remainder of the
report.
No API or TSAPI?
It is not uncommon for firms to use other systems for trade order management and Compliance. There
are a number of suitable systems such as FrontArena, Charles River Development, etc. However, quite
often firms use a data pipeline from Bloomberg to feed information and data into these other systems.
If that is the case reach out to your IT teams and ask them about the Calc Route field mnemonic below.
It may very well be possible to include this data into existing reports for the purpose of designing 13F
threshold requirement reports.
US_SECTION_13F_SECURITY