University of Florida ERP
Executive Overview
March 12, 2003
ERP Days to go-live
14 Days Remaining for Portal Go-Live
136 Days Remaining for EPM Go-Live
471 Days Remaining for Financials Go-Live
471 Days Remaining for HR/Payroll Go-Live
1010 Days Remaining for Students Go-Live
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Vision Statement
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The University of Florida requires 10 integrated systems
 University Management
 Vendor Relations
 Human Resources
 Payroll
 Asset Management
 Sponsored Programs
 Student Administration
 Instruction Value Chain
 Technical Architecture/Infrastructure
 Alumni and Friends
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ERP Organizational Changes
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Combine Purchasing & Accounts Payable
Combine Human Resources & Payroll
Combine DSR Offices
A centralized ERP/PeopleSoft office
 Maintain a help desk function
 University wide training
 Security maintenance
 installation of upgrades, fixes, compliance releases, application
maintenance, etc.
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ERP Structure
ERP PROJECT ORGANIZATION
Sponsor
Committee
Stakeholders
Committee
ERP Project
Director
Project
Management
Office
Portal
EPM
Financials
HRMS
Student
Advisory
User
Councils
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UF Staffing Plan
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Key UF employees from across campus moved onto
the project in June 2002
Participated in the evaluation and selection of ERP
vendor
PeopleSoft conference room pilot and intense
training in each functional area
Recruited and Interviewed functional and technical
consultants who were brought on as UF OPS
positions
Bearing Point helped develop project plan and staff
senior consultants in project management office,
Human Resource and Finance
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UF Employees
University Management
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Jim Ferrer - Associate Controller – 16 years
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Laura McGill - Business manager – College of Medicine – 17 years
Vendor Team
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Maryann Whitley - Associate Purchasing Director- 20 years
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Woody Christie - Associate Purchasing Director – 18 years
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Monica Thames Lamar - Travel Section Supervisor – 10 years
Human Resources
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Bob Willits - Associate Director of Human Resources – 28 years
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Steve Wing - Assistant Director of Human Resources – 17 years
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Rita Cowan - Director of Academic Personnel – 33 years
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Greg Fussell - PeopleSoft Project Lead USF – HR – 22 years
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Mary Alice Albritton - USF – Director of Human Resources – 20 years
Payroll
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Murphy Miller - Assistant Controller/Payroll manager – 18 years
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Linda Orfield - Payroll Supervisor – 5 years
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Paul Williamson - SFCC Payroll manager – 3 years
Sponsored Programs
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Suzanne Sindledecker - Indirect Cost Supervisor – 15 years
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Pamela Scott - Post and Pre award experience- both C&G and IFAS – 13 years
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Dana Rechsteiner – Research Programs Coordinator – 10 years
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UF Employees
Capital Projects
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Frank Green - Assistant Controller – 18 years
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Randy Staples - Director of Property Records – 10 years
Student
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Linda West – Associate Registrar – 15 years
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Elaine Stuckman - Associate Director of Financial Aid – 22 years
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Patti Perkins - Student Financial Services Supervisor – 25 years
Communications
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Diane Craig – The Center Supervisor – 11 years
Auditing
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Anne Burt - Associate Director, Inspector General – 20 years
Training
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Juanita Reddish – 20 years
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Denise Hodge – 15 years
Project Manager
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Fred Cantrell – Associate Vice President Administrative Affairs – 30 years
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Jennifer Snowden – Administrative Assistant – 17 years
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UF Employees
ERP Technical
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Warren Curry - Associate Director of Information Systems – 18 years
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Janice Devlin - Computer Applications Coordinator – 4 years
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Bryan Cooke - Computer Applications Coordinator – 3 years
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Christine Schoaff – Process and Standards – 1 year
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Sid Sachs - Senior Programmer Analyst – 18 years
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Lee Stevens - Computer Applications Coordinator – 8 years
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Carol Cobb - Computer Applications Coordinator – 12 years
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Jane Thomas - Computer Applications Coordinator – 17 years
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Chris Davis - Programmer/Analyst – 3 years
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VJ Rao - Senior Programmer Analyst – 2 years
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Stephen Solomon - Computer Applications Coordinator – 3 years
IT Infrastructure
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Mike Conlon - Director of Data Infrastructure - 21 years
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Henry Dai - 7 years
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Brennan Folmer - 1 year
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Gautam Das - 2 years
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Mark Palmer - 17 years
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Allen Rout - 6 years
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Matt Herring - 1 year
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Dave Gruber – 1 year
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Scooter Willis – 1 year
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UF PeopleSoft New Hires
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Rene Blum – Standard Register Company, New York Compensation Board, Lockheed Martin,
Toyota, Wendy’s, Norwegian Cruise Line, Portland Metro, HealthSouth, Mapco, Quantum –
FINANCIALS – 9 years
Michael Castronovo – ING, Association of Clinical Research Professionals, Williams Company,
Florida Institute of Phosphate Research, Toyota Motors, American Business Products, AON
Consulting, BDO Stoy Hayward, Entergy – PROJECTS – 5 years
Lee Catledge – Arthritis Foundation, USinternetworking, Budget Rent-A-Car – FINANCIALS – 7
years
Michael Corwin – Clemson University, Maryland Institute College of Art, University of Notre
Dame, California State University, Columbia College, JCPenny, Blue Cross Blue Shield,
Cincinnati Bell – HR, Student – 7 years
Peter Christiaans – General Motors, Lockheed Martin, Tropical Shipping, Bank One, Sunbeam,
Royal Caribbean Cruises, DynCorp, Six Continents, Sunglass Hut, Boston Childrens Hospital –
Human Resources – 8 years
John Eberhardt – Blue Cross Blue Shield, CSX, City of Charlotte, CSX Technologies, Barnett
Bank – 9 years
Peter Eschenbach - PeopleSoft, DePaul University, University of Kansas, Medical College of
Georgia, University of Wisconsin-Milwaukee, Clemson University, Vanderbilt University, Ohio
State University, Fred Hutchinson Cancer Research Center
Carolyn Foster - PeopleSoft, Ohio State University, County of Riverside, California, California
Department of Transportation, Virginia Department of Transportation
Bill Freeman – Vanderbilt University, Federal Express – STUDENT/HR/DBA – 6 years
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UF PeopleSoft New Hires
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Sunil Gedela – Shands HealthCare, Dynergy, Siemens Medical Systems, Amway, Metamor,
BellSouth – FINANCIALS/HR – 6 years
Craig Golden – UF Foundation, Profit Recovery Group, National Geographic, HomeSide Lending,
Atlanta Gas – FINANCIALS – 8 years
Tim Graham – Florida Tile, Red Lobster, Olive Garden, Watkins Motor Lines, Home Shopping
Network SECURITY/ROLES – 8 years
Charles Hamilton – UF Foundation, Profit Recovery Group, Sylvan Learning Systems, National
Geographic, HomeSide Lending – 7 years
Heather Harty – California State University, PeopleSoft, Northeast Wisconsin Technical College,
Polytechnic University, Catholic University of America, Northwestern University – STUDENT
FINANCIAL AID – 10 years
Troy Haynes – City of Cambridge, Sallie Mae, ING Group, Sylvan Learning Systems, Carey
International, Aether Systems, e.Spire, Nelson Communications, Mahoning County, City of
Cleveland, City of Colorado Springs, Department of Energy, New York University, St. Petersburg
Junior College – FINANCIALS – 6 years
Sam Humphrey – PeopleSoft, U.S. Treasury, California State University, Wake Forrest School of
Medicine, Third Millennium, Home Point, Corio, Lancaster County School Systems, North
Carolina State University – WORKFLOW – 6 years
John Jiang – GoldenGate, Sallie Mae, Robert Half International, PeopleSoft, Broadvision, Versigin
– DB2 Data Warehouse – 6 years
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UF PeopleSoft New Hires
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Kevin Ketts – SecureWorks, Cox Enterprises, UF Foundation, National Geographic, Profit Group
– SECURITY – 6 years
Greg Marks – R.W. Baird, Intersil, State of Montana, 21st Century Insurance, City of Fremont,
Ferguson Enterprises, KPMG, Eckerd, Harris Corporation, Anchor Glass – Time and Labor – 9
years
Heather Maile – New York State Workers Compensation Board, Underwriters Laboratories,
General Motors, Pepsi-Cola, Bank One – Human Resources – 6 years
Louis Mead – Detroit Edison Energy, Tiffany’s, M.D. Anderson Cancer Center,
PricewaterhouseCoopers, BDM/TRW, New York Public Library, Barnett Bank, Sun Glass Hut,
Sports and Recreation - PAYROLL AND BENEFITS – 8 years
Robert Murphy – University of Missouri – Student Administration – 4 years
Jadhu Nadarajah – Chubb Security, Xavor Corporation, Reuters Finance – PORTAL – 2 years
Tami Perrielo – Fresno State, Columbia College, Duke University, University of California,
University of Missouri, Clemson University, John Hopkins University – FINANCE, HR, STUDENT Jason Schober - PeopleSoft, Medical College of Georgia, University of Wisconsin-Milwaukee,
Clemson University, Vanderbilt University, University of Louisville, University of Utah, University
System of Georgia
Lillian Selvy – Eckerd, Harvard University, Atlanta Gas and Light, Inktomi, Milwaukee Public
Schools, Fairchild Semiconductor, BellSouth, Coca Cola, Barnett Bank, Norrell, Union Bank of
Switzerland, British Telecom – HR Benfits, Payroll, Time & Labor – 10 years
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UF PeopleSoft New Hires
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Paula Sousa – Red Lobster, Olive Garden, Florida Tile, CHC, Peace River, Tri-County – HR
Payroll, Benefits, Time & Labor – 4 years
Mark Tabor – Oklahoma State University, Watkins Trucking Line, Arthritis Foundation, Entergy,
US Interneworking, E-Trade, H&R Block, AIMCO – Financials – 7 years
Rita Taylor – University of Northern Arizona, Merrill Lynch, Boston College, National Grid, Port
Authority, New York Times, University of Waterloo, El Paso Energy – HR – 5 years
Jack Townsend – City of Cleveland, AON Corporation, Household Finance Corporation, New York
University – FINANCIALS – 7 years
Christopher Uher – Avalon Bay Communities, Hilton Hotels, Six Continents Hotels, Exelon –
FINANCIALS/HR – 5 years
Woody Wood – University of Missouri, Grumman Aerospace, Motorola, Texas Instruments,
NASA, Cummings, Allied Chemical, American Red Cross, ADM – Human Resources – 5 years
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University of Florida ERP Team
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405 years of UF experience on the project
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207 years of PeopleSoft experience on the
project
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Advisory User Councils
Goals
 Communicate Status
 Solicit Advice
 Cross Application Integration Issues
 Receive PS End-user Training
AUC Contributions
 Future State Business process
 Workflow
 Security
 Reporting/Query Development
 User Based Training
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Advisory User Councils Meeting
Schedule
Monday
Tuesday
Wednesday
Thursday
8:30am-10:00am
open
Space
Admissions &
Records
10:30am-12:00
EPM
IT
Comm.
HRMS
Student
Financials
Minor Projects
Financial Aid
General Ledger
Major Projects
Maint. Mgmt.
1:30pm-3:00pm
3:30pm-5:00pm
Asset Mgmt.
Sponsored
Research
Vendor
Relations
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Advisory User Council Membership
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Student Financials - 20
Financial Aid - 15
Admissions Student Records - 25
HRMS - 72
Communication - 48
IT - 22
EPM - 28
Sponsored Programs - 69
Vendor Relations - 44
General Ledger - 43
Asset Management - 8
Projects - 22
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UF Bridges Organizational Structure
Project Director
\
Project Management Office
Align
Set Standards
Prioritize
Coordinate
Resolve
Finance
Vendor
A/P
Purchasing
Travel
Univ Mgt
GL
A/R
Treasury
Budget
Expense Mgt
Facilities
Asset Mgt
Inventory
Capital Projects
Sponsored
Research
Grants
Projects
Contracts
Billing
HR
HR
Self-Service
Recruiting
Benefits
Time and
Labor
Portal
Payroll
Content
Verification and
Validation
Admissions
EPM
Directory
Administration
Reporting
Models
Standards and
Policies
Security
Cross
Application
Design
UFS
Advising
Records
Communications
Information
Objects
Integration
Architecture and
Management
Processes and
Standards
Business
Processes
SFA
Student
User Support
Training
Help Desk
Communications
Change Mgt
Project Web
Information
Technology
System
Integration
Tech
Support
Infrastructure
Systems
Database
Network
Operations
Applications
Scheduling
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UF Bridges Matrix Structure
Finance
HR
Student
Portal
EPM
Project Management
Communication
Process and Standards
Integration Architecture
and Management
Information Technology
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UF Bridges Methodology Overview
P-A-T (Phase – Activity- Tasks)
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Planning
Fit/Gap
Design
Enhancements/Data Conversion
Development
Testing
Training
Deployment
Post Implementation – Stabilization
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UF Bridges Current Project Status
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Scripted Demo’s
PeopleSoft Purchase
Conference Room Pilot
University Implementation
Hardware Installed
Identified Current Interfaces, Feeder, Reports
Developed Project Work Plans
Continuing PeopleSoft Training Classes
Documented Current/Future Business Processes
Conducting Fit/Gap
Conducting Configuration
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UF Bridges Implement Vanilla
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UF Bridges Key Dates
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Portal - March 31, 2003
EPM – August 1, 2003
Financials - July 1, 2004
HR/Payroll - July 1, 2004
Student - July 1, 2006
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UF Web Portal
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New service for the University community
A single point of entry for university information and
university work
Will be available at http://my.ufl.edu
Students – registration, records, course materials,
and student organization information
Faculty – scholarly information and news of research
opportunities
Staff – information and system access relevant to
their jobs
UF home page will remain at http://www.ufl.edu
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